THE PROVIDENT BANK
Exhibit 10.3
THE PROVIDENT BANK
EMPLOYEE SAVINGS INCENTIVE PLAN
As Amended and Restated
Effective April 1, 2003
With Certain Provisions Effective As Specified
TABLE OF CONTENTS
Page | ||
PREAMBLE | 1 | |
ARTICLE I - DEFINITIONS | 2 | |
ARTICLE II - PARTICIPATION | 9 | |
ARTICLE III - SERVICE | 12 | |
ARTICLE IV - CONTRIBUTIONS | 15 | |
ARTICLE V - LIMITATIONS ON CONTRIBUTIONS | 20 | |
ARTICLE VI - ACCOUNTS OF PARTICIPANTS INVESTMENTS | 25 | |
ARTICLE VII - BENEFITS | 28 | |
ARTICLE VIII - WITHDRAWALS DURING EMPLOYMENT | 32 | |
ARTICLE IX - DESIGNATION OF BENEFICIARIES | 37 | |
ARTICLE X - MANAGEMENT OF TRUST FUND | 38 | |
ARTICLE XI - ADMINISTRATION OF THE PLAN | 39 | |
ARTICLE XII - TERMINATION OF EMPLOYER PARTICIPATION | 43 | |
ARTICLE XIII - AMENDMENT OR TERMINATION OF THE PLAN AND TRUST | 44 | |
ARTICLE XIV - TOP HEAVY PROVISIONS | 46 | |
ARTICLE XV - GENERAL LIMITATIONS AND PROVISIONS | 51 |
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THE PROVIDENT BANK
EMPLOYEE SAVINGS INCENTIVE PLAN
As Amended and Restated Effective April 1, 2003
with Certain Provisions Effective as Specified
PREAMBLE
The Provident Bank (the Principal Employer) established The Provident Bank Employee Savings Incentive Plan (the Plan) for the benefit of its employees effective as of January 1, 1975. The Plan has been amended from time to time thereafter.
Effective as of April 1, 2003, the Principal Employer has amended and restated the Plan as set forth herein. The terms of the Plan, as so amended and restated, are intended to continue to qualify as a profit sharing trust which meets the qualification and tax exemption requirements of Sections 401(a) and 501(a) of the Internal Revenue Code of 1986, as amended, and any other provisions of applicable law. In addition, the amended and restated Plan reflects certain provisions of the Economic Growth and Tax Relief Reconciliation Act of 2001 (EGTRRA). It is intended as good faith compliance with EGTRRA and is to be construed in accordance with EGTRRA and guidance issued thereunder. The amended and restated Plan also reflects the addition of a cash or deferred arrangement within the meaning of Code Section 401(k), effective as of April 1, 2003.
Unless otherwise expressly provided herein, or as may be required by applicable law, the rights of any person whose employment terminated or who retired prior to the effective date of this amendment and restatement, or the effective date of any particular provision, as provided herein, shall be determined solely under the terms of the Plan as in effect on the date of his Termination of Employment or retirement, unless such person is thereafter reemployed and again becomes a Participant. Notwithstanding the foregoing, solely to the extent required by applicable law, or specifically set forth in the Plan the provisions of this amended and restated Plan shall apply to a person described in the preceding sentence with respect to periods on and after its effective date as stated herein, or the effective date of any particular provision.
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ARTICLE I
DEFINITIONS
The words and phrases used herein shall have the following meanings unless a different meaning is plainly required by the context:
1.1 Account means the account established and maintained under the Plan on behalf of a Participant pursuant to Section 6.1, including, as applicable, his After Elective Account, Matching Account, and Rollover Account.
1.2 Actual Contribution Percentage means, separately with respect to Participants who are Highly Compensated Employees and all other Participants, the average, calculated to the nearest hundredth of a percentage point, of the Actual Contribution Ratios of each Participant in that group.
1.3 Actual Contribution Ratio means, for any Plan Year, with respect to any Participant, the ratio, calculated to the nearest hundredth of a percentage point, of (a) the amount of Matching Contributions made pursuant to Section 4.3 on behalf of such Participant for the Plan Year (including any Elective Contributions or Compliance Contributions which are treated as Matching Contributions pursuant to Section 5.3(c)) to (b) the Participants Compensation for that Plan Year (determined without regard to the exclusions for commissions and bonuses).
1.4 Actual Deferral Percentage means, separately with respect to Highly Compensated Employees who are Participants and all other Participants, the average, calculated to the nearest hundredth of a percentage point, of the Actual Deferral Ratios of each Participant in that group.
1.5 Actual Deferral Ratio means, for any Plan Year, with respect to any Participant, the ratio, calculated to the nearest hundredth of a percentage point, of (a) the amount of Elective Contributions made on behalf of such Participant pursuant to Section 4.1 for the Plan Year (including any Matching Contributions or Compliance Contributions which are treated as Elective Contributions for such Plan Year pursuant to Section 5.2(b)) to (b) the Participants Compensation for that Plan Year (determined without regard to the exclusions for commissions and bonuses).
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1.6 Administrator means the person or other entity provided for in Article XI. To the extent that no one is designated as the Administrator pursuant to Article XI, the Principal Employer shall be the Administrator. For purposes of ERISA, the Administrator shall be the named fiduciary of the Plan with respect to the matters for which it is hereby made responsible under the Plan, and shall be the administrator of the Plan for purposes of ERISA.
1.7 After-Tax Account means the means the portion of a Participants Account attributable to his After-Tax Contributions, as adjusted for investment gain and loss.
1.8 After-Tax Contributions means the voluntary after tax contributions made by the Participant to the Plan on or before April 1, 2003.
1.9 Applicable Law References to applicable law, whether or not capitalized, shall mean the Code, ERISA and any other law which governs the operation of this Plan, and any regulations, rulings or other administrative or judicial clarifications thereunder.
1.10 Beneficiary means the person or persons entitled to receive a distribution under the Plan in the event of the Participants death, as provided in Article IX.
1.11 Break in Service means the period described in Section 3.2.
1.12 Code means the Internal Revenue Code of 1986, as it now exists and as it may from time to time be amended. Any reference to a section of the Code shall include that section and any predecessor or successor citation, if applicable.
1.13 Compensation means, with respect to any Plan Year, an Employees wages as defined in Code Section 3401(a) for such Plan Year, including overtime, but, except as otherwise provided herein, excluding bonuses, and commissions, reimbursements or other expense allowances, realized exercised gains from the sale of stock options, car allowances, tuition reimbursement, other fringe benefits (cash and noncash), moving expenses, other allowances or cash/gift award, welfare benefits and contributions to any pension or profit sharing plan or any other forms of deferred compensation where payment is made after the Employee ceases to render employment services to an Employer. For purposes of the preceding sentence, commissions paid to dedicated salespeople for any Plan Year shall not be excluded from
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Compensation to the extent that such excluded amounts, together with all other amounts treated as Compensation, are less than the dollar limit in effect for such Plan Year under Code Section 414(q)(1)(B)(i) (as such limit applies to compensation earned in the preceding Plan Year). Compensation shall include amounts contributed on behalf of a Participant to any flexible benefits plan established by the Employer under Code Section 125 and amounts contributed to purchase qualified transportation fringe benefits under Code Section 132(f)(4). Compensation shall also include those amounts that would otherwise reduce a Participants Compensation pursuant to an election made under Section 4.1. Compensation for any Plan Year shall exclude any portion of a Participants annual Compensation that is in excess of the applicable dollar limit under Code Section 401(a)(17) for such Plan Year (adjusted as provided under said Section). Remuneration paid to an Employee pursuant to a collective bargaining agreement shall be excluded unless the agreement provides for coverage of such Employee under this Plan.
1.14 Compliance Contribution means a contribution by the Employer under Section 4.4 that is treated as an Elective or Matching Contribution under Section 5.2(b) or 5.3(c).
1.15 Elective Account means the portion of a Participants Account attributable to his Elective Contributions, as adjusted for investment gain and loss.
1.16 Elective Contributions means the Elective Contributions made by the Participant pursuant to Section 4.1, and any Compliance Contribution made by the Employer pursuant to Section 4.4 that is treated as an Elective Contribution in accordance with Section 5.2(b).
1.17 Eligible Employee means any Employee of an Employer, excluding any employee who is included in a unit of employees covered by a collective bargaining agreement under which retirement benefits have been the subject of good faith bargaining, but which does not provide for his participation in the Plan.
1.18 Employee means any person employed by an Employer or a Related Employer, including a self employed person who is treated as an employee under Code Section 401(c)(1), but excluding any person who is considered a leased employee within the meaning of Code Section 414(n)(2). For purposes of the preceding sentence, the term leased employee means any person (other than an employee of the Employer) who pursuant to an agreement between the Employer and any other person has performed services for the Employer or any Related
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Employer on a substantially full-time basis for a period of at least one year, and such services are performed under the Employers primary direction or control. Any person who performs services for the Employer or Related Employer solely as a consultant or any other type of independent contractor shall not be considered to be employed by such Employer or Related Employer.
1.19 Employer means the Principal Employer or any Related Employer which, with the consent of the Principal Employer, adopts the Plan and Trust Fund by appropriate action and makes participation under the Plan available to its Employees in the manner and to the extent permitted by the Principal Employer. Any Employer which adopts the Plan shall be deemed thereby to appoint the Principal Employer, the Administrator and the Trustee its exclusive agents to exercise on its behalf all of the power and authority conferred by the Plan or by the Trust Fund and shall make its allocable contributions to the Plan. The authority of the Principal Employer, the Administrator and the Trustee to act as such agents shall continue until the Plan is terminated as to such Employer and the relevant Trust Fund assets have been distributed by the Trustee as provided in Article XIII.
1.20 Employer Contributions means the Matching Contributions made by an Employer pursuant to Section 4.3.
1.21 Employer Stock means stock or other permitted securities of the Employer or a Related Employer that constitute qualifying employer securities, as defined in ERISA.
1.22 Employer Stock Fund means a separate investment fund established in accordance with Section 6.2(b) to invest Employer Stock.
1.23 Employment Commencement Date means the first day on which an Employee completes an Hour of Service.
1.24 ERISA means the Employee Retirement Income Security Act of 1974, as it now exists and as it may be amended from time to time.
1.25 Highly Compensated Employee means:
(a) any Employee who, at any time during the current or preceding Plan Year, was a 5% owner of the Employer or a Related Employer (as defined in Code Section 416(i));
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(b) any Employee who during the preceding Plan Year received more than $85,000 (adjusted at the same time and in the same manner as under Code Section 415(d)) in annual Compensation from an Employer or a Related Employer, and
For purposes of this definition, Compensation shall mean Compensation as defined in Code Section 415(c)(3).
1.26 Hour of Service means an hour for which an individual is directly or indirectly paid or entitled to payment by an Employer or Related Employer for the performance of services (or would be so paid or entitled to payment but for an absence for Military Service), or for a period during which no duties are performed (irrespective of whether the employment relationship has terminated) due to vacation, holiday, illness, incapacity (including disability), layoff, jury duty, military duty or leave of absence (provided, that no more than 501 Hours of Service shall be credited with respect to a period during which no duties are performed). For the purposes of determining the Hours of Service credited to an individual, the provisions of Department of Labor Regulations Sections 2530.200b-2(b) and (c) are incorporated by reference.
1.27 Matching Account means the portion of a Participants Account attributable to Matching Contributions, as adjusted for investment gain and loss.
