Agreement for Business Process and Support Services
Customer/Service Provider Confidential | Execution Copy |
EXHIBIT 10.1
FOR BUSINESS PROCESS AND SUPPORT SERVICES
AND
INTERNATIONAL BUSINESS MACHINES CORPORATION
Customer/Service Provider Confidential | Execution Copy |
1. RECITALS/STRUCTURE OF AGREEMENT/TERM | 1 | |||
1.1 Recitals | 1 | |||
1.2 Structure of Agreement | 2 | |||
1.3 Term of Agreement | 2 | |||
1.4 Extension of Services | 2 | |||
2. DEFINITIONS | 3 | |||
2.1 Definitions Exhibit | 3 | |||
2.2 Other Terms | 3 | |||
3. THE SERVICES | 3 | |||
3.1 Obligation to Provide Services | 3 | |||
3.2 Service Levels/Service Credits | 4 | |||
3.3 Business Continuity Planning Services and Disaster Recovery Services | 5 | |||
3.4 Audits | 5 | |||
3.5 Service Provider Cooperation with Authorized User Examinations | 8 | |||
3.6 Equipment and Facilities | 8 | |||
3.7 Security | 12 | |||
3.8 Technical Architecture/Technology Refresh/Technology and Business Process Evolution | 12 | |||
3.9 Customer Owned Software Existing | 13 | |||
3.10 Third Party Provider Software Existing | 14 | |||
3.11 Service Provider Software/New Service Provider Software Added During the Term | 14 | |||
3.12 Software Licenses/Changes to the Software-Substitutions and Additions | 15 | |||
3.13 Software Currency | 17 | |||
3.14 Terms of Acquisition by Service Provider of Third Party Provider Software | 18 | |||
3.15 Third Party Contracts Compliance, Substitutions and Additions | 18 | |||
3.16 New Services | 18 | |||
3.17 Affiliates, Acquisitions and Divestitures | 19 | |||
3.18 Viruses | 20 | |||
3.19 Compliance with Laws, Regulations and Policies | 20 | |||
4. WARRANTIES/REPRESENTATIONS/COVENANTS | 23 | |||
4.1 Work Standards | 23 | |||
4.2 Non-Infringement | 23 | |||
4.3 Disabling Code | 23 | |||
4.4 Authorization and Enforceability | 23 | |||
4.5 Maintenance/Deliverables Conformance to Specifications | 24 | |||
4.6 Efficiency and Cost Effectiveness | 24 | |||
4.7 Software Ownership or Use | 24 | |||
4.8 Inducements | 24 | |||
4.9 Disclaimer | 24 | |||
4.10 Regulatory Approvals and Licenses | 25 | |||
4.11 Date Warranty | 25 | |||
4.12 Covenant of Cooperation and Good Faith | 25 | |||
4.13 Absence of Litigation | 25 | |||
4.14 No Solicitation | 25 | |||
4.15 Service Provider to Provide and Manage Necessary Resources | 26 | |||
4.16 Functionality, Performance, Capabilities, etc. | 26 | |||
4.17 Export; Immigration | 26 | |||
4.18 IP Rights License | 27 |
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4.19 Services Not to be Withheld | 27 | |||
4.20 Service Provider Disqualification | 27 | |||
4.21 ISO 9001 | 27 | |||
5. TRANSFER, TRANSITION AND TRANSFORMATION | 28 | |||
5.1 Transition Plans | 28 | |||
5.2 Transformation Plan | 29 | |||
5.3 Affected Employees | 29 | |||
6. GOVERNANCE | 30 | |||
6.1 Relationship Management and Contract Governance Model | 30 | |||
6.2 Meetings | 30 | |||
6.3 Procedures Manual(s)/Training Materials | 30 | |||
6.4 Change Control Process | 31 | |||
6.5 Reports | 32 | |||
7. SERVICE PROVIDER PERSONNEL | 33 | |||
7.1 Account Executive | 33 | |||
7.2 Replacement of Personnel | 33 | |||
7.3 Key Service Provider Personnel and Positions | 33 | |||
7.4 Service Provider Personnel Requirements | 34 | |||
7.5 Retention of Experienced Personnel | 34 | |||
8. RELATIONSHIP PROTOCOLS | 35 | |||
8.1 Annual Updating of Exhibits and Schedules | 35 | |||
8.2 Required Consents | 35 | |||
8.3 Appointment as Attorney In Fact | 36 | |||
8.4 Conflicts of Interests | 37 | |||
8.5 Alternate Providers/Non-Exclusive | 37 | |||
8.6 Use of Subcontractors | 38 | |||
9. CHARGES; INVOICES; PAYMENT; BENCHMARKING; ETC. | 39 | |||
9.1 Fees/Credits/Inflation Adjustment | 39 | |||
9.2 Invoicing and Payment | 40 | |||
9.3 Taxes | 41 | |||
9.4 Customer Satisfaction | 42 | |||
9.5 Benchmarking | 42 | |||
9.6 Data Transport Market Watch | 42 | |||
9.7 New Services | 43 | |||
9.8 Disputed Fees/Credits | 43 | |||
10. INTELLECTUAL PROPERTY RIGHTS | 43 | |||
10.1 Reserved | 43 | |||
10.2 Service Provider Materials; Materials Developed by Service Provider or Jointly Developed | 43 | |||
10.3 Customer Materials | 45 | |||
10.4 Derivative Works of Service Provider Materials Developed Solely by Customer | 45 | |||
10.5 Limitation | 45 | |||
10.6 Assignment | 45 | |||
10.7 Licenses to Third Parties | 46 | |||
10.8 Sale of an Affiliate | 46 | |||
10.9 Licenses to Customer | 46 | |||
10.10 Obligations Regarding Materials | 46 | |||
10.11 Moral Rights | 46 |
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11. CONFIDENTIALITY AND DATA | 46 | |||
11.1 Company Information | 46 | |||
11.2 Obligations | 47 | |||
11.3 Exclusions | 48 | |||
11.4 Data Ownership | 48 | |||
11.5 Loss of or Unauthorized Access to Company Information; Intrusions | 49 | |||
11.6 Data Privacy | 49 | |||
11.7 Limitation | 50 | |||
12. TERMINATION | 50 | |||
12.1 Termination by the Customer | 50 | |||
12.2 Termination by Service Provider | 52 | |||
12.3 Termination/Expiration Assistance | 52 | |||
12.4 Other Rights Upon Termination | 53 | |||
12.5 Effect of Partial Termination | 56 | |||
12.6 Effect of Termination/Survival of Selected Provisions | 56 | |||
13. LIABILITY | 57 | |||
13.1 Liability Caps | 57 | |||
13.2 Exclusions and Exceptions | 57 | |||
13.3 Direct Damages and Cover Fees | 59 | |||
13.4 Savings Clause/Dependencies | 59 | |||
13.5 Service Credits | 59 | |||
13.6 Fraud and Theft | 59 | |||
13.7 Excused Performance | 59 | |||
14. INDEMNITIES | 60 | |||
14.1 Service Provider Indemnity Obligations | 60 | |||
14.2 Indemnity by the Customer | 62 | |||
14.3 Employment Actions | 64 | |||
14.4 Exclusive Remedy | 64 | |||
14.5 Indemnification Procedures | 64 | |||
14.6 Governmental Claims | 65 | |||
15. INSURANCE AND RISK OF LOSS | 66 | |||
15.1 Service Provider Insurance | 66 | |||
15.2 Risk of Property Loss | 67 | |||
15.3 Mutual Waiver of Subrogation | 67 | |||
16. DISPUTE RESOLUTION | 67 | |||
16.1 Dispute Resolution Procedures | 67 | |||
16.2 Continued Performance | 69 | |||
16.3 Expedited Dispute Resolution | 69 | |||
17. GENERAL | 69 | |||
17.1 Relationship of Parties; Publicity | 69 | |||
17.2 Entire Agreement, Updates, Amendments and Modifications | 70 | |||
17.3 Force Majeure | 70 | |||
17.4 Waiver | 71 | |||
17.5 Severability | 71 | |||
17.6 Counterparts | 71 | |||
17.7 Governing Law | 71 | |||
17.8 Binding Nature and Assignment | 72 | |||
17.9 Notices | 72 |
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17.10 No Third Party Beneficiaries | 73 | |||
17.11 Other Documents | 73 | |||
17.12 Liens | 73 | |||
17.13 Headings | 73 | |||
17.14 Remarketing | 74 | |||
17.15 Commencement of Actions | 74 | |||
17.16 Currency | 74 | |||
17.17 Consents and Approvals | 74 | |||
17.18 Professional Advice | 74 | |||
17.19 Duty to Mitigate | 74 | |||
17.20 Remedies | 74 |
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Exhibit | Title | |
1 | Definitions | |
2 | Statements of Work by Service Tower | |
- Schedule 2.1 IT | ||
- Schedule 2.2 F&A | ||
- Schedule 2.3 HR | ||
- Schedule 2.4 Supply Chain | ||
- Schedule 2.5 Meter to Cash | ||
- Schedule 2.6 Call Centers | ||
- Schedule 2.7 Sales Centers | ||
- Schedule 2.8 WMS | ||
3 | Service Levels | |
Schedule 3.1 Service Level Management Methodology | ||
- Schedule 3.2 Service Level Agreements by Service Tower | ||
- Schedule 3.2.1 IT | ||
- Schedule 3.2.2 F&A | ||
- Schedule 3.2.3 HR | ||
- Schedule 3.2.4 Supply Chain | ||
- Schedule 3.2.5 Meter to Cash | ||
- Schedule 3.2.6 Call Centers | ||
- Schedule 3.2.7 Sales Centers | ||
- Schedule 3.3 Service Level Definitions by Service Tower | ||
- Schedule 3.3.1 IT | ||
- Schedule 3.3.2 F&A | ||
- Schedule 3.3.3 HR | ||
- Schedule 3.3.4 Supply Chain | ||
- Schedule 3.3.5 Meter to Cash | ||
- Schedule 3.3.6 Call Centers | ||
- Schedule 3.3.7 Sales Centers | ||
4 | Pricing, Invoicing & Payment |
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Exhibit | Title | |
- Schedule 4.1 Pricing Methodology | ||
- Schedule 4.2 Pricing Tables | ||
- Schedule 4.3 Termination Matrix | ||
- Schedule 4.4 Form of Invoice & Supporting Data | ||
- Schedule 4.5 Reserved | ||
- Schedule 4.6 Customers Financial Base Case | ||
- Schedule 4.7 [Reserved] | ||
5 | Benchmarking | |
- Schedule 5.1 Benchmarking Methodology | ||
- Schedule 5.2 Approved Benchmarkers by Service Tower | ||
- Schedule 5.2.1 IT | ||
- Schedule 5.2.2 F&A | ||
- Schedule 5.2.3 HR | ||
- Schedule 5.2.4 Supply Chain | ||
- Schedule 5.2.5 Meter to Cash | ||
- Schedule 5.2.6 Call Centers | ||
- Schedule 5.2.7 Sales Centers | ||
6 | Service Categories by Service Tower | |
- Schedule 6.1 IT | ||
- Schedule 6.2 F&A | ||
- Schedule 6.3 HR | ||
- Schedule 6.4 Supply Chain | ||
- Schedule 6.5 Meter to Cash | ||
- Schedule 6.6 Call Centers | ||
- Schedule 6.7 Sales Centers | ||
7 | Human Resources | |
- Schedule 7.1 Transfer Provisions | ||
- Schedule 7.2 Reserved | ||
- Schedule 7.3 Affected Employees | ||
- Schedule 7.4 Key Service Provider Personnel and Positions | ||
8 | Governance |
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Exhibit | Title | |
9 | Service Locations | |
- Schedule 9.1 Service Provider Service Delivery Locations | ||
- Schedule 9.2 Customer Service Recipient Locations | ||
10 | Form of Procedures Manual(s) | |
11 | Current and Planned Projects by Service Tower | |
- Schedule 11.1 IT | ||
- Schedule 11.2 F&A | ||
- Schedule 11.3 HR | ||
- Schedule 11.4 Supply Chain | ||
- Schedule 11.5 Meter to Cash | ||
- Schedule 11.6 Call Centers | ||
- Schedule 11.7 Sales Centers | ||
12 | Equipment Assets | |
13 | Software Assets | |
14 | Third Party Contracts | |
15 | Reports | |
16 | Customer Satisfaction | |
- Schedule 16.1 Form of Initial Survey | ||
- Schedule 16.2 Continuous Customer Satisfaction | ||
17 | Business Continuity Planning | |
18 | Disaster Recovery | |
- Schedule 18.1 Disaster Recovery Plan(s) | ||
- Schedule 18.2 Designated Critical Services | ||
19 | Standards, Policies & Procedures | |
- Schedule 19.1 Reserved | ||
- Schedule 19.2 Safety and Security Procedures | ||
- Schedule 19.3 Record Retention Policies | ||
- Schedule 19.4 Compliance Requirements and Customer Internal Controls Requirements Policy | ||
- Schedule 19.5 Reserved | ||
20 | Competitors | |
- Schedule 20.1 Service Provider Competitors |
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Exhibit | Title | |
- Schedule 20.2 Customer Competitors | ||
21 | Service Provider Use Of Customer Facilities | |
22 | Transition by Service Tower | |
- Schedule 22.1 Transition Management Methodology | ||
- Schedule 22.2 Transition Plans & Milestones | ||
- Schedule 22.2.1 IT | ||
- Schedule 22.2.2 F&A | ||
- Schedule 22.2.3 HR | ||
- Schedule 22.2.4 Supply Chain | ||
- Schedule 22.2.5 Meter to Cash | ||
- Schedule 22.2.6 Call Centers | ||
- Schedule 22.2.7 Sales Centers | ||
23 | Transformation by Service Tower | |
- Schedule 23.1 Transformation Management Methodology | ||
- Schedule 23.2 Transformation Plans & Milestones by Service Tower | ||
- Schedule 23.2.1 IT | ||
- Schedule 23.2.2 F&A | ||
- Schedule 23.2.3 HR | ||
- Schedule 23.2.4 Supply Chain | ||
- Schedule 23.2.5 Meter to Cash | ||
- Schedule 23.2.6 Call Centers | ||
- Schedule 23.2.7 Sales Centers | ||
24 | Service Provider Approved Subcontractors | |
25 | Service Provider and Service Provider Third Party Software and Tools | |
- Schedule 25.1 Restricted Software and Tools | ||
26 | Technology Refresh | |
27 | Service Provider Technical Architecture | |
28 | Other Matters |
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(a) | The initial Services will be grouped around the following eight (8) platforms or clusters of services: (i) Customer Contact Center, (ii) Sales Center, (iii) Work Management Systems GIS Mapping, (iv) Finance and Accounting, (v) Meter-to-Cash, (vi) Human Resources and Communications, (vii) Information Technology and (viii) Supply Chain. Each such platform/cluster of services is herein referred to individually as a Service Tower and collectively as the Service Towers. The Exhibits and Schedules (including the Annexes, Appendices and Attachments thereto) will collectively define the Services to be provided by the Service Provider under the Service Towers and such Exhibits and Schedules (including the Annexes, Appendices and Attachments thereto)and the main body of this Agreement set forth the terms and conditions upon which the Services will be provided. | ||
(b) | This Agreement is comprised of the provisions set forth in this Agreement, and in the various Exhibits and Schedules (including the Annexes, Appendices and Attachments thereto)referenced herein. All references to this Agreement shall include the Exhibits and Schedules (including the Annexes, Appendices and Attachments thereto)to this Agreement. All references to Exhibits to this Agreement shall include the Schedules (including the Annexes, Appendices and Attachments thereto), if any, to such Exhibits. | ||
(c) | In the event of a conflict between (i) the terms and conditions in the main body of this Agreement and the terms of any Exhibit or Schedule (including the Annexes, Appendices and Attachments thereto), the terms and conditions in the main body of this Agreement shall prevail or (ii) the terms of the Exhibits to this Agreement and the terms of the various Schedules (including the Annexes, Appendices and Attachments thereto) referenced in the Exhibits, the terms in the Exhibit shall prevail. |
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(a) | Starting on the Effective Date and continuing during the Term, the Service Provider shall provide the Services to, and perform the Services for, the Customer Group, for use by the Customer Group and other Authorized Users. | ||
(b) | For purposes of this Agreement, Services shall mean the services, functions and responsibilities, as they may evolve during the Term by, among other things, the engagement of the Service Provider to perform New Services, and as they may be otherwise supplemented, enhanced, modified or replaced, as set forth below: |
(i) | the services, functions, and responsibilities described in this Agreement, including the Termination/Expiration Assistance; | ||
(ii) | even if not specifically described in this Agreement, the services, functions, and responsibilities routinely performed by Customer personnel and contractors who are transitioned to the Service Provider or displaced or whose functions were displaced by the assumption of the Services by the Service Provider and which were routinely performed during the twelve (12) month period prior to the Effective Date to the extent such services, functions or responsibilities continue to be needed by the Customer Group; | ||
(iii) | even if not specifically described in this Agreement, the services, functions, and responsibilities reflected in those categories of the Customers Financial Base Case set forth in Schedule 4.6 to Exhibit 4, the Pricing, Invoicing & Payment Exhibit, that are assumed by the Service Provider; and | ||
(iv) | any services, functions, and responsibilities not specifically described in this Agreement but that are required for the proper performance and provision of the services, functions, and responsibilities described above or are an inherent part of, or necessary subpart included within, the services, functions and responsibilities described above. |
(c) | The Parties agree that the services, functions and responsibilities described in Section 3.1(b)(ii), (iii) and (iv) above are intended to cover those services, functions and responsibilities that (i) reasonably relate to the specific services, functions and responsibilities described in this Agreement, and (ii) may have been omitted in the drafting of this Agreement. For the avoidance of doubt, the provisions in Section 3.1(b)(ii), (iii) and (iv) are not intended to expand the scope of Section 3.1(b)(i) beyond the purposes identified in this Section 3.1(c). |
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(d) | Changes during the Term in the services, functions and responsibilities described above shall not be deemed to be New Services, if such services, functions and responsibilities evolved or were supplemented and enhanced during the Term (a) by the Service Provider in its sole discretion, or (b) are required to be made by the Service Provider as part of the services, functions or responsibilities described above pursuant to the terms of this Agreement. | ||
(e) | Except as otherwise expressly provided in this Agreement, the Service Provider shall be responsible for providing the facilities, personnel, software, equipment and other resources as necessary to provide the Services. | ||
(f) | As part of the Services, throughout the Term, the Service Provider shall provide the interfaces between the Service Provider Systems and the Customer Systems as necessary to provide the Services. Upon the Service Providers request, the Customer shall provide reasonable information, access and cooperation as may be necessary for the Service Provider to develop and implement any interfaces. Any interfaces not listed in the transition plans shall be subject to the applicable Change Control Process; provided that there shall not be any additional cost to the Customer for interfaces necessary to provide the Services, except for reasonable one-time interface implementation charges for work actually performed by the Service Provider (or its subcontractors) that are associated with (i) adding new members to the Customer Group, (ii) providing or performing New Services or changes to interfaces required by changes by the Customer to its technical architectural standards pursuant to Section 3.8 or (iii) introducing new Customer Software at the Customers request and direction. | ||
(g) | The Service Provider shall promptly make available and provide to the Customer Group, at no additional charge, all maintenance for and enhancements to the Services, and each of the components of the Services, developed, prepared, licensed or otherwise acquired by or for the Service Provider that the Customer is required to incorporate and use to receive the Services pursuant to Section 3.1(i). | ||
(h) | The Service Provider shall not, without the prior written agreement of the Customer, make any modification or change to the Services, or any component of the Services, (A) that does not successfully satisfy the applicable test criteria, if any, specified in this Agreement for integration into the Services, or (B) that could (i) cause the Services to fail to deliver the full features, functionality, scalability and performance as described in this Agreement, (ii) cause the Services to fail to satisfy any Service Level, (iii) breach this Agreement, or (iv) require an alteration of any of the systems, network and infrastructure of the members of the Customer Group in order for the Customer Group to use the full features, functionality, scalability or performance of the Services. | ||
(i) | The Customer shall timely incorporate and use all modifications or changes to the Services made by the Service Provider in accordance with this Agreement. Notwithstanding the above, the Customer shall not be required to incorporate or use any modification if it does not satisfy or could have any of the effects described in item (A) or (B) of Section 3.1(h), or the Service Provider has not complied with its notice obligations pursuant to Section 3.1(h). |
(a) | Effective on each Commencement Date, the Service Provider agrees to perform and provide the Services that are the subject of each Service Tower in a manner that shall meet or exceed its performance obligations and other requirements set forth in Exhibit 3, the Service Levels Exhibit, subject to the limitations and in accordance with the provisions set forth in this Agreement. The management methodology applicable to the Service Levels is set forth in Schedule 3.1, the Service Level Management |
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(b) | If the Service Provider fails to perform the Services in accordance with the terms set forth on Exhibit 3, the Service Levels Exhibit, and such performance is not excused pursuant to the applicable terms of this Agreement, the Service Provider shall, if applicable, credit or pay the amounts (including Service Credits) set forth in Exhibit 3, the Service Levels Exhibit, to the Customer. |
(a) | The Service Provider shall maintain, and cause its subcontractors at all levels to maintain, records and a complete audit trail, including all original transaction records, of all financial and non-financial transactions, actions or activities resulting from or arising in connection with this Agreement. The Service Provider shall provide to the Customer, its auditors (including internal audit staff and external auditors), regulators and such other representatives as the Customer may from time to time designate in writing (excluding from the foregoing any persons or entities who are listed in Schedule 20.1, the Service Provider Competitors Schedule, to Exhibit 20, the Competitors Exhibit), access at all reasonable times (i) to any facility or part of a facility at which either the Service Provider or any of its subcontractors at any level is performing or providing the Services, (ii) to the Service Provider and its subcontractors personnel, (iii) to the Service Provider and its subcontractors systems, policies and procedures relevant to the Services, and (iv) to the data, records and books of the Service Provider and its subcontractors relating to the Services (but excluding data and records of any other customers of the Service Provider and data related to the Service Providers or its subcontractors costs except for cost data that constitutes Managed Third Party Expenses) for the purpose of performing audits and examinations of the Service Provider and any of its subcontractors for the following reasons: |
