PHI, Inc. 401(k) Retirement Plan (2001 Amended and Restated, Effective January 1, 2006)
This agreement is the amended and restated 401(k) Retirement Plan for PHI, Inc., effective January 1, 2006. It outlines the terms under which eligible employees can participate in the company's 401(k) plan, including eligibility, contributions, vesting, investment options, benefit payments, and plan administration. The plan is designed to comply with IRS requirements and is maintained for the exclusive benefit of employees and their beneficiaries. Key provisions address employee and employer contributions, withdrawal options, and the rights and responsibilities of all parties involved.
2001 Amended and Restated Plan
Volume Submitter Plan
INTRODUCTION | 1 | |||||||||
ARTICLE 1 DEFINITIONS | 2 | |||||||||
1.1 | Account Balance or Account | 2 | ||||||||
1.2 | Act | 2 | ||||||||
1.3 | Affiliate | 2 | ||||||||
1.4 | Beneficiary | 2 | ||||||||
1.5 | Board of Directors or Board | 2 | ||||||||
1.6 | Code | 2 | ||||||||
1.7 | Company | 2 | ||||||||
1.8 | Compensation | 2 | ||||||||
1.9 | Effective Date | 4 | ||||||||
1.10 | Eligible Employee | 4 | ||||||||
1.11 | Employee | 4 | ||||||||
1.12 | Employee Benefits Committee or Committee | 5 | ||||||||
1.13 | Employer | 5 | ||||||||
1.14 | Employer Account | 5 | ||||||||
1.15 | Employment Commencement Date | 5 | ||||||||
1.16 | Entry Date | 5 | ||||||||
1.17 | 401(k) Account | 5 | ||||||||
1.18 | 401(k) Contributions | 5 | ||||||||
1.19 | Highly Compensated Employee | 5 | ||||||||
1.20 | Hour of Service | 6 | ||||||||
1.21 | Investment Fund | 7 | ||||||||
1.22 | Limitation Year | 7 | ||||||||
1.23 | Matching Account | 7 | ||||||||
1.24 | Matching Contributions | 7 | ||||||||
1.25 | Nonelective Contribution Account | 7 | ||||||||
1.26 | Nonhighly Compensated Employee | 7 | ||||||||
1.27 | Normal Retirement Age | 7 | ||||||||
1.28 | Normal Retirement Date | 7 | ||||||||
1.29 | One Year Period of Severance | 7 | ||||||||
1.30 | Participant | 8 | ||||||||
1.31 | Plan | 8 | ||||||||
1.32 | Plan Year | 8 | ||||||||
1.33 | Predecessor Company | 8 | ||||||||
1.34 | Prior Plan | 8 | ||||||||
1.35 | Qualified Domestic Relations Order | 8 | ||||||||
1.36 | Qualified Nonelective Contributions | 8 | ||||||||
1.37 | Qualified Matching Contributions | 8 | ||||||||
1.38 | Rollover Account | 8 | ||||||||
1.39 | Rollover Contribution | 8 | ||||||||
1.40 | Service | 8 | ||||||||
1.41 | Severance of Service | 9 | ||||||||
1.42 | Spouse or Surviving Spouse | 10 | ||||||||
1.43 | Totally and Permanently Disabled | 10 |
1.44 | Trust | 10 | ||||||||
1.45 | Trustee | 10 | ||||||||
1.46 | Valuation Date | 10 | ||||||||
1.47 | Year of Service | 10 | ||||||||
ARTICLE 2 ELIGIBILITY AND PARTICIPATION | 12 | |||||||||
2.1 | Initial Participation | 12 | ||||||||
2.2 | Change in Status | 12 | ||||||||
2.3 | Participation upon Reemployment | 12 | ||||||||
2.4 | Ineligible Employees | 13 | ||||||||
ARTICLE 3 CONTRIBUTIONS | 14 | |||||||||
3.1 | Employee Contributions | 14 | ||||||||
3.2 | Company Contributions | 14 | ||||||||
3.3 | Makeup Contributions | 15 | ||||||||
3.4 | 401(k) Plan Nondiscrimination Testing | 15 | ||||||||
3.5 | Rollover Contributions | 15 | ||||||||
3.6 | Method and Time for Payment of Contributions | 16 | ||||||||
3.7 | Contribution Due to Mistake of Fact | 16 | ||||||||
3.8 | Nondeductible Overpayment | 16 | ||||||||
3.9 | Individual Accounting | 16 | ||||||||
ARTICLE 4 CONTRIBUTION ALLOCATIONS AND VESTING | 17 | |||||||||
4.1 | Allocation of Employee Contributions | 17 | ||||||||
4.2 | Company Contributions | 17 | ||||||||
4.3 | Limitation on Annual Addition | 18 | ||||||||
4.4 | Vesting | 20 | ||||||||
4.5 | Forfeitures | 20 | ||||||||
ARTICLE 5 VALUATION OF FUND AND ALLOCATION OF GAINS AND LOSSES | 22 | |||||||||
5.1 | Valuation of Fund | 22 | ||||||||
5.2 | Daily Valuation | 22 | ||||||||
ARTICLE 6 PAYMENT OF BENEFITS | 23 | |||||||||
6.1 | Distribution of Benefits | 23 | ||||||||
6.2 | Amount, Time and Method of Payment | 23 | ||||||||
6.3 | Small Benefit Payments | 24 | ||||||||
6.4 | Minimum Distribution Rules | 24 | ||||||||
6.5 | Election of Direct Rollover | 25 | ||||||||
6.6 | Definitions | 25 | ||||||||
6.7 | Qualified Domestic Relations Order Payments | 26 | ||||||||
6.8 | Reemployment | 26 | ||||||||
ARTICLE 7 DEATH BENEFITS | 27 | |||||||||
7.1 | Death Benefits | 27 | ||||||||
7.2 | Designation of Beneficiary | 27 | ||||||||
7.3 | Time and Method of Payment | 27 |
(ii)
ARTICLE 8 IN-SERVICE WITHDRAWALS BY PARTICIPANTS | 29 | |||||||||
8.1 | Hardship Withdrawals from 401(k) Account | 29 | ||||||||
8.2 | Withdrawal from Rollover Account | 30 | ||||||||
8.3 | Withdrawals after Age 591/2 | 30 | ||||||||
8.4 | Limitations on Withdrawals | 30 | ||||||||
8.5 | Automated Withdrawals | 31 | ||||||||
ARTICLE 9 INVESTMENT OF TRUST ASSETS PARTICIPANT DIRECTED INVESTMENTS | 32 | |||||||||
9.1 | Participant Directed Investments | 32 | ||||||||
9.2 | Voting Rights | 32 | ||||||||
ARTICLE 10 PLAN ADMINISTRATION | 33 | |||||||||
10.1 | Establishment of the Employee Benefits Committee | 33 | ||||||||
10.2 | Powers of the Employee Benefits Committee | 33 | ||||||||
10.3 | Duties and Authority of the Employee Benefits Committee | 34 | ||||||||
10.4 | Actions by the Committee or a Subcommittee | 35 | ||||||||
10.5 | Indemnification | 35 | ||||||||
10.6 | Benefit Application and Claims Procedure | 35 | ||||||||
10.7 | Responsibilities of Named Fiduciaries Other than the Committee | 36 | ||||||||
10.8 | Allocation of Responsibilities | 36 | ||||||||
10.9 | Designation of Persons to Carry Out Responsibilities of Named Fiduciaries | 36 | ||||||||
10.10 | Payment of Expenses | 36 | ||||||||
ARTICLE 11 PLAN ADOPTION, AMENDMENT OR TERMINATION | 37 | |||||||||
11.1 | Amendment of Plan | 37 | ||||||||
11.2 | Merger | 37 | ||||||||
11.3 | Form of Amendments | 37 | ||||||||
11.4 | Acceptance of Transferred Assets | 37 | ||||||||
11.5 | Plan to Plan Transfers | 37 | ||||||||
11.6 | Plan Termination or Partial Termination | 38 | ||||||||
ARTICLE 12 TRUST FUND AND THE TRUSTEE | 39 | |||||||||
12.1 | Trust and Trustee | 39 | ||||||||
12.2 | Assets of the Trust | 39 | ||||||||
ARTICLE 13 MISCELLANEOUS | 40 | |||||||||
13.1 | Limitation of Assignment | 40 | ||||||||
13.2 | Legally Incompetent Distributee | 40 | ||||||||
13.3 | Unclaimed Payments | 40 | ||||||||
13.4 | Notification of Addresses | 40 | ||||||||
13.5 | Notice of Proceedings and Effect of Judgment | 40 | ||||||||
13.6 | Severability | 40 | ||||||||
13.7 | Prohibition Against Reversion | 41 | ||||||||
13.8 | Limitation of Rights | 41 | ||||||||
13.9 | Controlling Law | 41 |
(iii)
13.10 | Errors in Payment | 41 | ||||||||
13.11 | USERRA and Code Section 414(u) Compliance | 41 | ||||||||
13.12 | Loans | 41 | ||||||||
13.13 | Headings and Use of Words | 42 | ||||||||
ARTICLE 14 TOP-HEAVY PROVISIONS | 43 | |||||||||
14.1 | Applicability of this Article | 43 | ||||||||
14.2 | Top-Heavy and Super Top-Heavy Determination | 43 | ||||||||
14.3 | Computation of the Aggregate of the Account Balances | 43 | ||||||||
14.4 | Required Aggregation of Plans | 44 | ||||||||
14.5 | Permissive Aggregation of Plans | 45 | ||||||||
14.6 | Special Rules of Top-Heavy Plans and Super Top-Heavy Plans | 45 | ||||||||
14.7 | Special Definitions | 46 | ||||||||
ARTICLE 15 GOOD FAITH EGTRRA PROVISIONS | 48 | |||||||||
15.1 | Limitations on Contributions | 48 | ||||||||
15.2 | Increase in Compensation Limit | 48 | ||||||||
15.3 | Modification of Top-Heavy Rules | 48 | ||||||||
15.4 | Direct Rollovers of Plan Distributions | 49 | ||||||||
15.5 | Rollovers from Other Plans | 50 | ||||||||
15.6 | Rollovers Disregarded in Involuntary Cash-Outs | 50 | ||||||||
15.7 | Repeal of Multiple Use Test | 50 | ||||||||
15.8 | Elective Deferrals Contribution Limitation | 50 | ||||||||
15.9 | Maximum Salary Reduction Contributions | 51 | ||||||||
15.10 | Catch-Up Contributions | 51 | ||||||||
15.11 | Suspension Period Following Hardship Distribution | 51 | ||||||||
15.12 | Distribution upon Severance from Employment | 51 | ||||||||
ARTICLE 16 MINIMUM DISTRIBUTION REQUIREMENTS | 52 | |||||||||
16.1 | General Rules | 52 | ||||||||
16.2 | Time and Manner of Distribution | 52 | ||||||||
16.3 | Required Minimum Distributions During Participants Lifetime | 53 | ||||||||
16.4 | Required Minimum Distributions After Participants Death | 54 | ||||||||
16.5 | Definitions | 55 | ||||||||
SCHEDULE A 401(k) PLAN NONDISCRIMINATION TESTING | A - 1 | |||||||||
SCHEDULE B ELIGIBLE UNION EMPLOYEES | B - 1 | |||||||||
SCHEDULE C PARTICIPATING AFFILIATES | C - 1 |
(iv)
(a) | General Definition. Compensation generally means wages, salaries and fees for professional services and other amounts received (without regard to whether or not an amount is paid in cash) for personal services actually rendered in the course of employment with the employer maintaining the plan to the extent that the amounts are includable in gross income (including, but not limited to, commissions paid salesmen, compensation for services on the basis of a percentage of profits, commissions on insurance premiums, tips, bonuses, fringe benefits, and reimbursements or other expense allowances under a nonaccountable plan (as described in IRS regulations section 1.62-2(c)). Compensation shall include any amount contributed by a Company on behalf of a Participant pursuant to |
2
a salary reduction agreement which is not includible in the gross income of the Participant under Code Section 125, 132(f)(4), 401(k), 402(e)(3) or 402(h). Effective March 1, 2003, Compensation shall also include payments made to an Employee while on leave pursuant to the Uniformed Services Employment and Reemployment Rights Act (USERRA). Compensation shall exclude the following: |
(i) | Employer contributions to a plan of deferred compensation which are not includible in the Employees gross income for the taxable year in which contributed, or employer contributions under a simplified employee pension plan, or any distributions from a plan of deferred compensation; | ||
(ii) | Amounts realized from the exercise of a non-qualified stock option, or when restricted stock (or property) held by the employee either becomes freely transferable or is no longer subject to a substantial risk of forfeiture; | ||
(iii) | Amounts realized from the sale, exchange or other disposition of stock acquired under a qualified stock option; and | ||
(iv) | Other amounts which received special tax benefits, or contributions made by the employer (whether or not under a salary reduction agreement) towards the purchase of an annuity contract described in section 403(b) of the Internal Revenue Code (whether or not the contributions are actually excludable from the gross income of the employee). |
(b) | For Plan Years beginning in 1997 and thereafter, Compensation shall be limited to $160,000 annually and shall be adjusted for changes in the cost of living in accordance with Code Section 401(a)(17)(B). For Plan Years of less than 12 months, this limit shall be prorated based on the number of calendar months in the short Plan Year. | ||
(c) | Definition for Purposes of 401(k) Contributions. Notwithstanding (a) above, for purposes of determining an Employees 401(k) Contributions, Compensation shall exclude commissions, vacation purchases and other extra or special compensation, such as, but not limited to, safety awards, one-time relocation bonuses, incentive bonuses, and severance pay (including cashout of vacation pay, both banked and current). Effective January 1, 2002, Compensation shall include cash payments of banked vacation pay paid while actively employed and incentive bonuses paid for the 2002 fiscal year and years thereafter. | ||
(d) | Definition for Purposes of Matching Contributions. Notwithstanding (a) above, for purposes of determining Matching Contributions, Compensation shall exclude bonuses, commissions, overtime pay, vacation purchases, and other extra or special compensation such as, but |
3
not limited to, safety awards, one time relocation bonuses, incentive bonuses, and severance pay (including cashout of vacation pay, both banked and current). Effective January 1, 2002 Compensation shall include banked vacation pay paid while actively employed and incentive bonuses paid on account of the 2002 fiscal year and years thereafter. |
(a) | covered by a collective bargaining agreement between a union and a Company, provided that retirement benefits were the subject of good faith bargaining, unless (1) the bargaining agreement specifically provides for participation in this Plan, or (2) the bargaining agreement specifically provides for participation in a tax-qualified plan of a company acquired by the Employer or an Affiliate and the Employee Benefits Committee has consented to participation in this Plan, which consent is evidenced by specifying the bargaining agreement in Schedule B, | ||
(b) | a leased employee, or | ||
(c) | a non-resident alien. |
4
(a) | such employee is covered by a money purchase pension plan providing: |
(i) | a nonintegrated employer contribution rate of at least 10 percent of compensation, as defined in section 415(c)(3) of the Code, but including amounts contributed pursuant to a salary reduction agreement which are excludable from the employees gross income under section 125, 132(f)(4), section 402(e)(3), section 402(h)(1)(B) or section 403(b) of the Code, | ||
(ii) | immediate participation, and | ||
(iii) | full and immediate vesting; and |
(b) | leased employees do not constitute more than 20 percent of the recipients nonhighly compensated work force. |
(a) | is a 5-percent owner at any time during the year or the preceding year; or | ||
(b) | received compensation during the preceding year from the Company in excess of $80,000 (as adjusted pursuant to Code Section 415(d)), and, if |
5
the Employer so elects, was a member of the top-paid group for such year. | |||
An employee is in the top-paid group of employees for any year if such employee is in the group consisting of the top 20 percent of employees when ranked on the basis of compensation paid during such year. For purposes of determining the number of employees in the top-paid group, the Company shall exclude employees who: |
(i) | have not completed 6 months of service; | ||
(ii) | normally work less than 171/2 hours per week; | ||
(iii) | normally work during not more than 6 months in any year; | ||
(iv) | have not attained age 21; and | ||