1.28 Matching Contributions means the contributions made by an Employer pursuant to Section 4.3 as a match to a Participants Elective or After-Tax Contributions and any Compliance Contribution made by the Employer pursuant to Section 4.4 that is treated as a Matching Contribution in accordance with Section 5.3(c).
1.29 Normal Retirement Date means the date the Participant attains age 65.
1.30 Participant means an Eligible Employee who participates in the Plan, as provided in Section 2.1. The term Participant shall include former Employees whose accounts have not yet been fully distributed.
1.31 Period of Service means the period described in Section 3.1
1.32 Period of Severance means the period described in Section 3.2
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1.33 Plan means The Provident Bank Employee Savings Incentive Plan, as set forth herein, and as it may from time to time hereafter be amended.
1.34 Plan Year means the 12 month period beginning on a December 31.
1.35 Principal Employer means The Provident Bank, or any successor thereto.
1.36 Qualified Domestic Relations Order means a domestic relations order which constitutes a qualified domestic relations order within the meaning of Code Section 414(p).
1.37 Reemployment Commencement Date means the first date that an Employee is credited with an Hour of Service following a Break in Service.
1.38 Related Employer means any business which is included in a controlled group of corporations (within the meaning of Code Section 414(b)), which includes the Principal Employer, any trade or business (whether or not incorporated) which is under common control with the Principal Employer (within the meaning of Code Section 414(c)), any organization included in the same affiliated service group (within the meaning of Code Section 414(m)) as the Principal Employer and any other entity required to be aggregated with the Principal Employer pursuant to regulations under Code Section 414(o); except that for purposes of applying the limitations of Section 5.6, Code Section 415(h) shall apply.
1.39 Rollover Account means the portion of a Participants Account attributable to Rollover Contributions, adjusted for investment gain and loss.
1.40 Rollover Contribution means any contribution made by a Participant in accordance with Section 4.6.
1.41 Service means employment with the Employer or a Related Employer.
1.42 Termination of Employment or words of similar import means the termination of an Employees employment with an Employer or a Related Employer under circumstances where he is no longer employed by an Employer or a Related Employer. Transfer of employment from an Employer or a Related Employer or vice versa, shall not constitute a Termination of Employment.
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1.43 Trust Fund or Fund means the Trust established pursuant to Article X to hold all of the assets of the Plan.
1.44 Trustee means the Trustee or Trustees named in the Trust Agreement referred to in Article X hereof and any additional or successor Trustee or Trustees from time to time acting as Trustee of the Trust Fund as provided in Section 10.2. Trustee shall be deemed to refer to the plural as well as the singular, except where the context otherwise requires.
1.45 Valuation Date means the last day of each Plan Year, and such other dates as the Administrator may prescribe. Notwithstanding the foregoing, if the Administrator determines that the valuation of any portion of the assets held under the Plan shall be done a daily basis, then each business day on which such assets may be traded shall be a Valuation Date.
1.46 Vested Account means that portion of a Participants Account that, on the particular date of determination, is vested under the provisions of Section 7.3.
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ARTICLE II
PARTICIPATION
2.1 Eligibility Requirements.
(a) Participants Immediately Prior to April 1, 2003 - Each person who was a Participant in the Plan, as in effect immediately prior to April 1, 2003, and continues as an Eligible Employee thereafter shall continue to be a Participant hereunder as of such date. Each other Eligible Employee shall become a Participant of the Plan in accordance with paragraph (b) below.
(b) General Eligibility - An Employee who is not described in (a) above, shall, be eligible to become a Participant as of the first day of the calendar quarter on which:
(i) | he has completed a 12-consecutive month period beginning on his Employment Commencement Date (or Reemployment Commencement Date, if applicable), or any anniversary thereof, during which 12 month period he completes at least 1,000 Hours of Service. |
(ii) | he is at least age 18; and |
(iii) | he is then an Eligible Employee. |
(c) Election to Make Elective Contributions Each Participant shall be entitled to elect to become a Participant and to make Elective Contributions in accordance with Section 4.1 as of the first day of any calendar quarter on or after the date on which he becomes eligible to become a Participant in accordance with this Section 2.1, but not before April 1, 2003. Any election to make Elective Contributions in accordance with Section 4.1 shall be made pursuant to a valid and legally binding salary reduction agreement between the Participant and his Employer that includes any necessary payroll reduction authorization. Except as otherwise provided in Section 4.2, any such election shall be effective as of the date specified in such election. Any election made in accordance with this Section 2.1(c) shall remain effective until changed in accordance with Section 4.2.
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(d) Application - In addition to the election described in Section 2.1(c), an Eligible Employee who becomes a Participant in accordance with this Section 2.1 shall file with the Administrator such additional application materials as the Administrator deem appropriate, including beneficiary designations.
2.2 Termination of Participation.
A Participant shall not be entitled to make or receive contributions in accordance with Article IV with respect to any period on or after the date of Termination of Employment, death or during which he is not an Eligible Employee. However, a Participant shall continue to be a Participant for all other relevant purposes of the Plan (other than Article VIII) until such time as his Account is fully distributed to him or forfeited in accordance with the terms of the Plan.
2.3 Interruption in Service.
(a) Break in Service - If a Participant terminates employment and incurs a Break in Service before becoming vested in any Employer Contributions pursuant to Section 7.3, and if the Period of Severance constituting such Break in Service exceeds the greater of five years or his Period of Service prior to such Break in Service (excluding any Period of Service previously disregarded under the Break in Service provisions of the Plan), then, in the event he returns to Service, he shall be treated as a new Employee for all purposes of the Plan. In all other cases of a Termination of Employment accompanied by a Break in Service he shall be eligible to participate in the Plan as of the first day of the month coincident with or immediately following the date he again becomes an Eligible Employee.
(b) No Break in Service - If a Participant terminates employment and does not incur a Break in Service, he shall be eligible to resume full participation in the Plan immediately upon his return to employment as an Eligible Employee.
(c) No Termination of Employment - If a Participant ceases to be an Eligible Employee but does not terminate employment, his participation in the Plan shall be subject to the provisions of Section 2.2 during the period in which he is not an Eligible Employee and he shall be eligible to resume full participation in the Plan immediately upon resuming the status of an Eligible Employee.
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2.4 Qualified Military Service.
Notwithstanding any provision of the Plan to the contrary, contributions, benefits and service credit with respect to qualified military service will be provided in accordance with Code Section 414(u). Furthermore, loan repayments may be suspended under this Plan as permitted under Code section 414(u)(4).
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ARTICLE III
SERVICE
3.1 Period of Service.
An Employees Period of Service shall be the period beginning on his Employment Commencement Date (or his Reemployment Commencement Date, if applicable) and ending on his next Severance Date, measured in full years and completed months. Notwithstanding the foregoing, a Participants Period of Service attributable to employment prior to the date of execution of this amendment and restatement shall not be less than the Period of Service standing to his credit under the terms of the Plan, as in effect immediately prior to the date of such execution.
3.2 Period of Severance.
An Employees Period of Severance shall be the period beginning on his Severance Date and ending on his Reemployment Commencement Date, measured in full years and completed months.
3.3 Severance Date.
An Employee generally incurs a Severance Date on the earlier of (i) his Termination of Employment because of discharge, resignation retirement or death, or (ii) the first anniversary of his absence from employment (with or without pay). Notwithstanding the foregoing, certain periods of absence from employment shall be included in an Employees Period of Service and shall not result in a Severance Date, as follows:
(a) If an Employee whose Severance Date would otherwise occur as a result of Termination of Employment because of discharge, resignation or retirement returns to the employ of an Employer or Related Company and completes an Hour of Service within one year of such Termination of Employment, he shall not be deemed to have incurred a Severance Date and the period between such Termination of Employment and the completion of such Hour of Service shall be treated as part of his Period of Service.
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(b) If an Employee who is absent from employment for reasons other than Termination of Employment because of discharge, resignation or retirement actually terminates employment for any such reason within one year of the date his original absence began and then returns to the employ of an Employer or Related Company and completes an Hour of Service before the anniversary of the inception of such original absence, he shall not be deemed to have incurred a Severance Date and the period from the inception of his original absence to the completion of such Hour of Service shall be included in his Period of Service.
(c) If an Employee terminates employment due to Disability and is eligible for benefits under an Employer sponsored long term disability benefits program, he shall not be deemed to have incurred a Severance Date and the period from the date of his Termination of Employment due to Disability to the cessation of his coverage under such program shall be included in his Period of Service.
3.4 Break in Service.
A Break in Service is a Period of Severance of not less than twelve (12) consecutive months (measured in full years and completed months). In the case of an individual who is absent from work for maternity or paternity reason (whether or not the employment relationship has terminated), the first twelve (12) consecutive months of such absence shall not be included in a Break in Service, but only to the extent required by applicable law. For purposes of this Section 3.4, an absence from work for maternity or paternity reasons means an absence from employment which commences and continues (a) by reason of the pregnancy of the individual, (b) by reason of the birth of a child of the individual, (c) by reason of the placement of a child with the individual in connection with the adoption of such child by the individual, or (d), for purposes of caring for such child for a period beginning immediately following such birth or placement.
3.5 Restoration of Eligibility and Service:
(a) In General - Except as otherwise provided in (b) below, if an Employee incurs a Break in Service and subsequently has a Reemployment Commencement Date, his Period of Service prior to the Break in Service shall be restored as soon as he has completed a Period of Service of one full year, such restoration to be effective as of his Reemployment Commencement Date. However, Service rendered after a Break in Service of at least five years will not be counted in determining a Participants vested interest under Section 7.3 in the portion of his Account attributable to Employer Contributions made with respect to periods prior to such Break in Service.
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(b) Exception - Periods of Service prior to a Break in Service shall not be restored upon an Employees Reemployment Commencement Date if the Employee had no vested interest in Employer Contributions under Section 7.3 at the time of the Break in Service, and the length of his Break in Service (as determined under Section 3.4 hereof) equals or exceeds the greater of (i) five years, or (ii) his Period of Service prior to such Break in Service.
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ARTICLE IV
CONTRIBUTIONS
4.1 Elective Contributions.
(a) Amount of Elective Contributions - Subject to the limitations of Article V, each Participant may elect to make an Elective Contribution of a percentage of his Compensation for each payroll period. Elective Contributions shall be made by payroll reduction in accordance with the salary reduction agreement described in Section 2.1(c) and shall only be permitted for those periods during which the Participant is an Eligible Employee and has a valid salary reduction agreement in effect.
(b) Catch Up Contributions A Participant who will attain age 50 before the close of such Plan Year shall be eligible to make Elective Contributions in addition to those described in (a) above, to the extent that such contributions constitute catch up contributions in accordance with, and subject to the limitations of, Section 414(v) of the Code. Such catch up contributions shall not be taken into account for purposes of the limitations of Sections 5.1 through 5.6 and Article XIV, except as may be required by applicable law.
(c) Payment and Allocation of Elective Contributions - All Elective Contributions made by or on behalf of the Participant shall be transferred by the Employer to the Trust Fund and allocated to the Participants Elective Account as soon as administratively practicable after the end of the payroll period for which the payroll reduction is made, but not later than the time required by applicable law.
4.2 Change and Suspension of Elective Contributions.
(a) A Participant may suspend Elective Contributions as of any date and may change the rate of or resume Elective Contributions at such times as the Administrator may prescribe, by filing or completing a prescribed form or procedure required by the Administrator within such time prior to the effective date of the change as the Administrator shall prescribe. Any such change shall become effective in the first payroll period for which it can be administratively effected and shall remain in effect for all subsequent payroll periods until changed as permitted under this Section 4.2.