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(i) | to examine, review and verify the accuracy of Fees, any other charges by the Service Provider and the invoices for all such amounts; | ||
(ii) | to examine, review and verify the integrity of the Customer Data and examine the systems that process, store, support and transmit that data and verify the integrity of such systems, including intrusion vulnerability and penetration assessments and reports; and | ||
(iii) | to examine, review, test and verify Service Provider compliance with this Agreement and the performance of the Services including: (A) the internal controls of the Service Provider and its subcontractors at any level relating to the Services and the Service Provider Service Delivery Locations, (B) compliance by the Service Provider and its subcontractors with Customer policies listed in Exhibit 19, the Standards, Policies & Procedures Exhibit, (C) business continuity and disaster recovery and back-up procedures for the Services, (D) with regard to the portions of the Services priced on a cost-plus or Managed Third Party Expense basis, the costs of the Service Provider in performing the Services (but only to the extent affecting Fees for, or timing of, the Services hereunder), and (E) as appropriate to enable the Customer Group to meet regulatory requirements applicable to the Customer Group. However, neither the Customer nor its auditors or examiners will be allowed access to the records of any other customer of the Service Provider or its subcontractors. Nothing in this Agreement shall limit or restrict the Customer Groups or the Service Providers rights in discovery proceedings pursuant to any civil litigation. |
(b) | The Service Provider shall provide to the Customer Group and their respective auditors, regulators and other representatives such assistance as they reasonably require. The Service Provider shall cooperate with the Customer Group and its designees in connection with audit functions and with regard to examinations by regulatory authorities. The Customer Groups auditors and other representatives shall comply with the Service Providers reasonable confidentiality and security requirements in a manner |
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(c) | If any audit or examination reveals that the Service Providers invoices for the audited period are not correct (other than amounts in dispute pursuant to Section 9.8) and either the Service Provider or the Customer, as the case may be, does not successfully dispute the amount questioned by such audit in accordance with Section 16.1 hereof, then the Service Provider shall promptly reimburse the Customer for the amount of any overcharges or the Customer shall promptly pay the Service Provider for the amount of any undercharges. Any amounts unpaid by the Service Provider that are owed pursuant to this Section 3.4(c) may be set-off by the Customer against any other amounts that may be due to the Service Provider under this Agreement. | ||
(d) | The Parties shall meet following each audit at a time reasonably designated by the Customer to review the results of the audit. The Service Provider agrees to make promptly any changes and take any other actions necessary as a result of any audit examination or otherwise found to be necessary to remediate or maintain compliance with this Agreement including the matters referred to in Section 3.19. If any audit reveals a discrepancy of more than five percent (5%) of the invoiced amount charged to the Customer during any period audited and the Service Provider does not successfully dispute the discrepancy identified by such audit in accordance with Section 16.1 hereof, then the Service Provider shall bear the cost of such audit; provided, however, that the Service Provider shall not be obligated to reimburse the Customer for the cost of such audit if the auditor is engaged by the Customer on a contingent fee basis. | ||
(e) | The Service Provider shall retain all records, documents and data required to be maintained by it under this Agreement for such period as may be specified on Schedule 19.3, the Record Retention Policies Schedule, to Exhibit 19, the Standards, Policies & Procedures Exhibit. | ||
(f) | The Service Provider shall conduct audits of or pertaining to the Services and the Service Provider Delivery Locations in such manner and at such times as is consistent with the audit practices of well managed operations performing services similar to the Services. At least once in every Contract Year, and at a time that is appropriate to the Customers fiscal year (provided such fiscal year ends on December 31), the Service Provider shall, and shall cause its subcontractors to, deliver to the Customer, at its or their expense, a report from the Service Providers or such subcontractors independent auditors of examinations in accordance with Statement of Accounting Standards (SAS) No. 70, Type II, as amended or superseded from time to time, of the controls, procedures, and systems used by the Service Provider and its subcontractors to deliver the Services from the Service Provider Service Delivery Locations that support multiple Service Provider customers. All such reports shall have an effective date that is no earlier than three (3) months prior to the Customers fiscal year end so long as such year end is a calendar year end and shall be delivered to the Customer by the date that is no later than thirty(30) days after such fiscal year end. The Service Provider shall, and shall cause each of its subcontractors to, correct the circumstances resulting in any exception or qualification to any such report related to the Service Provider Service Delivery Locations that support multiple Service Provider customers and provide to the Customer prior to the end of each such fiscal year a letter confirming that there have been no changes in the control processes since the date of the audit report. | ||
(g) | In addition to the SAS No. 70, Type II report described in Section 3.4(f), the Service Provider shall promptly report to the Customer regarding any exposure to the Service Providers or its Affiliates or subcontractors internal control environments raised or identified in any review or audit conducted by the Service Provider, its Affiliates or their |
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(h) | The Service Provider will comply with the Customer Internal Controls Requirements Policy of the Customer listed in Schedule 19.4, the Compliance Requirements, Customer Internal Control Requirements and Other Policies, Standards and Procedures Schedule to Exhibit 19, the Standards, Policies & Procedures Exhibit, with respect to the internal controls to be complied with by the Service Provider and its subcontractors applicable to the Services. Except as otherwise directed by the Customer, during the Term, the Service Provider shall, at a minimum, continue to employ the self-testing and other testing measures and methods employed by the Customer as of the Effective Date and, at no additional charge, will develop and maintain at least equivalent self-testing and other testing measures as the Services evolve during the Term. Further, the Service Provider shall promptly provide to the Customer a statement of compliance with such policy by the Service Provider and its subcontractors performing any part of the Service as requested by the Customer from time to time. | ||
(i) | Until the later of (i) all pending matters relating to this Agreement (e.g., disputes) are closed; or (ii) the information is no longer required to meet the Customers records retention policy as described in Schedule 19.3, the Record Retention Policy Schedule, to Exhibit 19, the Standards, Policies & Procedures Exhibit, the Service Provider shall maintain and provide access upon request to the records, documents and other information required to meet the Customers audit rights under this Agreement. |
(a) | To enable the Service Provider to provide the Services, the Customer will provide the use of (i) the Customer Provided Hardware, the Customer Provided Office Furnishings, and other Customer facilities that are specified in Exhibit 21, the Service Provider Use of Customer Facilities Exhibit, (ii) any office services such as reasonable telephone services already subscribed to by the Customer and (iii) any of the Customer Locations specified in Schedule 9.2, the Customer Service Recipient Locations Schedule, to Exhibit 9, the Service Locations Exhibit, for the sole purpose of providing and performing the Services for the Customer Group. The Customer Provided Hardware, the Customer Provided Office Furnishings, the Customer Service Recipient Locations and other facilities will be provided AS IS, except that the Customer warrants that the Customer has the right to make the Customer Provided Hardware, the Customer Provided Office Furnishings and the Customer Service Recipient Locations available to the Service Provider and its subcontractors to the extent required by the terms of this Agreement. The Service Provider shall have inspected such equipment and facilities and determined that the provided items meet the Service Providers need. Except as specifically set forth in Exhibit 21, the Service Provider Use of Customer Facilities Exhibit, the Customer |
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(b) | The use by the Service Provider of the Customer Provided Hardware, the Customer Provided Office Furnishings, the Customer Service Recipient Locations and other Customer facilities described in this Agreement will not constitute or create any lease, leasehold interest, estate for any period or other similar interest in the Service Provider, but instead will constitute a license to use such items for the periods and subject to the terms of this Agreement. Improvements to the Customer Service Recipient Locations shall become the property of the Customer. | ||
(c) | The Service Provider Equipment used by the Service Provider or its subcontractors (including Equipment owned by the Service Provider or its subcontractors and Equipment leased by the Service Provider or its subcontractors from Third Parties) to perform and provide the Services will be set forth on Exhibit 12, the Equipment Assets Exhibit. | ||
(d) | Schedule 9.1, the Service Provider Service Delivery Locations Schedule, to Exhibit 9, the Service Locations Exhibit, sets forth a list of all Service Provider Service Delivery Locations, together with the general scope of the Services to be provided at each Service Provider Service Delivery Location. The Service Provider must obtain the Customers prior consent (which consent shall not be unreasonably withheld) for any change, relocation or addition to the Service Provider Service Delivery Locations or the types or allocation of Services provided at a Service Provider Service Delivery Location. All such changes, relocations or additions to the Service Provider Service Delivery Locations or the types or allocations of Services provided at a Service Provider Service Delivery Location shall be at the Service Providers sole cost and expense when made at the Service Providers discretion (and not pursuant to Section 3.6(f) or Section 3.6(g)). The factors that the Customer shall consider in granting or refusing to grant its consent are that the proposed change, relocation or addition to the Service Provider Service Delivery Locations or the types or allocation of Services provided at a Service Provider Service Delivery Location would: (i) impact the Customers customer facing processes; (ii) harm or adversely impact the relationship of any member of the Customer Group with any regulatory or other governmental authorities in the utility industry; (iii) allocate or move portions of the Services to a Service Provider Service Delivery Location or other location outside of the United States; (iv) negatively impact the perception of the members of the Customer Group in their marketplaces or (v) impair, diminish or compromise the effectiveness of the internal controls, procedures and systems relating to the Services and the Service Provider Service Delivery Locations. | ||
(e) | To the extent the Service Provider provides the Services from Service Provider Service Delivery Locations outside the United States, the Service Provider may only perform the Services from those specific locations set forth (by address) in Schedule 9.1, the Service Provider Service Delivery Locations Schedule, to Exhibit 9, the Service Locations |
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Customer/Service Provider Confidential | Execution Copy |
(f) | If in the Customers reasonable determination at any time during the Term: (i) the risks presented by the performance of the Services, or any portion of the Services, at the Specified Offshore Service Location are, in the opinion of the Customer, significantly increased, or (ii) the perception of the members of the Customer Group in their marketplaces is negatively impacted, including as a result of the political or social climate or business environment or the enactment or enforcement of any law, rule or regulation affecting any of the Specified Offshore Service Locations or (iii) a country in which a Service Provider Service Location is located is placed on the Department of States Warning List, ((i) through (iii) collectively, the Relocation Events; each, a Relocation Event), the Customer shall have the right, exercisable by delivering written notice to the Service Provider, to require the Service Provider to relocate the applicable Services from the applicable Specified Offshore Service Location to an existing Service Provider site providing services similar to the applicable Services within another country that is reasonably acceptable to the Customer (provided that the provision of the Services from such site shall remediate the risk or exposure that was the basis of the Relocation Event and that the new site has the capacity required to be able to assume the Services to be relocated). The Customers right to require the Service Provider to relocate Services in the manner described in the immediately preceding sentence shall not relieve the Service Provider of its obligation to exercise good judgment in determining whether to relocate the Services itself to avoid the risks to the Customer and to the Services described in this Section 3.6(f). The Customer shall not bear financial responsibility for, and shall not be required to pay any charges in connection with, a relocation of the Services from a Specified Offshore Service Location if (i) the Specified Offshore Service Location is used by the Service Provider solely to provide the Services to the Customer, the members of the Customer Group or any Authorized User (and not also for the benefit of other customers of the Service Provider) and (ii) a reasonable and prudent provider of services similar to the Services would itself relocate the affected Services under the circumstances, but the Customer will be responsible for any increase in Fees that results from moving the Services to a location where the Service Providers Fees are more expensive than those charged at the previous location. In all other cases, the Customer will be responsible for additional expenses of the Service Provider in relocating the Services, but the Service Provider shall use commercially reasonable efforts to avoid any significant incremental charges to the Customer in connection with any proposed relocation of the Services at the Customers request and shall notify the Customer of the additional Fees and other expenses for compliance with the Customers direction to relocate such Services, including those for the relocation itself, and Fees and additional expenses, if any, for the continued performance of the Services by the Service Provider at or from the new location, and increased Fees if the Service Provider reasonably charges more for Services from the new location. Subject to the Customers prior written agreement to pay such Fees and expenses, the Service Provider shall perform and complete such relocation as soon as possible under the circumstances with a view to |
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Customer/Service Provider Confidential | Execution Copy |
(g) | If any Governmental Authority or change in the Customer Laws requires that the Customer relocate all or any portion of the Services from any Specified Offshore Service Location, the Parties shall share equally the costs associated with such relocation but the Customer will be responsible for increases in Fees if the Service Provider reasonably charges more for Services from the new location subject, however, to the right of the Customer to terminate the affected Services pursuant to Section 3.19(g) and payment of the Applicable Termination Fees thereunder. If the provision of the Services from another Service Provider site would not remediate the risk of exposure that was the basis of the Relocation Event or another Service Provider site does not have the capacity required to be able to assume the Services to be relocated, then the Customer may discuss an alternate course of action with the Service Provider or terminate all or part of the affected Services. The Customer shall be responsible for the Applicable Termination Fees related to any such termination pursuant to this Section. | ||
(h) | The Service Provider will provide reasonable access to the Service Provider Service Delivery Locations and other facilities used by the Service Provider to provide and perform the Services (including, without limitation, the attendant Equipment and Software) (i) to the Customer Groups authorized employees, agents and representatives as necessary or appropriate for the performance, delivery and use of the Services by the Customer Group and for the operation, maintenance, upgrade, support and use of any other Customer hardware, software and other resources located in the Service Provider Delivery Locations or other facilities used by the Service Provider to provide the Services, and (ii) to Third Party Providers and other third party vendors and service providers of installation, maintenance, support and upgrade services, technology and hardware for the systems and any other Customer hardware, software and other resources located in the Service Provider Service Delivery Locations and other facilities used by the Service Provider to provide the Services. To the extent practical in light of such installation, maintenance, support and upgrade requirements, the Customer will provide twenty-four (24) hours notice to the Service Provider prior to any visits by such Third Party Providers and third party vendors and service providers. | ||
(i) | All access to the portion of the Service Provider Service Delivery Locations and other facilities used by the Service Provider to provide and perform the Services shall be subject to (i) reasonable data and records protection and physical security measures (including the Customers physical security requirements) and (ii) such Customer Group employees, agents and representatives and Third Party Providers and third party vendors and service providers undertaking reasonable confidentiality requirements relating to such visits that satisfy the requirements of Article 11. | ||
(j) | Schedule 9.2, the Customer Service Recipient Locations Schedule, to Exhibit 9, the Service Locations Exhibit, sets forth a list of all Customer Service Recipient Locations, together with the general scope of the Services to be received or provided at each Customer Service Recipient Location. The Service Provider shall permit the members of the Customer Group to enter into those portions of the Customer Service Recipient Locations occupied by the Service Provider at any time and the Service Provider acknowledges that the Customer may relocate the Customer Service Recipient Locations at will at any time during the Term. The Service Provider shall use commercially reasonable efforts to avoid any significant incremental Fees or expenses to the Customer in connection with a relocation by the Customer of any of the Customer Service Recipient Locations. The Service Provider shall notify the Customer of any additional Fees or expenses associated with the continued provision of the Services to such new Customer Service Recipient Location and, upon agreement by the Customer to pay such additional Fees, the Service Provider will migrate the applicable Services to such new |