(v) | except to the extent provided in regulations, are included in a unit of employees covered by a collective bargaining agreement between employee representatives and the Company. |
A former Employee shall be treated as a Highly Compensated Employee if such employee was a Highly Compensated Employee when such employee separated from service, or such employee was a Highly Compensated Employee at any time after attaining age 55. | |||
The determination of who is a Highly Compensated Employee, including the determinations of the number and identity of employees in the top-paid group, and the compensation that is considered, will be made in accordance with Code Section 414(q) and the regulations thereunder. | |||
For the 1997 Plan Year, the above rules apply as if they were in effect during the Plan Year beginning in 1996. |
(a) | Each hour for which an Employee is paid, or entitled to payment, for the performance of duties for a Company. These hours shall be credited to the Employee for the computation period or periods in which the duties are performed; | ||
(b) | Each hour for which an Employee is paid, or entitled to payment, by a Company on account of a period of time during which no duties are performed (irrespective of whether the employment relationship has terminated) due to vacation, holiday, illness, incapacity (including disability), layoff, jury duty, or leave of absence. Such person shall not be considered to have terminated employment under this Section 1.22(b) unless the person fails to return to the employ of the Company at or prior to the expiration date of the persons absence hereunder, in which case |
6
the person shall be deemed to have terminated employment as of the date of commencement of such absence; | |||
(c) | Each hour for which back pay, irrespective of mitigation of damages, is either awarded or agreed to by a Company. These hours shall be credited to the Employee for the computation period or periods to which the award or agreement pertains rather than the computation period in which the award, agreement or payment is made. |
7
(a) | If an Employee has a Severance of Service because of a quit, discharge or retirement and then performs an Hour of Service within twelve (12) months of the Severance of Service date, he or she shall receive Service credit for the period of time commencing on the date a Severance of Service occurs and ending on the date on which the Employee again performs an Hour of Service for the Employer or an Affiliate. (hereafter referred to as Period of Severance). | ||
(b) | An Employee who has a Severance of Service because of a quit, discharge or retirement during or immediately following an authorized leave of absence, and who performs an Hour of Service within (12) |
8
months from the date the leave of absence began, shall receive service credit for the Period of Severance. If an Employee is absent for 12 full months, no service credit is given for the Period of Severance, except as required by Section 13.11. |
(a) | the date on which the Employee quits, retires, is discharged or dies; | ||
(b) | the date on which the Employee fails to return to the service of the Company at the expiration of an authorized leave of absence in excess of twelve (12) months or recovery from being Totally and Permanently Disabled in excess of six (6) months; or | ||
(c) | the first anniversary of the first date of a period in which the Employee remains absent from service with the Company (with or without pay) for any reason other than quit, retirement, discharge, death, authorized leave of absence or Total and Permanent Disability (such as vacation, holiday, sickness, unauthorized leave of absence or layoff). |
(d) | a period of service with the Armed Forces of the United States of America, if an Employee who left active service with the Company to enter and did directly enter such Armed Forces, returned to active employment within the time and under the conditions which entitle him/her to reemployment rights under the laws of the United States of America; | ||
(e) | transfer directly from the employment of one Company to another Company. Transfer of an Employee in this Plan to service with an Affiliate which has not adopted this Plan will not be considered a Severance of Service and will cause such service to be included as Service in this Plan. However, such aforesaid service will only be |
9
credited for vesting purposes and not for benefit purposes under this Plan; or | |||
(f) | the period ending on the second anniversary of any absence from work by reason of the pregnancy of the Employee, by reason of the birth of a child of the Employee, by reason of the placement of a child with the Employee in connection with the adoption of such child by the Employee, or for purposes of caring for such child for a period immediately following such birth or placement; provided, however, that the period between the first and second anniversaries of the first day of any such absence shall not count as Service and no credit will be given for such period for vesting purposes. |
10
(a) | A number of years equal to the number of years of service credited to the Employee under the terms of the Prior Plan before the Plan Year in which the Prior Plan was amended and restated; and | ||
(b) | The greater of: |
(i) | the period of Service that would be credited to the Employee under the Service provisions of the this Plan beginning on the first day of the Plan Year in which the Plan is amended and restated; or | ||
(ii) | the service taken into account under the Prior Plan for the year of the amendment as of the date the Prior Plan is amended and restated. |
11
(a) | If a Participant no longer meets the definition of an Eligible Employee, such Participant may no longer contribute to the Plan and is no longer eligible for Company contributions effective as of the time of such change in status. If any such Employee again becomes an Eligible Employee, active participation in the Plan commences effective as of the time of the change in status. A change in status includes, but is not limited to, transfer to or from an Affiliate which is not participating in this Plan or becoming a member of a collective bargaining unit whose members do not participate in the Plan. | ||
(b) | If an Employee is employed by a Company after working for an Affiliate not covered by the Plan, his Service with the Affiliate shall count for purposes of meeting the eligibility requirement of Section 2.1, except that if his employment with the Affiliate terminated and he is reemployed by a Company after more than five consecutive One Year Periods of Severance, prior Service is disregarded. |
(a) | If an Employee incurs a One Year Period of Severance prior to completing the eligibility requirement of Section 2.1 and is later reemployed by a Company, his prior Service shall be disregarded for purposes of meeting the eligibility requirement of Section 2.1. | ||
(b) | If a Participant has no vested interest in his Matching Account and Employer Account and incurs more than five consecutive One Year Periods of Severance, prior Service shall be disregarded for purposes of meeting the eligibility requirement of Section 2.1. |
12
13
(a) | 401(k) Contributions |
(i) | Participant Election. A Participant may elect to make 401(k) Contributions in whole percentages of Compensation on a form provided by the Committee or by any other method authorized by the Committee, which may not be less than 1% of Compensation and which may not exceed the lesser of: (A) 90% of Compensation, or (B) $15,000 (the Code Section 402(g) limit in effect for the 2006 taxable year), adjusted from time to time for increases in the cost-of-living pursuant to Code Section 402(g)(5). | ||
(ii) | Separate Election for Bonuses and Accrued Vacation. Notwithstanding the preceding, a Participant may make a separate deferral election with respect to bonuses and accrued vacation payments made in lieu of time off, in a percentage from 1% to 100%, subject to the Code Section 402(g) limit in effect for the applicable Plan Year. | ||
(iii) | Automatic Enrollment. An Employee hired or rehired on or after April 1, 2006, will be automatically enrolled in the Plan with an election equal to 3% of Compensation on the first date he is otherwise eligible to participate in the Plan if he does not make an affirmative election under paragraph (i) above. Such deemed deferral election shall remain in effect until changed by the Participant in accordance with the terms of Section 3.1(b) of the Plan. Each Employee will be given a reasonable amount of time before the first applicable payroll period, to elect to cancel his/her automatic enrollment instead of having the automatic 401(k) deferral election applied to his/her pay. |
(b) | Participants Election. A Participant may make or change the contribution election made pursuant to this Section 3.1 at any time in accordance with the Plans administrative procedures. |
(a) | Matching Contributions. The Company shall make Matching Contributions on behalf of each Participant who is an Eligible Employee in an amount equal to 200% of the amount contributed for said Participant under Section 3.1(a); however, no more than 3% of the Participants Compensation shall be taken into account. The Matching Contribution shall be made taking into account Compensation on a payroll period basis. The annual Matching Contribution under this Section shall equal |
14
two times the Participants 401(k) Contribution, not to exceed 6% of the Participants Compensation. The Matching Contribution shall be made taking into account Compensation on a payroll period basis with respect to regular payroll checks and on the basis of each payment made with respect to incentive bonuses and cash payment of banked vacation pay paid while actively employed. | |||
(b) | Discretionary Matching Contributions. The Company, in its sole discretion, may make discretionary matching contributions to the Plan to match Participants 401(k) Contributions. | ||
(c) | Discretionary Contributions. The Company, in its sole discretion, may make a profit sharing contribution to the Plan for a Plan Year, without regard to whether the Company has profits. | ||
(d) | Qualified Nonelective Contributions and Qualified Matching Contributions. The Company may make Qualified Nonelective Contributions and/or Qualified Matching Contributions to satisfy the nondiscrimination tests described in Schedule A of the Plan. The Employer shall not be required to make a Qualified Nonelective Contribution or a Qualified Matching Contribution for any Plan Year, and the Employer shall have sole discretion to determine whether any such contribution shall be made for a Plan Year and the amount of such contribution. |
15
(a) | It is the intent of the Company to pay 401(k) Contributions to the Trust in accordance with Department of Labor regulations. | ||
(b) | All other contributions shall be paid to the Trust no later than the time prescribed by law (including extensions thereof) for filing the Companys federal income tax return for the fiscal year ending with or within the Plan Year for which the contribution is made. |
16
(a) | Allocation of Matching Contributions. Matching Contributions will be allocated to the Matching Account of the Participant on whose behalf they were made under the terms of the Plan. | ||
(b) | Allocation of Discretionary Matching Contributions. Discretionary matching contributions made pursuant to Section 3.2(b) will be allocated to the Matching Accounts of Participants pro rata on the basis of all 401(k) Contributions made during the Plan Year. | ||
(c) | Allocation of Profit Sharing Contributions. Profit sharing contributions made pursuant to Section 3.2(c) will be allocated to a Participants Employer Account on the basis that the Participants Compensation bears to the total of all Participants Compensation. | ||
(d) | Allocation of Qualified Nonelective Contributions. If the Company elects to make a Qualified Nonelective Contribution for a Plan Year, such contribution will be allocated either to all Participants or only to Participants who are Nonhighly Compensated Employees, (i) in the ratio that the Compensation of each such Participant for the Plan Year bears to the total Compensation of all such Participants for the Plan Year, or (ii) using another method of allocation permitted under Treasury Regulation Section 1.401(k)-2(a)(6). Qualified Nonelective Contributions shall be treated as 401(k) Contributions for all purposes under the Plan to the extent used to satisfy the ADP test described in Schedule A. | ||
(e) | Allocation of Qualified Matching Contributions. If the Company elects to make a Qualified Matching Contribution for a Plan Year, such contribution will be allocated either to all Participants or only to Participants who are Nonhighly Compensated Employees, (i) in the ratio that each Participants 401(k) Contributions under Section 3.1(a) for the Plan Year bears to the total 401(k) Contributions under Section 3.1(a) of all Participants for the Plan Year, or (ii) using another method of allocation permitted under Treasury Regulation Section 1.401(m)-2(a)(6). Qualified Nonelective Contributions shall be treated as 401(k) Contributions for all purposes under the Plan to the extent used to satisfy the ADP test described in Schedule A. | ||
(f) | Allocation of Makeup Contribution. A contribution made pursuant to Section 3.3 will be allocated in accordance with the Committees direction |
17
to reinstate a former Participants Account or, as necessary, to correct a mistake or omission. | |||
(g) | Allocation of Rollover Contribution. A Rollover Contribution made by a Participant will be allocated to the Participants Rollover Account. |
(a) | Definitions. The following terms used in this section shall have the following meanings: |
(i) | The term Annual Additions means the sum of (1) the Employer contributions under the Plan (including elective deferrals to a 401(k) plan) credited to a Participant for any Limitation Year, (2) forfeitures credited to a Participant for any Limitation Year, and (3) amounts described in §415(l)(1) and §419A(d)(2) of the Code. | ||
(ii) | The term Dollar Limitation means $30,000, as adjusted pursuant to Code Section 415(d). |
(b) | Limitation on Maximum Annual Additions. |
(i) | Notwithstanding any provision of the Plan to the contrary, the Annual Additions credited to a Participants Account in any Limitation Year shall not exceed the lesser of the Dollar Limitation in effect for the Limitation Year or twenty-five percent (25%) of the Participants compensation as defined in Code Section 415(c)(3) for such Limitation Year. | ||