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(b) During any Plan Year, the Administrator may require a Participant to decrease or suspend Elective Contributions to the extent necessary to comply with the limitations of Article V for that Plan Year. The Participants contribution rate in effect prior to a required reduction shall resume as of the first payroll period in the next Plan Year, unless changed in accordance with Section 4.2(a).
4.3 Matching Contributions.
(a) Amount of Matching Contributions - Each Employer shall, in its sole discretion, determine whether and to what extent to make a Matching Contribution on behalf of its Participants who make Elective Contributions in such Plan Year. Subject to the limitations of Article V, the amount of such Matching Contribution to be made on behalf of each such Participant shall be expressed as a percentage of the Elective Contributions made by such Participant for such Plan Year, or as a percentage of the Participants Compensation for such Plan Year, subject to any maximum limitations as the Employer shall determine. Notice of an Employers determination with respect to any Plan Year shall be given to Participants as soon as practicable after such determination is made.
(b) Amount of Additional Matching Contributions - In addition to the Matching Contributions described in (a) above, an Employer may, in its sole discretion, but subject to the limitations of Article V, determine to make additional Matching Contributions with respect to any Plan Year. Such additional contributions shall be expressed as an increase in the otherwise stated matching percentage or in the maximum amount of Elective Contribution to be matched, or any combination thereof, and may further be limited to such Participants as meet specified criteria determined by the Employer.
(c) Time of Matching Contributions - Matching Contributions shall be made to the Trust Fund no later than the latest date as of which such contributions must be made in order to be treated as made on account of such Plan Year under applicable law.
(d) Allocation of Matching Contributions - Matching Contributions made on behalf of a Participant shall be allocated to the Participants Matching Account as soon as administratively practicable after being made, but no later than the last day of the Plan Year for which such contributions are made.
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4.4 Compliance Contribution.
An Employer may make a contribution with respect to any Plan Year solely for the purpose of enabling the Plan to satisfy the limitations of Sections 5.2 through 5.4 for such Plan Year. Such contribution shall be treated as an Elective or Matching Contribution in accordance with Section 5.2(b) or 5.3(c) and shall be allocated only to Participants who are not Highly Compensated Employees and may further be limited to such Participants whose Compensation does not exceed a specified limit determined by the Employer.
4.5 Return of Contributions to Employer.
Except as otherwise provided in this Section 4.5, all contributions made by an Employer shall be irrevocable and shall be transferred to the Administrator and held as provided in Article X, to be used in accordance with the provisions of this Plan in providing the benefits and paying the expenses hereof. Notwithstanding the preceding provisions of this Article IV, to the extent permitted by applicable law, contributions shall be returned to an Employer under the following circumstances:
(a) Mistake - If and to the extent that any contribution was made by a mistake of fact, the Administrator may return the contribution to the Employer at any time within one year after the payment of such contribution.
(b) Nondeductibility - All contributions made by an Employer are expressly conditioned on their deductibility under Code Section 404. If and to the extent that the Internal Revenue Service determines that a contribution is not deductible under Code Section 404, the Administrator may return the contribution to the Employer at any time within one year after the date of disallowance.
(c) Adjustments - Any contribution returned pursuant to (a) or (b) above shall be adjusted to reflect only its proportionate share of the Trust Funds loss, if any.
(d) Limitation on Rights - Notwithstanding any provision of this Plan to the contrary, the right or claim of any Participant or Beneficiary to any asset of the Trust or to any benefit under the Plan shall be subject to and limited by the provisions of this Section 4.5.
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4.6 Rollover Contributions.
In accordance with procedures established by the Administrator and applied in a uniform and nondiscriminatory manner, an Eligible Employee (whether or not then a Participant) may make a Rollover Contribution to the Plan at any time of cash, or such other property as the Administrator may specifically approve in advance, of the taxable portion of a rollover contribution that meets the requirements of Code Section 408(d)(3)(A)(ii) from another qualified pension or profit sharing plan or other eligible retirement plan or an individual retirement account and which is contributed to the Plan in compliance with the requirements for the Employee making a federal income tax-free rollover contribution under the Code, including the direct transfer of such Rollover Contribution to the Trust Fund from such other plan or account. The Administrator shall obtain such evidence, assurances, opinions and certifications it may deem necessary to establish to its satisfaction that the amounts to be contributed as a Rollover Contribution will not affect the qualification of the Plan or the tax-exempt status of the Trust under Code Sections 401(a) and 501(a). Any Rollover Contribution which is found by the Administrator not to be qualified for tax-free rollover treatment shall be returned to the Participant. Any expense to or liability incurred by the Plan or any fiduciary of the Plan because of a transfer of such disqualified assets to the Administrator shall be borne solely by and charged to the individual who requested the transfer. Rollover Contributions shall be credited to the Participants Rollover Account. At all times a Participant shall be 100% vested in the value of his Rollover Account.
4.7 Forfeitures.
(a) Determination of Forfeitures - If a Participant who has terminated employment before he has become 100% vested in Employer Contributions pursuant to Section 7.3, the nonvested portion of his Account shall be forfeited as of the earlier of (i) the date he receives a distribution of his Vested Account, and (ii) the last day of the Plan Year as of which he incurs a Break in Service of at least five years. For purposes of the preceding sentence, a Participant who terminates employment with no vested interest in his Account shall be deemed to have received a distribution of his entire Vested Account.
(b) Reallocation of Forfeitures - The total amount of forfeitures determined in accordance with (a) above with respect to any Plan Year shall be used to reduce future Employer Contributions or to defray the expenses of the Plan.
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(c) Return to Employment and Restoration of Forfeitures - If a Participant incurs forfeitures in accordance with (a) above and returns to the employ of the Employer or a Related Employer before he incurs a Break in Service of at least five years, the amount forfeited from his Account shall be restored to such Account upon such return to employment in accordance with the provisions of this Section 4.8(c). If the returning Participant received a distribution of his Vested Account prior to his return to employment, the forfeitures shall be restored to the Participants Account only if the Participant repays to the Plan the entire distribution resulting in the forfeiture no later than the earlier of (1) the date which is 5 years after the participants return to employment, or (ii) the close of the first period constituting a Break in Service commencing after the distribution. If the Participant did not receive a distribution of his Vested Account prior to his return to employment, the forfeited amounts shall be restored to his Account upon his return to employment. Any such restoration shall be made from current forfeitures, and to the extent necessary, from amounts contributed directly by the Employer. No restoration of forfeitures shall occur with respect to a Participant who has a Reemployment Commencement Date after incurring a Break in Service of at least five years.
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ARTICLE V
LIMITATIONS ON CONTRIBUTIONS
5.1 Dollar Limitation on Elective Contributions.
(a) The amount of Elective Contributions (other than those made in accordance with Section 4.1(b)) made on behalf a Participant during any Plan Year, shall be limited to the extent necessary to satisfy the dollar limitation contained in Code Section 402(g) that is applicable to the taxable years of the Participant that begin in and end in such Plan Year. In order to prevent the limitation of this Section from being exceeded for any Plan Year, the Administrator may prospectively limit the percentage or amount of Compensation that a Participant may elect to have contributed as an Elective Contribution.
(b) If the Elective Contributions of a Participant which are made to the Plan and any other plan of a Related Employer exceed the limitation of Section 5.1(a) as of the end of any calendar year, or if prior to March 1 following the end of any calendar year a Participant has submitted to the Administrator, in writing, a certification stating that all or part of his Elective Contributions to the Plan constitute excess deferrals under Code Section 402(g), such excess amount and any income allocable thereto shall be distributed to the Participant no later than April 15 following the end of the calendar year with respect to which such excess amount was contributed. Notwithstanding the distribution of any Elective Contributions in accordance with this Section 5.1(b), such Elective Contributions shall be included for purposes of determining the Actual Deferral Ratio of Highly Compensated Employees, but not of all other Eligible Employees.
(c) If, as a result of the application of Section 5.1(b), a Participants Elective Contribution is reduced, the corresponding Matching Contribution shall be forfeited and used to reduce future Matching Contributions. The vesting provisions of this Plan applicable to Matching Contributions are conditioned on such Elective Contributions being permissible Elective Contributions. Elective Contributions in excess of the applicable limit described in Section 5.1(a) are specifically prohibited and, as a result, the Employer reserves the right for up to one Plan Year following the Plan Year for which the Matching Contribution was made to recapture any Matching Contribution mistakenly made to the Plan as a result of Elective Contributions exceeding the limitation of Code Section 402(g).
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5.2 Additional Limitation on Elective Contributions.
(a) The Actual Deferral Percentage of Highly Compensated Employees for each Plan Year shall not exceed the greater of:
(1) The Actual Deferral Percentage of all other Eligible Employees for the preceding Plan Year multiplied by 1.25, or
(2) The lesser of: (A) The Actual Deferral Percentage of all other Eligible Employees for the preceding Plan Year plus two percentage points, or (B) the Actual Deferral Percentage of all other Eligible Employees for the preceding Plan Year multiplied by 2.00.
Notwithstanding the foregoing, for purposes of applying the above limitation for the Plan Year ending December 30, 2003, the current Plan Year shall be used instead of the preceding Plan Year.
(b) For the purposes of satisfying the tests in Section 5.2(a) for any Plan Year, the Administrator may treat Compliance Contributions made with respect to such Plan Year as Elective Contributions. Any such treatment shall be subject to and in accordance with the provisions of Income Tax Regulations Section 1.401(k)-1(b)(5), as modified. The Administrator shall establish such accounting procedures as may be necessary to allow for the treatment provided in this Section 5.2(b), including the separate identification of such contributions.
(c) In order to prevent the limitation of this Section 5.2 from being exceeded in any Plan Year, the Administrator may limit the percentage or amount of Compensation that may be contributed as Elective Contributions by Highly Compensated Employees. If the limitation of this Section 5.2 is exceeded as of the end of any Plan Year, the amount of such excess and any income allocable thereon shall, before the end of the next succeeding Plan Year, be distributed to those Highly Compensated Employees whose Elective Contributions require reduction. The amount to be distributed shall be determined in the following manner, subject to the provisions of Code Section 401(k)(3) and any Income Tax Regulations to be issued thereunder. First, an excess contribution amount shall be determined by hypothetically reducing the Elective Contributions of those Highly Compensated Employees with the highest Actual Deferral Ratios to the extent required to meet the limitation, but not in excess of the amount that would reduce such ratios to the next highest Actual Deferral Ratio for a Highly Compensated Employee. If additional reduction is required, the hypothetical reduction process shall be repeated until the
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limitation is met. Second, there shall be an actual reduction of the dollar amounts of Elective Contributions for those Highly Compensated Employees with the highest dollar amounts of Elective Contributions in a total amount equal to the excess contribution derived in the hypothetical reduction process described above. This reduction shall be accomplished by reducing the Elective Contributions of those Highly Compensated Employees to the extent required to satisfy the excess contribution amount, but not in excess of the amount that would reduce such dollar amounts to the next highest dollar amount for a Highly Compensated Employee. If additional reduction is required, the actual reduction process shall be repeated until the total actual reductions equal the excess contribution amount. The provisions of this Section 5.2(c) shall be applied after application of Section 5.1(b).