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(a) | The Customer acknowledges that the Services have been designed and priced based upon the architectural standards specified in Service Provider Technical Architecture, Exhibit 27. The Customer further acknowledges its acceptance of those standards in accordance with the terms of this Agreement. The Customer shall have final authority to implement information technology architectures, standards and plans and to modify or grant waivers from such architectures, standards or plans. The Service Provider shall (i) comply with and enforce the technology architectures, standards and plans established by the Customer from time to time, (ii) change the Services or the Service Provider Systems as and to the extent necessary to conform to such architectures, standards and plans, and (iii) obtain the Customers prior approval for any deviations from such architectures, standards or plans. All such Changes are subject to the applicable Change Control Process. | ||
(b) | The Service Provider will continually introduce and implement technology and business process evolutions to improve the provision of the Services and to ensure that it keeps pace with both the technological and business process advancements or improvements over the Term and the Service Provider technology refresh and upgrade commitments set forth in this Agreement. | ||
(c) | The Service Provider shall be responsible for refresh of technology under its control as necessary to meet its performance obligations under this Agreement. Further, the Service Provider shall refresh and supplement the infrastructure, tools, and other resources used by the Service Provider in providing its services to keep pace with technological advances and advances in the methods of delivering services, where such advances are at the time pertinent and in proven use elsewhere to enable the Customer to take advantage of technological advancements in its industry and support the Customers efforts to maintain competitiveness in the markets in which it competes. The refresh and supplement obligations set forth in this Section 3.8(c) and in Exhibit 26, the Technology Refresh Exhibit, shall not be deemed New Services. | ||
(d) | Technology and business process evolution activities described in this Section 3.8 and elsewhere in this Agreement (including, without limitation, in Exhibit 26, the Technology Refresh Exhibit) as of the Effective Date are included in the Fees. The Customer will pay additional sums for implementing technology and business process |
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(e) | The Service Provider must monitor, analyze, and regularly (at least annually) report to the Customer on new business and technology strategies and emerging trends and, where requested by the Customer, develop proposals for implementing such new strategies or emerging trends or changing the direction of the Customers then current strategy. | ||
(f) | If the Service Provider develops advances in the technologies, business processes or systems used to provide the same or substantially similar services to other Service Provider customers or the Service Provider develops new or enhanced services, relationships, software, tools, products or methodologies to be offered to such customers (collectively, New Advances), the Service Provider will (i) offer the Customer the opportunity to serve as a pilot customer in connection with the implementation of each such New Advance; and (ii) even if the Customer declines this opportunity, offer the Customer preferred access to such New Advance and the opportunity to be among the first of the Service Provider customer base to implement and receive the benefits of any New Advance. In the event of a significant and unanticipated change in technology or business processes that materially reduces the Service Providers cost of providing the Services, the Parties will negotiate in good faith a corresponding equitable adjustment to the Fees under the affected Service Tower and in this event the Customer will agree not to benchmark the affected Services for twenty-four (24) months from the applicable adjustment date. | ||
(g) | The Customers approval will be required for technology refresh and business evolution changes. Such approvals shall be subject to the applicable Change Control Process described in Section 6.4. Notwithstanding the foregoing, the Customer approves and consents to (i) the scheduled technology refresh changes identified in Exhibit 26, the Technology Refresh Exhibit, in the manner and on the time table set forth in such Exhibit and (ii) the business evolution changes identified in Exhibit 23, the Transformation by Service Tower Exhibit, in the manner and on the time table set forth in such Exhibit and acknowledges that the Fees set forth in Exhibit 4, the Pricing, Invoicing & Payment Exhibit, are based, in part, on such Service Provider technology refresh obligations and business process evolution transformations in the manner and on the time table set forth in such Exhibit. |
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(a) | With respect to the Third Party Provider Software licensed by the Customer listed on Exhibit 13, the Software Assets Exhibit or on Exhibit 14, the Third Party Contracts Exhibit, subject to the Parties having obtained any Required Consents for Third Party Provider Software in the manner provided in Section 8.2, the Customer grants, or shall cause to be granted, to the Service Provider, and to the Service Providers Approved Subcontractors as required for the Service Provider to provide the Services, solely for the purposes of and to the extent necessary for performing the Services, and on a royalty-free basis, the rights of Use of such Software that the Customer has as of the Commencement Date or later obtains with respect to such Software. Except as otherwise requested or approved by the Customer, the Service Provider and its Approved Subcontractors shall cease all Use of such Software upon (i) the expiration or termination of this Agreement or (ii) the expiration of or termination of the Customer license for such Software. At the Customers election, the Service Provider shall promptly return to the Customer or destroy any such Software and related documentation. The Third Party Provider Software is made available to the Service Provider on an as is, where is basis, with no warranties whatsoever except that the Customer warrants that its rights to the Third Party Provider Software are, or prior to the applicable Commencement Date, shall be sufficient to enable the Customer Group and the Authorized Users to receive the Services, (including, without limitation, having paid all applicable license fees) and, subject to obtaining any Required Consents, that it has the right to make Third Party Provider Software available to the Service Provider and its subcontractors solely to the extent necessary to provide the Services. | ||
(b) | The Service Provider shall, and shall cause its Approved Subcontractors to, comply with all obligations under all licenses and maintenance agreements for such Third Party Provider Software, including without limitation, the obligations of nondisclosure and scope of use, as such obligations may be modified pursuant to the Required Consents; provided, however, that the Service Provider will only be obligated under this Section 3.10(b) with regard to the licenses and maintenance agreements for such Third Party Provider Software to the extent the obligations thereunder are disclosed by the Customer to the Service Provider. The Service Provider shall be deemed to have reviewed and accepted the obligations under the licenses and maintenance agreements for the Third Party Provider Software listed on Exhibit 13, the Software Assets Exhibit or Exhibit 14, Third Party Contracts Exhibit, as of the Commencement Date(s). |
(a) | The Service Provider Software used by the Service Provider or its subcontractors (including software owned by the Service Provider or its subcontractors and software licensed by the Service Provider or subcontractors from third parties) to perform and provide the Services is set forth in Exhibit 25, the Service Provider and Service Provider Third Party Software and Tools Exhibit, to this Agreement. The Service Provider grants to the members of the Customer Group and the other Authorized Users a non-exclusive license to Use such Software solely to the extent necessary to enable the Customer Group |
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(b) | The Service Provider shall not introduce any additional Software into the information technology environments primarily dedicated to the Customer and used by the Service Provider or its subcontractors to provide the Services without the Customers prior written approval. The Service Provider grants to the Customer and the other Authorized Users, a non-exclusive license to Use such Software solely to the extent necessary to enable the Customer Group and the other Authorized Users to receive and use the Services during the Term. | ||
(c) | This Section 3.11(c) shall apply to the Service Provider Software provided by the Service Provider in connection with the Services and any Customer Software licensed under a Third Party Contract, in each case, for which the license agreement for such Software is entered into after the Effective Date and such Software is of a type that would be used by the Customer to perform services within the scope of the Services for the Customer Group and the Authorized Users following termination or expiration of this Agreement, with the exception of the Software described in the last sentence of this Section 3.11(c). The Software to which this Section 3.11(c) applies shall be licensed (and the attendant maintenance arrangements contracted) in the name of the Customer Group member designated by the Customer as the licensee with the Service Provider having the right to access and use such Software in performing the Services. Notwithstanding the foregoing, if the Service Provider can procure such Software (or attendant maintenance arrangement) on a more cost effective basis licensed in its own name on terms permitting the Service Provider to assign the license and maintenance agreements for such Software to the Customer without charge to the Customer at the expiration or termination of this Agreement or on terms otherwise accepted by the Customer in writing, the Service Provider may procure such Software (or attendant maintenance arrangement) in the Service Providers name. For avoidance of doubt, the Service Provider Software that is used by the Service Provider for multiple customers (e.g. is a shared services environment) and the Service Provider Software that is identified in Section 12.4(c) will not be subject to this Section 3.11(c). | ||
(d) | During the Term, for Software utilized by the Service Provider to deliver the Services, the Service Provider shall maintain all procedures necessary to operate such Software to the extent necessary for the Customer to receive the Services, and, upon request of the Customer, shall deliver to the Customer an electronic copy of all such procedures. For Software utilized by the Service Provider to provide the Services after the Effective Date that was previously utilized by the Customer prior to the Effective Date, the Service Provider shall maintain the same type of documentation at the same level of completeness as was maintained by the Customer prior to the Effective Date and, upon request, shall make such documentation available to the Customer. To the extent, however, that the Service Provider performs any maintenance on such Software, the Service Provider shall document its changes in accordance with CMM level 3 standards. For software that is newly developed pursuant to this Agreement, the Service Provider shall deliver to the Customer such documentation as is set forth in the Statement of Work or project plan agreed for such project. |
(a) | The Service Provider shall not, and shall not have the right to, direct the Customer Group to, terminate, extend, replace, amend or add licenses for the Software or the maintenance arrangements attendant therewith, contracted in the name of a member of the Customer Group. The Service Provider may request that the Customer Group take such action by |
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(b) | The Service Provider will provide to the Customer, and update as changes occur, a listing of all Software by name, Maintenance Release and Version promoted into production on each Equipment at each location of the Equipment. | ||
(c) | The Customer may direct the Service Provider to substitute or add Software to or delete Software from Exhibit 13, the Software Assets Exhibit. The Service Provider shall promote into or remove from production, use and operate any Software selected by the Customer. If the Customer requests a substitution of any Software for which the Service Provider has financial responsibility, according to Exhibit 4, the Pricing, Invoicing & Payment Exhibit, the Customer shall pay or receive a credit in the amount by which the periodic license or maintenance fees attributable to the substituted Software exceeds or is less than the then-current periodic license or maintenance fees being paid by the Service Provider attributable to the Software being replaced. With respect to Software which can be replaced with minimal effort or disruption, if the Customer requests deletion of any Software for which the Service Provider has financial responsibility and the Service Provider does not expeditiously substitute any other new Software therefor, the Customer may utilize an amount equal to the then-current applicable periodic license or maintenance fees attributable to such deleted Software to offset the fees attributable to any new Software or receive a credit in such amount. If the Customer requests deletion of any Software for which the Service Provider has financial responsibility and the deletion of such Software or installation or implementation of replacement software (including associated activities such as data conversion and cleansing) requires more than minimal effort or resources to replace, the Parties will address such replacement and changes to the license and maintenance fees through the applicable Change Control Process. The Service Provider will provide the Customer with the license or maintenance fees support documentation necessary to permit the Customer to evaluate the decision to replace such Software. |
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(d) | The Customer shall be permitted by the Service Provider to audit the Service Providers testing procedures and approve all new Applications Software for use in performing and providing the Services prior to its promotion into production, and Service Provider shall provide the cooperation, information and access necessary or appropriate to permit the Customer to perform such functions. | ||
(e) | If the Service Provider timely notifies the Customer that any software requested by the Customer be substituted for, deleted from, or added to, the Software will have an adverse impact on the operation of the Systems before such action is effected and the Customer directs the Service Provider to effect such action even in view of such notice, the Service Provider shall be excused from of any failure to satisfy the Service Levels for the affected portion of the Services to the extent, and only to the extent, such action directly causes such failure to satisfy such Service Levels. |
(a) | Subject to the last sentence of this Section 3.13(a) and to Section 3.13(b), the Parties shall maintain reasonable currency for Maintenance Releases and Versions of Software, unless the Customer requests otherwise. For purposes of this Section 3.13(a), reasonable currency in the case of Versions shall mean no more than one Version behind the most current Version made available by the licensor and in the case of Releases, within two months of the licensor making such Release available or in the case of a Release that includes elements designed to mitigate known security risks as soon as practically possible after the licensor makes such release available, unless such Release or Version contains defects, Viruses, Disabling Code or similar infirmities identified by the Parties, or either of them, that will adversely affect the Customers operations, in which case, the previous Release or Version will be deemed reasonably current until such time as such defects, Viruses, Disabling Code or similar infirmities have been cured, at which time such Release or Version shall be implemented as soon as practically possible. Notwithstanding the other provisions of this Section, (i) the obligation to maintain reasonable currency of Releases and Versions only applies to Software for which Customer has a current maintenance agreement as of the Effective Date which makes new Releases or Versions available at no additional charge beyond the charges included in such maintenance agreement, and to Software introduced by the Service Provider, unless the Version or Release is made available by the licensor free of additional charge, and (ii) for Software that is used by the Customer Group and is subject to the reasonable currency requirements of this Section 3.13(a) (including meeting the maintenance requirements of clause (i) of this sentence) which is more than one Version behind the most current Version as of the Effective Date, the Service Provider shall have up to twelve (12) months from the end of Transition Services to bring the Software to within one Version of most current Version, except in the case of desktop personal computer operating systems for which such upgrades are scheduled for December, 2006. | ||
(b) | If the Customer requests the Service Provider to expedite installation of a Maintenance Release or Version or to delay the installation of a Maintenance Release or Version of specific Software beyond the period described in Section 3.13(a) or requires operation and maintenance of multiple Versions of Software, the Service Provider shall do so, provided that if the Service Provider reasonably determines that it will incur any costs as a result of such requests (e.g., Software support costs due to withdrawal of maintenance by the licensor, multiple version charges, etc.) for resources not otherwise required to perform the Services or covered under a current Resource Baseline, then the Service Provider will notify the Customer of the Fees and expenses in writing and the Customer, at its option, will either delay installation of such Maintenance Release or Version or update the Software to the current level (as applicable) or pay the Service Provider such Fees and expenses. The installation and promotion into production of each Maintenance |
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(c) | In addition, the Customer shall relieve the Service Provider from any failure to meet a Service Level to the extent directly impacted by the delay or acceleration of the next Maintenance Release or Version until such time as the affected Software is brought to reasonable currency as defined in this Section 3.13. |
(a) | To the extent that the Customer provides the Service Provider with access to or use of leased Equipment, licensed Software or services or resources subject to other Third Party Contracts for which the Customer retains legal responsibility, the Service Provider shall, and shall cause its subcontractors, to comply with all the obligations under the leases, licenses and other Third Party Contracts applicable to such leased Equipment, licensed Software and services or resources subject to other Third Party Contracts. The Service Provider shall cease use of such items upon expiration or termination of this Agreement or as required by the Customer consistent with the terms of this Agreement. | ||
(b) | The Customer may substitute or add Third Party Contracts to, or delete Third Party Contracts from, Exhibit 14, the Third Party Contracts Exhibit, if the Customer has financial responsibility for such Third Party Contracts. Any changes to expenses or any effect on the Services or Fees (excluding those elements of the Fees relating to the management of such Third Party Contracts) resulting from the addition or substitution of any such Third Party Contracts will be addressed through the applicable Change Control Process, but those contracts listed on such Exhibit as Category 3 may be terminated by Customer at its sole discretion. | ||
(c) | If the Service Provider timely notifies the Customer that any Third Party Provider services requested by the Customer to be substituted for, deleted from, or added to, Exhibit 14, the Third Party Contracts Exhibit and identified on such Exhibit as being either in Category 1 or 2, will have an adverse impact on the operation of the Systems or Services before such action is effected and the Customer directs the Service Provider to effect such action even in view of such notice, the Service Provider shall be relieved of any failure to satisfy the Service Levels to the extent, and only to the extent, such action affects the Service Providers ability to satisfy such Services Levels. |