Effective for Plan Years beginning on or after December 31, 1997, for purposes of calculating the maximum annual addition to a Participants account under Code Section 415, Compensation shall include elective deferrals as defined in Code Section 402(g)(3) and any amount which is not includible in gross income of a Participant by reason of Code Sections 125 or 457. Effective for Plan Years beginning on and after January 1, 2001, Compensation shall include elective amounts that are not includible in gross income of a Participant by reason of Code Section 132(f)(4). | |||
(ii) | If as a result of a reasonable error in estimating a Participants compensation, or under other circumstances approved by the Commissioner of Internal Revenue, this limitation is exceeded, the Administrator shall eliminate the excess amount in the following order: (1) apply the provisions of any other plans to the extent that such provisions would reduce the excess amount in the Participants Account; or (2) distribute 401(k) Contributions and forfeit any Matching Contributions or Discretionary Matching |
18
Contributions attributable thereto made for the year to the extent that the distribution would reduce the excess amount in the Participants Account. | |||
(iii) | If unallocated portions are held in a suspense account at the time of the complete termination of the Plan and such unallocated portions may not be allocated as a result of the limitations of this subsection, then such unallocated portions shall be returned to the Employer. | ||
(iv) | If 401(k) Contributions are returned to the Participant under this subsection, then such returned amounts shall not be included for purposes of the limitations of Code §402(g), the ADP test and the ACP test. | ||
(v) | The limitations of this subsection are intended solely to satisfy the requirements of Code §415 and shall at no time prevent the payment of any benefits not prohibited by the Code or Treasury regulations issued thereunder. | ||
(vi) | For purposes of this section, all defined contribution plans maintained by Affiliates shall be treated as a single plan whether or not such plans have been terminated. |
(c) | Limitation Where Participant Also Participates in Defined Benefit Plan. |
(i) | Effective for Plan Years beginning before January 1, 2000, if a Participant is a participant in one or more defined benefit plans maintained by the Company, then for each Limitation Year the sum of the defined benefit plan fraction and the defined contribution plan fraction shall not exceed 1.0 for any Plan Year. | ||
(ii) | The defined benefit plan fraction for any Limitation Year shall mean a fraction (i) the numerator of which is the projected annual benefit of the Participant (the annual benefit to which the Participant would be entitled on the assumption that he continues employment until his Normal Retirement Date at his current rate of compensation and other relevant factors used to determine the annual benefit remain constant) under the defined benefit plan determined as of the end of each Limitation Year, and (ii) the denominator of which is the lesser of (a) 1.25 times the dollar limitation in effect under Code §415(b)(1)(A) for such year, or (b) 1.4 times 100% of the Participants average Compensation for the high 3 years. | ||
(iii) | The defined contribution plan fraction for any Limitation Year shall mean a fraction (i) the numerator of which is the sum of the Annual Additions to the Participants Account at the close of the |
19
Limitation Year, and (ii) the denominator of which is the sum of the lesser of the following amounts determined for such year and for each prior year of service with the Employer, Affiliate or Predecessor Company (regardless of whether a plan was in existence during those years): (a) 1.25 times the dollar limitation in effect under Code §415(c)(1)(A) for such year (determined without regard to Code §415(c)(6), or (b) 1.4 times 25% of the Participants Compensation for each year. | |||
(iv) | If the sum of the defined benefit plan fraction and defined contribution plan fraction exceeds 1.0, the benefits under the defined benefit plan shall be reduced to the extent necessary for the sum to equal 1.0. |
(a) | A Participant shall be vested in his Account under the Plan as follows: |
(i) | 401(k) Account 100% | ||
(ii) | Matching Account and Employer Account: |
Years of Service | Vested Percentage | |||
1 | 0 | |||
2 | 25 | |||
3 | 50 | |||
4 | 75 | |||
5 | 100 |
(iii) | Rollover Account 100% | ||
(iv) | Nonelective Contribution Account 100% |
(b) | Notwithstanding the foregoing, if a Participant dies, becomes Totally and Permanently Disabled or attains age 65 while employed by a Company he or she shall become 100% vested in his or her Account. | ||
(c) | All Service with the Company counts for purposes of vesting under the Plan, except that any Employee who terminates employment with fewer than two Years of Service and is later reemployed shall lose those Years of Service for vesting purposes if the reemployment occurs after such Employee incurs five consecutive One Year Periods of Severance. |
20
21
(a) | Value at current fair market value the assets of the Trust. | ||
(b) | Adjust the Participants Account Balances (including any suspense accounts) for any gain or loss since the last Valuation Date. | ||
(c) | Subtract all payments or distributions made from the Participants Accounts since the preceding Valuation Date, including any adjustments for fees and expenses of the trust charged to the Participants Account Balances. | ||
(d) | Add the 401(k) Contributions, Matching Contribution, Qualified Non-Matching and/or Nonelective Contributions or any other contributions made to the Trust since the last Valuation Date to the appropriate accounts. | ||
(e) | Debit or credit, as applicable, the Investment Funds in accordance with a Participants change in investment election pursuant to Article 9. |
22
(a) | If a Participant separates from service or becomes Totally and Permanently Disabled, the Participants vested Account Balance shall be payable in accordance with this Article. | ||
(b) | A Participant will be treated as having incurred a separation from service and a distribution will be available under this Article in the event of: |
(i) | the disposition of a corporation to an unrelated corporation of substantially all of the assets (within the meaning of Code Section 409(d)(2)) used in a trade or business if the Participant continues employment with the corporation acquiring the assets and the selling corporation continues to maintain the Plan after the disposition; or | ||
(ii) | the disposition by a corporation to an unrelated entity or individual of such corporations interest in a subsidiary (within the meaning of Code Section 409(d)(3)) if the Participant continues employment with the subsidiary and the selling corporation continues to maintain the Plan. | ||
(iii) | A distribution is not available under this subparagraph if the purchaser maintains the sellers plan at any time after the disposition. A distribution made under this paragraph may not be made later than the end of the second year following the calendar year in which the disposition occurred except in unusual circumstances or in accordance with applicable regulations. |
(a) | When a Participants vested Account Balance becomes payable, a distribution of the vested Account Balance, valued as of the Valuation Date preceding distribution, will be made to the Participant with the Participants consent as soon as administratively practicable in accordance with this Article. | ||
(b) | If consent is required and the Participant does not consent to a distribution, the Account Balance will remain invested under the Plan, subject to the Participants right to direct the investment of the Account. | ||
(c) | If a Participant receives a distribution, any contributions credited to the Participants Account subsequent to such distribution shall become distributable as of their allocation to the extent vested. |
23
(d) | Distribution of a Participants vested Account Balance shall begin no later than sixty (60) days after the end of the Plan Year in which occurs the later of: |
(i) | the Participants attainment of age 65, | ||
(ii) | the tenth anniversary of the Participants participation in the Plan, or | ||
(iii) | the Participants termination of employment with the Company. |
(e) | Method of Payment. When a Participants vested Account is distributable, a Participant has the right to elect in writing, on a form approved by and filed with the Committee, to have his or her vested Account Balance distributed in a single lump sum payment. |
(a) | General Rule. Effective January 1, 1997, a Participant must begin receiving minimum required distributions from the Plan in accordance with Code Section 401(a)(9) by April 1 of the calendar year following the later of the calendar year in which such Participant attains age 701/2 or the calendar year in which the Participant retires. | ||
(b) | Special Rule Applicable to 5-Percent Owner. A 5-percent owner of a Company, as that term is defined in Code Section 416, is required to begin receiving minimum required distributions under Code Section 401(a)(9) by April 1 of the calendar year following attainment of age 701/2 without regard to whether he or she has retired. | ||
(c) | Special Rule for Participants Who Are Receiving Minimum Required Distributions. If a Participant (other than a 5-percent owner) is employed by a Company and began receiving a distribution required under Code Section 401(a)(9) before it was amended by the Small Business Job Protection Act of 1996, such Participant may elect to suspend |
24
distributions from the Plan by written notice to the Committee until the time distributions are required under the Plan. | |||
(d) | Application of Code §401(a)(9) and the Incidental Death Benefit Requirement. Distributions under this Section will be made in accordance with the regulations under Code §401(a)(9), including §1.401(a)(9)-2, notwithstanding any other provision of the Plan to the contrary. Any distribution required under the incidental death benefit requirements shall be treated as a distribution required under this Section 6.4. | ||
(e) | Transition Rule. Notwithstanding Section 6.4(a), a Participant who attains age 701/2 on or after January 1, 1996, but before December 31, 1999, may elect to commence receiving the equivalent of his minimum required distributions by April 1 of the calendar year following the calendar year in which such Participant attains age 701/2, or to defer receipt of all distributions under the Plan until he or she retires. |
(a) | Eligible Rollover Distribution. An Eligible Rollover Distribution is any distribution of all or any portion of the balance to the credit of the Distributee, except that an Eligible Rollover Distribution does not include: any distribution that is one of a series of substantially equal periodic payments (not less frequently than annually) made for the life (or life expectancy) of the Distributee or the joint lives (or joint life expectancies) of the Distributee and the Distributees designated beneficiary, or for a specified period of ten years or more; any distribution to the extent such distribution is required under Code Section 401(a)(9); the portion of any distribution that is not includible in gross income (determined without regard to the exclusion for net unrealized appreciation with respect to employer securities) and any hardship withdrawal distributed in accordance with Section 8.1. | ||
(b) | Eligible Retirement Plan. An Eligible Retirement Plan is an individual retirement account described in Code Section 408(a), an individual retirement annuity described in Code Section 408(b), an annuity plan described in Code Section 403(a), or a qualified trust described in Code Section 401(a) that accepts the Distributees Eligible Rollover Distribution. However, in the case of an Eligible Rollover Distribution to the Surviving Spouse, an Eligible Retirement Plan is an individual retirement account or individual retirement annuity. |
25
(c) | Distributee. A Distributee includes an Employee or former Employee. In addition, the Employees or former Employees Surviving Spouse and the Employees or former Employees Spouse or former Spouse who is the alternate payee under a Qualified Domestic Relations Order are Distributees with regard to the interest of the Spouse or former Spouse. | ||
(d) | Direct Rollover. A Direct Rollover is a payment by the Plan to the Eligible Retirement Plan specified by the Distributee. |
26
(a) | Distributions that began before death. If the Participant dies after distribution of his or her Account Balance has begun, the remaining portion will continue to be distributed at least as rapidly as under the method of distribution being used prior to the Participants death. | ||
(b) | Distribution beginning after death. If the Participant dies before distribution of his or her Account Balance has begun, distribution of the Participants entire interest shall be completed by December 31 of the calendar year containing the fifth anniversary of the Participants death, except to the extent that an election is made to receive distributions in accordance with (i) or (ii) below: |
(i) | if any portion of the Participants interest is payable to a designated Beneficiary, distributions may be made over a period certain not greater than the life expectancy of the designated Beneficiary commencing on or before December 31 of the calendar year immediately following the calendar year in which the Participant died; | ||
(ii) | if the designated Beneficiary is the Participants Surviving Spouse, the date distributions are required to begin in accordance with (i) above shall not be earlier than the later of (1) December 31 of the |
27
calendar year immediately following the calendar year in which the Participant died, or (2) December 31 of the calendar year in which the Participant would have attained age 701/2. |
If the Participant has not made an election pursuant to this Section 7.3(b) by the time of his or her death, the Participants designated Beneficiary must elect the method of distribution no later than the earlier of (1) December 31 of the calendar year in which distributions would be required to begin under this section, or (2) December 31 of the calendar year which contains the fifth anniversary of the date of death of the Participant. If the designated Beneficiary does not elect a method of distribution, distribution of the Participants entire interest will be paid in a lump sum by December 31 of the calendar year containing the fifth anniversary of the Participants death. | |||