(d) Notwithstanding anything to the contrary, if this Plan is aggregated with another Plan of an Employer or Related Employer for purposes of satisfying the requirements of Code Section 401(a)(4) or 410(b) (other than Code Section 410(b)(2)(A)(ii)), the provisions of this Section 5.2 shall apply to any Participant by treating all pre-tax contributions made by such Participant under such other Plan as having been made under this Plan. In addition, if a Participant who is a Highly Compensated Employee makes pre-tax contributions in any Plan Year to one or more other cash or deferred arrangements (within the meaning of Code Section 401(k)) maintained by an Employer or Related Employer, such contributions shall be treated as Elective Contributions made hereunder for purposes of determining such Participants Actual Contribution Ratio for such Plan Year.
(e) Notwithstanding the foregoing, Elective Contributions made in accordance with Section 4.1(b) shall be disregarded in applying the provisions of his Section 5.2.
5.3 Limitation on Matching Contributions.
(a) The Actual Contribution Percentage of Highly Compensated Employees for each Plan Year shall not exceed the greater of:
(1) the Actual Contribution Percentage of all other Eligible Employees for preceding Plan Year, multiplied by 1.25, or
(2) the lesser of: (A) the Actual Contribution Percentage of all other Eligible Employees for the preceding Plan Year plus two percentage points, or (B) the Actual Contribution Percentage of all other Eligible Employees for the preceding Plan Year multiplied by 2.00.
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Notwithstanding the foregoing, for purposes of applying the above limitation for the Plan Year ending December 30, 2003, the current Plan Year shall be used instead of the preceding Plan Year.
(b) In order to prevent the limitation of this Section 5.3 from being exceeded in any Plan Year, the Administrator may limit the amount of Matching Contribution allocated to Highly Compensated Employees. If the limitation of this Section 5.3 is exceeded as of the end of any Plan Year, the amount of such excess Matching Contributions shall, before the end of the next succeeding Plan Year, be forfeited (or not made, if applicable) to the extent not yet vested, and any remaining excess Matching Contributions shall then be distributed to those Highly Compensated Employees whose Matching Contributions require reduction. the amount of such excess and any income allocable thereon shall, before the end of the next succeeding Plan Year, be distributed to those Highly Compensated Employees whose Matching Contributions require reduction. The amount to be distributed shall be determined in the following manner, subject to the provisions of Code Section 401(m)(2) and any Income Tax Regulations to be issued thereunder. First, an excess aggregate contribution amount shall be determined by hypothetically reducing the Matching Contributions of those Highly Compensated Employees with the highest Actual Contribution Ratios to the extent required to meet the limitation, but not in excess of the amount that would reduce such ratios to the next highest Actual Contribution Ratio for a Highly Compensated Employee. If additional reduction is required, the hypothetical reduction process shall be repeated until the limitation is met. Second, there shall be an actual reduction of the dollar amounts of Matching Contributions for those Highly Compensated Employees with the highest dollar amounts of Matching Contributions in a total amount, together with any amounts not made or forfeited, as described above, equal to the excess aggregate contribution derived in the hypothetical reduction process described above. This reduction shall be accomplished by reducing the Elective Contributions of those Highly Compensated Employees to the extent required to satisfy the excess aggregate contribution amount, but not in excess of the amount that would reduce such dollar amounts to the next highest dollar amount for a Highly Compensated Employee. If additional reduction is required, the actual reduction process shall be repeated until the total actual reductions equal the excess aggregate contribution amount.
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(c) For the purposes of satisfying the tests in Section 5.3(a) for any Plan Year, the Administrator may treat Compliance Contributions and Elective Contributions made with respect to such Plan Year as Matching Contributions. Any such treatment shall be subject to and in accordance with the provisions of Income Tax Regulations Section 1.401(m)-1(b)(5), as modified. The Administrator shall establish such accounting procedures as may be necessary to allow for the treatment provided in this Section 5.3(b), including the separate identification of such contributions.
5.5 Determination of Allocable Income.
In the event Elective or Matching Contributions have to be distributed pursuant to Section 5.1, 5.2 or 5.3 with respect to any Plan Year, the amount of such distribution shall be adjusted to reflect the income (gain or loss) allocable to such amounts. The amount of income allocable to any such distribution shall be determined by the Administrator consistent with applicable law and under a method used for all such adjustments with respect to such Plan Year.
5.6 Limitations on Benefits.
Annual Additions to a Participants Account in respect of any Plan Year may not exceed the lesser of (i) $40,000, adjusted in accordance with Code Section 415(d)), or (ii) 100% of the Participants Compensation. The foregoing limitations shall be applied in accordance with the limitations of Code Section 415, which are incorporated herein by reference. For these purposes, Annual Additions shall have the meaning set forth in Code Section 415(c)(2), as modified elsewhere in the Code and in any regulations thereunder, and the limitation year shall mean the Plan Year unless any other 12-consecutive month period is designated pursuant to a written resolution adopted by the Employer. In the event that after the adjustments made in accordance with Sections 5.1 through 5.5, amounts which would otherwise be allocated to a Participants Account under the Plan must be reduced by reason of the limitations of this Section 5.6 as a result of the allocation of forfeitures, a reasonable error in estimating a Participants annual compensation, or a reasonable error in determining the amount of elective deferrals (within the meaning of Code Section 402(g)(3)) that may be made with respect to any individual under the limits of Code Section 415, such reduction shall be made in the following order of priority, but only to the extent necessary:
(a) To the extent permitted by the Code and applicable law, the amount of Elective Contributions made on behalf of such Participant in respect of such Plan Year shall be refunded to the Participant; and then
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(b) Matching Contributions made pursuant to Section 4.3 which are allocable to such Participant in respect of such Plan Year shall be reduced and the amount of such reduction shall be utilized to reduce Employer Contributions which would otherwise be made to the Plan.
ARTICLE VI
ACCOUNTS OF PARTICIPANTS - INVESTMENTS
6.1 Separate Accounting.
(a) Accounts - The Administrator shall establish and maintain in respect of each Participant an Account showing his interest under the Plan and in the Trust (including if the Administrator deems it appropriate, separate accounts reflecting the different types of contributions made by and on behalf of Participants, any separately identifiable investment funds, if applicable, and all other relevant data pertaining thereto). The establishment and maintenance of, or allocations and credits to the Account of any Participant shall not vest in any Participant any right, title or interest in and to any Plan assets or benefits except at the time or times and upon the terms and conditions and to the extent expressly set forth in the Plan and in accordance with the terms of the Trust.
(b) Value of Accounts - The value of any Account as of any date of determination shall be equal to:
(a) the aggregate amount credited to such Account as of the Valuation Date coinciding with or next preceding such date of determination, after all allocations as of such Valuation Date have been made, plus
(b) any amounts contributed to or otherwise to be credited to such Account since such Valuation Date, less
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(c) any amounts distributed from or otherwise to be charged to such Account since such Valuation Date.
6.2 Investment of Accounts.
(a) Investment by Trustee - Except as otherwise provided in (b) below, the Accounts of Participants shall be invested by the Trustee in accordance with the terms of the Trust Agreement.
(b) Investment Funds for Accounts - The Trustee may cause to be established under the Trust separate funds for the investment of assets held in the Trust in order to provide differing investment opportunities for Participants to choose from. Any such separate fund may be established through separate accounting of a portion of the assets of the Trust, through the use of investment products offered by insurance companies, mutual funds or other similar financial institutions, by investment in stock or other permitted securities of the Employer or a Related Employer that are qualifying employer securities, as defined in ERISA, or through individual brokerage accounts. If established, the Trustee shall provide information to Participants concerning the nature of each such separate fund and may change the separate funds available to Participants as it deems appropriate. If applicable, the Trustee shall from time to time establish such rules and procedures for implementing the provisions of this Section 6.2(b) as it deems necessary, including without limitation, the use of prescribed forms, the imposition of reasonable time and notice requirements, the imposition of limitations on investment choices and transfers between the separate investment funds and the provision for periodic valuations during the Plan Year. All such rules and procedures shall be established and applied on a uniform and non-discriminatory basis to all persons similarly situated.
(c) Employer Stock Fund-General To the extent that an Employer Stock Fund is established in accordance with (b) above, the Trustee may keep such amounts uninvested or invested in such investments other than Employer Stock as it deems necessary from time to time, as and to the extent provided for by, and consistent with, the terms of the Trust Agreement. A Participants Account shall reflect his interest in the assets of the Trust held for investments in Employer Stock. Such interest shall be accounted for in shares of Employer Stock to the extent possible, with fractions thereof being reflected in cash. Notwithstanding the foregoing, such accounting shall not entitle any Participant to any right title or interest to any specific shares of Employer Stock.
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(d) Voting Rights in Employer Stock Each person with shares of Employer Stock in the Employer Stock Fund shall have the right to participate confidentially in the exercise of voting rights appurtenant to such shares that were credited to his Account as of the most recent Valuation Date coincident with or preceding the applicable record date for which records are available. Such participation shall be achieved by completing and filing with the inspector of elections, or such other person who shall be independent of the issuer of the shares as the Administrator shall designate, a written direction in such form and at such time as the Administrator shall prescribe. Such directions shall be tabulated on a strictly confidential basis that provides the Administrator only with the final results of the tabulation. The aggregate value (as of the Valuation Date coincident with or preceding the applicable record date) of the shares of Employer Stock in the Employer Stock Fund shall be voted affirmatively or negatively in proportion to the votes cast by the Participants who gave such voting directions. The Administrator shall furnish, or cause to be furnished, to each person whose Account is invested in the Employer Stock Fund, all annual reports, proxy materials and other information known to have been furnished by the issuer of the Employer Stock or by any proxy solicitor, to the holders of shares of Employer Stock.
(e) Tender Offers and Other Offers Each person with shares of Employer Stock in the Employer Stock Fund shall have the right to participate confidentially in the response to a tender offer, or any other offer, made to the holders of shares of such Employer Stock generally, to purchase, exchange, redeem or otherwise transfer shares: provided that such person has such shares in his Account as of the most recent Valuation Date coincident with or immediately preceding the first day for delivering shares or otherwise responding to such tender or other offer. Such participation shall be achieved by completing and filing with the inspector of elections, or such other person who shall be independent of the issuer of the shares as the Administrator shall designate, a written direction in such form and at such time as the Administrator shall prescribe. Such directions shall be tabulated on a strictly confidential basis that provides the Administrator only with the final results of the tabulation. The aggregate value (as of the Valuation Date coincident with or preceding the applicable record date) of the shares of Employer Stock in the Employer Stock Fund shall be tendered or withheld in proportion to the votes cast by the Participants who gave such voting directions date for which records are available. The Administrator shall furnish, or cause to be furnished, to each person whose Account is invested in the Employer Stock Fund, all information concerning such tender offer furnished by the issuer of the Employer Stock, or by or on behalf of the person making the tender or other offer.
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6.3 Notice to Participants.
Within a reasonable time after each Valuation Date, the Trustee shall notify each Participant or Beneficiary of the balance in such Participants Accounts as of such Valuation Date. If Valuation Dates occur more frequently than quarterly, the notification requirement of this section may be met by quarterly notification.
ARTICLE VII
BENEFITS
7.1 Distribution Upon Termination Of Employment.
(a) Entitlement - A Participant who terminates his employment for any reason other than death shall be entitled to receive a distribution of the value of his Vested Account as soon as practicable following his Termination of Employment.
(b) De Minimis Distribution - If at the time he is entitled to a distribution, the value of a Participants Vested Account does not exceed $5,000, distribution shall be made to the Participant as soon as practicable in a single sum payment. In applying the $5,000 threshold in the preceding sentence and the provisions of (c) below, the value of a Participants Vested Account shall be determined without regard rollover contributions and earnings allocable thereto within the meaning of Code Sections 402(c), 403(a)(4), 403(b)(8), 408(d)(3)(A)(ii), and 457(e)(16).