(a) | The Customer may direct the Service Provider to perform additional quantities of the Services during the Term. The Service Provider shall provide such additional quantities of the Services as part of the Services. The charges for such additional Services shall be calculated according to the pricing set forth in Exhibit 4, the Pricing, Invoicing & Payment Exhibit, including the Resource Unit and Baseline methodology. | ||
(b) | During the Term, the Customer may request the Service Provider to perform one or more New Services. Further, the Customers request for a New Service may include a request for the Service Provider to correspondingly reduce or eliminate one or more existing elements of the Services then being provided that are being replaced by the New |
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(c) | Promptly after receiving each request for New Services from the Customer, the Service Provider shall provide a written proposal for such New Services to the Customer setting forth the net increase or decrease in the Fees or other charging methodologies, and as applicable, increases and decreases in existing Baselines and additional Baselines (if any) that will be attributable to such New Services and shall concurrently deliver to the Customer as part of such proposal a detailed description of the New Services together with a report regarding the ramifications and impacts of such New Services on the Services affected by the New Services request. All changes in the Fees and other charging methodologies shall be based upon the required proportional increase in personnel, systems and other resources applicable to the New Services relative to the Fees and other existing charging methodologies and equitably account for any efficiencies, economies or reduced or increased resource requirements resulting from any changes in the Services resulting from the New Services. Upon receipt of such proposal and other documentation, the Customer may then elect to have the Service Provider perform the New Services, and the Fees and other charging methodologies and Baselines (if applicable) will be established or adjusted to reflect such New Services in a written amendment to this Agreement in accordance with Section 17.2. Notwithstanding the foregoing, nothing herein shall be deemed to obligate the Customer to obtain New Services from the Service Provider. | ||
(d) | The Parties agree that changes during the Term in functions, responsibilities and tasks that are within the scope of the Services will not be deemed to be New Services, if such functions, responsibilities and tasks evolved or were supplemented or enhanced during the Term by the Service Provider in its sole discretion or pursuant to the provisions of this Agreement. |
(a) | If any operation or entity becomes a member of the Customer Group during the Term or any member of the Customer Group desires to use the Services during the Term and the Customer desires that the Service Provider provide some or all of the Services for such member, the Service Provider will provide such member with the Services in accordance with the terms of this Agreement. As part of its obligation under this Section 3.17, the Service Provider shall propose a transition plan and schedule for implementation of the Services to be provided to such member of the Customer Group. The Service Provider may charge the Customer for the initial set-up, transition and implementation charges allocable to such new member (determined on a commercially reasonable basis consistent with the other Fees, unless such charges are specifically identified in Exhibit 4, the Pricing, Invoicing & Payment Exhibit), and shall charge the Customer for the performance and delivery of the Services allocable to such member, based on the existing charging methodologies for increases or decreases in the Fees due to increases or reductions in the quantity of the Services used by the Customer Group. | ||
(b) | If the Customer divests any member of the Customer Group or other operation or entity during the Term and the Customer desires that the Service Provider continue to provide some or all of the Services for such former Customer Group member or other operation or entity, the Service Provider will continue to provide the Customer or such divested Customer Group member or other operation or entity with such Services pursuant to this Agreement if such divested Customer Group member or other operation or entity (i) used the Services prior to being divested, (ii) after being divested uses either essentially the same Services as before being divested, or otherwise does not require the Service Provider to modify its systems or processes used to perform and provide the Services by |
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(a) | The Service Provider shall perform the Services in compliance with: |
(i) | this Agreement, including the Procedures Manual(s); | ||
(ii) | all Service Provider Laws; | ||
(iii) | all laws, rules, regulations and regulatory settlements or stipulations applicable to the portion of the operations of the Customer Group performed by the Service Provider as part of the Services pursuant to this Agreement just as if the members of the Customer Group performed the Services themselves as identified or communicated in writing to the Service Provider and interpreted, augmented or modified by the Customer Compliance Directives (the Customer Compliance Requirements); and | ||
(iv) | all Customer Compliance Directives. |
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(b) | The Service Provider will not be responsible for a failure to comply with the provisions of Section 3.19(a)(iii) or (iv) above to the extent that it relies on the Customer Compliance Directives (and where there are multiple Customer Compliance Directives relating to an aspect of the Services, on the most recent Customer Compliance Directive applicable to such aspect of the Services) or other written instructions authorized by the Customer regarding the manner of such compliance (including, without limitation, reliance on the Standards, Policies & Procedures Exhibit). | ||
(c) | In addition, except as provided in the second sentence of this Section 3.19(c), the Service Provider will not be responsible for a failure to comply with the provisions of Section 3.19(a)(iii) or (iv) above if such failure to comply occurs at any time prior to the first (1st) anniversary of the Effective Date and results from the performance by the Service Provider, its Affiliates or their subcontractors of the Services in the same manner as such services were performed by the applicable member of the Customer Group before being taken over by the Service Provider; provided, however, that in such a case, the Service Provider will expeditiously notify the Customer of such non-compliance and the Parties will remedy such non-compliance on an expedited basis. The Service Provider shall not be entitled to the relief granted in the preceding sentence if a failure to comply occurs because (A) the Customer through a Customer Compliance Directive has previously instructed the Service Provider to alter or change the pre-existing methods and processes employed by the members of the Customer Group and the Service Provider fails timely to comply with such Customer Compliance Directive or (B) the terms of this Agreement including, without limitation, Exhibit 23, the Transformation by Service Tower Exhibit, require the Service Provider to change the manner in which the services were previously performed by the Customer and the Service Provider fails timely to execute or implement such change. At all times after the first (1st) anniversary of the Effective Date, the relief granted to the Service Provider in the first sentence of this Section 3.19(c) will not apply. | ||
(d) | From time to time the Customer may instruct the Service Provider in writing as to compliance with any of the Customer Compliance Requirements and changes in the Service Providers policies, procedures and processes relating to such compliance (a Customer Compliance Directive). The Customer Compliance Directives shall be listed in Exhibit 19, the Standards, Policies & Procedures Exhibit. The Service Provider is authorized to act and rely on, and shall promptly implement, each Customer Compliance Directive in the performance and delivery of the Services, subject to the provisions of this Section. To the extent that the Customer directs the Service Provider to comply with additional corporate compliance policies or modifies or amends the policies listed on Exhibit 19, the Standards, Policies & Procedures Exhibit, and provides the Service Provider a written copy of such corporate compliance policies, such additional policies, modifications or amendments will for purposes of this Section 3.19 be deemed Customer Compliance Directives and the Service Provider shall, and shall cause each of its subcontractors to, comply with such corporate compliance policies as and to the extent applicable to functions of the Customer Group for which the Service Provider is responsible. | ||
(e) | The Service Provider shall promptly notify the Customer of any change in the Service Provider Laws relating to (i) the performance, delivery or use of the Services by the Customer Group, or (ii) the performance of the Service Providers other obligations under this Agreement. Subject to Section 6.4, the Service Provider agrees, at its expense, |
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(f) | The Customer shall notify the Service Provider of any new Customer Laws or changes in the Customer Laws that are applicable to the Services and the Service Provider shall work with the Customer to the extent necessary to identify the impact of such new Customer Laws and changes in the Customer Laws on the Service Providers performance and the Customer Groups and Authorized Users receipt and use of the Services. | ||
(g) | The Service Provider shall, with the Customers approval and at the Service Providers expense, conform the Services in a timely manner to any changes in the Service Provider Laws and to changes in laws that require changes to the Services only because the Services were outsourced (including, without limitation, outsourcing such Services to countries outside the United States). For new or changed Customer Compliance Requirements (including the Customer Compliance Directives) or other changes to laws (other than those that are the Service Providers responsibility pursuant to the immediately preceding sentence) that require increases or result in decreases in the resources required to perform the Services, the Fees will be adjusted by the Service Provider to reflect such increases or decreases through the applicable Change Control Process. However, to the extent that the expense of such changes can be allocated to multiple customers of the Service Provider, additional Fees will be equitably allocated to reflect the allocation of such expense. The Service Provider shall identify changes to the Services resulting from the circumstances described in the preceding sentence in a written proposal that shall propose a method of integrating such changes in a cost-effective manner and without disruption of the Services (as modified by such changes), and shall identify the Service Providers increased or decreased Fees that will result therefrom and the Service Providers proposed adjustment of the Fees to reflect such changes. Such changes and adjustments shall: |
(i) | equitably account for any efficiencies, economies or reduced or increased resource requirements resulting from any changes in the Services or to the Service Levels resulting from such changes; and | ||
(ii) | provide modified Fees and expenses that have been determined on a commercially reasonable basis consistent with the other Fees and expenses. |
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(a) | it has all requisite corporate power and authority to enter into, and fully perform pursuant to, this Agreement; | ||
(b) | the execution, delivery and performance of this Agreement and the consummation of the transactions contemplated hereby have been duly and properly authorized by all requisite corporate action on its part; | ||
(c) | this Agreement has been duly executed and delivered by such Party; and | ||
(d) | no consent or approval of any state or federal authority not otherwise obtained is required for it to enter into this Agreement and to carry out its obligations hereunder. |
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(a) | The Service Provider will not be responsible for any inaccuracy of any advice, report, data or other product delivered to the Customer to the extent any inaccuracies are caused by data or software provided by the Customer. The Service Provider will promptly notify the Customer of any such inaccuracies of which the Service Provider becomes aware and the cause therefor if known by the Service Provider. The Service Provider will use commercially reasonable efforts to assist the Customer Group to remedy such problems. | ||
(b) | The Service Provider does not, unless expressly specified for a specific Service, warrant or assure uninterrupted or error-free operations of Software or Equipment; provided, that the foregoing will not relieve the Service Provider of its obligations to satisfy the Service Levels and provide the Services as set forth in this Agreement without material degradation or interruption. | ||
(c) | EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, THERE ARE NO OTHER EXPRESS WARRANTIES OR REPRESENTATIONS, AND THERE ARE NO IMPLIED WARRANTIES OR REPRESENTATIONS, INCLUDING, |
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(a) | To the extent required by applicable Service Provider Laws, the Service Provider, at its cost and expense, shall, and shall cause each of its subcontractors to, obtain and keep current all necessary regulatory approvals applicable to its or their business and the provision of the Services and obtain and keep current all necessary licenses and permits applicable to its or their business and to the provision of the Services. | ||
(b) | To the extent required by applicable Customer Laws, the Customer, at its cost and expense, shall, and shall cause the members of the Customer Group to, obtain and keep current all necessary regulatory approvals applicable to its or their business and the receipt of the Services and obtain and keep current all necessary licenses and permits applicable to its or their business and to the receipt of the Services. |
(a) | Subject to Section 4.14(b) and Section 12.4(g) hereof, neither the Service Provider, its Affiliates or its or their subcontractors, on the one hand, or the Customer or the other members of the Customer Group, on the other hand, shall directly or indirectly, solicit or hire (i) in the case of the Service Provider, its Affiliates, and its or their subcontractors, the employees of the members of the Customer Group involved in the performance or execution of any Customer obligations hereunder (other than the Affected Employees as contemplated by this Agreement or as otherwise approved in writing in advance by the Customer), for two (2) years following the date that any of the foregoing employees |
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(b) | The Parties and their Affiliates (and in the case of the Service Provider, its subcontractors), may make general solicitations to the public (including solicitations by way of job-posting web sites) or solicitations by a retained third party so long as the third party is not specifically directed by a Party or its Affiliates or subcontractors to make such solicitation to the employees to which the limitations of paragraph (a) above applies, and hire any such person that responds to such a general solicitation. |
(a) | The Parties acknowledge that any products, software, data, and technical information (including, but not limited to services and training) provided by the Customer Group to the Service Provider and its subcontractors or by the Service Provider to the Customer Group under this Agreement may be subject to U.S. export laws and regulations and any use or transfer of such products, software, and technical information must be authorized under those regulations. Each Party agrees that it will not use, distribute, transfer, or transmit any products, software, data, or technical information (even if incorporated into other products) provided to it by the other Party pursuant to this Agreement in violation of U.S. export laws and regulations. Neither Party will directly or indirectly export or reexport software or technical data or other data disclosed to it by the other Party or the direct product of such software or technical data or other data to any country, or citizen of any country, prohibited by U.S. export laws (as the identity of such countries and citizens of such countries may be updated from time to time by the applicable United States governmental agencies). The Party providing the products, software, data or technical information that will be imported/exported into and from any countries pursuant to this Agreement shall make the determination of the applicable and requisite import/export restrictions and requirements and the other Party shall comply with such restrictions and requirements; provided, however, that in the event of products, software, data or technical information provided by the Customer, the Customer shall only make |
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(b) | The Service Provider agrees at its cost and expense to obtain all necessary passports, visas and other immigration documents and perform all related actions necessary for its employees and agents to enter and perform the Services in the United States and any other jurisdiction required pursuant to this Agreement, and to otherwise comply with all applicable laws and regulations relating to immigration in such jurisdictions that are applicable to it or its personnel or agents. |
(c) | The Service Provider shall be responsible for all tariffs, duties and import/export fees and costs and the costs of compliance with all import/export laws and regulations with respect to the performance or delivery of the Services or any part thereof, outside of the United States to any location of the members of the Customer Group or any Authorized User that is located within the United States. |
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(a) | A high level transition plan (with appropriate contingency plans) describing the tasks, methods, procedures and timing of the steps the Service Provider shall take to transition responsibility and operations for a Service Category or Service Tower to the Service Provider and avoid interruptions and degradations of the Services during the transition, is set forth in Exhibit 22, the Transition by Service Tower Exhibit. The transition management methodology and the transition plan applicable to each Service Tower describes the overall transition and implementation process, including: (i) the Service Providers overall approach; (ii) major activities and schedules for the transition, including critical milestones; (iii) the Service Providers description of the transition of each in-scope function to the Service Provider; and (iv) the specific activities which are Customers responsibility as part of the applicable transition plan. Unless otherwise specified in a transition plan, within sixty (60) days after the Effective Date, the Service Provider shall deliver to Customer for its review, comment, and approval a written detailed work plan(s) based on and consistent with the applicable transition plan. Such detailed work plan(s), once approved by Customer, shall become a part of the applicable transition plan and be incorporated therein. Except as set forth in Exhibit 22, the Transition by Service Tower Exhibit, no member of the Customer Group shall incur any charges, fees or expenses payable to the Service Provider or third parties in connection with the Service Tower transitions. The Service Provider shall perform the tasks described in each Service Tower transition plan in a manner that shall not disrupt or adversely impact the business or operations of any member of the Customer Group or (ii) degrade the Services then being received by any member of the Customer Group, except (1) as may otherwise be provided in the applicable Service Tower transition plan and (2) to the extent such disruption, adverse impact or degradation is caused by Customers failure to perform its designated obligations in the Service Tower transition plan. |
(b) | The Service Provider shall provide cooperation and assistance required or requested by Customer in connection with Customers evaluation or testing of the Deliverables as set forth in each Service Tower transition plan. The Service Provider shall identify and resolve any problems that may impede or delay the timely completion of each task in each Service Tower transition plan that are the Service Providers responsibility and shall use reasonable efforts to assist Customer with the resolution of any problems that may impede or delay the timely completion of each task in each Service Tower transition plan that are Customers responsibility. |