(c) | For purposes of Section 7.3(b) above, if the Surviving Spouse dies after the Participant, but before payments to such Spouse begin, the provisions of Section 7.3(b), with the exception of paragraph (ii) therein, shall be applied as if the Surviving Spouse were the Participant. | ||
(d) | Death benefit distributions shall be made in accordance with Code Section 401(a)(9) and applicable IRS guidance, rulings and regulations. | ||
(e) | Distributions shall be made in accordance with Section 6.3 if the Participants Account Balance is $5,000 ($3,500 for distributions prior to August 5, 1997) or less. |
28
(a) | The following are the only financial needs considered immediate and heavy: |
(i) | Expenses for medical care (described in Code Section 213(d), determined without regard to whether the expenses exceed 7.5% of adjusted gross income) previously incurred by the Participant, the Participants Spouse, or any dependent of the Participant (as defined in Code Section 152, without regard to Code Sections 152(b)(1), (b)(2), and (d)(1)(B)) or amounts necessary for these persons to obtain such medical care; | ||
(ii) | Costs directly related to the purchase of a principal residence for the Participant (excluding mortgage payments); | ||
(iii) | Payment of tuition and related educational fees for the next 12 months of post-secondary education for the Participant, the Participants Spouse, children or dependents (as defined in Code Section 152, without regard to paragraphs (b)(1), (b)(2) and (d)(1)(B)); | ||
(iv) | Payments necessary to prevent the eviction of the Participant from, or a foreclosure on the mortgage of, the Participants principal residence; | ||
(v) | Payments for funeral or burial expenses for the Participants deceased parent, Spouse, child or dependent (as defined in Code Section 152, without regard to paragraph (d)(1)(B)); | ||
(vi) | Expenses to repair damage to the Participants principal residence that would qualify for a casualty loss deduction under Code Section 165 (determined without regard to whether the loss exceeds 10 percent of adjusted gross income); or | ||
(vii) | Any other financial need considered immediate and heavy under IRS regulations, rulings, notices or other documents of general applicability. |
29
(b) | When a Participant takes a hardship distribution: |
(i) | He or she will be suspended from making elective deferrals to any 401(k) plan maintained by the Company or an Affiliate for twelve months following receipt of the hardship distribution (for withdrawals made on or after January 1, 2002, the suspension period shall be six months) ; and | ||
(ii) | For the taxable year of the Participant following the taxable year of the hardship distribution, the Participants elective deferrals are limited to the applicable limit under Code Section 402(g) reduced by the Participants elective deferrals to any 401(k) plan maintained by the Company or an Affiliate for the year the hardship distribution was taken. |
(c) | A distribution will be considered as necessary to satisfy an immediate and heavy financial need of the Participant only if: |
(i) | The Participant has obtained all distributions, other than hardship distributions, and all nontaxable loans currently available under all plans maintained by the Company; and | ||
(ii) | The distribution is not in excess of the amount of the immediate and heavy financial need (including amounts necessary to pay any federal, state or local income taxes or penalties reasonably anticipated to result from the distribution). |
(a) | No distribution will be made under this Article which will result in a distribution amount of less than $500 or the total amount available for withdrawals, if less. This limitation is applicable to each type of account and is not an aggregate limitation. | ||
(b) | In the case of a partial withdrawal made by a Participant having an interest in more than one Investment Fund, the amount withdrawn from each Investment Fund shall be in the same proportion as the value of his interest in each such Investment Fund immediately preceding such withdrawal bears to the total value of the account from which the withdrawal is made. |
30
31
32
(a) | establishing its own rules for governance and determining the times and places for holding meetings of the Committee and the notice to be given of such meetings; | ||
(b) | employing such agents and assistants, such counsel (who may be counsel to the Company), and such clerical, medical, accounting, actuarial and investment services or advisers as the Committee may require in carrying out the provisions of the Plan; | ||
(c) | authorizing one or more of their number or any agent to make any payment, or to execute or deliver any instrument, on behalf of the Committee, except that all requisitions for funds from, and requests, directions, notifications and instructions to the trustee of the Plan shall be signed by at least two members of the Committee; | ||
(d) | in its discretion, establishing one or more subcommittees as it deems appropriate, and delegating any power or duty granted to the Committee to any such subcommittee; |
33
(e) | appointing and removing the Trustee of the Plan pursuant to the terms of the trust agreement; | ||
(f) | receiving and reviewing reports from the Trustee of the Plan as to the financial condition of the Trust, including its receipts and disbursements; | ||
(g) | executing and filing with the appropriate governmental agencies such registration and other statements, forms, applications, notifications, and other documents or information as the Committee may from time to time deem necessary or appropriate in connection with the Plan; | ||
(h) | amending the Plan to the extent it is authorized to do so by the Board or the terms of the Plan; and | ||
(i) | directing the Trustee, or appointing one or more investment managers to direct the Trustee, subject to the conditions set forth in the trust agreement and in this article, in all matters concerning the investment of the Trust; |
(a) | The Committee shall have the general responsibility for administering the Plan and carrying out its provisions. Subject to the limitations of the Plan, the Committee from time to time shall establish rules for the administration of the Plan and the transaction of its business and shall promulgate such rules as may be necessary to effectuate the Plans funding and investment policy. The Committee, in its sole discretion, shall determine all matters of administration and Plan interpretation and the amounts of and rights to benefits payable under the Plan. Provided however, to the extent the Committee delegates its discretion to determine matters of administration, interpretation and amounts of and rights to benefits payable under the Plan to a subcommittee such subcommittee shall have the sole discretion to make such determinations. | ||
(b) | It shall be the duty of the Committee to notify the Trustee in writing of the amount of any benefit which shall be due to any Participant and in what form and when such benefit is to be paid. | ||
(c) | The Committee may at any time or from time to time with respect to the Plan require the Trustee, by a written direction to purchase one or more annuities, in specific amounts, in the names of Participants, their Spouses, their contingent annuitants, and/or their beneficiaries from an insurance company designated by the Committee. | ||
(d) | The responsibility for the formulation of the general investment practices and policies of the Plan and its related Trust and for effectuating such practices and policies is placed with the Committee. |
34
(a) | A Participant or Beneficiary shall apply for benefits by filing with the Committee a signed, written request specifically identifying the benefits requested and describing all facts and circumstances entitling him or her to payment. A written request is not required if distribution is processed through an automated voice response unit or similar automated method provided by the Plans recordkeeper in accordance with the recordkeepers procedures. | ||
(b) | Within ninety days after receipt of such an application, the Committee shall notify the applicant of its decision. If special circumstances require an extension of time, the Committee shall notify the applicant of such circumstances within ninety days after receipt of the application, and the Committee shall thereafter notify the applicant of its decision within 180 days after receipt of the application. If the application is denied in whole or in part, the Committees notice of denial shall be in writing and shall state: |
(i) | the specific reasons for denial with specific reference to pertinent Plan provisions upon which the denial is based; | ||
(ii) | (a description of any additional materials or information necessary for the applicant to perfect his or her claim and an explanation of why the materials or information are necessary; and | ||
(iii) | an explanation of the Plans claim review procedure. |
(c) | During the sixty-day period following an applicants receipt of a notice of denial of his or her application for benefits, the applicant or his or her duly authorized representative may review pertinent documents and within sixty (60) days submit a written request to the Committee for an appeal of the denial. An applicant requesting an appeal, or his or her duly authorized representative, may submit issues and comments in writing to |
35
the Committee. The Committee shall consider the merits of the applicants presentations, the merits of any facts or evidence in support of the denial of benefits, and such other facts and circumstances as the Committee shall deem relevant; and shall render a decision as to the merit of the appeal and the claim. Within sixty (60) days after receipt of the request for appeal, the Committee shall issue a written decision to the applicant. If special circumstances require an extension of time, the Committee shall issue a written decision no later than 120 days after receipt of the request for appeal. The Committees decision shall include specific reasons for the decision, written in a manner calculated to be understood by the applicant, and contain specific references to the pertinent Plan provisions upon which the decision is based. | |||
(d) | If the Committee fails to respond to the claim or appeal within the times described above, the claim or appeal, whichever is applicable, is deemed denied. |
36
(a) | The Employer reserves the right to terminate the Plan or to modify, alter or amend the Plan from time to time as it may, in its sole and complete discretion, deem advisable, including, but without limiting the generality of the foregoing, any amendment deemed necessary to qualify or to ensure the continued qualification of the Plan under the Code. The foregoing right shall be exercised only by action of the Employers Board of Directors or other entity authorized to act for the Employer or by action of an officer of the Employer with later ratification by the Employers Board. | ||
(b) | Notwithstanding Section 11.1(a), the Committee, by a written instrument, duly executed by a majority of its members, may make, on behalf of the Employers Board of Directors, |
(i) | any amendment that may be necessary or desirable to ensure the continued qualification of the Plan and its related Trust under the Code or which may be necessary to comply with the requirements of the Act, or any regulations or interpretations issued by the Department of Labor or the Internal Revenue Service with respect to the requirements of the Act or the Code, and | ||
(ii) | any amendment that is required by the provisions of a collective bargaining agreement between a Company and its employees. |
37
38
39
40
(a) | Loans shall be made available to all Participants who are current Employees on an equal basis upon completion of application forms provided by the Committee and available from the applicable Human Resources representative of the Company in accordance with the written procedure established by the Committee and communicated to the Participants. Loans shall be available on a nondiscriminatory basis upon completion of the application form and are based on the Participants vested balances in his or her Account. Loans shall not be made available to Participants who are Highly Compensated Employees, officers, or shareholders in percentage amounts greater than the percentage amounts of the values described in paragraph (b) below made available to other Participants; | ||
(b) | The principal amount of a loan to a Participant pursuant to this Section may not exceed the lesser of (i) $50,000 (reduced by the highest outstanding balance of loans during the twelve (12) month period ending |
41
on the day before the date on which the loan was made), or (ii) fifty (50) percent of the Participants vested Accounts Balance. | |||
(c) | Loans shall be made at an interest rate equal to the prevailing interest rate charged by institutions in the business of lending money. | ||
(d) | Principal and interest on loans shall be repaid in equal installments over a period not to exceed five (5) years according to nondiscriminatory rules established by the Committee, provided, however, that the principal and interest on a loan which is to be used to acquire a principal residence of the Participant may be repaid in equal installments over a period not to exceed ten (10) years. | ||
(e) | The loan obligation of the Participant shall be evidenced by a promissory note which shall contain the terms of repayment and such other terms and provisions as may be necessary or advisable; | ||
(f) | The obligation of the Participant shall be adequately secured, as determined by the Committee and such security may include up to fifty (50) percent of the vested balance of the Account maintained for the Participant in the Plan. |
42
(a) | The Plan shall be a Top-Heavy Plan for a Plan Year if, as of the Determination Date, the aggregate of the Account Balances under the Plan for Key Employees exceeds 60 percent of the aggregate of the Account Balances under the Plan for all Employees. | ||
(b) | The Plan shall be a Super Top-Heavy Plan if, as of the Determination Date, the aggregate of the Account Balances under the Plan for Key Employees exceeds 90 percent of the aggregate of the Account Balances under the Plan for all Employees. |
