ScanSoft, Inc. Officer Short-Term Disability Plan Summary Plan Description
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This agreement outlines ScanSoft, Inc.'s short-term disability plan for its officers. Eligible officers who have completed 90 days of service and work at least 30 hours per week are covered for non-occupational disabilities, including illness, injury, or pregnancy. The plan pays 100% of basic weekly earnings for up to 12 weeks, with benefits reduced by other disability payments received. Coverage ends at retirement, and certain exclusions apply, such as disabilities covered by workers' compensation. ScanSoft funds the plan directly and may require medical documentation to approve or continue benefits.
EX-10.2 3 b54825ssexv10w2.txt EX-10.2 OFFICER SHORT-TERM DISABILITY PLAN EXHIBIT 10.2 OFFICER SHORT TERM DISABILITY Summary Plan Description Table of Contents
ScanSoft, Inc. has established a plan whereby it will pay to its employees out of general assets Short Term Disability Benefits as described in this Plan Document. I. ADMINISTRATIVE INFORMATION
This summary is prepared for your convenience. ScanSoft reserves the right to change, modify or alter this plan at any time. ScanSoft also reserves the right to interpret provisions that are not clear. 1
This summary is prepared for your convenience. ScanSoft reserves the right to change, modify or alter this plan at any time. ScanSoft also reserves the right to interpret provisions that are not clear. 2 III. EXCLUSIONS AND LIMITATIONS
IV. TERMINATION OF COVERAGE
V. CONVERSION There is no right to purchase an individual short term disability contract upon termination of coverage under this plan. This summary is prepared for your convenience. ScanSoft reserves the right to change, modify or alter this plan at any time. ScanSoft also reserves the right to interpret provisions that are not clear. 3 VI. DENIAL OF CLAIM NOTICE OF DENIAL OF CLAIM If any benefits are denied, either in whole or in part, notification of the specific reason or reasons for the denial will be given along with reference to the pertinent plan provisions on which the denial is based. Guidance as to the additional material or information required to perfect the claim will also be given. Notice of any decision denying the claim must be furnished within 90 days after the claim is filed. If special circumstances require an extension of time to act on the claim, another 90 days will be allowed. If such an extension is required, the Plan Administrator (SCANSOFT) will give notification before the end of the initial 90-day period. If the claim is not processed or a notice is riot given within these time periods, the claim will be deemed to have been denied for the purpose of proceeding to the claim review procedure as described below. APPEAL OF A CLAIM DENIAL If there are any questions about a claim payment, the Plan Administrator (SCANSOFT) should be contacted. If it is desired to initiate a claim review procedure because there is disagreement with the reasons why the claim was denied, the Plan Administrator should be notified in writing within 60 days after receipt of the written claim denial. The claimant, or anyone authorized to act on his or her behalf, may make a request for a review of the claim and examination of any pertinent documents. The reasons why it is believed that the claim should not have been denied, as well as any data, questions or appropriate comments, should be submitted in writing. DECISION ON REVIEW Notification of the final decision will be given 60 days after receipt of a request for review unless special circumstances require an extension of time for processing, in which event a further 60 days will be allowed. VII. SOME GENERAL INFORMATION TO KNOW When must SCANSOFT be notified of a claim? You must give SCANSOFT written notice of claim within 15 days of the date disability starts. If that is not possible, you must notify SCANSOFT as soon as you can. When SCANSOFT receives your written notice of claim, SCANSOFT will send you out claim forms. If you do not receive the forms within 15 days after you sent the notice, you can send written proof of claim without waiting for the form. When does proof of claim have to be given? You must give SCANSOFT proof of the claim no later than 30 days after the date disability started. If it is not possible for you to give proof within these time limits, it must be given as soon as reasonably possible. But you may not give proof later than 90 days after the time it is otherwise required. You must give SCANSOFT proof of continued disability and regular attendance of a physician within 30 days of the date requested. The proof must cover 1) the date the disability started; 2) the cause of disability; and 3) how serious the disability is. When are claims paid? When SCANSOFT receives proof of claim, benefits payable under the policy will be paid on normal payroll dates. This summary is prepared for your convenience. ScanSoft reserves the right to change, modify or alter this plan at any time. ScanSoft also reserves the right to interpret provisions that are not clear. 