(c) Regular Distribution - If at the time he is entitled to a distribution the value of a Participants Vested Account exceeds $5,000 (determined as provided in (b) above), the Participant may elect, in accordance with procedures established by the Administrator, to receive distribution of his Vested Account in the manner provided in Section 7.1(d) as soon as practicable, or to defer such distribution to any Valuation Date occurring on or after his termination of employment, but no later than the Valuation Date coinciding with or immediately following his Normal Retirement Date.
(d) Form of Payment - A Participant may elect to have the distribution to which he is entitled in accordance with Section 7.1(c) paid to him in one of the following forms:
(i) | a lump sum payment; or |
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(ii) | substantially equal monthly, quarterly, semi-annual or annual payments over a fixed period not to exceed the life expectancy of the Participant or the combined life expectancy of the Participant and his designated Beneficiary. |
7.2 Distribution Upon Death.
If a Participant dies while employed by the Employer or a Related Employer or before a distribution to which he is entitled in accordance with Section 7.1 has commenced, the value of his entire Account (or the distribution awaiting commencement in accordance with Section 7.1) as of the Valuation Date coinciding with or immediately shall be distributed to his Beneficiary in a single sum payment as soon as practicable following his death.
7.3 Vesting.
(a) Employee Contributions - A Participant shall at all times be 100% vested in his Elective Contributions After-Tax Contributions and Rollover Contributions.
(b) Employer Contributions - A Participant shall become 100% vested in his Matching Account if he terminates employment (i) with Period of Service of at least three years, (ii) on or after attaining his Normal Retirement Date, or (iii) as a result of his death or Disability. If a Participant terminates employment prior to becoming 100% vested, he shall be vested in a percentage of his Matching Account determined from the following schedule:
Period of Service | Vested Percentage | |
Less than 1 year | 0% | |
at least 1 years | 33-1/3% | |
at least 2 years | 66-2/3% | |
at least 3 years | 100% |
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If a Participant terminates employment prior to becoming 100% vested, he shall forfeit the non-vested portion of his Matching Account and Profit Sharing Account in accordance with Section 4.8.
7.4 Statutory Payment Date.
(a) Notwithstanding any other provision of the Plan, and unless otherwise provided by law, any amount payable to a Participant who is a five-percent owner (as defined in Code Section 416(i)(1)(B)) at any time during the 5-Plan Year period ending in the calendar year in which such Employee attains age 70-1/2 shall commence no later than the April 1st of the calendar year following the calendar year in which the Participant attained age 70 1/2 or the April 1st following the end of any subsequent calendar year if he becomes a 5% owner during such subsequent calendar year (the appropriate April 1st being the required beginning date and the calendar year in which it occurs being the first distribution calendar year). If not made in a single sum payment, such amount shall be paid, in accordance with applicable regulations, (i) over the life of the Participant, (ii) over the life of the Participant and a designated Beneficiary, (iii) over a period certain not extending beyond the life expectancy of the Participant, or (iv) over a period certain not extending beyond the joint life expectancies of the Participant and a designated Beneficiary. The minimum distribution required for the Participants first distribution calendar year must be made on or before the Participants required beginning date. The minimum distribution for each other calendar year, including the minimum distribution for the year in which the Participants required beginning date occurs, must be made on or before December 31st of the applicable calendar year.
(b) Except as provided above, or with the Participants consent, distribution to the Participant shall commence no later than 60 days after the close of the Plan Year in which occurs the latest of his Normal Retirement Date, his 10th anniversary of plan participation or his Termination of Employment.
7.5 Transferred Employees.
If a Participant ceases to be an Employee by reason of a transfer or employment to a class of employees of an Employer not eligible for participation or to a Related Employer which is not an Employer then, except as hereinafter provided, such Participants Account shall be held for distribution until such time as such Participants employment terminates.
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7.6 Direct Rollover.
Solely to the extent required under applicable law and regulations, and notwithstanding any provision of the Plan to the contrary that would otherwise limit a Distributees election under this section 7.6, a Distributee may elect, at the time and in the manner prescribed by the Administrator, to have any portion of an Eligible Rollover Distribution paid directly to an Eligible Retirement Plan specified by the Distributee in a Direct Rollover.
For purposes of this section 7.6, the following terms shall have the following meanings:
(i) Eligible Rollover Distribution: Solely to the extent required under applicable law and regulations, an Eligible Rollover Distribution is any distribution of all or any portion of the balance to the credit of the Distributee, except that an Eligible Rollover Distribution does not include: any distribution that is one of a series of substantially equal periodic payments (not less frequently than annually) made for the life (or life expectancy) of the Distributee or the joint lives (or joint life expectancies) of the Distributee and the Distributees designated beneficiary, or for a specified period of 10 years or more; any distribution to the extent such distribution is required under Section 401(a)(9) of the Code; the portion of any distribution that is not includible in gross income (determined without regard to the exclusion for net unrealized appreciation with respect to employer securities); and any hardship distribution described in Section 401(k)(2)(B)(i)(IV) of the Code (subject to the right of the Plan Administrator to avail itself of any transitional relief promulgated in regard to such hardship distributions).
(ii) Eligible Retirement Plan: An Eligible Retirement Plan is an individual retirement account described in Section 408(a) of the Code, an individual retirement annuity described in Code Section 408(b), an annuity plan described in Code Section 403(a), or a qualified trust described in Code Section 401(a), that accepts the Distributees Eligible Rollover Distribution. However, in the case of an Eligible Rollover Distribution to a surviving spouse, an Eligible Retirement Plan is an individual retirement account or individual retirement annuity. In addition, an Eligible Retirement Plan shall also mean an annuity contract described in Section 403(b) of the Code and an eligible plan under Section 457(b) of the Code which is maintained by a state, a political subdivision of a state, or any instrumentality of a state or a political subdivision of a state and which agrees to separately account for amounts transferred into such plan from this Plan. Further, with respect to distributions made to a surviving spouse or to a spouse or former spouse who is an alternate payee under a QDRO, the definition of Eligible Retirement Plan, as set forth herein, but without the limitation in the second sentence hereof, shall apply.
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(iii) Distributee: A Distributee includes an employee or former employee. In addition, the employees or former employees spouse or former spouse who is the alternate payee under a Qualified Domestic Relations Order are Distributees with regard to the interest of the spouse or former spouse.
(iv) Direct Rollover: A Direct Rollover is a payment by the Plan to the Eligible Retirement Plan specified by the Distributee.
ARTICLE VIII
WITHDRAWALS DURING EMPLOYMENT
8.1 Permitted Withdrawals.
(a) Matching Contributions on After-Tax Contributions Matching Contributions made under the terms of the Plan as in effect prior to April 1, 2003 are available for withdrawal during employment as soon as the Class to which they belong matures, as provided herein. Matching Contributions attributable to After-Tax Contributions made in any Plan Year shall be deemed to be part of a Class designated for that Plan Year. Any such Class shall be deemed to mature at the end of the third Plan Year following the Plan Year for which it is designated. A Participant may not make a withdrawal under this paragraph (a) within twelve months of a previous withdrawal.
(b) After-Tax Account- Not more than once in any Plan Year, a Participant may withdraw all or any part of the portion of his After-Tax Account that does not exceed his After-Tax Contributions made to the Plan.
(c) Rollover Account - Not more than once in any Plan Year, a Participant may withdraw all or any part of his Rollover Account.
(c) Employer Contributions - Not more than once in any Plan Year, a Participant may withdraw all or any part of the portion of his Vested Account that is attributable to Employer Contributions not described in (a) above, provided, that if less than five full years have elapsed
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since the date the Participant first became a Participant, the amount available for such withdrawal shall be limited to that portion of his Account which is attributable to Employer Contributions that have been in the Plan for at least two years.
(d) Financial Hardship - Not more than once in any Plan Year, a Participant may elect to make a withdrawal from his Elective Account in the event of Financial Hardship. The amount available for withdrawal and the terms and conditions applicable to such withdrawal are set forth in Section 8.2.
(e) Procedures - The Administrator shall establish such procedures as it deems necessary for the processing of withdrawal requests and the disbursement of amounts withdrawn.
8.2 Financial Hardship.
(a) Hardship - A withdrawal under Section 8.1(a) must be on account of an immediate and heavy financial need of the Participant resulting from: (1) the purchase of a primary residence; (2) tuition expenses and related educational expenses for the next 12 months of post-secondary education for the Participant or his dependents; (3) payments to prevent eviction from or foreclosure on the mortgage of the Participants primary residence; (4) medical expenses of the Participant or his dependents previously incurred and not covered by insurance, or expenses necessary for the obtaining of medical care for the Participant or his dependents; (5) funeral and other expenses related to the death of a family member; or (6) any amounts necessary to pay federal, state and local income taxes or penalties reasonably anticipated to result from the distribution on account of any of the preceding hardships. Any withdrawal on account of Financial Hardship shall be limited to the amount of actual financial need that is unavailable to the Participant from the Participants other resources. The determination with respect to the Financial Hardship shall be made by the Administrator in accordance with this Section 8.2 and such determination shall be made on a nondiscriminatory basis, and applied uniformly to all Participants under similar circumstances.
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(b) Amount Necessary To Satisfy Need - No amount may be withdrawn in accordance with Section 8.1(a) unless it is necessary to satisfy a Financial Hardship. The Administrator will make a determination that a withdrawal is necessary to satisfy a Financial Hardship of a Participant, provided that the Participant satisfies either (1) or (2) below:
(1) The Participant provides such information as the Administrator may reasonably require and certifies that the Financial Hardship will place him in immediate and heavy financial need and that he has insufficient funds reasonably available to meet this financial need and that the need cannot be relieved:
(A) Through reimbursement or compensation by insurance or otherwise,
(B) By reasonable liquidation of his assets, to the extent such liquidation would not itself cause an immediate and heavy financial need,
(C) By cessation of his contribution (including deferrals) to the Plan, or
(D) By other distributions or non-taxable (at the time of the loan) loans from the Plan or other plans maintained by an Employer, or by borrowing from commercial sources on reasonable commercial terms in an amount sufficient to satisfy the need, but only to the extent that any such loan would not itself increase the amount of such need.
(2) The Participant satisfies the following:
(A) The Participant has obtained all other available distributions and non-taxable loans available under this Plan or any other plan maintained by an Employer, but only to the extent that any such loan would not itself increase the amount of such financial need,
(B) For the 6-month period following the Financial Hardship withdrawal his Elective Contributions under this Plan and all other plans maintained by an Employer (as defined in Income Tax Regulation Section 1.401(k)-1(d)(2)(iv)(B)(4)) shall be suspended, and
(C) The maximum Elective Contribution for the Plan Year following the Plan Year in which the Financial Hardship withdrawal occurs is reduced by the amount of his Elective Contributions made in the Plan Year in which the Financial Hardship withdrawal occurs.
(c) Maximum Amount - In no event shall the portion of any withdrawal on account of Financial Hardship exceed the amount of the Participants actual Elective Contributions to the Plan (excluding any amounts treated as Elective Contributions in accordance with Section 4.2(b)), less any such amounts previously withdrawn in accordance with this Section 8.2
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(d) Procedures - The Administrator shall establish such procedures as it deems necessary to carry out the provisions of this Section 8.2.