(a) | The Account Balance of an Employee shall be the sum of (i) the Account Balance as of the most recent Valuation Date occurring within a twelve (12) month period ending on the Determination Date and (ii) the amount of any contributions that would be allocated as of a date not later than the Determination Date without regard to whether such amount is subject to a waiver of the minimum funding standards or is in violation of such standards or actually contributed or, in the case of a Plan not subject to the minimum funding standards, the amount of any contributions actually made after the Valuation Date, but before the Determination Date. | ||
(b) | If an Employee is a Key Employee on a Determination Date, the total amount of the Employees Account Balance is taken into account in determining the aggregate of Account Balances (including amounts attributable to service as a Non-Key Employee). If any individual is a Non-Key Employee with respect to the Plan for a Plan Year, but such individual was a Key Employee for any prior Plan Year, the Account Balance of such individual shall not be taken into account. | ||
(c) | If an Employee has not performed any service for the Company or an Affiliate at any time during the five-year period ending on the Determination Date, any accrued benefit and Account Balance of such Employee shall not be taken into account. | ||
(d) | Additional rules: |
(i) | In the case of an unrelated rollover, the plan making the distribution counts it in determining top-heaviness, and the plan receiving the distribution does not count it in determining top- |
43
heaviness. An unrelated rollover is a rollover or plan-to-plan transfer both initiated by the Employee and made from a plan maintained by one company to a plan maintained by another company. | |||
(ii) | In the case of a related rollover, the plan making the distribution does not count the distribution in determining top-heaviness and the plan receiving the distribution counts the rollover in determining top-heaviness. A related rollover is a rollover or a plan-to-plan transfer either not initiated by the Employee or made to a plan maintained by the same company. | ||
(iii) | For purposes of determining whether the company is the same company, all companies aggregated under Code Section 414(b), (c) or (m) are treated as the same company. |
(e) | Distributions (other than those described in (d) above) made within the Plan Year that includes the Determination Date or within the four preceding Plan Years are added to the aggregate of Account Balances. |
(a) | Each plan of a company required to be included in an aggregation group shall be treated as a Top-Heavy Plan if the required aggregation group is a top-heavy group. The required aggregation group includes: |
(i) | each plan of the company (within the meaning of Code Section 414(b), (c) and (m)) in which a Key Employee participates in the Plan Year containing the Determination Date or any of the four preceding Plan Years, and | ||
(ii) | each other plan of the company which enables any plan described in (i) above to meet the requirements of Code Section 401(a)(4) or Code Section 410. |
(b) | A required aggregation group is a top-heavy group if, as of each Plans Determination Date, the sum of (i) the present value of the cumulative accrued benefits for Key Employees under all defined benefit plans included in the group and (ii) the aggregate of the Account Balances of Key Employees under all defined contribution plans included in the group exceeds 60 percent of a similar sum determined for all Employees. When aggregating plans, the value of accrued benefits and Account Balances shall be calculated by adding together the results of each plan as of the Determination Dates that fall within the same calendar year. In performing this computation the principles of Section 14.3 shall be applied. |
44
(c) | Each plan in the required aggregation group will be a Top-Heavy Plan if the group is top-heavy. No plan in the required aggregation group will be a Top-Heavy Plan if the group is not top-heavy. |
(a) | If the Plan is a Top-Heavy Plan, then the following changes shall be made to the Plan as otherwise written: |
(i) | The allocation of Company contributions and forfeitures to the account of a Non-Key Employee for a Plan Year shall equal at least three (3%) percent of Compensation. Notwithstanding the foregoing, if the largest percentage of compensation provided for any Key Employee is less than three (3%) percent, then the minimum percentage of compensation that must be provided for a Non-Key Employee for a Plan Year is the largest percentage of compensation provided for any Key Employee. The preceding sentence does not apply if this Plan is included in any required aggregation group and enables a defined benefit plan included in such group to meet the requirements of Code Section 401(a)(4) or Section 410. For purposes of determining the largest percentage of compensation provided for any Key Employee, amounts contributed as a result of a salary reduction agreement must be included. All defined contribution plans of the Company and Affiliates shall be treated as a single plan for purposes of determining the defined contribution minimum. Neither amounts the Employee elects to defer under any 401(k) plan maintained by the Company nor any Matching Contributions made by the Company and Affiliates shall be treated as Company contributions for purposes of determining minimum required contributions. | ||
The following Non-Key Employees shall receive the minimum allocation provided under this subparagraph (i) for a particular Plan Year: |
(A) | Participants who are otherwise eligible for an allocation under the Plan; |
45
(B) | Employees who are Participants but who have not completed 1,000 Hours of Service during the Plan Year; | ||
(C) | Employees who would be Participants but for the failure to make mandatory contributions to the Plan; or | ||
(D) | Employees who are Participants but whose compensation is less than the amount necessary to receive an allocation under the Plan: however, | ||
(E) | Employees who are also Participants in a defined benefit plan sponsored by the Company shall receive the minimum benefit under the defined benefit plan. |
(ii) | The compensation of a Participant taken into account under the Plan shall not exceed the dollar amount specified in Code Section 401(a)(17), subject to applicable cost of living increases. |
(b) | For Plan Years beginning prior to January 1, 2000, if the Plan is a Top-Heavy Plan then, in applying the limitations of Code Section 415, the denominators of the defined benefit fraction and the defined contribution fraction shall be determined by substituting 1.0 for 1.25 as the multiplier for the Code Section 415 dollar limitation. If the Plan is not a Super Top-Heavy Plan, this Section 14.6(b) shall not apply so long as the minimum benefits required under Code Section 416 are satisfied. |
(a) | Determination Date. With respect to any Plan Year, the last day of the preceding Plan Year. In the case of the first Plan Year of the Plan, the Determination Date shall be the last day or such Plan Year. | ||
(b) | Key Employee. Any Employee or former Employee who at any time during the Plan Year containing the Determination Date or any of the four preceding Plan Years, is or was |
(i) | An officer of the Company having an annual compensation from the Company greater than 50% of the dollar limitation in effect under Code Section 415(b)(1)(A) for any such Plan Year, | ||
(ii) | One of the ten Employees having annual compensation from the Company of more than the limitation in effect under Code Section 415(c)(1)(A) and owning (or considered as owning under Code Section 318) the largest interests in the Company, | ||
(iii) | The owner of a five percent or more interest in the Company, or |
46
(iv) | The owner of a one percent or more interest in the Company who has annual compensation (as defined in Code Section 415(c)(3) but including amounts contributed by the Company pursuant to a salary reduction agreement which are excludable from the Employees gross income under Code 125, 132(f)(4), 402(a)(8), 402(h) or 403(b)) from the Company for a Plan Year of more than the dollar limit specified in Code Section 401(a)(17). | ||
For purposes of clause (i) the number of officers of the Company considered to be Key Employees cannot exceed fifty and is further limited to the greater of three or ten percent of all Employees (including leased employees within the meaning of Code Section 414(n)). If a Company has more officers than the number required to be counted as Key Employees, the officers to be taken into account are the Employees who had the largest annual compensation for the prior five Plan Year period. For purposes of clause (ii), if two employees have the same interest in the Company, the Employee having the greater annual compensation from the Company shall be treated as having a larger interest. The Beneficiary of a Key Employee shall be treated as a Key Employee for the applicable portion of the five-year period, and the Beneficiary of a Non-Key Employee shall be treated as a Non-Key Employee for the applicable portion of the five-year period. For purposes of applying the foregoing limitations, the aggregation rules of Code Section 414(b), (c) and (m) apply except with respect to determining ownership. For purposes of determining ownership under clauses (iii) and (iv), an Employee shall be considered as owning an interest in the Company within the meaning of Code Section 318. |
(c) | Non-Key Employee. Any Employee who is not a Key Employee. |
47
(a) | Maximum annual addition. Except to the extent permitted under Section 15.10 and section 414(v) of the Code, if applicable, the annual addition that may be contributed or allocated to a Participants account under the Plan for any limitation year shall not exceed the lesser of: |
(i) | $40,000, as adjusted for increases in the cost-of-living under section 415(d) of the Code, or | ||
(ii) | 100 percent of the Participants compensation, within the meaning of section 415(c)(3) of the Code, for the limitation year. |
(a) | Determination of top-heavy status. |
(i) | Key Employee. Key Employee means any Employee or former Employee (including any deceased Employee) who at any time during the Plan Year that includes the determination date was an officer of the Employer having annual Compensation greater than $130,000 (as adjusted under section 416(i)(1) of the Code for Plan |
48
Years beginning after December 31, 2002), a 5-percent owner of the Employer, or a 1-percent owner of the employer having annual compensation of more than $150,000. For this purpose, annual compensation means compensation within the meaning of section 415(c)(3) of the Code. The determination of who is a key Employee will be made in accordance with section 416(i)(1) of the Code and the applicable regulations and other guidance of general applicability issued thereunder. | |||
(ii) | Determination of present values and amounts. This Section 15.3(a) shall apply for purposes of determining the present values of accrued benefits and the amounts of Account balances of Employees as of the determination date. | ||
(iii) | Distributions during year ending on the determination date. The present values of accrued benefits and the amounts of Account balances of an Employee as of the determination date shall be increased by the distributions made with respect to the Employee under the Plan and any plan aggregated with the Plan under Section 416(g)(2) of the Code during the 1-year period ending on the determination date. The preceding sentence shall also apply to distributions under a terminated plan which, had it not been terminated, would have been aggregated with the Plan under Section 416(g)(2)(A)(i) of the Code. In the case of a distribution made for a reason other than separation from service, death, or disability, this provision shall be applied by substituting 5-year period for 1-year period. | ||
(iv) | Employees not performing services during year ending on the determination date. The accrued benefits and Accounts of any individual who has not performed services for the Employer during the 1-year period ending on the determination date shall not be taken into account. |
(b) | Minimum benefits. Employer Matching Contributions shall be taken into account for purposes of satisfying the minimum contribution requirements of section 416(c)(2) of the Code and the Plan. The preceding sentence shall apply with respect to Matching Contributions under the Plan or, if the Plan provides that the minimum contribution requirement shall be met in another plan, such other Plan. Employer Matching Contributions that are used to satisfy the minimum contribution requirements shall be treated as Matching Contributions for purposes of the actual contribution percentage test and other requirements of section 401(m) of the Code. |
49
(a) | Modification of definition of eligible retirement plan. For purposes of the direct rollover provisions in Section 6.5, an eligible retirement plan shall also mean an annuity contract described in section 403(b) of the Code and an eligible plan under section 457(b) of the Code which is maintained by a state, political subdivision of a state, or any agency or instrumentality of a state or political subdivision of a state and which agrees to separately account for amounts transferred into such plan from this Plan. The definition of eligible retirement plan shall also apply in the case of a distribution to a surviving spouse, or to a spouse or former spouse who is the alternate payee under a qualified domestic relation order, as defined in Section 414(p) of the Code. | ||
(b) | Modification of definition of eligible rollover distribution to exclude hardship distributions. For purposes of the direct rollover provisions in Section 6.5, any amount that is distributed on account of hardship shall not be an eligible rollover distribution and the distribute may not elect to have any portion of such a distribution paid directly to an eligible retirement plan. |
50
(a) | This Section 15.12 shall apply for distributions and severances from employment occurring after December 31, 2001. | ||
(b) | New distributable event. A Participants elective deferrals, qualified nonelective contributions, qualified matching contributions, and earnings attributable to these contributions shall be distributed on account of the Participants severance from employment. However, such a distribution shall be subject to the other provisions of the Plan regarding distributions, other than provisions that require a separation from service before such amounts may be distributed. |
