Agreement with the Laredo School District

Exhibit 10.4

6. Tax Refund(s)

AGENDA ITEM

Regular Board Meeting, 10/17/2019 - 5:30 PM

The evaluation committee recommends Wytec International for an estimated amount of $981,456, which represents the best value to the District. Purchase orders will be processed on an "as needed" basis.

Based on the evaluation committee's review, the recommended vendor offered the best value to the District.

The evaluation committee represented by the Network Technology Coordinator, Information Security Forensics Analyst, Director for Federal Programs and (3) Principals met to review and evaluate this purchase. This will be in effect for a period of three years beginning October 18, 2019 and ending October 17, 2022 with an option to renew for a fourth and fifth (final) year.

Estimated expenditures for three years are $981,456.
Funding is available in 284 Title IV Fund.

Submitted By: Gaston Garcia, BUYER

ID Approval:		- Hector Mejia, PROCUREMENT DIRECTOR
SME Approval		- Flor Ayala, CPA, CFO
CFO Approval		- Flor Ayala, CPA, CFO
SUPER Approval:		- Sylvia Rios, SUPERINTENDENT

Attachments:

In Building Wireless.pdf

Laredo Independent School District
Division of Finance/Procurement Department
Evaluation Committee Review

Procurement Method: RFP #19-027 (In-Building Wireless Solutions)

Procurement Requirements Available:

Check One

_______ $.01 to $49,999 (Requires Superintendent or Designee Approval)

       X       Over $50,000 (Requires Board Approval)

I have reviewed the attached information and certify that all my actions as an Evaluation Committee member are within the procurement requirements in accordance with local Board Policies (CH LOCAL/LEGAL) and legal (federal and state) policies and administrative guidelines set by the Finance Department and the Procurement Department.

I certify that I have adhered to the Purchasing Policies (CA LOCAL/LEGAL) of the District concerning the evaluation including policies, conflict of interest and transactions.

I certify that I am aware of all purchasing policies (CH LOCAL and CH LEGAL) and administrative procedures of the District.

I certify that I am aware of the penalties of not following the purchasing policies and procedures and in specific with section 44.031 - 44.032 of the Texas Education Code which deals with the penalties related to sequential or component purchases.

I further certify that I recommend the issuance of a purchase order after Superintendent or Designee, Board approval and execution of a contract.

Justification:

Recommendation:

Procurement Method: RFP #19-027 In-Building Wireless Solutions

If purchases are being paid from a grant, I certify that all services shall be rendered between the beginning and ending dates of the grant. Additionally, all travel and materials/equipment must be processed before the ending date of the grant, in order to benefit the current grant period. In most instances, goods or services delivered near the end of the grant period are viewed by TEA as not necessary to accomplish the objectives of the current grant program and TEA or an auditor may disallow the expenditures.

I, as the assigned Project Manager, will ensure that project activities will commence according to the timelines described in the grant application.

RFP 19-027 In-Building Wireless Solutions