8.3 Participant Loans.
(a) Permitted Loans Upon written application of a Participant, the Administrator may direct that a loan from the Trust be made to such Participant from his Account. In order to apply for a loan, a Participant shall complete a loan application form provided by the Administrator and provide any additional documentation or financial information which the loan request form or the Administrator requests. Loans shall be made available to Participants in a uniform and nondiscriminatory manner with all Participants in similar circumstances being treated alike. Upon receipt of a completed loan application, the Administrator shall review the application and notify the Participant in a reasonable period of time whether the loan has been approved or denied. The application for a loan, approval or denial of the loan and the resulting loan must be made in accordance with the provisions of this Section 8.3.
(b) Maximum Loan - The maximum permissible loan available shall not exceed the lesser of:
(1) $50,000 reduced by the excess (if any) of:
(A) the highest outstanding balance of loans to the Participant from the Plan (and all other qualified Plans of any Employer or Related Employer) during the one-year period ending on the day before the date on which the loan was made, over
(B) the outstanding balance of loans to the Participant from the Plan (and all other qualified Plans of any Employer or Related Employer) on the date on which such loan was made, or
(2) 50% of his Account.
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(c) Frequency - A Participant may not have more than one loan outstanding at any time.
(d) Minimum Loan - No loan shall be granted for less than $3,000.
(e) Repayment - Any loan made pursuant to this Section 8.3 must generally be repaid within a period not to exceed the earlier of Termination of Employment or five years. However, the Administrator, in its discretion, may grant a loan, the purpose of which is the acquisition of the primary residence of the Participant in which case such loan shall be paid over a reasonable period of time. The period and method of repayment for any loan shall be determined by the Administrator. Except as may be provided by applicable law, each loan to which this Section applies must provide for a substantially level amortization of the loan with payments being made not less frequently than quarterly. The method of timing for repayment of any loan hereunder shall be determined at the time the loan is made and a copy shall be kept with the promissory note referred to below. Repayment of any loan shall be by payroll deduction, unless otherwise agreed to by the Administrator.
(f) Interest - Loans from the Plan shall bear a reasonable rate of interest and shall be determined by the Administrator by reference to the prevailing interest rate charged by commercial lenders under similar circumstances on the date the loan is made. The interest rate, once fixed, shall remain in effect for the duration of the loan. The Administrator shall determine the rate on the first day of every month for loans granted during that month.
(g) Adequate Security - Each loan shall be evidenced by a promissory note and such note shall be held as an asset of the Trust in a segregated account applicable to the Participant to whom the loan is granted. The loan shall be collateralized with 50 percent of the Participants Account. The Administrator may require such additional collateral as deemed necessary depending on the type of loan being made. The type of additional collateral shall be determined on the same basis as would be used in a normal commercial setting by an entity in the business of making similar loans.
(h) Source of Loan - All loans shall be taken from a Participants Account in the following order, until satisfied: first from his Rollover Account, then from his After-Tax Account, Matching Account and Elective Account.
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(i) Default - In the event of the death, retirement or Termination of Employment of a Participant prior to the time the loan is repaid, or failure to comply with any terms of the loan, the loan shall be considered to be in default (subject to a 90 day grace period) unless suitable repayment terms have been established by the Administrator, and the balance of such loan shall become due and payable with such repayment being satisfied by (i) satisfying the indebtedness from the amount held in the Participants Account before making payments to the Participant or his Beneficiary, (ii) by an adjustment to any outstanding payroll due to the Participant, (iii) sale, foreclosure or disposal of any collateral which was required to secure the loan in addition to the Participants Account and, lastly, (iv) from any other assets of the Participant. Notwithstanding the preceding, in no event shall a distribution occur prior to a distributable event pursuant to Article VII.
ARTICLE IX
DESIGNATION OF BENEFICIARIES
9.1 Beneficiary Designation.
Each Participant shall file with the Administrator a written designation of one or more persons as the Beneficiary who shall be entitled to receive the amount, if any, payable under the Plan upon his death. A Participant may from time to time revoke or change his Beneficiary designation without the consent of any prior Beneficiary by filing a new designation with the Administrator. Notwithstanding the foregoing, if the Participant is married, his spouse must consent in writing to the designation of a Beneficiary other than the Participants spouse (unless the Administrator makes a written determination in accordance with the Code and applicable law that no such consent is required). The last such designation received by the Administrator shall be controlling; provided, however, that no designation, or change or revocation thereof, shall be effective unless received by the Administrator prior to the Participants death, and in no event shall it be effective as of a date prior to such receipt.
9.2 Lack of Designated Beneficiary.
If no valid Beneficiary designation is in effect at the time of a Participants death, or if no validly designated Beneficiary survives the Participant or if each surviving validly designated Beneficiary is legally impaired or prohibited from taking, then the Participants Beneficiary shall
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be his surviving spouse, if any, or if the Participant has no surviving spouse, then his estate. If the Administrator is in doubt as to the right of any person to receive such amount, it may retain such amount, without liability for any interest thereon, until the rights thereto are determined, or the Administrator may pay such amount into any court of appropriate jurisdiction and such payment shall be a complete discharge of the liability of the Plan and the Trust therefor.
ARTICLE X
MANAGEMENT OF TRUST FUND
10.1 Establishment and Use of Trust Fund.
The Trust Fund shall be established pursuant to a Trust Agreement between the Employer and the Trustee and shall be used to provide the benefits and pay the expenses of this Plan and of the Trust Fund and, except as otherwise provided in Section 4.6, no part of the corpus or income shall be used for or diverted to purposes other than for the exclusive benefit of Participants and their Beneficiaries and the payment of expenses of this Plan.
10.2 Trustee.
The Trust Fund shall be held in trust by a Trustee appointed from time to time by the Employer with such powers and duties in the Trustee as shall be provided in the Trust Agreement between the Trustee and the Employer. Subject to the provisions of the Trust Agreement, the Trustee shall be the named fiduciary with respect to the control or management of the assets of the Plan.
10.3 Investments.
The investment of the Trust Fund shall be in accordance with Article VI and with the provisions of the Trust Agreement between the Trustee and the Employer.
10.4 Payment of Expenses.
The administrative and other expenses of the Plan shall be paid out of the Trust Fund unless paid by the Employer.
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ARTICLE XI
ADMINISTRATION OF THE PLAN
11.1 | The Administrator. |
(a) The Plan shall be administered by an Administrator which shall have general responsibility for the administration and interpretation of the Plan (including, but not limited to, complying with applicable reporting and disclosure requirements, establishing and maintaining Plan records, issuing instructions to the Trustee regarding the benefits that are to be paid from the Trust Fund to Participants and Beneficiaries and adopting amendments to the Plan as described in Section 12.1) and may exercise such other rights and powers as may be specifically granted to it herein or by the Principal Employer. Any interpretation of any term or provision of the Plan by the Administrator shall be binding and conclusive as to all affected parties unless such interpretation is determined to be arbitrary and capricious by a court of competent jurisdiction.
(b) The Administrator shall periodically review the investment performance and methods of the Trustee and any other funding agency, including any insurance company under the Plan, and may appoint and remove or change the Trustee and any such funding agency. The Administrator shall have the power to appoint or remove one or more investment managers and to delegate to such manager authority and discretion to manage (including the power to acquire and dispose of) the assets of the Plan, provided that (i) each manager with such authority and discretion shall be either a bank, an insurance firm or a registered investment adviser under the Investment Advisers Act of 1940 and shall acknowledge in writing that it is a fiduciary with respect to the Plan and (ii) the Administrator shall periodically review the investment performance and methods of each manager with such authority and discretion. The Administrator shall determine any requirements and objectives of the Plan which may be pertinent to the investment of Plan assets and shall establish investment standards and policies incorporating such requirements and objectives and communicate the same to the Trustee (or other funding agencies under the Plan). If annuities are to be purchased under the Plan, the Administrator shall determine what contracts should be made available to terminated Participants or purchased by the Trust.
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11.2 | Indemnity. |
To the maximum extent permitted by law, no person acting in the capacity of Administrator (including any member of any committee acting as such) shall be personally liable by reason of any contract or other instrument executed by him or on his behalf in the performance of the duties of the Administrator nor for any mistake of judgment made in good faith, and the Employer shall indemnify and hold harmless, directly from its own assets (including the proceeds of any insurance policy the premiums of which are paid from the Employers own assets), such person and each other officer, employee, or director of the Employer to whom any duty or power relating to the administration or interpretation of the Plan or to the management and control of the assets of the Plan may be delegated or allocated, against any cost or expense (including counsel fees) or liability (including any sum paid in settlement of a claim with the approval of the Employer) arising out of any act or omission to act in connection with the Plan unless arising out of such persons own fraud or bad faith.
11.3 | Services to the Plan. |
The Administrator may arrange for the engagement of such legal counsel, who may be counsel for the Employer, and make use of such agents, professional and clerical or other personnel as they each shall require or may deem advisable for purposes of the Plan. The Administrator may rely upon the written opinion of such counsel and any actuary and accountants engaged by the Administrator and may delegate to any such agent or to any sub-committee or member of the Administrator its authority to perform any act hereunder, including without limitation those matters involving the exercise of discretion, provided that such delegation shall be subject to revocation at any time at the discretion of the Administrator. The Administrator shall report to the Principal Employer, at such times as shall be specified by the Principal Employer, with regard to the matters for which it is responsible under the Plan.
11.4 | Administrator Records. |
The Administrator shall appoint an individual who shall cause to be kept full and accurate accounts of receipts and disbursements of the Plan, and shall cause to be deposited all funds of the Plan to the name and credit of the Plan, in such depositories as may be designated by the Administrator. Such individual shall cause to be disbursed the monies and funds of the Plan when so authorized by the Administrator and shall generally perform such other duties as may be assigned to him from time to time by the Administrator. All demands for money of the Plan shall be signed by such officer or officers or such other person or persons as the Administrator may from time to time designate in writing.
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11.5 | Claims Procedure. |
(a) All claims for benefits under the Plan shall be submitted to, and within a reasonable period of time, decided in writing by the Administrator. Written notice of the decision on each such claim shall be furnished reasonably promptly to the claimant. If the claim is wholly or partially denied, written notice of the denial shall be furnished within 90 days after receipt of the claim; provided, however, that, if special circumstances require an extension of time for processing the claim, an additional 90 days from the end of the initial period shall be allowed for processing the claim, in which event the claimant shall be furnished with a written notice of the extension prior to the termination of the initial 90-day period indicating the special circumstances requiring an extension. Such written notice shall set forth an explanation of the specific findings and conclusions on which such denial is based.
(b) A claimant may review all pertinent documents and may request a review by the Administrator of such a decision denying the claim. Such a request shall be made in writing and filed with the Administrator within 60 days after delivery to the claimant of written notice of the decision. Such written request for review shall contain all additional information which the claimant wishes the Administrator to consider. The Administrator may hold any hearing or conduct any independent investigation which it deems necessary to render its decision, and the decision on review shall be made as soon as possible after the Administrators receipt of the request for review. Written notice of the decision on review shall be furnished to the claimant within 60 days after receipt by the Administrator of a request for review, unless special circumstances require an extension of time for processing, in which event an additional 60 days shall be allowed for review and the claimant shall be so notified in writing. Such notice of denial shall include specific reasons for such decision. For all purposes under the Plan, such decisions on claims (where no review is requested) and decisions on review (where review is requested) shall be final, binding and conclusive on all interested persons as to any matter of fact or interpretation relating to the Plan.