51
(a) | Precedence. The requirements of this article will take precedence over any inconsistent provisions of the Plan. | ||
(b) | Requirements of Treasury Regulations Incorporated. All distributions required under this article will be determined and made in accordance with the Treasury regulations under section 401(a)(9) of the Internal Revenue Code. | ||
(c) | TEFRA Section 242(b)(2) Elections. Notwithstanding the other provisions of this Article 16, distributions may be made under a designation made before January 1, 1984, in accordance with section 242(b)(2) of the Tax Equity and Fiscal Responsibility Act (TEFRA) and the provisions of the Plan that relate to section 242(b)(2) of TEFRA. |
(a) | Required Beginning Date. The Participants entire interest will be distributed, or begin to be distributed, to the Participant no later than the Participants required beginning date. | ||
(b) | Death of Participant Before Distributions Begin. If the Participant dies before distributions begin, the Participants entire interest will be distributed, or begin to be distributed, no later than as follows: |
(i) | If the Participants surviving spouse is the Participants sole designated beneficiary, then distributions to the surviving spouse will begin by December 31 of the calendar year immediately following the calendar year in which the Participant died, or by December 31 of the calendar year in which the Participant would have attained age 701/2, if later. | ||
(ii) | If the Participants surviving spouse is not the Participants sole designated beneficiary, then distributions to the designated beneficiary will begin by December 31 of the calendar year immediately following the calendar year in which the Participant died. |
52
(iii) | If there is no designated beneficiary as of September 30 of the year following the year of the Participants death, the Participants entire interest will be distributed by December 31 of the calendar year containing the fifth anniversary of the Participants death. | ||
(iv) | If the Participants surviving spouse is the Participants sole designated beneficiary and the surviving spouse dies after the Participant but before distributions to the surviving spouse begin, this Section 16.2(b), other than section 16.2(b)(i), will apply as if the surviving spouse were the Participant. |
For purposes of this Section 16.2(b) and Section 16.4, unless Section 16.2(b)(iv) applies, distributions are considered to begin on the Participants required beginning date. If Section 16.2(b)(iv) applies, distributions are considered to begin on the date distributions are required to begin to the surviving spouse under Section 16.2(b)(i). If distributions under an annuity purchased from an insurance company irrevocably commence to the Participant before the Participants required beginning date (or to the Participants surviving spouse before the date distributions are required to begin to the surviving spouse under Section 16.2(b)(i)), the date distributions are considered to begin is the date distributions actually commence. | |||
(c) | Forms of Distribution. Unless the Participants interest is distributed in the form of an annuity purchased from an insurance company or in a single sum on or before the required beginning date, as of the first distribution calendar year distributions will be made in accordance with Sections 16.3 and 16.4. If the Participants interest is distributed in the form of an annuity purchased from an insurance company, distributions thereunder will be made in accordance with the requirements of section 401(a)(9) of the Code and the Treasury regulations. |
(a) | Amount of Required Minimum Distribution For Each Distribution Calendar Year. During the Participants lifetime, the minimum amount that will be distributed for each distribution calendar year is the lesser of: |
(i) | the quotient obtained by dividing the Participants account balance by the distribution period in the Uniform Lifetime Table set forth in section 1.401(a)(9)-9 of the Treasury regulations, using the Participants age as of the Participants birthday in the distribution calendar year; or | ||
(ii) | if the Participants sole designated beneficiary for the distribution calendar year is the Participants spouse, the quotient obtained by dividing the Participants account balance by the number in the Joint and Last Survivor Table set forth in section 1.401(a)(9)-9 of |
53
(b) | Lifetime Required Minimum Distributions Continue Through Year of Participants Death. Required minimum distributions will be determined under this Section 16.3 beginning with the first distribution calendar year and up to and including the distribution calendar year that includes the Participants date of death. |
(a) | Death On or After Date Distributions Begin |
(i) | Participant Survived by Designated Beneficiary. If the Participant dies on or after the date distributions begin and there is a designated beneficiary, the minimum amount that will be distributed for each distribution calendar year after the year of the Participants death is the quotient obtained by dividing the Participants account balance by the longer of the remaining life expectancy of the Participant or the remaining life expectancy of the Participants designated beneficiary, determined as follows: |
(A) | The Participants remaining life expectancy is calculated using the age of the Participant in the year of death, reduced by one for each subsequent year. | ||
(B) | If the Participants surviving spouse is the Participants sole designated beneficiary, the remaining life expectancy of the surviving spouse is calculated for each distribution calendar year after the year of the Participants death using the surviving spouses age as of the spouses birthday in that year. For distribution calendar years after the year of the surviving spouses death, the remaining life expectancy of the surviving spouse is calculated using the age of the surviving spouse as of the spouses birthday in the calendar year of the spouses death, reduced by one for each subsequent calendar year. | ||
(C) | If the Participants surviving spouse is not the Participants sole designated beneficiary, the designated beneficiarys remaining life expectancy is calculated using the age of the beneficiary in the year following the year of the Participants death, reduced by one for each subsequent year. |
(ii) | No Designated Beneficiary. If the Participant dies on or after the date distributions begin and there is no designated beneficiary as |
54
of September 30 of the year after the year of the Participants death, the minimum amount that will be distributed for each distribution calendar year after the year of the Participants death is the quotient obtained by dividing the Participants account balance by the Participants remaining life expectancy calculated using the age of the Participant in the year of death, reduced by one for each subsequent year. |
(b) | Death Before Date Distributions Begin |
(i) | Participant Survived by Designated Beneficiary. If the Participant dies before the date distributions begin and there is a designated beneficiary, the minimum amount that will be distributed for each distribution calendar year after the year of the Participants death is the quotient obtained by dividing the Participants account balance by the remaining life expectancy of the Participants designated beneficiary, determined as provided in section 16.4(a). | ||
(ii) | No Designated Beneficiary. If the Participant dies before the date distributions begin and there is no designated beneficiary as of September 30 of the year following the year of the Participants death, distribution of the Participants entire interest will be completed by December 31 of the calendar year containing the fifth anniversary of the Participants death. | ||
(iii) | Death of Surviving Spouse Before Distributions to Surviving Spouse Are Required to Begin. If the Participant dies before the date distributions begin, the Participants surviving spouse is the Participants sole designated beneficiary, and the surviving spouse dies before distributions are required to begin to the surviving spouse under section 16.2(b)(i), this section 16.5 will apply as if the surviving spouse were the Participant. |
(a) | Designated beneficiary. The individual who is designated as the beneficiary under Section 7.2 of the Plan and is the designated beneficiary under section 401(a)(9) of the Internal Revenue Code and section 1.401(a)(9)-1, Q&A-4, of the Treasury regulations. | ||
(b) | Distribution calendar year. A calendar year for which a minimum distribution is required. For distributions beginning before the Participants death, the first distribution calendar year is the calendar year immediately preceding the calendar year which contains the Participants required beginning date. For distributions beginning after the Participants death, the first distribution calendar year is the calendar year in which distributions are required to begin under section 16.2(b). The required minimum distribution for the Participants first distribution |
55
calendar year will be made on or before the Participants required beginning date. The required minimum distribution for other distribution calendar years, including the required minimum distribution for the distribution calendar year in which the Participants required beginning date occurs, will be made on or before December 31 of that distribution calendar year. | |||
(c) | Life expectancy. Life expectancy as computed by use of the Single Life Table in section 1.401(a)(9)-9 of the Treasury regulations. | ||
(d) | Participants account balance. The account balance as of the last valuation date in the calendar year immediately preceding the distribution calendar year (valuation calendar year) increased by the amount of any contributions made and allocated or forfeitures allocated to the account balance as of dates in the valuation calendar year after the valuation date and decreased by distributions made in the valuation calendar year after the valuation date. The account balance for the valuation calendar year includes any amounts rolled over or transferred to the Plan either in the valuation calendar year or in the distribution calendar year if distributed or transferred in the valuation calendar year. | ||
(e) | Required beginning date. The date specified in Section 6.5(a). | ||
(f) | Election to Apply 5-Year Rule to Distributions to Designated Beneficiaries. If the Participant dies before distributions begin and there is a designated Beneficiary, distribution to the designated Beneficiary is not required to begin by the date specified in Section 16.2(b), but the Participants entire interest will be distributed to the designated Beneficiary by December 31 of the calendar year containing the fifth anniversary of the Participants death. If the Participants surviving spouse is the Participants sole designated Beneficiary and the surviving spouse dies after the Participant but before distributions to either the Participant or the surviving spouse begin, this election will apply as if the surviving spouse were the Participant. This Section 16.7 will apply to all distributions. |
56
(i) | At least as frequently as annually, the Committee shall determine the Actual Deferral Percentage (ADP) of 401(k) Contributions made to the Plan during the Plan Year. 401(k) Contributions must meet the ADP test of Code Section 401(k)(3). For Plan Years beginning on or after January 1, 2000, the ADP for the current Plan Year for Participants who are Highly Compensated Employees must satisfy one of the following tests: |
(A) | The Plan Years ADP for Participants who are Highly Compensated Employees for the Plan Year shall not exceed the prior Plan Years ADP for Participants who were Nonhighly Compensated Employees for the prior Plan Year multiplied by 1.25; or | ||
(B) | The Plan Years ADP for Participants who are Highly Compensated Employees for the Plan Year shall not exceed the prior Plan Years ADP for Participants who were Nonhighly Compensated Employees for the prior Plan Year multiplied by two (2.0), provided the ADP for Participants who are Highly Compensated Employees for the Plan Year does not exceed the ADP for Participants who were Nonhighly Compensated Employees for the prior Plan Year by more than two (2) percentage points. |
(ii) | Current Year Testing | ||
If elected by the Committee, the ADP tests in (A) and (B) above will be applied by comparing the current Plan Years ADP for Participants who are Highly Compensated Employees for each Plan Year with the current Plan Years ADP for Participants who are Nonhighly Compensated Employees. Once made, the Employer can elect prior year testing for a Plan Year only if the Plan has used current year testing for each of the preceding 5 Plan Years or if, as a result of a merger or acquisition described in Code Section 410(b)(6)(C)(i), the Employer maintains both a plan using prior year testing and a plan using current year testing and the change is made within the transition period described in Code Section 410(b)(6)(C)(ii). | |||
(iii) | Actual Deferral Percentage (ADP) means, for a specified group of Participants for a Plan Year, the average of the ratios (calculated separately for each Participant in such group) of (1) the amount of 401(k) Contributions (other than Catch-Up Contributions) actually paid to the |
(b) | Additional Rules. |
(i) | The ADP for any Participant who is a Highly Compensated Employee for the Plan Year and who is eligible to have 401(k) Contributions (and Qualified Non-Elective Contributions or Qualified Matching Contributions, or both, if treated as 401(k) Contributions for purposes of the ADP test) allocated to his or her accounts under two or more arrangements described in Code Section 401(k) that are maintained by the Company or an Affiliate, shall be determined as if such 401(k) Contributions were made under a single arrangement. If a Highly Compensated Employee participates in two or more cash or deferred arrangements that have different Plan Years, all 401(k) Contributions made during the Plan Year under all such arrangements shall be aggregated. | ||