4 Who are claims paid to? All benefits are payable to you. But if a benefit is payable to your estate, or if you are a minor, or you are not competent, SCANSOFT may pay another party on your behalf. If SCANSOFT pays benefits in good faith to a relative, it will not have to pay such benefits again. HOW CAN STATEMENTS MADE IN ANY APPLICATION FOR BENEFIT BE USED? In the absence of fraud, all statements you made when applying for benefits are considered representations and not warranties (absolute guarantees). No statements by you will be used to reduce or deny a claim: 1. after 2 years from your most recent effective date of employment; and 2. unless a copy of your statements has been given to you. What happens if facts are misstated? If relevant facts about you were not accurate the true facts will prevail and the amount of benefit will be re-calculated based on true facts. SCANSOFT will have the right to recover any overpayment because of misstated facts. DOES THIS COVERAGE AFFECT WORKERS' OR COMPENSATION? This plan is not in lieu of, and does not affect, any requirement for coverage by workers' compensation insurance. VIII. ERISA GENERAL INFORMATION 1. Name of Plan: Sr. Management Short Term Disability Plan, ScanSoft, Inc. 2. Policyholder/Employer: ScanSoft, Inc. 9 Centennial Drive Peabody, MA 01960 3. (A) Employer Identification Number (EIN) assigned to the Plan Sponsor by IRS: 94- 3156479 (B) Plan number assigned by the Plan Sponsor/Employer: 506(a) 4. Type of Plan: Short Term Disability 5. Funding: The Employer completely funds the benefits out of general assets. 6. Plan Administrator: ScanSoft, Inc. 9 Centennial Drive Peabody, MA 01960 7. Agent for service of legal process: Plan Administrator (see above) 8. The eligibility requirements, termination provisions and a description of the circumstances that may result in disqualification, ineligibility, or denial or loss of any benefits are described in this Summary Plan Description. 9. The sources of contributions to the plan: 100% Employer This summary is prepared for your convenience. ScanSoft reserves the right to change, modify or alter this plan at any time. ScanSoft also reserves the right to interpret provisions that are not clear. 5 10. The date of the end of the year for purposes of maintaining the plan's fiscal records: May 31st 11. Claims - The procedures to be followed in presenting claims for benefits under the plan and the remedies for the redress of claims which are denied in whole or in part are described in this Summary Plan Description. 12. Statement of ERISA Rights: As a participant in this plan you are entitled to certain rights and protections under the Employee Retirement Income Security Act of 1974 (ERISA). ERISA provides that all plan participants shall be entitled to: (A) Examine, without charge, at the plan administrator's office and at other specified locations, such as work sites and union halls, all plan documents, including insurance contracts, collective bargaining agreements and copies of all documents filed by the plan with the U.S. Department of Labor, such as detailed annual reports and plan descriptions. (B) Obtain copies of all plan documents and other plan information upon written request to the plan administrator. The administrator may make a reasonable charge for the copies. (C) Receive a summary of the plan's annual financial report. The plan administrator is required by law to furnish each participant with a copy of this summary annual report. In addition to creating rights for plan participants, ERISA imposes duties upon the people who are responsible for the operation of the employee benefit plan. The people who operate your plan, called "fiduciaries" of the plan, have a duty to do so prudently and in the interest of you and other plan participants and beneficiaries. No one, including your employer, your union, or any other person, may fire you or otherwise discriminate against you in any way to prevent you from obtaining a welfare benefit or exercising your rights under ERISA. If your claim for a welfare benefit is denied in whole or in part you must receive a written explanation of the reason for denial. You have the right to have the plan review and reconsider your claim. Under ERISA, there are steps you can take to enforce the above rights. For instance, if you request materials from the plan and do not receive them within 30 days, you may file suit in a federal court. In such a case, the court may require the plan administrator to provide the materials and pay you up to $100 a day until you receive the materials, unless the materials were not sent because of reasons beyond the control of the administrator. If you have a claim for benefits which is denied or ignored, in whole or in part, you may file suit in a state or federal court. If it should happen that plan fiduciaries misuse the plan's money or if you are discriminated against for asserting your rights, you may seek assistance from the U.S. Department of Labor, or you may file suit in a federal court. The court will decide who should pay the court costs and legal fees. If you are successful, the court may order the person you have sued to pay these costs and fees. If you lose, the court may order you to pay these costs and fees (e.g. if it finds your claim is frivolous). If you have any questions about your plan, you should contact the plan administrator. If you have any questions about this statement or about your rights under ERISA, you should contact the nearest Area Office of the U.S. Labor-Management Services Administration, Department of Labor. This summary is prepared for your convenience. ScanSoft reserves the right to change, modify or alter this plan at any time. ScanSoft also reserves the right to interpret provisions that are not clear. 6