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11.6 | Communications. |
Any notice, election, application, instruction, designation or other form of communication required to be given or submitted by any Participant, other Employee or Beneficiary shall be in such form as is prescribed from time to time by the Administrator, sent by first class mail or delivered in person or by such other suitable means, and shall be deemed to be duly given only upon actual receipt thereof by the Administrator. Any notice, statement, report and other communication from the Employer or the Administrator to any Participant, other Employee or Beneficiary required or permitted by the Plan shall be deemed to have been duly given when delivered to such person or mailed by first class mail to such person at his address last appearing on the records of the Employer or the Administrator. Each person entitled to receive a payment under the Plan shall file in accordance herewith his complete mailing address and each change therein. A check or communication mailed to any person at his address on file with the Employer or the Administrator shall be deemed to have been received by such person for all purposes of the Plan, and no employee or agent of the Employer or member of the Administrator shall be obliged to search for or ascertain the location of any such person except as required by ERISA. If the Administrator is in doubt as to whether payments are being received by the person entitled thereto, it may, by registered mail addressed to such person at his address last known to the Administrator, notify such person that all future payments will be withheld until such person submits to the Administrator his proper mailing address and such other information as the Administrator may reasonably request.
11.7 | Information From Participant. |
Each Participant shall file with the Administrator such pertinent information concerning himself and his Beneficiary, and each Beneficiary shall file with the Administrator such information concerning himself, as the Administrator may specify, and in such manner and form as the Administrator may specify or provide, and no Participant or Beneficiary shall have the right or be entitled to any benefits or further benefits under the Plan unless such information is filed by him or on his behalf.
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ARTICLE XII
TERMINATION OF EMPLOYER PARTICIPATION
12.1 | Right of Termination. |
Any Employer may terminate its participation in the Plan by giving the Principal Employer prior written notice specifying a termination date which shall be the last day of a month at least 60 days subsequent to the date such notice is received by the Principal Employer. The Principal Employer may terminate any Employers participation in the Plan, as of any termination date specified by the Principal Employer.
12.2 | Rights of Participants on Termination. |
To the maximum extent permitted by ERISA, the rights of Participants no longer employed by the Employer and former Participants and their Beneficiaries and surviving spouses shall be unaffected by a termination of the Plan as to any Employer. Subject to the provisions of Section 13.3, the benefits provided under the Plan with respect to each Participant in service with such Employer as of the termination date will be paid or forfeited in accordance with the Plan as if such termination had not occurred, except that the Administrator may direct the Trustee to segregate such portion of the assets of the Trust (the Distributable Reserve) as shall be properly allocable in accordance with ERISA to the active employees of such Employer and direct the Trustee to apply the Distributable Reserve for the benefit of the Participants employed by the Employer as of the termination date in such manner as the Administrator shall determine including, without limitation, a transfer to a successor employee benefit plan which is qualified under Code Section 401(a); provided, however, that in the event of any transfer of assets to a successor employee benefit plan, the provisions of Section 13.4 will apply. Any such payments or transfers of the Distributable Reserve shall constitute a complete discharge of all liabilities under the Plan with respect to such Employers participation in the Plan and any Participant then employed by such Employer. To the maximum extent permitted by ERISA, the termination of the Plan as to any Employer shall not in any way affect any other Employers participation in the Plan.
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ARTICLE XIII
AMENDMENT OR TERMINATION
OF THE PLAN AND TRUST
13.1 | Right of Amendment or Termination. |
(a) Subject to (b) and (c) below, the Principal Employer reserves the right at any time to amend, suspend or terminate the Plan, any contributions thereunder, the Trust or any contract issued by an insurance carrier forming a part of the Plan, in whole or in part and for any reason and without the consent of any Employer, Participant, Beneficiary or surviving spouse; provided, however, that the Administrator may adopt amendments which do not materially affect the cost of the Plan and which may be necessary or appropriate to facilitate the administration, management or interpretation of the Plan or to conform the Plan thereto, to qualify or maintain the Plan and Trust as a plan and trust meeting the requirements of Code Sections 401(a) and 501(a) or any other provision of applicable law (including ERISA), and may exercise such additional powers and authority as may be granted by the Principal Employer from time to time.
(b) No amendment or modification shall be made which would retroactively impair any rights to any benefit under the Plan which any Participant, Beneficiary or surviving spouse would otherwise have had at the date of such amendment by reason of the contributions theretofore made, except to such extent as may be necessary or appropriate to qualify or maintain the Plan and Trust as a plan and trust meeting the requirements of Code Sections 401(a) and 501(a) or any other provision of applicable law (including ERISA), or make it possible for any part of the funds of the Plan (other than such part as is required to pay taxes, if any, and administrative expenses as provided in Section 10.4) to be used for or diverted to any purposes other than for the exclusive benefit of Participants and their Beneficiaries and surviving spouses prior to the satisfaction of all liabilities with respect thereto.
(c) Any amendment, modification, suspension or termination of any provisions of the Plan may be made retroactively if necessary or appropriate to qualify or maintain the Plan and Trust as a plan and trust meeting the requirements of Code Sections 401(a) and 501(a) or any other provision of applicable law.
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13.2 | Notice. |
Notice of any amendment, modification, suspension or termination of the Plan shall be given by the Employer or the Administrator, whichever adopts the amendment, to the other and, where and to the extent required by law, to Participants and other interested parties.
13.3 | Plan Termination. |
(a) Upon termination of the Plan, no amount shall thereafter be payable under the Plan to or in respect of any Participant except as provided in this Article XIII, and to the maximum extent permitted by ERISA, transfers or distributions of the assets of the Plan as provided in this Article XIII shall constitute a complete discharge of all liabilities under the Plan. The Administrator shall remain in existence and all of the provisions of the Plan which in the opinion of the Administrator are necessary for the execution of the Plan and the distribution or transfer of the assets of the Plan shall remain in force. All determinations and notifications referred to in this Article XIII shall be in form and substance satisfactory to counsel for the Plan.
(b) Upon the complete or partial termination of the Plan, or upon the complete discontinuance of contributions hereunder, the Account of each affected Participant shall be determined promptly and, if not already fully vested, shall become fully vested and nonforfeitable. Distribution to the affected Participants thereafter shall be made in one of the manners and on the appropriate date or dates described in Article VII. Until fully distributed, each Account shall continue to be revalued in accordance with the provisions of Article VI.
13.4 | Successor Plan. |
No transfer of the Plans assets and liabilities to a successor employee benefit plan (whether by merger or consolidation with such successor plan or otherwise) shall be made unless each Participant would, if either the Plan or such successor plan then terminated, receive a benefit immediately after such transfer which (after taking account of any distributions or payments to them as part of the same transaction) is equal to or greater than the benefit he would have been entitled to receive immediately before such transfer if the Plan had then been terminated. The Trustee may also request appropriate indemnification from the employer or employers maintaining such successor plan before making such a transfer.
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ARTICLE XIV
TOP HEAVY PROVISIONS
14.1 Top Heavy Plan.
(a) Notwithstanding any other provisions of the Plan, the provisions of this Article XIV shall apply and supersede all other provisions of the Plan during each Plan Year with respect to which the Plan is determined to be a Top Heavy Plan. However, the provisions of this Article XIV shall not apply to the Plan for any Plan Year beginning on or after January 1, 2002 in which the Plan consists solely of a cash or deferred arrangement which meets the requirements of Code Section 401(k)(12) and matching contributions with respect to which the requirements of Code Section 401(m)(11) are met.
(b) The Plan will be considered a Top Heavy Plan for any Plan Year if it is determined to be a Top Heavy Plan as of the last day of the preceding Plan Year or, with respect to the first Plan Year, the last day of such Plan Year (the Determination Date).
(c) For any Plan Year, the Plan will be a Top Heavy Plan if any of the following conditions exist:
(i) The Plan is not part of a Required Aggregation Group or Permissive Aggregation Group and the Top Heavy Ratio for the Plan exceeds 60 percent.
(ii) The Plan is part of a Required Aggregation Group but not part of a Permissive Aggregation Group and the Top Heavy Ratio for the Required Aggregation Group exceeds 60 percent.
(iii) The Plan is part of a Required Aggregation Group and a Permissive Aggregation Group and the Top Heavy Ratio for the Permissive Aggregation Group exceeds 60 percent.
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14.2 Special Definitions.
For purposes of this Article XIV and as otherwise used in the Plan, the following terms shall have the meanings set forth below:
(a) Valuation Date means the Determination Date. Participants Accounts shall be valued on the Valuation Date for purposes of determining the Top Heavy Ratio.
(b) Required Aggregation Group means (i) the group composed of each qualified plan maintained by the Employer or any Related Employer in which at least one Key Employee participates or participated in the Plan Year containing the Determination Date or any of the four preceding Plan Years, regardless of whether the plan has been terminated, and (ii) any other qualified plan maintained by the Employer or any Related Employer which enables a plan described in clause (i) during the period tested to meet the requirements of Code Section 401(a)(4) or 410.
(c) Permissive Aggregation Group means the Required Aggregation Group plus any other qualified plan or plans maintained by the Employer or any Related Employer which, when considered as a group, would continue to satisfy the requirements of Code Sections 401(a)(4) and 410 with such other plans being taken into account.
(d) Key Employee means, with respect to Plan Years beginning on and after January 1, 2002, any employee of the Employer who at any time during the Plan Year is (i) an officer of the Employer whose annual compensation from the Employer exceeds $130,000 (as adjusted under Code Section 416(i)(1)(A)), (ii) a five-percent owner of the Employer, or (iii) a one-percent owner of the Employer whose annual compensation from the Employer exceeds $150,000. For Plan Years ending prior to January 1, 2002, the determination of who is a Key Employee shall be made in accordance with the provisions of Code Section 416 that are applicable to such determinations made with respect to any such Plan Year.
For the purpose of determining who are Key Employees, annual compensation means compensation as defined in Code Section 415(c)(3), but including amounts contributed by the Employer pursuant to a salary reduction agreement which are excludable from the Employees gross income under Code Sections 125, 402(e)(3), 402(h) or 403(b).
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(e) Non-Key Employee means any employee or former employee (and the Beneficiaries of such employee) of the Employer who is not a Key Employee.
(f) Top Heavy Ratio
(i) If the Employer maintains one or more defined contribution plans (including any Simplified Employee Pension Plan) and the Employer has not maintained any defined benefit plan which during the five-year period ending on the Determination Date has or has had accrued benefits, the Top Heavy Ratio for this Plan, or for the Required or Permissive Aggregation Group, as appropriate, is a fraction, the numerator of which is the sum of the Account balances of all Key Employees as of the Determination Date (including any part of any Account balance distributed in the five-year period ending on the Determination Date) and the denominator of which is the sum of all Account balances (including any part of any Account balance distributed in the five-year period ending on the Determination Date), both computed in accordance with Code Section 416 and the regulations thereunder. Both the numerator and denominator of the Top Heavy Ratio shall be increased to reflect any contribution not actually made as of the Determination Date, but which is required to be taken into account on that date under Code Section 416 and the regulations thereunder.
(ii) If the Employer maintains one or more defined contribution plans (including any Simplified Employee Pension Plan) and the Employer maintains or has maintained one or more defined benefit plans which, during the five-year period ending on the Determination Date, has or has had any accrued benefits, the Top Heavy Ratio for any Required or Permissive Aggregation Group, as appropriate, is a fraction, the numerator of which is the sum of Account balances under the aggregated defined contribution plans for all Key Employees, determined in accordance with (i) above, and the present value of accrued benefits under the aggregated defined benefit plans for all Key Employees as of the Determination Date, and the denominator or which is the sum of the Account balances under the aggregated defined contribution plans for all Participants, determined in accordance with (i) above, and the present value of accrued benefits under the defined benefit plans for all Participants as of the Determination Date, all determined in accordance with Code Section 416 and the regulations thereunder. The accrued benefits under a defined benefit plan in both the numerator and denominator of the Top Heavy Ratio shall be increased for any distribution of an accrued benefit made in the five-year period ending on the Determination Date.