(ii) | In the event that this Plan satisfies the requirements of Code Sections 401(k), 401(a)(4), or 410(b) only if aggregated with one or more other plans, or if one or more other plans satisfy the requirements of such sections of the Code only if aggregated with this Plan, then this section shall be applied by determining the ADP of Employees as if all such plans were a single plan. If more than 10 percent of the Employers Nonhighly Compensated Employees are involved in a plan coverage change as defined in Regulations 1.401(k)-2(c)(4), then any adjustments to the Nonhighly Compensated Employees ADP for the prior Plan Year will be made in accordance with such Regulations unless the Employer has elected to use the current year testing method. Plans may be aggregated in order to satisfy Code Section 401(k) only if they have the same Plan Year and use the same ADP testing method. | ||
(iii) | For purposes of the ADP test, 401(k) Contributions, Qualified Matching and/or Qualified Nonelective Contributions (to the extent included in the |
A-2
ADP test) and any other elective deferrals must be made before the last day of the twelve month period immediately following the Plan Year to which contributions relate. | |||
(iv) | For purposes of this section, compensation means compensation as defined in Code Section 415(c)(3). The preceding notwithstanding, compensation shall include any amount contributed by a Company on behalf of a Participant pursuant to a salary reduction agreement which is not includible in the gross income of the Participant under Code Sections 125, 132(f)(4), 401(k), 402(e)(3) or 402(h). | ||
(v) | Notwithstanding any other provision contained in Schedule A, testing shall be performed consistently with the regulations, rulings and guidance under Code Section 401(k), and the Plan hereby incorporates by reference all options relating to testing not specifically described in this document with the intent to have flexibility in satisfying the ADP test. | ||
(vi) | The Committee shall maintain records sufficient to demonstrate satisfaction of the ADP test. | ||
(vii) | The determination and treatment of the ADP amounts of any Participant shall satisfy such other requirements as may be prescribed by the Secretary of the Treasury. | ||
(viii) | A Participant is a Highly Compensated Employee for a particular Plan Year if he or she meets the definition of a Highly Compensated Employee in effect for that Plan Year. Similarly, a Participant is a Nonhighly Compensated Employee for a particular Plan Year if he or she does not meet the definition of a Highly Compensated Employee in effect for that Plan Year. |
(c) | Excess Contributions. With respect to any Plan Year, Excess Contributions are the excess of: |
(i) | The aggregate amount of contributions actually taken into account in computing the ADP of Highly Compensated Employees for such Plan Year, over | ||
(ii) | The maximum amount of such contributions permitted by the ADP test for the Highly Compensated Employees, calculated in the following manner: |
(1) | The 401(k) Contributions are hypothetically reduced for the HCEs with the highest actual deferral ratio (ADR) determined in accordance with applicable regulations to permit such HCEs percentages to equal the greater of the highest ADR allowed by the ADP test or the ADR of the HCE (or HCEs) with the next highest ADR. If a lesser reduction is required to satisfy the ADP test, only the lesser reduction is considered. |
A-3
(2) | Step (1) is repeated until the ADP test is satisfied. | ||
(3) | The total amount of Excess Contribution is the sum of the hypothetical contribution reduction for each HCE. |
Excess Contributions shall be treated as Annual Additions under the Plan. | ||
(d) | Allocation of Excess Contributions. The dollar amount of the Excess Contribution determined in subsection (c) is distributed to the HCEs using the dollar leveling method, as follows: |
(i) | The elective contribution of the HCE with the highest dollar amount of elective contributions is reduced by the amount that will cause that HCEs elective contributions to equal the dollar amount of the elective contributions of the HCE with the next highest dollar amount of elective contributions. | ||
(ii) | The amount determined in Step (i) is then distributable to the HCE with the highest dollar amount of elective contributions. | ||
(iii) | If a lesser reduction, when added to the total dollar amount already distributable under these steps, would equal the total Excess Contribution, the lesser reduction amount is distributable. | ||
(iv) | If the total amount distributable is less than the total amount of Excess Contributions, the preceding steps are repeated until the total amount of excess contributions has been apportioned. | ||
(v) | If the distributions equal to the total amount distributable to HCEs under the dollar leveling method, adjusted in accordance with subsection (e), are made, the ADP is treated as meeting the nondiscrimination test of Code Section 401(k)(3), regardless of whether the ADP, if recalculated after distributions, would satisfy Code Section 401(k)(3). |
(e) | Distribution of Excess Contributions. Notwithstanding any other provision of this Plan, Excess Contributions apportioned to a Highly Compensated Employee, plus any income and minus any loss allocable thereto, must be distributed from such Participants 401(k) Account no later than the last day of the Plan Year next following the Plan Year in which the Excess Contribution arose, in accordance with IRS guidance, rulings and regulations. To the extent a Highly Compensated Employee has not reached his or her Catch-Up Contribution limit under the Plan, Excess Contributions allocated to such Highly Compensated Employee are treated as Catch-Up Contributions and will not be treated as Excess Contributions. If such Excess Contributions (other than Catch-Up Contributions) are distributed more than 2 1/2 months after the last day of the Plan Year in which such Excess Contributions arose, a ten (10%) percent excise tax will be imposed on the Company with respect to such amounts. |
A-4
(i) | Determination of Income or Loss Allocable to Excess Contributions. Excess Contributions shall be adjusted for any income or loss allocable to such Excess Contributions up to the date of distribution. The income or loss allocable to a Participants Excess Contributions shall be determined using any of the methods set forth below: |
(A) | Reasonable Method of Allocating Income. The Committee may use any reasonable method for computing the income allocable to Excess Contributions, provided that the method does not violate Code Section 401(a)(4), is used consistently for all Participants and for all corrective distributions under the Plan for the Plan Year, and is used by the Plan for allocating income to Participants Accounts. A Plan will not fail to use a reasonable method for computing the income allocable to Excess Contributions merely because the income allocable to Excess Contributions is determined on a date that is no more than seven (7) days before the distribution. | ||
(B) | Alternative Method of Allocating Income. The Committee may allocate income to Excess Contributions for the Plan Year by multiplying the income for the Plan Year allocable to the 401(k) Contributions and other amounts taken into account under the ADP test (including contributions made for the Plan Year), by a fraction, the numerator of which is the Excess Contributions for the Participant for the Plan Year, and the denominator of which is the sum of (1) the Account Balance attributable to 401(k) Contributions and other amounts taken into account under the ADP test as of the beginning of the Plan Year; and (2) any additional amount of such contributions made for the Plan Year. | ||
(C) | Safe Harbor Method of Allocating Gap Period Income. The Committee may use the safe harbor method in this paragraph to determine income on Excess Contributions for the gap period. Under this safe harbor method, income on Excess Contributions for the gap period is equal to ten percent (10%) of the income allocable to Excess Contributions for the Plan Year that would be determined under paragraph (B) above, multiplied by the number of calendar months that have elapsed since the end of the Plan Year. For purposes of calculating the number of calendar months that have elapsed under the safe harbor method, a corrective distribution that is made on or before the fifteenth day of a month is treated as made on the last day of the preceding month and a distribution made after the fifteenth day of a month is treated as made on the last day of the month. | ||
(D) | Alternative method for Allocating Plan Year and Gap Period Income. The Committee may determine the income for the aggregate of the Plan Year and the gap period, by applying the |
A-5
(ii) | Suspension or Reduction of Contributions. If, prior to the end of a Plan Year, the Committee determines that a Highly Compensated Employee is likely to have Excess Contributions for the Plan Year because of the election made under Section 3.1, the Committee may authorize a suspension or reduction of 401(k) Contributions for such affected Participant as the Committee may determine. Provided further, if prior to the end of a Plan Year, the Committee determines that under the provisions of this Section, a Participant is likely to have Excess Contributions for the next Plan Year because of the election made under Section 3.1, the Committee shall communicate in writing to affected Participants, a prospective limitation on the percentage of Compensation which such Participant may elect to contribute, which limitation may be prospectively changed at any time by resolution. |
(iii) | Testing. The ADP test shall be performed in accordance with the Code and applicable IRS guidance, rulings and regulations. | ||
(iv) | Attributable Matching Contributions. If Excess Contributions are distributed to a Participant, no Matching Contributions will be made with respect to the Excess Contributions. If Matching Contributions have already been allocated based on such Excess Contributions, the Matching Contributions attributable to the Excess Contributions shall be forfeited upon distribution of the Excess Contributions. |
(a) | Limitations on Matching Contributions. |
(i) | Actual Contribution Percentage (ACP) Test. Matching Contributions made under the Plan must meet the Actual Contribution Percentage (ACP) test of Code Section 401(m). For Plan Years beginning on or after January 1, 2000, the ACP for the current Plan Year for eligible Participants who are Highly Compensated Employees for the Plan Year must satisfy one of the following tests: |
A-6
(A) | The ACP for eligible Participants who are Highly Compensated Employees for the Plan Year shall not exceed the prior Plan Years ACP for Participants who were Nonhighly Compensated Employees for the prior Plan Year multiplied by 1.25; or | ||
(B) | The ACP for Participants who are Highly Compensated Employees for the Plan Year shall not exceed the prior Plan Years ACP for Participants who were Nonhighly Compensated Employees for the prior Plan Year multiplied by two (2), provided that the ACP for Participants who are Highly Compensated Employees for the Plan Year does not exceed the prior Plan Years ACP for Participants who were Nonhighly Compensated Employees for the prior Plan Year by more than two (2) percentage points. |
(ii) | Current Year Testing | |
If elected by the Committee, the ACP tests in (A) and (B) above will be applied by comparing the current Plan Years ACP for Participants who are Highly Compensated Employees for each Plan Year with the current Plan Years ACP for Participants who are Nonhighly Compensated Employees. The Employer can elect prior year testing for a Plan Year only if the Plan has used current year testing for each of the preceding 5 Plan Years or if, as a result of a merger or acquisition described in Code Section 410(b)(6)(C)(i), the Employer maintains both a plan using prior year testing and a plan using current year testing and the change is made within the transition period described in Code Section 410(b)(6)(C)(ii). | ||
(iii) | Actual Contribution Percentage (ACP) means, for a specified group of eligible Participants for a Plan Year, the average of the ratios (calculated separately for each Participant in such group) of (1) the sum of the Participants Matching Contributions and any Qualified Matching or Qualified Nonelective Contributions to be used in the ACP test made on behalf of such Participant for the applicable Plan Year (and disregarding any contributions returned as an excess annual addition pursuant to Regulation Section 1.415-6(b)(6)(iv)), to (2) the Participants compensation for such Plan Year (whether or not the Employee was a Participant for the entire Plan Year). | |
For purposes of this section, an eligible Participant shall mean any Employee of the Company who is otherwise authorized under the terms of the Plan to have 401(k) Contributions or Matching Contributions allocated to his or her Account for the Plan Year (or prior Plan Year, as applicable). If 401(k) Contributions are required to receive a Matching Contribution, any Employee who would be an eligible Participant if such Employee had made a 401(k) Contribution shall be treated as an eligible Participant. |
A-7
(b) | Additional Rules |
(i) | The ACP for any Participant who is a Highly Compensated Employee and who is eligible to have Matching Contributions and 401(k) Contributions, if applicable, allocated to his or her account under two or more plans described in Code Section 401(a) or arrangements described in Code Section 401(k) that are maintained by the Company, shall be determined as if the total of such matching contributions and before-tax contributions, if applicable, was made under each plan. If a Highly Compensated Employee participates in two or more cash or deferred arrangements that have different plan years, all Matching Contributions made during the Plan Year under all such arrangement shall be aggregated. | ||
(ii) | In the event that this Plan satisfies the requirements of Code Sections 401(m), 401(a)(4) or 410(b) only if aggregated with one or more other plans, or if one or more other plans satisfy the requirements of such sections of the Code only if aggregated with this Plan, then this section shall be applied by determining the ACP of Employees as if all such plans were a single plan. If more than 10 percent of the Employers Nonhighly Compensated Employees are involved in a plan coverage change as defined in Regulations 1.401(m)-2(c)(4), then any adjustments to the Nonhighly Compensated Employees ADP for the prior Plan Year will be made in accordance with such Regulations unless the Employer has elected to use the current year testing method. Plans may be aggregated in order to satisfy Code Section 401(m) only if they have the same Plan Year and use the same ACP testing method. | ||