(c) | No functionality of the services or operations being transitioned shall be disabled or cut over to a new service or replacement functionality until the new service or functionality is demonstrated to the Customers satisfaction to have at least equivalent capabilities for such functionality and the Customer has provided written notice of acceptance of such capability; provided, however, that the Service Provider shall not be required to keep such dual services or operations enabled for more than thirty (30) days (or, in specific circumstances, if any, to be mutually agreed by the Parties in which it is not reasonably possible to test and verify the proper functioning of the new service or functionality within thirty (30) days, such longer period as is reasonable under the circumstances) at the Service Providers expense unless the Customer has identified and notified the Service Provider within such period of reasonable concerns, in which case the Parties will agree to a reasonable timeframe for continuation of the identified services or operations at the Service Providers expense. |
(d) | The Customer shall have the right to monitor, test and otherwise participate in the transition. The Service Provider shall immediately notify the Customer if such monitoring, testing or participation has caused (or in the Service Providers reasonable |
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(e) | Customer shall have the right to temporarily suspend the transition by providing notice to the Service Provider if the Service Provider is responsible for the transition failing to fulfill the requirements set out in the approved transition plan or otherwise causing a material disruption in Customers business environment occasioned by the carrying out of the transition, until such time as the Service Provider can demonstrate to the Customers satisfaction that it is capable of and will satisfy such requirements or end such disruptions. |
(f) | During the transition period, the Customer will cooperate with the Service Provider in implementing the transition plan by providing the personnel (or portions of the time of the personnel) set forth in the transition plan (Transition Personnel) and performing the tasks described for the Customer in the transition plan; provided, however, the Parties have agreed that the Customer Group will have a limited role and not be responsible for incurring more than immaterial costs, other than the Customer resources specifically identified in the Transition by Service Tower Exhibit. During the transition period, the Service Provider will be responsible for the provision of the Services set forth in this Agreement (including within those Services the implementation of the transition plan) in accordance with the transition plan. |
(g) | Any delays caused by either party in the execution of the Transition Plans will be addressed as set forth in Exhibit 28. |
(a) | A plan (with appropriate contingency plans) describing the tasks, activities, responsibilities and timing of the steps the Service Provider shall take to transform and continue to evolve and integrate the operations covered by the Service Towers and encompassed by the Services is set forth in Exhibit 23, the Transformation by Service Tower Exhibit. The transformation management methodology is also set forth in Exhibit 23, the Transformation by Service Tower Exhibit. The transformation plans describe the overall transformation process, including: (i) the Service Providers overall approach; (ii) major activities and schedules for the transformation, including critical milestones and (iii) the specific activities which are Customers responsibility as part of the applicable transformation effort. |
(b) | The Service Provider shall provide cooperation and assistance required or requested by Customer in connection with Customers evaluation or testing of the Deliverables as set forth in each Service Tower transformation plan. The Service Provider shall identify and resolve any problems that may impede or delay the timely completion of each task in each Service Tower transformation plan that are the Service Providers responsibility and shall use reasonable efforts to assist Customer with the resolution of any problems that may impede or delay the timely completion of each task in each Service Tower transformation plan that are Customers responsibility. |
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(a) | The Service Provider acknowledges that it is a key business requirement of the Customer that the Service Provider provide the Services in a consistent, integrated manner across all Service Towers. To meet that requirement, the Service Provider will adhere to the relationship management and contract governance model and processes as described in Exhibit 8, the Governance Exhibit. |
(b) | The Service Provider organization responsible for the Service Providers relationship with the Customer and delivery of the Services will be led by a Service Provider Account Executive (Service Provider AE), whose counterpart will be the Customer Program Manager (the Customer PM). The Service Provider AE will serve as the primary point of contact with the Customer PM and the Customer PM will serve as the primary point of contact with the Service Provider AE. |
(c) | The Service Provider AE will be supported by additional Service Provider personnel, whose roles and responsibilities are set forth in Exhibit 8, the Governance Exhibit. |
(a) | The Procedures Manual(s) shall describe how the Service Provider shall perform and deliver the Services under this Agreement, the Equipment and Software being used, and the documentation (e.g., operations manuals, user guides, specifications) which will provide further details of such activities. The Procedures Manual(s) shall describe the activities the Service Provider proposes to undertake to provide the Services, including those direction, supervision, monitoring, staffing, reporting, planning and oversight activities normally undertaken by other service providers who provide services similar in scope and scale to the Services. The Procedures Manual(s) also shall include detailed descriptions of the acceptance testing and quality assurance procedures approved by the Customer, the Service Providers problem management and escalation procedures, and the other standards and procedures of the Service Provider pertinent to the Customers interaction with the Service Provider in obtaining the Services. The Procedures Manual(s) shall be suitable for use by the Customer to understand the Services and the Service Providers organization, resources, methods, procedures and processes for |
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(b) | By the applicable dates set forth in Exhibit 28, the Service Provider shall deliver drafts of the Procedures Manual(s) listed in Exhibit 28 to the Customer, for the Customers comments and review. The Service Provider shall incorporate reasonable comments or suggestions of the Customer and shall finalize the Procedures Manual(s) within the periods specified in Exhibit 28. The final Procedures Manual(s) shall be subject to the approval of the Customer. The Service Provider shall periodically (but not less frequently than on a calendar quarterly basis) update the Procedures Manual(s) to reflect changes in the operations or procedures described therein. Updates of the Procedures Manual(s) shall be provided to the Customer for review, comment and approval. The Service Provider shall perform the Services in accordance with the most recent Customer-approved version of the Procedures Manual(s). In the event of a conflict between the provisions of this Agreement and the Procedures Manual(s), the provisions of this Agreement shall control. The Procedures Manual(s) shall be considered operational document(s), which the Service Provider AE and the Customer PM may revise by mutual written agreement without the need to amend this Agreement. |
(c) | The Service Provider shall, with the Customers review and approval, establish, maintain and keep current training materials and other documentation required by the Service Provider to perform the Services. The Service Provider shall be responsible for training its personnel to perform the Services in accordance with the terms of this Agreement. |
(d) | If the Customer does not believe such training methods are adequate or are not in compliance with the Customers Compliance Requirements, the Customer shall notify the Service Provider of such non-compliance and the Service Provider shall immediately rectify such non-compliance at the Service Providers cost and provide the Customer with evidence thereof. |
(a) | The Customer shall have the right to approve in advance any change, action or decision of the Service Provider with respect to the provision of Services to the Customer that (i) may reasonably be expected to have an adverse effect on the Services, including a deterioration in the quality or interruption of the Services or the Customer Groups ability to access the Services; (ii) may reasonably be expected to have an adverse effect on the manner in which the Services are performed; (iii) requires that any member of the Customer Group change the way it conducts its operations; (iv) increases Fees by the Service Provider to or the costs (including taxes) incurred by the Customer Group to receive and use the Services or otherwise; (v) involves any change in the locations at or from which any of the Services are performed or provided as set forth in Section 3.6(d), (e), (f) and (g); (vi) may reasonably be expected to result in any decrease in the security or integrity of the operations or the Company Information of the Customer Group; (vii) may result in any change in the internal controls of the Service Provider or its subcontractors applicable to the Services described in Section 3.4, or (viii) the Service Provider performs and or provides services to or for any person or entity other than members of the Customer Group from the Customer Service Recipient Locations (collectively, Strategic Changes). The Customer will have the right to set priorities in scheduling such changes. |
(b) | Parties will follow an agreed Change Control Process to manage Strategic Changes (Strategic Change Control Process) to the environment and infrastructure used to provide the Services in a controlled manner with minimum disruption. The purposes and objectives of the Strategic Change Control process are (i) to determine whether a Strategic Change to the environment and infrastructure used to provide the Services is |
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(c) | Operational Changes shall mean those changes that are not reasonably expected to (i) have an adverse effect on the Services, such as a deterioration in the quality or interruption of the Services or the Customer Groups ability to receive the Services; (ii) have an adverse effect on the manner in which the Services are performed; (iii) require any member of the Customer Group to change the way it conducts its operations; (iv) increase Fees by the Service Provider to or the costs (including taxes) incurred by the Customer Group to receive and use the Services (v) involve any change in the locations at or from which any of the Services are performed or provided as set forth in Section 3.6(d), (e) and (f); (vi) result in any decrease in the security or integrity of the operations or the Company Information of the Customer Group; or (vii) result in any change in the internal controls of the Service Provider or its subcontractors applicable to the Services described in Section 3.4, or (viii) involve provision of services to or for any person or entity other than members of the Customer Group from the Customer Service Recipient Locations. |
(d) | The Service Provider will follow a Change Control Process to manage Operational Changes (Operational Change Control Process). The purpose and objectives of the Operational Change Control Process are (i) to prioritize all requests for Operational Changes, (iii) to minimize the risk of Operational Changes by identifying, documenting, quantifying, controlling, managing and communicating Operational Change requests, their disposition and, as applicable, implementation (iii) allow the Service Provider to manage Operational Changes as required without approval from the Customer. The Operational Change Control Process will be documented in the Procedures Manual(s). |
(e) | Notwithstanding the foregoing, the Service Provider may make an emergency change to the Services without the Customers prior approval if required to ensure the uninterrupted delivery of the Services or any portion thereof, or to minimize damage to the systems or Customer Data. In each such event, the Service Provider shall promptly (but in no event longer than twenty-four (24) hours after the decision to make such change), notify the Customer, orally and in writing, of such change, the time and date on which such change was implemented and the reason(s) for such change. If such change would have required Customers prior approval under this Agreement, except for this emergency exception, then Customer shall have the option to direct the Service Provider to remove such change and the Service Provider shall promptly remove such change and restore the Services as performed or delivered prior to such change. |
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(a) | The Service Provider shall assign an adequate number of the Service Provider personnel to perform the Services. The Service Provider personnel shall be properly educated, trained and fully qualified for the Services they are to perform. |
(b) | If the Customer determines that it is not in the Customers best interests for any Service Provider or subcontractor employee to be appointed to perform or to continue performing any of the Services, the Customer may give the Service Provider written notice to that effect and the Service Provider will take prompt action, at no expense to the Customer, to remedy the situation to the satisfaction of the Customer including, without limitation, removing such Service Provider or subcontractor employee from the Customer account if requested by Customer. If, following discussions with the Customer, the Service Provider must replace the individual on the Customers account, the Service Provider will do so with an individual of suitable ability and qualifications, with the Customers approval. |
(a) | The Customer will designate members of, or positions on, the Service Providers staff for the Services as Key Service Provider Personnel. The Key Service Provider Personnel shall be listed or identified in Schedule 7.4, the Key Service Provider Personnel and Positions Schedule, to Exhibit 7, the Human Resources Exhibit. | ||
(b) | The Service Provider shall cause the Service Provider Personnel who are Key Service Provider Personnel or who occupy each of the Key Service Provider Personnel Positions to devote substantially all of their working time and effort in the employ of the Service Provider to his or her responsibilities for the provision of the Services, subject to the Service Providers reasonable holiday, vacation and medical leave policies and subject to occasional, short-term, non-recurring work on other assignments by the Service Provider related to the Key Service Provider Personnels areas of expertise. | ||
(c) | The Customer may from time to time change the designated Key Service Provider Personnel and Positions under this Agreement, provided that without the Service Providers consent, the percentage of all full-time equivalent Service Provider personnel represented by the Key Service Provider Personnel and Positions shall not exceed the percentage as of the Commencement Date on which the largest number of personnel and positions were so designated. | ||
(d) | Before the initial and each subsequent assignment of an individual to a Key Service Provider Personnel Position, the Service Provider shall notify the Customer of the proposed assignment, introduce the individual to appropriate representatives of the |
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(e) | The Service Provider will give the Customer, where reasonably possible, at least ninety (90) days advance notice of a change of the person appointed to a Key Service Provider Personnel Position, and will discuss with the Customer any objections the Customer may have to such change. Where reasonably possible, the Service Provider will arrange for the proposed replacement for an individual appointed to a Key Service Provider Personnel Position to work side-by-side with the individual being replaced during the notice period to achieve an effective transfer of knowledge prior to the incumbent leaving his or her position. The Service Provider shall not reassign or replace any person assigned to a Key Service Provider Personnel Position during the first year of his or her assignment to the Customer service team, nor shall the Service Provider assign more than five (5) different individuals to a single Key Service Provider Personnel Position during the Term, unless the Customer consents to such reassignment or replacement, or the Service Provider employee voluntarily resigns from the Service Provider, requests a transfer, is terminated by the Service Provider or is unable to work due to his or her death or disability. Individuals designated as Key Service Provider Personnel or filling Key Service Provider Personnel Positions may not be transferred or re-assigned until a suitable replacement has been approved by the Customer, and no such re-assignment or transfer shall occur at a time or in a manner that would have an adverse impact on delivery of the Services. The Service Provider shall establish and maintain an up-to-date succession plan for the individuals serving in Key Service Provider Personnel Positions. |
(f) | The Service Provider shall not assign any of its Key Service Provider Personnel or personnel assigned to Key Service Provider Positions who have been provided access to the Customer Group Data to the account of any of the Customer Group Competitors identified in Exhibit 20, the Competitors Exhibit, for a period of one year after such personnel have ceased being a member of the Service Providers account team for the Customer. |
(a) | After the Effective Date, the Service Provider shall fill, from its own staff, any vacancies that occurred during the contract negotiation process for this Agreement. As of the Effective Date and throughout the Term, the Service Provider shall be responsible for all recruiting and hiring of staff necessary to meet its Service Level, Schedule and other commitments and to provide continuous improvement to the Service Levels. |
(b) | The Service Provider personnel and the personnel of the Service Providers subcontractors must successfully complete a background screening (including credit and criminal record reviews) and drug testing, as specified by the Customer, prior to assignment to the Customer service team. The applicable background screening and drug testing procedures and standards are set forth in Exhibit 19, the Standards, Policies & Procedures Exhibit, to this Agreement. |
(a) | The Customer has identified certain of the Affected Employees as Knowledge Retention Personnel due to their possession of knowledge that the Customer believes will be |
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(b) | The Customer and the Service Provider agree that it is in their best interests to keep the turnover rate of the Service Provider personnel to a reasonably low level. Accordingly, if the Service Provider fails to meet the Service Levels persistently or continuously and if the Customer reasonably believes such failure is attributable in whole or in part to the Service Providers reassignment, movement, or other changes in the human resources allocated by the Service Provider to the performance and delivery of the Services or to the Service Provider subcontractors assigned to the Customer service team, the Customer will notify the Service Provider of such belief and the basis for such belief. Upon receipt of such notice from the Customer, the Service Provider (a) will promptly provide to the Customer a report setting forth the Service Providers position regarding the matters raised by the Customer in its notice; (b) will meet with the Customer to discuss the matters raised by the Customer in its notice and the Service Providers positions with regard to such matters; and (c) will promptly and diligently take commercially reasonable efforts to modify or eliminate any Service Provider practices or processes identified as adversely impacting the performance and delivery of the Services. |