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(iii) For purposes of (i) and (ii) above, the value of Account balances and the present value of accrued benefits will be determined as of the most recent Valuation Date that falls within or ends with the 12-month period ending on the Determination Date, except as provided in Code Section 416 and the regulations thereunder for the first and second plan years of a defined benefit plan. The Account balances and accrued benefits of a Participant who is not a Key Employee but who was a Key Employee in a prior year, or who has not been credited with at least one Hour of Service with any Employer at any time during the five-year period ending on the Determination Date will be disregarded. The provisions of this Article XIV shall be applied by disregarding Elective Contributions made in accordance with Section 4.1(b).
(iv) The calculations of the Top Heavy Ratio, and the extent to which distributions, rollovers and transfers are taken into account will be made in accordance with Code Section 416 and the regulations thereunder. When aggregating plans, the value of Account balances and accrued benefits will be calculated with reference to the Determination Dates that all within the same calendar year.
(v) The accrued benefit of a Participant other than a Key Employee shall be determined under the method, if any, that uniformly applies for accrual purposes under all defined benefit plans maintained by the Employer, or if there is no such method, as if such benefit accrued not more rapidly than the slowest accrual rate permitted under the fractional rule of Code Section 411(b)(l)(C).
(g) Super Top Heavy Plan means a Top Heavy Plan which would continue to be a Top Heavy Plan if 90 percent were substituted for 60 percent each place it appears in the definition of Top Heavy Plan.
14.3 Minimum Contributions.
(a) Except as otherwise provided below, the Employer Contributions allocated on behalf of any non-key Employee shall not be less than the lesser of three percent of such Participants Compensation or, if the Employer has no defined benefit plan which designates this Plan to satisfy Code Section 401(a), the largest percentage of Employer Contributions, as a percentage of the Key Employees Compensation, allocated on behalf of any Key Employee for that year. For purposes of this Section 14.3, Compensation means compensation as defined in Section 1.415-2(d) of the Income Tax Regulations.
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(b) The provisions of (a) above shall not apply to any Participant who was not employed by the Employer on the last day of the Plan Year or to any Participant to the extent he is covered under any other plan or plans of the Employer and the Employer has provided that the minimum allocation or benefit requirement applicable to Top Heavy Plans will be met in such other plan or plans.
(c) If the Plan is a Super Top Heavy Plan, the allocation of Employer contributions shall, in any Plan Year for any Participant who is not a Key Employee, be equal to the lesser of four percent of such Participants compensation or the percentage of compensation for the Key Employer for whom such percentage is the highest for such Plan Year.
(d) For purposes of this Section 14.3, all defined contributions plans in the Required Aggregation Group shall be treated as a single plan. If the Required Aggregation Group includes both a defined benefit plan and the Plan, a minimum benefit shall be provided in the defined benefit plan and offset by the benefit provided in the Plan.
14.4 Combination of Plans.
For each Plan Year beginning prior to January 1, 2000 that the Plan is a Top Heavy Plan, 1.0 shall be substituted for 1.25 as the multiplicand of the dollar limitation in determining the denominator of the defined benefit plan fraction and of the defined contribution plan fraction for purposes of Plan Section 5.6 and Code Section 415(e).
14.5 Other Plans.
The Trustee shall, to the maximum extent permitted by the Code and in accordance with the regulations thereunder, apply the provisions of this Article XIV by taking into account the benefits payable and the contribution made under all other defined contribution plans and defined benefit plans maintained by the Employer or any Related Employer which are qualified under Code Section 401(a) to prevent inappropriate omissions or required duplications or minimum benefits or contributions.
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ARTICLE XV
GENERAL LIMITATIONS AND PROVISIONS
15.1 Rights of Employer.
Nothing contained in the Plan shall give any employee the right to be retained in the employment of the Employer or any Related Employer or affect the right of any such employer to dismiss any employee. The adoption and maintenance of the Plan shall not constitute a contract between the Employer and any employee or consideration for, or an inducement to or condition of, the employment of any employee.
15.2 Trust as Source of Benefits.
Any and all rights or benefits accruing to any persons under the Plan shall be subject to the terms of the Trust Agreement which the Employer shall enter into with the Trustee. The Trust shall be the sole source of benefits under the Plan and, except as otherwise required by ERISA, the Employer and the Trustee assume no liability or responsibility for payment of such benefits, and each Participant, Surviving Spouse, Beneficiary or other person who shall claim the right to any payment under the Plan shall be entitled to look only to the Trust for such payment and shall not have any right, claim or demand therefor against the Employer, or the Trustee or any member thereof or any employee or director of the Employer.
15.3 Incompetent Payee.
If the Administrator shall find that any person to whom any amount is payable under the Plan is found by a court of competent jurisdiction to be unable to care for his affairs because of illness or accident, or is a minor, or has died, then any payment due him or his estate (unless a prior claim therefor has been made by a duly appointed legal representative) may, if the Administrator so elects, be paid to his Spouse, a child, a relative, an institution maintaining or having custody of such person, or any other person deemed by the Administrator to be a proper recipient on behalf of such person otherwise entitled to payment. Any such payment shall be a complete discharge of the liability of the Plan and the Trust therefor.
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15.4 Nonalienation of Benefits.
Except insofar as may otherwise be required by law or pursuant to the terms of a Qualified Order, no amount payable at any time under the Plan and the Trust shall be subject in any manner to alienation by anticipation, sale, transfer, assignment, bankruptcy, pledge, attachment, charge or encumbrance of any kind nor in any manner be subject to the debts or liabilities of any person and any attempt to so alienate or subject any such amount, whether presently or thereafter payable, shall be void. If any person shall attempt to, or shall, alienate, sell, transfer, assign, pledge, attach, charge or otherwise encumber any amount payable under the Plan and Trust, or any part thereof, or if by reason of his bankruptcy or other event happening at any such time such amount would be made subject to his debts or liabilities or would otherwise not be enjoyed by him, then the Administrator may, in accordance with procedures applied in a uniform and nondiscriminatory manner, direct that such amount be withheld and that the same or any part thereof be paid or applied to or for the benefit of such person, his Spouse, children or other dependents, or any of them, in such manner and proportion as the Administrator may deem proper. For purposes of the Plan, a Qualified Order means any judgment, order, settlement, decree, or the like, under which the Participant is ordered or required to pay an amount pursuant to a Qualified Domestic Relations Order, within the meaning of Code Section 414(p)(l), or an order or requirement described in Code Section 401(a)(13)(C).
15.5 Lost Payee.
If the Administrator cannot ascertain the whereabouts of any person to whom a payment is due under the Plan, including an alternate payee under a Qualified Order, as provided in Section 15.4, and if, after three years from the date such payment is due, a notice of such payment due is mailed to the last known address of such person, as shown on the records of the Administrator or the Employer, and within three months after such mailing such person has not made written claim therefor, the Administrator, if it so elects, after receiving advice from counsel to the Plan, may direct that such payment and all remaining payments otherwise due to such person be canceled on the records of the Plan and the amount thereof applied to reduce the contributions of the Employer, and upon such cancellation, the Plan and the Trust shall have no further liability therefor, except that, in the event such person later notifies the Administrator of his whereabouts and requests the payment or payments due to him under the Plan, the amount so applied shall be paid to him as provided in Article VII.
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15.6 Insurance Contracts.
If the payment of any benefit under the Plan is provided for by a contract with an insurance firm, the payment of such benefit shall be subject to all the provisions of such contract.
15.7 Gender.
Whenever used in the Plan, the masculine gender includes the feminine.
15.8 Captions.
The captions preceding the Sections of the Plan have been inserted solely as a matter of convenience and in no way define or limit the scope or intent of any provisions of the Plan.
15.9 Governing Law.
The Plan and all rights thereunder shall be governed by and construed in accordance with ERISA and by the laws of the State of New Jersey, to the extent not preempted by ERISA.
In WITNESS WHEREOF the Employer has caused this amended and restated Plan to be executed this 29th day of December, 2003.
ATTEST: | THE PROVIDENT BANK | |||
/s/ Ann Callahan | By: | /s/ C. G. Haagensen | ||
Title: |
53
FIRST AMENDMENT TO THE
PROVIDENT BANK
EMPLOYEE SAVINGS INCENTIVE PLAN
(As amended and restated effective April 1, 2003)
The Plan is hereby amended in the following respects, effective as of the effective date of the merger of First Savings Bank into The Provident Bank:
1. Section 2.1 is amended by the addition of the following new paragraph (e):
(e) Special Provisions for Certain Employees of First Savings Bank. Subject to Section 2.1(c), an Eligible Employee who was employed by First Savings Bank (FSB) immediately before the effective date of the merger of FSB into the Employer (the Merger Effective Date) and who became an employee of the Employer as of the Merger Effective Date (an FSB Employee) shall be eligible to become a Participant in the Plan in accordance with the following provisions:
(i) FSB Employees Eligible Under FSB Plan. An FSB Employee who was eligible to participate in the Incentive Savings Plan of First Savings Bank (the FSB Plan) immediately prior to the Merger Effective Date shall be eligible to become a Participant in the Plan as of the first payroll period on or after the Merger Effective Date that is administratively practicable.
(ii) FSB Employees Meeting Eligibility Requirements of This Plan. An FSB Employee not described in (i) above, who would have been eligible to become a Participant in the Plan in accordance with the preceding provisions of this Section 2.1 on or before the Merger Effective Date if his employment with FSB were employment with the Employer shall also be eligible to become a Participant in the Plan as of the first payroll period on or after the Merger Effective Date that is administratively practicable.
(iii) Other FSB Employees. An FSB Employee not described in (i) or (ii) above shall be eligible to become a Participant in the Plan in accordance with Section 2.1(b) as of the date occurring on or after the Merger Effective Date that he would have been so eligible if his employment with FSB were employment with the Employer.
2. Section 3.1 is amended in its entirety to read as follows:
3.1 Period of Service.
(a) | In General - An Employees Period of Service shall be the period beginning on his Employment Commencement Date (or his Reemployment Commencement Date, if applicable) and ending on his next Severance Date, measured in full years and completed months. Notwithstanding the foregoing, a Participants Period of Service attributable to employment prior to the date of execution of this amendment and restatement shall not be less than the Period of Service standing to his credit under the terms of the Plan, as in effect immediately prior to the date of such execution. |
(b) | FSB Employees An FSB Employees Period of Service shall be determined in accordance with (a) above by treating employment with FSB immediately prior to the |
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Merger Effective Date as employment with the Employer. For purposes of the preceding sentence, the terms FSB, FSB Employee and Merger Effective Date shall have the meaning given to them in Section 2.1(e).
In WITNESS WHEREOF the Bank has caused this amendment to be executed this 29th day of June, 2004.
ATTEST: | THE PROVIDENT BANK | |||
/s/ Mary Louise Festa | By: | /s/ Paul M. Pantozzi | ||
Mary Louise Festa | Paul M. Pantozzi | |||
Corporate Secretary | Chairman of the Board, | |||
Chief Executive Office & President |
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