(iii) | For purposes of the ACP test, Matching Contributions, Qualified Matching Contributions and Qualified Nonelective Contributions will be considered made for a Plan Year if made no later than the end of the twelve month period beginning on the day after the close of the applicable Plan Year. | ||
(iv) | For purposes of this Section, compensation means compensation as defined in Section A.1(b)(iv). | ||
(v) | Notwithstanding any other provision contained in Schedule A, testing shall be performed consistently with regulations, rulings and guidance under Code Section 401(m), and the Plan hereby incorporates by reference all options relating to testing not specifically described in this document with the intent to have flexibility in satisfying the ACP test. | ||
(vi) | The Committee shall maintain records sufficient to demonstrate satisfaction of the ACP test. |
A-8
(vii) | A Participant is a Highly Compensated Employee for a particular Plan Year if he or she meets the definition of a Highly Compensated Employee in effect for that Plan Year. Similarly, a Participant is a Nonhighly Compensated Employee for a particular Plan Year if he or she does not meet the definition of a Highly Compensated Employee in effect for that Plan Year. |
(c) | Excess Aggregate Contributions. With respect to any Plan Year, Excess Aggregate Contributions are the excess of: |
(i) | The aggregate amount of Matching Contributions, 401(k) Contributions, and if treated as matching contributions for purposes of the ACP test, Qualified Matching and/or Qualified Nonelective Contributions, taken into account in computing the ACP of Highly Compensated Employees for such Plan Year, over |
(ii) | The maximum amount of such contributions permitted by the ACP test for the Highly Compensated Employees, calculated in the following manner: |
(1) | The Matching Contributions are hypothetically reduced for the HCEs with the highest actual contribution ratio (ACR) determined in accordance with applicable regulations so that such HCEs ACR equals the greater of the highest percentage allowed by the ACP test or the ACR of the HCE (or HCEs) with the next highest ACR. If a lesser reduction is required to satisfy the ACP test, only the lesser reduction is considered. | ||
(2) | Step (1) is repeated until the ACP test is satisfied. | ||
(3) | The total amount of Excess Aggregate Contributions is the sum of the hypothetical contribution reductions for each HCE. |
Such determination shall be made after first determining Excess Contributions pursuant to Section A.1 and then determining Excess Aggregate Contributions pursuant to this Section A.2. | ||
(d) | Allocation of Excess Aggregate Contributions. The total dollar amount of the Excess Aggregate Contributions determined in subsection (c) is distributed to the HCEs using the dollar leveling method, as follows: |
(i) | The Excess Aggregate Contribution of the HCE with the highest dollar amount of Excess Aggregate Contributions is reduced by the amount that will cause that HCEs Excess Aggregate Contributions to equal the dollar amount of the HCE with the next highest dollar amount of Excess Aggregate Contributions. | ||
(ii) | The amount determined in Step (i) is then distributable to the HCE with the highest dollar amount of Excess Aggregate Contributions. |
A-9
(iii) | If a lesser reduction, when added to the total dollar amount already distributable under these steps would equal the total Excess Aggregate Contribution, the lesser reduction amount is distributable. | ||
(iv) | If the total amount distributable is less than the total amount of Excess Aggregate Contributions, the preceding steps are repeated until the total amount of Excess Aggregate Contributions has been apportioned. | ||
(v) | If distributions equal to the total amount distributable to HCEs under the dollar leveling method, adjusted in accordance with subsection (e), are made, the ACP is treated as meeting the nondiscrimination test of Code Section 401(m)(2), regardless of whether the ACP, if recalculated after distributions, would satisfy Code Section 401(m)(2). |
(e) | Distribution of Excess Aggregate Contributions. Notwithstanding any other provision of this Plan, Excess Aggregate Contributions, plus any income and minus any loss allocable thereto, shall be forfeited, to the extent not vested, or if not forfeitable, shall be distributed, in accordance with IRS guidance, rulings and regulations to the Highly Compensated Employees to whose Accounts Excess Aggregate Contributions were allocated, from such Participants Matching Accounts (and, if applicable, the Participants Qualified Nonelective Contributions Accounts and 401(k) Accounts) no later than the last day of the Plan Year next following the Plan Year to which such Excess Aggregate Contributions relate . If such Excess Aggregate Contributions are distributed more than 2 1/2 months after the last day of the Plan Year to which such Excess Aggregate Contributions relate, a ten percent (10%) excise tax will be imposed on the Company maintaining the Plan with respect to such amounts. | |
Excess Aggregate Contributions shall be treated as Annual Additions under the Plan for Code Section 415 purposes. | ||
(f) | Determination of Income or Loss Allocable to Excess Aggregate Contributions. Excess Aggregate Contributions shall be adjusted for any income or loss allocable to such Excess Aggregate Contributions up to the date of distribution. The income or loss allocable to a Participants Excess Aggregate Contributions shall be determined using any of the methods set forth below: |
(A) | Reasonable Method of Allocating Income. The Committee may use any reasonable method for computing the income allocable to Excess Aggregate Contributions, provided that the method does not violate Code Section 401(a)(4), is used consistently for all Participants and for all corrective distributions under the Plan for the Plan Year, and is used by the Plan for allocating income to Participants Accounts. A Plan will not fail to use a reasonable method for computing the income allocable to Excess Aggregate Contributions merely because the income allocable to Excess Aggregate Contributions is determined on a date that is no more than seven (7) days before the distribution. |
A-10
(B) | Alternative Method of Allocating Income. The Committee may allocate income to Excess Aggregate Contributions for the Plan Year by multiplying the income for the Plan Year allocable to the Matching Contributions and other amounts taken into account under the ACP test (including contributions made for the Plan Year), by a fraction, the numerator of which is the Excess Aggregate Contributions for the Participant for the Plan Year, and the denominator of which is the sum of (1) the Account Balance attributable to Matching Contributions and other amounts taken into account under the ACP test as of the beginning of the Plan Year; and (2) any additional amount of such contributions made for the Plan Year. | ||
(C) | Safe Harbor Method of Allocating Gap Period Income. The Committee may use the safe harbor method in this paragraph to determine income on Excess Aggregate Contributions for the gap period. Under this safe harbor method, income on Excess Aggregate Contributions for the gap period is equal to ten percent (10%) of the income allocable to Excess Aggregate Contributions for the Plan Year that would be determined under paragraph (B) above, multiplied by the number of calendar months that have elapsed since the end of the Plan Year. For purposes of calculating the number of calendar months that have elapsed under the safe harbor method, a corrective distribution that is made on or before the fifteenth day of a month is treated as made on the last day of the preceding month and a distribution made after the fifteenth day of a month is treated as made on the last day of the month. | ||
(D) | Alternative method for Allocating Plan Year and Gap Period Income. The Committee may determine the income for the aggregate of the Plan Year and the gap period, by applying the alternative method provided by paragraph (B) above to the aggregate period. This is accomplished by (1) substituting the income for the Plan Year and the gap period, for the income for the Plan Year, and (2) substituting the amounts taken into account under the ACP test for the Plan Year and the gap period, for the amounts taken into account under the ACP test for the Plan Year in determining the fraction that is multiplied by that income. |
(g) | Testing. The ACP test shall be performed in accordance with the Code and applicable IRS guidance, rulings and regulations. |
A-11
A.3. Excess 401(k) Deferrals. 401(k) Contributions that are includible in a Participants gross income under Code Section 402(g) to the extent such Participants 401(k) Contributions for a taxable year exceed the dollar limitation under such Code Section are Excess 401(k) Deferrals. Excess 401(k) Deferrals are treated as annual additions under the Plan for Code Section 415 purposes, unless such amounts are distributed on or before April 15th of the calendar year following the close of the Participants taxable year in which such Excess 401(k) Deferrals arose. The Participant must notify the Committee by April 1st of each year of the amount of the Excess 401(k) Deferrals to be assigned to the Plan with respect to a prior Plan Year. A Participant is deemed to notify the Committee of any Excess 401(k) Deferrals that arise if such Excess 401(k) Deferrals arise solely from 401(k) Contributions made under this Plan or any other plans of the Company. |
(a) | Distribution of Excess 401(k) Deferrals. Notwithstanding any other provision of the Plan, Excess 401(k) Deferrals, plus any income and minus any loss allocable thereto, shall be distributed to the Participant on or before April 15th of the calendar year following the close of the Participants taxable year in which such Excess 401(k) Deferrals arose in accordance with IRS guidance, rulings and regulations. The amount to be distributed with respect to a Participant for a Plan Year is reduced by any Excess 401(k) Deferrals previously distributed to the Participant for the Plan Year. | ||
Excess 401(k) Deferrals that are distributed after April 15th are includible in the Participants gross income in both the taxable year in which such Excess 401(k) Deferrals are deferred and in the taxable year in which such Excess 401(k) Deferrals are distributed. |
(b) | Determination of Income or Loss Allocable to Excess 401(k) Deferrals. Excess 401(k) Deferrals shall be adjusted for any income or loss allocable to such Contributions up to the date of distribution. The income or loss allocable to a Participants Excess 401(k) Deferrals shall be determined using any of the methods set forth below: |
(A) | Reasonable Method of Allocating Income. The Committee may use any reasonable method for computing the income allocable to Excess 401(k) Deferrals, provided that the method does not violate Code Section 401(a)(4), is used consistently for all Participants and for all corrective distributions under the Plan for the Plan Year, and is used by the Plan for allocating income to Participants Accounts. A Plan will not fail to use a reasonable method for computing the income allocable to Excess 401(k) Deferrals merely because the income allocable to Excess 401(k) Deferrals is determined on a date that is no more than seven (7) days before the distribution. | ||
(B) | Alternative Method of Allocating Income. The Committee may allocate income to Excess 401(k) Deferrals for the Plan Year by multiplying the income for the Plan Year allocable to the 401(k) |
A-12
Contributions by a fraction, the numerator of which is the Excess 401(k) Deferrals for the Participant for the Plan Year, and the denominator of which is the sum of (1) the Account Balance attributable to 401(k) Contributions; and (2) any additional amount of such contributions made for the Plan Year. | |||
(C) | Safe Harbor Method of Allocating Gap Period Income. The Committee may use the safe harbor method in this paragraph to determine income on Excess 401(k) Deferrals for the gap period. Under this safe harbor method, income on Excess 401(k) Deferrals for the gap period is equal to ten percent (10%) of the income allocable to Excess 401(k) Deferrals for the Plan Year that would be determined under paragraph (B) above, multiplied by the number of calendar months that have elapsed since the end of the Plan Year. For purposes of calculating the number of calendar months that have elapsed under the safe harbor method, a corrective distribution that is made on or before the fifteenth day of a month is treated as made on the last day of the preceding month and a distribution made after the fifteenth day of a month is treated as made on the last day of the month. | ||
(D) | Alternative method for Allocating Plan Year and Gap Period Income. The Committee may determine the income for the aggregate of the Plan Year and the gap period, by applying the alternative method provided by paragraph (B) above to the aggregate period. This is accomplished by (1) substituting the income for the Plan Year and the gap period, for the income for the Plan Year, and (2) substituting the amounts taken into account for the Plan Year and the gap period, for the amounts taken into account for the Plan Year in determining the fraction that is multiplied by that income. |
For purposes of this section, the gap period means the period between the end of the Plan Year to a date determined by the Plan Administrator, which date shall not be more than seven days prior to the date of distribution. | |||
(c) | Attributable Matching Contributions. If Excess 401(k) Deferrals are distributed to a Participant, no Matching Contributions will be made with respect to the Excess 401(k) Deferrals. If Matching Contributions have already been allocated based on such Excess 401(k) Deferrals, the Matching Contributions attributable to the Excess 401(k) Deferrals shall be forfeited. |
A-13
1. | International Helicopter Transport, Inc. | |
2. | Evangeline Airmotive, Inc. | |
3. | Acadian Composites, Limited Liability Co. | |
4. | Air Evac Services, Inc. | |
5. | PHI Aeromedical Services, Inc. | |
6. | Petroleum Helicopters International, Inc. |