(a) | The Customer shall have the financial and legal responsibility for timely obtaining all Required Consents under the Third Party Contracts for use by the Service Provider of the services, products or licenses that are the subject thereof and for any transfer of assets or rights from the Customer as required by this Agreement. Unless this Agreement expressly provides otherwise, the applicable Customer Group member will remain the contracting party of record on each such Third Party Contract. |
(b) | With regard to the Customer obtaining any Required Consents, the Service Provider will bear administrative and management responsibility and will prepare all necessary Required Consent letters to the Third Party Providers under the Third Party Contracts and |
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(c) | The Service Provider will have management, administrative, financial and legal responsibility for obtaining all Required Consents to secure any rights of use of or access to any assets owned, leased or licensed to the Service Provider or any of its subcontractors required for the Service Provider or such subcontractors to perform and provide the Services to the Customer Group and for the Customer Group and other Authorized Users to use the Services as contemplated by this Agreement. The Customer will cooperate, and cause the other members of the Customer Group to cooperate, with the Service Provider in obtaining such Required Consents. |
(d) | For all Third Party Contracts allocable to this Agreement entered into after the Effective Date, the Party having financial responsibility for the product or service to which the Third Party Contract relates shall bear the costs, if any, of obtaining any associated Required Consents. The provisions of this paragraph shall be applicable to New Services unless otherwise provided by the Parties in the applicable Change Control documentation governing New Services. |
(e) | If a Required Consent is not obtained, the Service Provider shall implement, subject to Customers prior approval, alternative approaches as necessary to provide the Services without such Required Consents. The Party financially responsible for obtaining the Required Consent will be responsible for the financial costs of such alternative approaches required by the failure to timely obtain such Required Consent. |
(a) | The Customer appoints the Service Provider as the attorney in fact of the members of the Customer Group, and the Service Provider accepts such appointment as a part of the Services, for the limited purposes of administering, managing, supporting, operating under and paying under the Third Party Contracts and for making any governmental filings and reports that are the Service Providers responsibility in connection with the Services as contemplated by this Agreement. The Customer does not appoint the Service Provider as the attorney in fact of the members of the Customer Group for the purposes of entering into oral or written Agreements with any individual or business entity for or in the name of the Customer Group or their Affiliates, without the prior express written approval of the Customer. The Customer agrees to promptly notify all Third Party Providers under the Third Party Contracts of the Service Providers appointment hereunder as attorney in fact. |
(b) | The Service Provider will perform its obligations and responsibilities as an attorney in fact pursuant to Section 8.3(a) under all Third Party Contracts to which a member of the Customer Group is a party and for filings and reports identified as Service Provider responsibilities in the applicable Statements of Work, subject to the provisions of this Agreement, including, without limitation, Article 3, Section 8.2, this Section 8.3 and Article 11. Upon the Customers request, the Service Provider will provide to the Customer all information and documentation related to its activities as the Customer Groups attorney in fact with regard to such Third Party Contracts. The Customer may terminate or provide additional restrictions on the Service Providers attorney in fact appointment with respect to any Third Party Contract if the Service Provider (i) fails to pay any amount due in a timely manner; (ii) permits a default to occur (whether or not such default may be cured within a specified period which has not expired); or (iii) does |
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(a) | The Service Provider will be engaged by Customer on a non-exclusive basis to provide the Services under this Agreement and, accordingly, Customer and each of its Affiliates who receive or use the Services may engage the third parties to perform, or itself perform, the Services or any element of the Services at any time, subject to Section 3.5(c) of Schedule 4.1, the Pricing Methodology, Schedule, to Exhibit 4). The Service Provider shall cooperate with any such third party supplier and the Customer as requested from time to time. Such cooperation shall be for purposes of enabling an orderly transition of responsibilities to the Customer or any third party supplier and shall include, without limitation, to the extent reasonably necessary for transition of the applicable Services to such third party or back to the Customer, (i) providing reasonable physical and electronic access to the Service Provider Service Delivery Locations and other facilities of the Service Provider relating to the provision of the Services; (ii) use of any Equipment used by the Service Provider to perform Services for the Customer Group for the Customer Business; (iii) use of any of the Software (other than any Software where the underlying license agreement does not authorize such access and consent permitting such access and use has not been obtained); (iv) providing such information regarding the operating environment, systems constraints, and other operating parameters as is reasonably necessary for the work product of the third party supplier of the Customer Group to be compatible with the Services or New Services; and (v) such other reasonable cooperation as may be requested by the Customer. In addition, the Service Provider will provide reasonable cooperation to other parties performing services that were transitioned from the Service Provider and to third parties providing new or additional services to the Customer Group. Nothing in this Section 8.5(a) will be construed as providing the Customer or any third party providing services within the scope of the Services with the right to use the facilities of the Service Provider or the Equipment or Software described in item (ii) of the preceding sentence to provide the Services, but rather the access granted pursuant to this Section 8.5(a) will be limited only to such access to facilities and such use of Equipment and Software as may be reasonably necessary to effect an orderly transition of any of the Services to facilities, equipment or software of the Customer or such third party. |
(b) | The Service Providers obligations hereunder shall be subject to the Customer-engaged third party suppliers compliance with reasonable data and physical security and other applicable standards and procedures, execution of appropriate confidentiality agreements satisfying the requirements of Article 11, and reasonable scheduling of access to other resources to be furnished by the Service Provider pursuant to this Agreement. |
(c) | If, in the Service Providers reasonable, good faith determination, the activities of any third party supplier engaged by the Customer other than at the suggestion of the Service Provider impair the Service Providers ability to meet the Service Levels or otherwise provide the Services in accordance with this Agreement, the Service Provider will provide written notice to the Customer of such determination. The Parties will cooperate |
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(a) | The Parties will develop and prepare a list of agreed subcontractors that the Parties agree may be engaged by the Service Provider to perform and deliver the part or portion of the Services indicated on such list as a subcontractor to the Service Provider (the Approved Subcontractors), which will be set forth in Exhibit 24, the Service Provider Approved Subcontractors Exhibit. The Service Provider shall not terminate any subcontracting arrangement with those Approved Subcontractors identified in Exhibit 24, the Service Provider Approved Subcontractors Exhibit, as Key Approved Subcontractors without the prior written consent of the Customer. The Service Provider shall, however, be relieved of its obligation to meet any Service Level adversely affected by the continued use of a Key Approved Subcontractor if the Service Provider has previously informed the Customer of the possibility of degradation in the Services resulting from the continued use of such Approved Subcontractor and, notwithstanding such notice, the Customer refuses to grant its consent to the proposed termination of the subcontracting arrangement with such Approved Subcontractor and instead requires the Service Provider to continue to use the Key Approved Subcontractor in the performance of the Services. Affiliates of the Service Provider shall be deemed to be Approved Subcontractors for all purposes under this Agreement. With respect to proposed subcontractors which are not Approved Subcontractors, the Service Provider shall notify the Customer in writing of any proposal by the Service Provider to delegate or subcontract a function, responsibility or task to a subcontractor, or to change subcontractors for any function, responsibility or task, (i) that could have a material effect on the quality, timing, cost, consistency or performance of the Services or on the operations of any member of the Customer Group or on the security or integrity of the Customer Company Information or Customer Service Recipient Locations, or on the Customer Business as conducted by any member of the Customer Group, or (ii) where the subcontractor will interface directly with the members of the Customer Group or (iii) where the subcontractor will perform any Services outside the United States. The Service Provider shall not delegate or subcontract any function, responsibility, activity or task to any such subcontractor or change any subcontractor without the prior written approval of the Customer. Upon the Customers request, the Service Provider shall promptly provide to the Customer information regarding the proposed new or replacement subcontractors to permit the Customer to determine whether to grant its consent to such delegation or change or subcontract. Such information shall include the scope of the Services to be delegated, and the experience, financial status, resources, and reason for selection of the proposed subcontractors. Subject to the Service Providers timely provision of the foregoing information to the Customer, the Customer shall be deemed to have accepted such delegation or subcontract or change that is the subject of the notification by the Service Provider to the Customer, if the Customer has not notified the Service Provider in writing of its objection to such delegation or subcontract on or before the twentieth (20th) business day after receipt of such notice from the Service Provider. The Service Provider shall not disclose any Company Information of the Customer Group to any subcontractor unless and until such subcontractor has agreed in writing to protect the confidentiality of such Company Information in a manner at least equivalent to that required of the Service Provider by Article 11. |
(b) | The Customer shall have the right to require that the Service Provider replace any subcontractor other than a Key Approved Subcontractor (with respect to which Section |
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(c) | The Customer shall have the right to require that the Service Provider replace any Key Approved Subcontractor if the Customer determines that it is no longer desirable for such Key Approved Subcontractor to continue to perform any part of the Services. The Customer will provide the Service Provider with reasonable advance written notice of its intent to remove any Key Approved Subcontractor from the provision of the Services pursuant to this Section 8.6(c). Except as otherwise specifically provided herein, the Customer will be responsible for the reasonable, additional Fees and expenses, if any, associated with the replacement of any Key Approved Subcontractor pursuant to this Section 8.6(c), including, without limitation, charges associated with acquiring and training a new subcontractor and to the extent the Customers directive to the Service Provider to replace a Key Approved Subcontractor is not accompanied by a reasonable notice period, the Service Provider shall be relieved of its obligation to meet any Service Level adversely affected by the removal of such Key Approved Subcontractor for a period of time equal to a reasonable notice period under the circumstances. In addition, in the event of the removal of a Key Approved Subcontractor pursuant to this Section 8.6(c), the Customer will reimburse the Service Provider for any amounts that the Service Provider is required to pay under its agreement with the Key Approved Subcontractor for any termination-related fees or charges and any amounts analogous to Wind-Down Expenses under this Agreement. |
(d) | The Service Provider shall remain primarily liable for and obligated to the Customer (i) for the timely and proper performance of all of its obligations hereunder even if such obligations are delegated to its Affiliates or third party subcontractors for performance, and (ii) for the proper and timely performance and actions of any person or entity (and their employees) to which it delegates or subcontracts any such obligations. The Service Provider shall include in its subcontracting arrangements provisions substantially similar to the following provisions of this Agreement unless otherwise agreed by the Customer in a specific instance: Sections 3.4, 4.14, 4.21, 7.4(b), 10, 11, 13.6 and 15. |
(a) | The Customer shall pay to the Service Provider the Fees as set forth in Exhibit 4, the Pricing, Invoicing & Payment Exhibit, together with the other amounts described in this Article 9. There are no Fees or other charges or expenses payable with respect to the Services or adjustments to the Fees, except those set forth in this Agreement. The Service Provider shall promptly pay to the Customer or apply to the Fees all credits and |
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(b) | The Service Provider may implement an inflation adjustment to the Fees for the Services in accordance with the procedures set forth in Exhibit 4, the Pricing, Invoicing & Payment Exhibit, to this Agreement. |
(a) | The Customer shall pay Fees and other amounts due under this Agreement when those payments are due, subject to the Customers right to withhold disputed amounts up to the Disputed Charges Cap. The Customer shall have the right to set off, without limitation, against amounts owed by the Customer under this Agreement any amount the Service Provider is obligated to pay or credit to the Customer under this Agreement; provided such amounts are not in dispute and subject to the process set forth in Section 9.8. The Customer may also withhold payment of particular Fees that the Customer disputes in good faith; provided, however, that at no time during the Term shall the total amount of Fees withheld by Customer pursuant to this Section 9.2(a) exceed, in the aggregate, the Disputed Charges Cap. The payment by the Customer of Fees due under any invoice shall not, in any way, indicate the Customers agreement with the legitimacy of such Fees or waive the Customers right to subsequently dispute such Fees in good faith and to withhold disputed amounts from a subsequent invoice up to the Disputed Charges Cap. |
(b) | The Service Provider shall render a single consolidated invoice for the Fees incurred in each month. Each invoice shall be in the form set forth in Schedule 4.4, the Form of Invoice & Supporting Data Schedule, to Exhibit 4, the Pricing, Invoicing & Payment Exhibit, and shall show such details as reasonably specified by the Customer, including: |
(i) | The calculations utilized to establish the Fees. | ||
(ii) | Identification of all Managed Third Party Expenses for the month to which the invoice corresponds. | ||
(iii) | Identification of the amounts of any taxes the Service Provider is collecting from the Customer. | ||
(iv) | Such other details and billing information as is necessary and produced by the Customer as of the Effective Date to satisfy the Customers internal accounting, charge back requirements billing, including as necessary to allow the Customer to accurately allocate the Fees by legal entity, business unit, department, Service Tower, employee, project and Resource Unit. |
(c) | The Service Provider shall invoice the Customer for the monthly portion of the Annual Services Charge by the tenth (10th) of the month in which the Services are received and the Customer shall pay such charges by the end of such month. The Service Provider shall also separately invoice the Customer for any variable charges incurred by the tenth (10th) of the month following the month in which the Services are performed and received and the Customer shall pay such charges by the end of such month. |
(d) | The Service Provider shall not invoice the Customer, and the Customer shall not be obligated to pay, any Fees that are not properly invoiced within six (6) months after the end of the month to which such Fees correspond. |
(e) | For any Fees, charges, credits (including Service Credits) or other amounts payable by one Party to the other pursuant to this Agreement that are not in dispute and that remain |
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(a) | The Fees described in Section 9.1 to be paid by the Customer are inclusive of all applicable income, sales, use, gross-receipts or value-added, excise, personal property, real property, intangibles or other similar taxes based upon or measured by (i) the Service Providers cost in acquiring or providing Equipment, materials, supplies or services furnished to or used by the Service Provider in providing and performing the Services, (ii) the value or cost or use of all Service Provider Equipment, Service Provider Software and other Service Provider resources however described; and (iii) the Service Providers revenues, income or profit. Each Party shall bear sole responsibility for all taxes, assessments and other real or personal property-related levies on its owned or leased real or personal property, for franchise or similar taxes on its business, for employment taxes on its employees, and for intangible taxes on property it owns, licenses, leases or subleases. |
(b) | Notwithstanding Section 9.3(a), if a value added tax or tax on services is assessed solely and directly with respect to Fees to the Customer for the provision of the Services by the Service Provider to the Customer Group under this Agreement, the Customer shall be responsible for and pay the amount of any such tax to the Service Provider, or as the law otherwise requires, in addition to the Fees. |
(c) | The Parties agree to reasonably cooperate with each other in good faith to more accurately determine and reflect each Partys tax liability and to minimize such liability to the extent legally permissible. Each Party shall provide and make available to the other any resale certificates and other exemption certificates or information reasonably requested by either Party. The Parties will also work together to segregate the Fees, reimbursements, expenses and other amounts payable hereunder, into separate payment accounts charged under separate invoices, as appropriate, for Services and the components of the Services (i.e., components that are taxable and nontaxable, including those for which a sales, use or similar tax has already been paid by the Service Provider and for which the Service Provider functions merely as a paying agent for the Customer in receiving goods, supplies or services including licensing arrangements that otherwise are nontaxable or have previously been subjected to tax, components that are capitalized, and components that are expensed). |
(d) | To the extent not otherwise expressly required by this Agreement, any software (including any enhancements, upgrades or updates) and related documentation shall be delivered by the Service Provider to the Customer Group, at the election of the Customer, either (i) with the Service Providers advice and assistance, through electronic transmission or downloaded from the internet or other telecommunications network connection, or (ii) by installation by the Service Provider on the relevant equipment with retention by the Service Provider of all tangible media on which such software and documentation reside. The Service Provider shall not transfer any tangible medium containing such software (including any enhancements, upgrades or updates) and documentation to the Customer Group at any time, for any reason under the terms of this Agreement, and the Service Provider shall, at all times, retain possession and control of any such tangible medium used or consumed by the Service Provider. |
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(a) | The Customer may engage a Benchmarker to benchmark all of the Services provided hereunder or solely the portions of the Services covered by an individual Service Tower or Service Category, which Service Categories are identified in Exhibit 6, the Service Categories Exhibit, attached hereto. The purpose and results of the Benchmark Process are to determine if the Fees and Services are competitive given the nature, volume and type of Services provided by the Service Provider hereunder. |
(b) | The Benchmark Process may be initiated by the Customer in the manner specified in Exhibit 5, the Benchmarking Exhibit. The Customer and the Service Provider shall engage any one of the Benchmarkers identified in the relevant Approved Benchmarkers Schedule to Exhibit 5, the Benchmarking Exhibit, or other mutually agreed benchmarker, provided, that the Benchmarker shall not be any of the competitors of the Service Provider listed in Schedule 20.1, the Service Provider Competitors Schedule, to Exhibit 20, the Competitors Exhibit. |
(c) | The Customer, the Service Provider and the Benchmarker shall conduct the Benchmark Process according to the methodology set forth in Exhibit 5, the Benchmarking Exhibit. |
(d) | Any Benchmarker engaged by the Customer shall agree in writing to be bound by the applicable confidentiality and security provisions specified in this Agreement. Each Party shall co-operate fully with the Benchmarker and shall provide reasonable access to the Benchmarker during such effort to permit Benchmarker to perform the Benchmarking. |
(e) | Each Party shall provide, and ensure that its subcontractors (excluding in the case of the Customer, the Service Provider and its subcontractors) provide, all necessary cooperation, information, documents and assistance reasonably required to perform the Benchmarking. |
(f) | Benchmarking shall not result in any increase in any Fees to the Customer. |
(a) | For data transport services provided by the Service Provider, this Section 9.6 supplants the Customers right to benchmark that portion of the Services under Section 9.5 of this Agreement. For the portion of the data transport services that the Service Provider is providing under its own arrangements rather than through Third Party Contracts in existence as of the Effective Date, the Service Provider will, at the Customers request, on or after the first anniversary of the Effective Date, but no more than once in any 12-month period, determine the prevailing market costs and performance (e.g. industry service levels) of data transport services. |
(b) | The Customer shall have the option to participate in any such market watch activities. |
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(c) | To the extent that the market watch reveals that the data transport Fees under this Agreement are higher than those prevailing in the market, after considering the Service Providers reasonable recovery for management services, then the Fees for data transport services under this Agreement shall be reduced to eliminate such variance effective with the next invoice after the completion of the market watch activity.. |
(d) | There shall be no upward adjustment to any Fees as a result of any market watch activity. |
(a) | The Fees for New Services will be integrated into Exhibit 4, the Pricing, Invoicing & Payment Exhibit, in accordance with Sections 3.16 and 17.2. |
(b) | If the Parties cannot agree whether a function, responsibility or task falls within the definition of a New Service, the Service Provider shall nevertheless perform the disputed function, responsibility or task if requested by the Customer. The determination of whether any function, responsibility or task is a New Service to be paid by the Customer will be made pursuant to the expedited dispute resolution process described in Section 16.3. The Customer shall pay one hundred percent (100%) of the Fees for the disputed function, responsibility or task under this Section 9.7 at the then existing rates set forth in Exhibit 4, the Pricing, Invoicing & Payment Exhibit, until such dispute is resolved through the expedited dispute resolution process. The Customer shall promptly pay to the Service Provider any additional amounts determined to be owed to the Service Provider after resort to the expedited dispute resolution process described in Section 16.3. |
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(a) | Materials that constitute a Derivative Work of preexisting Materials owned by the Customer (and all Intellectual Property therein), shall, as between the Service Provider and the Customer, be owned by the Customer and the Service Provider shall have a nonexclusive, irrevocable, worldwide, paid-up license from the Customer (i) to access, use, execute, reproduce and prepare Derivative Works of such Materials (including all Intellectual Property therein) only in connection with the performance and delivery of the Services during the Term, including any period during which the Service Provider is providing the Termination/Expiration Assistance, and (ii) to sublicense third parties to do any of the foregoing. Such license shall include the Materials (including all Intellectual Property therein) owned by the Customer and upon which such Derivative Work is based, but only to the extent such Materials are embodied in, or necessary for the exercise of the license to, such Derivative Work. |
(b) | Materials Developed in the course of performing the Services that constitute a Derivative Work of preexisting Materials owned by the Service Provider (and all Intellectual Property therein), shall, as between the Service Provider and the Customer, be owned by the Service Provider and the Customer shall have a nonexclusive, irrevocable, worldwide, paid-up license from the Service Provider (a) to access, use, execute, reproduce and prepare Derivative Works of such Materials (including all Intellectual Property therein) for the Customer Business during the Term, limited to such use as is necessary for the Customer to receive the benefit of the Services during the Term including any period during which the Service Provider is providing the Termination/Expiration Assistance, unless a separate license agreement between the Parties provides for a shorter term for the underlying Materials, and (b) to sublicense third parties to do any of the foregoing limited to such use as is necessary for the Customer to receive the benefit of the Services. Such license shall include the Materials (including all Intellectual Property therein) Developed by the Service Provider upon which such Derivative Work is based, but only to the extent such Materials are embodied in, or necessary for the exercise of the foregoing license to, such Derivative Work. |
(c) | Materials Developed in connection with the Services or the performance of this Agreement that do not constitute a Derivative Work of any preexisting Materials owned by the Customer or the Service Provider (and all Intellectual Property therein), shall, as between the Service Provider and Customer, be owned: |
(i) | by Customer, if such Materials are (i) AD Materials, (ii) usable only in conjunction with the Customer Owned Software or (iii) are newly Developed interfaces usable only between any Customer Owned Software and Service Provider Software or between Customer Owned Software and Software of any Third Party Provider licensed in the name of any member of the Customer Group, and the Service Provider shall have a nonexclusive, irrevocable, worldwide, paid-up license from Customer (1) to access, use, execute, reproduce, and prepare Derivative Works of such Materials (and all Intellectual Property therein) internally within the Service Provider solely in connection with the performance and delivery of the Services during the Term, including any period during which the Service Provider is providing the Termination/Expiration Assistance, and (2) to sublicense third parties to do any of the foregoing; or | ||
(ii) | by the Service Provider, in all other cases, and Customer shall have a nonexclusive, irrevocable, worldwide, paid-up license from the Service Provider |
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(a) | the Customer and the Service Provider will each refrain from unauthorized use, storage and disclosure, will hold as confidential and will use the same level of care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to or use by third parties of, the Company Information of the other Party as it employs to avoid unauthorized access, storage, disclosure, publication, dissemination or use of its own information of a similar nature, but in no event less than a reasonable standard of care. Notwithstanding the foregoing confidentiality and similar obligations in this Article 11 (but subject to compliance with law), the Parties may disclose to and permit use of the Company Information of the other Party by, (A) in the case of the Customer, other members of the Customer Group; (B) in the case of the Service Provider, to Affiliates and subcontractors of the Service Provider that are performing the Services, and (C) in the case of both Parties and the members of the Customer Group, their respective legal counsel, auditors, investment and financial advisors, contractors and subcontractors where: (i) such disclosure and use is reasonably necessary, and is only made with respect to such portion of the Company Information that is reasonably necessary, to permit the Service Provider and members of the Customer Group to perform their obligations or exercise their rights hereunder or for their respective legal counsel, auditors, investment and financial advisors, contractors and subcontractors to provide the Services to or on behalf of the members of the Customer Group or for the Customer Group to use the Services; (ii) such investment and financial advisors, contractors and subcontractors are bound in writing by obligations of confidentiality, non-disclosure and the other restrictive covenants set forth in this Article 11, at least as restrictive and extensive in scope as those set forth in this Article 11 and such auditors or legal counsel are equally bound, whether or not in writing, and (iii) the Service Provider, in the case of the Customer Group Company Information, and the Customer, in the case of the Service Provider Company Information, assumes full responsibility for the acts or omissions with respect to the Company Information of the persons and entities to which each makes disclosures of the Company Information of the other Party no less than if the acts or omissions were those of the Service Provider and the Customer, respectively. |
(b) | The Service Provider shall be responsible to ensure that its legal counsel, auditors, investment and other financial advisors, contractors and subcontractors comply with this Section 11.2 and the Customer shall be responsible to ensure that the other members of the Customer Group and its and their legal counsel, auditors, investment and financial advisors, contractors and subcontractors comply with this Section 11.2. |
(c) | Without limiting the generality of the foregoing, neither Party will disclose the substantive or material commercial terms of this Agreement or the substantive positions of the Parties in the negotiation of this Agreement, except to the extent permitted by this Article 11 or to enforce the terms of this Agreement, without the prior written consent of the other Party. Furthermore, except as set forth in this Agreement, neither the Service Provider nor the Customer will acquire any right in or assert any lien against the other Partys Company Information, or refuse to promptly return, provide a copy in the format requested of, or destroy such Company Information upon the request of the disclosing Party. |
(d) | Notwithstanding any other provision of this Agreement, neither Party nor the persons and entities to which a Party makes authorized disclosures of the Company Information of the other Party shall be restricted in disclosing and using in connection with its business operations any knowledge, ideas, concepts, know-how, techniques or experience, including processes, methods, techniques and concepts developed, conceived or acquired by either Party, its Affiliates or their respective contractors and subcontractors in the course of the performance of this Agreement and the performance and use of the |
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(a) | The receiving Party will immediately notify the disclosing Party, in writing in the event of any storage, disclosure, loss, unauthorized access to or use in violation of this Agreement of a disclosing Partys Company Information (and with respect to the Customer Group, the Customer Data) known to the receiving Party. With respect to the Customer Data, the Service Provider shall also immediately notify the Customer of any known security breach that may result in the unauthorized use, access, disclosure, alteration or destruction of Personally Identifiable Information contained in the Customer Data or of any accidental loss, destruction, or damage to the Customer Data. |
(b) | The Service Provider will provide the Customer and its representatives with access to the Service Providers policies, processes and procedures and descriptions of its systems relating to intrusion detection and interception with respect to the systems used by the Service Provider to provide the Services for the purpose of assessing those systems, processes, policies and procedures. The Service Provider will promptly notify the Customer of any such intrusion or attack or any significant escalation in the number of attempted intrusions or attacks that would reasonably be expected to: (i) require a significant change in the security safeguards employed to protect against such intrusions or attacks or (ii) have a material adverse effect on the Services or (iii) adversely impact the Service Providers ability to comply with the terms of this Agreement. |
(a) | The Customer shall be and remain the controller of the Personally Identifiable Information and other Customer Company Information for purposes of all applicable laws relating to data privacy, personal data, transborder data flow and data protection (collectively, the Privacy Laws), with rights to determine the means by which and the purposes for which the Customer Data, the Customer Company Information and other information are processed, and nothing in this Agreement will restrict or limit in any way the Customers rights or obligations as owner or controller of its data and information for such purposes. As the controller of such data and other information of the Customer Group, the Customer will direct the Service Providers use of and access to the Personally Identifiable Information and Customer Company Information. The Parties also acknowledge and agree that the Service Provider may have certain responsibilities prescribed as of the Effective Date by applicable Privacy Laws or by the Customers policies related to the Privacy Laws and the operations and procedures of the Customer Group (as such policies are in effect and provided to the Service Provider prior to Effective Date and updated by the Customer from time to time and provided to the Service Provider) as an entity with use of, access to and possibly custody of the Customer Data and other Customer Company Information and the Service Provider hereby acknowledges such responsibilities and agrees that such responsibilities shall be included as a part of the Services to be provided by the Service Provider under this Agreement. The Customer policies related to the Privacy Laws and the operations and procedures of the Customer Group, shall be the policies published generally by the Customer from time to time and delivered to the Service Provider. Such policies as of the Effective Date are set forth in Exhibit 19, the Standards, Policies & Procedures Exhibit. Nothing in this Agreement prevents the Service Provider or the Customer from taking the steps and actions necessary to comply with applicable Privacy Laws or such policies. |
(b) | If Privacy Laws or the Customers policies related to the Privacy Laws and the operations and procedures of the Customer Group applicable to the activities contemplated by this Agreement are modified or new or amended or re-interpreted Privacy Laws or Customer policies related to the Privacy Laws and the operations and procedures of the Customer Group applicable to such activities come into effect, the Service Provider shall as part of the Services cooperate with the Customer to continue to comply with such Privacy Laws |
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(a) | If there exists a material breach by the Service Provider of this Agreement that remains uncured for thirty (30) calendar days after receipt of written notice. The Customer shall not be obligated to pay any Breakage Fee, Termination Charge, Wind-Down Expense or other fee, however described, for a termination pursuant to this subsection other than payment for the Services (including the Termination/Expiration Assistance) provided through the effective date of the completion of the Termination/Expiration Assistance; or |
(b) | If there exists a series of material breaches that are cured within the permissible periods, or non-material persistent breaches, of this Agreement by the Service Provider that in the aggregate constitute a material breach of this Agreement; provided that all breaches upon which the Service Provider is basing its termination pursuant to this Section shall have occurred within the nine (9) month period immediately preceding the notice of termination. The Customer shall not be obligated to pay any Breakage Fee, Termination Charge, Wind-Down Expense or other fee, however described, for a termination pursuant to this subsection other than payment for the Services (including the Termination/Expiration Assistance) provided through the effective date of the completion of the Termination/Expiration Assistance; or |
(c) | For convenience effective upon six (6) months prior written notice of the effective date of such termination by the Customer to the Service Provider given at any time. The Customer shall only be obligated to pay (i) the Applicable Termination Fees for a termination of this Agreement or any Service Tower pursuant to this subsection and |
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(d) | Upon written notice to the Service Provider if the Service Provider becomes insolvent or is unable to pay its debts or enters into or files (or has filed or commenced against it) a petition, arrangement, application, action or proceeding seeking relief or protection under the bankruptcy laws of the United States or any similar laws of the United States or any state of the United States or transfers all or substantially all of its assets to another person or entity. The Customer shall only be obligated to pay (i) the Applicable Termination Fees for a termination pursuant to this Section and (ii) amounts owed for Services (including the Termination/Expiration Assistance) provided through the effective date of the completion of the Termination/Expiration Assistance; or |
(e) | In the event of a Change of Control of the Service Provider, the Customer may, within six (6) months after such Change of Control, elect to terminate this Agreement upon one hundred eighty (180) days prior written notice to the Service Provider, which notice shall designate the date upon which such termination will be effective. The Customer shall only be obligated to pay (i) the Applicable Termination Fees for a termination pursuant to this Section and (ii) amounts owed for Services (including the Termination/Expiration Assistance) provided through the effective date of the completion of the Termination/Expiration Assistance; or |
(f) | In the event that (i) the Customer recovers from the Service Provider Direct Damages in excess of eighty percent (80%) of the Cap or (ii) the Service Provider pays Losses under Section 14.1(h) equal to one hundred percent (100%) of the Fines Cap and the Service Provider does not agree to reset to zero either the Direct Damages under item (i) counted toward the Cap or the Losses under item (ii) counted toward the Fines Cap, then the Customer may terminate this Agreement upon thirty (30) days prior written notice from the Customer. Upon any termination pursuant to this Section 12.1(f), the Customer shall only be obligated to pay (i) the Applicable Termination Fees for a termination pursuant to this Section and (ii) amounts owed for Services (including the Termination/Expiration Assistance) provided through the effective date of the completion of the Termination/Expiration Assistance; or |
(g) | Under the circumstances set forth in Sections 3.3, 3.6, 3.19, 9.5 or 17.3. Upon any termination pursuant to this Section 12.1(g), the Customer shall only be obligated to pay (i) the Applicable Termination Fees for a termination pursuant to this Section and (ii) amounts owed for Services (including the Termination/Expiration Assistance) provided through the effective date of the completion of the Termination/Expiration Assistance; or |
(h) | In the event of a Change of Control of the Customer, the Customer may, within six (6) months after such Change of Control, elect to terminate this Agreement in its sole discretion upon one hundred eighty (180) days prior written notice to the Service Provider, which notice shall designate the date upon which such termination will be effective if the Customer deems that this Agreement would inhibit the planned Change of Control of the Customer. Upon any termination pursuant to this Section 12.1(h), the Customer shall only be obligated to pay (i) the Applicable Termination Fees for a termination pursuant to this Section and (ii) amounts owed for Services (including the Termination/Expiration Assistance) provided through the effective date of the completion of the Termination/Expiration Assistance; or |
(i) | the Service Provider is debarred by a Governmental Authority. Upon any termination pursuant to this Section 12.1(i), the Customer shall only be obligated to pay (i) the Applicable Termination Fees for a termination pursuant to this Section and (ii) amounts |
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12.2 | Termination by Service Provider |
12.3 | Termination/Expiration Assistance |
(a) | The Parties agree that the Service Provider will cooperate with the Customer Group to assist in the orderly transfer and migration without interruption of Services to one or more members of the Customer Group itself or another services provider in connection with the expiration or earlier termination of this Agreement for any reason, however described (Termination/Expiration Assistance). The quality of the Services provided by the Service Provider, and the Service Providers performance of the Services and its obligations under this Agreement, shall not be degraded during the Termination/Expiration Assistance period. The Term shall not be deemed to have expired or terminated until the Termination/Expiration Assistance thereunder is completed. Upon the Customers request the Service Provider shall provide, and shall cause its subcontractors to provide, Termination/Expiration Assistance commencing up to twelve (12) months prior to expiration or upon any notice of termination or of non-renewal of this Agreement and continue to provide, and cause to be provided, the Termination/Expiration Assistance for up to twenty-four (24) months after the effective date of termination. The Service Provider shall provide the Termination/Expiration Assistance regardless of the reason for termination or expiration; provided, however, that if termination is due to Customers non-payment, the Customer will be required to pay for Termination/Expiration Assistance services in advance on a month-to-month basis. Termination/Expiration Assistance shall be provided through the effective date of the expiration or termination of the Services or any portion thereof. Upon request by the Customer, the effective date of any such expiration or termination shall be extended for the periods and in the manner described in Section 1.4 (Extension of Services), pursuant to the terms and conditions of this Agreement and such period shall be considered an extension of the Term. If such extensions should occur, the Applicable Termination Fees shall be calculated for such extensions. | ||
(b) | As part of Termination/Expiration Assistance, the Service Provider shall (i) provide such information as the Customer may reasonably request relating to the number and function of each of the Service Providers personnel who are employed or contracted by the Service Provider to perform the Services under this Agreement, and the Service Provider shall make such information available to potential successors as designated by the Customer; (ii) not make any material change in the level of Service or number of employees assigned to perform functions for the Customer under this Agreement without the prior consent of the Customer; (iii) not change the level of Service or reassign the Service Providers employees or subcontractors away from performance of functions under this Agreement in a manner other than permitted under this Agreement; and (iv) provide the Customer with access to the Software (including related documentation) items described in Section 12.4 and commence the performance of all transfer/transition activities described in Section 12.4 as necessary to effectuate an orderly transition. | ||
(c) | In the process of evaluating whether to undertake or allow termination, expiration or renewal of this Agreement, the Customer may consider obtaining, or determine to obtain, |
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offers for performance of services similar to the Services following termination, expiration or renewal of this Agreement. As and when reasonably requested by the Customer for use in such a process and subject to Schedule 4.1, the Pricing Methodology Schedule to Exhibit 4 and Section 6.4, the Service Provider shall provide to the Customer such information and other cooperation regarding performance of the Services as would be reasonably necessary for a third party to prepare an informed, non-qualified offer for such services. The types of information and level of cooperation to be provided by the Service Provider pursuant to this Section 12.3(c) shall be no less than those initially provided by the Customer to the Service Provider prior to commencement of this Agreement. | |||
(d) | Reserved. | ||
(e) | In performing any Termination/Expiration Assistance hereunder, the Service Provider shall first utilize any resources already dedicated to the performance of the Services hereunder or otherwise committed, assigned or used by the Service Provider to provide the Services to the Customer to the extent such resources can be used by the Service Provider to perform Termination/Expiration Assistance without compromising or degrading the performance of the Services. If the Service Provider is unable to properly perform the Services including the Termination/Expiration Assistance utilizing only the resources described in the immediately preceding sentence without degradation to the Services, the Service Provider shall inform the Customer of the nature and extent of the possible degradation in the Services that will result from the use of such resources in the manner described herein and the Service Provider shall, after obtaining the Customers prior written consent, perform the Termination/Expiration Assistance and the Services solely utilizing such resources and will not be responsible for the attendant degradation of any Services. If the Customer does not consent to the use of such resources in the manner described in this Section 12.3(e) and the attendant degradation in the Services, the Service Provider shall provide to the Customer a proposal documenting the additional resources to be used or expended by the Service Provider to perform the Services including without limitation the Termination/Expiration Assistance in accordance with the terms of this Agreement and the Customer shall pay for such additional resources at the rates specified in Exhibit 4, the Pricing, Invoicing & Payment Exhibit, if applicable. |
12.4 | Other Rights Upon Termination |
(a) | Upon the Customers request, the Service Provider agrees to sell to the Customer or its designee the Service Provider Equipment owned by the Service Provider then currently being used by the Service Provider primarily to perform the Services or a portion of the Services, as applicable, at the fair market value of such Service Provider Equipment. In the case of Service Provider Equipment that the Service Provider is leasing and using primarily to perform the Services, the Service Provider agrees to use commercially reasonable efforts to permit the Customer or its designee to either buy-out the lease on the Service Provider Equipment and purchase the Service Provider Equipment from the lessor or assume the lease(s) and secure the release of the Service Provider thereon, subject to the terms of the applicable lease. The Customer shall be responsible for any sales, use or similar taxes associated with such purchase of such Service Provider Equipment or the assumption of such leases. | ||
(b) | To the extent that the Service Provider is using commercially available Service Provider proprietary software to perform the Services on the termination or expiration of this Agreement, (i) if such software was provided pursuant to a license agreement existing before the Effective Date, the license will continue in force after the Term in accordance |
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with its terms and (ii) for other such Service Provider software so used, Service Provider will grant to the members of the Customer Group and their Affiliates a license (which license shall permit a third party designee to use such software solely for the Customer Groups benefit) to such software (and any related documentation) on the Service Providers then standard terms and conditions and in the cases of both (i) and (ii) of this sentence, at the release and Version level in use at the end of the Term. To the extent Customer has paid a one-time license fee for the use of such software, no additional one-time license fee shall be required, but the Customer will continue to be responsible for fees and charges applicable to new Releases, Versions or updates, or periodic or usage-based or similar fees or charges applicable to periods after the Term. | |||
(c) | For Service Provider Software proprietary to the Service Provider (which for purposes of this paragraph includes its Affiliates and subcontractors) and not generally commercially available which are used by the Service Provider to provide the Services as of the end of the Term (excluding (1) the Software listed on Schedule 25.1, the Restricted Software and Tools Exhibit, and (2) Software used in a shared services environment, neither of which will continue to be made available by the Service Provider after the end of the Term), (i) to the extent that at the end of the Term the Customer decides to bring the Services performance back in house, the Service Provider shall grant and hereby grants to Customer a worldwide, perpetual, irrevocable, non-exclusive, non-transferable license to use, execute, reproduce (as necessary to receive the benefit of the Services being provided in-house), display, perform, distribute (internally within the Customer Group) such non-commercially available Service Provider Software at the release or Version level in use at the end of the Term solely for the use of the Customer Group in the Customer Business in connection with Customers continued performance for the Customer Group of the Services, and (ii) to the extent that Customer engages a third-party designee to perform the Services at the end of the Term, the Service Provider hereby grants to Customer a worldwide, fully paid-up, internal-use license for up to twelve (12) months as needed for such designee to migrate to the use of its own software, to use, execute, reproduce (as necessary to support Customers authorized use of such Service Provider Software), display and perform, such non-commercially available Software from the end of the Term solely for the continued receipt by the Customer Group of the Services, and for any interfaces that may be owned by the Service Provider that are used between any Customer Owned Software and Service Provider Software or between Customer Owned Software and any Third Party Provider Software licensed in the name of any member of the Customer Group, such 12-month license will instead be perpetual; provided in each case that such designee has first executed agreements, in accordance with this Agreement, to protect the Service Providers intellectual property rights in such Service Provider Software including, without limitation, appropriate confidentiality provisions. These licenses shall be at no cost to the Customer beyond regularly and generally applicable reasonable on-going maintenance charges if such maintenance is available and Customer elects to receive it, and in the case of any such Service Provider Software regularly licensed on a monthly, variable or periodic charge basis, ongoing license charges for such Software, provided that such ongoing license charges shall not exceed such charges charged to similarly situated customers. | ||
(d) | Subject to Section 12.4(e), if the Service Provider has licensed or purchased and is using any generally commercially available Software to provide the Services to the Customer Group at the end of the Term, the Customer may elect to take a transfer or an assignment of the license for such Software (and any attendant maintenance agreement), subject to the terms of such license and reimburse the Service Provider for the initial license or purchase charges for such Software in an amount equal to the remaining unamortized cost of such Software, if any, depreciated over a five (5) year life. The Customer shall also pay any transfer fee or charge imposed by the applicable vendor and any such fee shall not be the obligation of the Service Provider hereunder, and, subject to the |
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Customers acceptance of any applicable vendor terms and conditions, such licensed Software shall be transferred or assigned to the Customer. | |||
(e) | If the Service Provider has licensed or purchased and is using any generally commercially available Software to provide the Services to the Customer Group and other Service Provider customers in a shared environment at the end of the Term, the Service Provider, upon request by the Customer, will assist the Customer in obtaining licenses for such Software at the release or Version level in use at the end of the Term (and any attendant maintenance agreement) subject to the Customers payment of any license fee and other charge imposed by the applicable vendor. | ||
(f) | The Service Provider will use commercially reasonable efforts to negotiate license arrangements with third parties containing license and maintenance fees consistent with those for entities similar to the Customer and which minimize assignment fees to be paid by the Customer. If the Service Provider is unsuccessful in any such negotiations, it will so notify the Customer prior to executing the affected agreement, in which event the Customer may elect to participate in the negotiation of such license and maintenance agreement arrangements. The Service Provider shall provide reasonable advance written notice to the Customer of such anticipated negotiations. | ||
(g) | In the case of the impending expiration or termination of this Agreement for any reason, subject to local law, the Customer Group shall have the right (or, as required by applicable local law, the duty) to make offers of employment to any or all Service Provider employees primarily assigned to the performance of the Services for the Customer Group hereunder, as applicable (Service Employees). Promptly after either Party provides the other Party written notice of termination or expiration, with the prior consent of each Service Employee (each of whom the Service Provider will notify of the Customers interest), the Service Provider shall, subject to the agreement of the Service Employees, supply the Customer with the names and resumes requested by the Customer for the purpose of exercising its rights under this Section 12.4(g), at no charge. The Customers rights under this Section 12.4 will take precedence over any Service Employees employment contract or covenant that may otherwise limit an employees right to accept employment with the Customer Group. | ||
(h) | Upon the Customers request, the Service Provider will transfer or assign to the Customer or its designee, subject to the Customers acceptance of any applicable vendor terms and conditions any contracts not otherwise treated in this Section 12.4, applicable solely to Services being provided to the Customer Group, including, without limitation, third party contracts for maintenance, Disaster Recovery Services and other necessary third party services then being used by the Service Provider to perform the Services subject to the payment by the Customer of any transfer fee or charge imposed by the applicable vendors. | ||
(i) | To the extent that the Service Provider has incorporated the Customer Groups network into a Service Provider proprietary network, the Service Provider shall provide up to eighteen (18) months of continued network services at the then current contract rates for such service, in order to permit the Customer to establish its own network or transfer to another network in an orderly manner. | ||
(j) | Upon Customers request, the Service Provider will transfer or assign to Customer or its designee, on mutually acceptable terms, the title to or leasehold interest in any facility primarily dedicated to the performance of the Services, subject to the payment by Customer of the fair market value of the Service Providers interest in such facilities and any transfer fee or charge imposed by any lessor. |
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(k) | For purposes of calculating Wind-Down Expenses, the Parties agree to the following guidelines: |
(i) | If the Service Provider enters into any lease agreements or Software license agreements in connection with the Services that extend beyond the initial 10-year term Specified in Section 1.3, without the prior consent of Customer, Wind Down Expenses shall not include any amounts attributable to the period after such 10-year term. | ||
(ii) | If the Service Provider purchases any equipment dedicated to the Customer in connection with the Services where the amortization schedule for such equipment extends beyond the initial 10-year term specified in Section 1.3, without the prior consent of the Customer, Wind Down Expenses shall not include any amounts attributable to the period after such 10-year term. | ||
(iii) | the Service Provider will, as soon as practically possible after any termination event that will give rise to termination fees or similar charges, except as otherwise requested by the Customer, give notice of termination, as appropriate, with respect to all applicable Software license and maintenance agreements and equipment leases and subcontractor agreements. | ||
(iv) | the Service Provider shall (A) plan the orderly relocation or redeployment of the Service Providers affected employees, and make all reasonable efforts to secure such relocation or redeployment; and (B) use commercially reasonable efforts to cooperate with the Customer to minimize all Wind Down Expenses. |
12.5 | Effect of Partial Termination |
12.6 | Effect of Termination/Survival of Selected Provisions |
(a) | In the event of the bankruptcy of the Service Provider pursuant to the Bankruptcy Code and an attendant rejection of this Agreement or any license granted hereunder pursuant to Section 365 thereof, the Parties intend that the provisions of the Bankruptcy Code shall apply and the Customer shall be entitled to retain all license rights granted in this Agreement and possession of all embodiments of intellectual property licensed under this Agreement, and to exercise all rights to obtain possession of all embodiments of intellectual property licensed hereunder in accordance with this Agreement and any escrow or other Agreement supplementary hereto, and the Customer shall have no obligation to pay any additional fees or payments in connection with the exercise of the license rights granted under this Agreement and use of any embodiments of such licensed intellectual property. | ||
(b) | Notwithstanding the expiration or earlier termination of the Services or this Agreement for any reason however described, the following Sections of this Agreement shall survive any such expiration or termination: Section 3.4(e), Section 4.14, Section 8.3(b), Article 10, Article 11, Section 12.5, Section 12.6, Section 12.7, Article 13, Article 14, Article 15, Section 16.1 and Article 17. |
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13. | LIABILITY |
13.1 | Liability Caps |
(a) | to, in the case of the Service Provider and the Customer, Direct Damages in an amount not to exceed the amounts paid by the Customer to the Service Provider under this Agreement during the twelve (12) months immediately preceding the occurrence of the first event giving rise to liability (the Cap) and, in the case of the Service Provider, to an additional, separate amount solely for any Losses required to be paid by the Service Provider pursuant to Section 14.1(h), not to exceed the amounts paid by the Customer to the Service Provider under this Agreement during the four (4) months immediately preceding the occurrence of the first event giving rise to liability under Section 14.1(h) (the Fines Cap); provided, however, that for the first twelve (12) months immediately following the Effective Date, the Cap shall be the Initial Year Cap and the Fines Cap shall be the Initial Year Fines Cap. The Fines Cap is a single separate cap covering all Losses required to be paid by the Service Provider pursuant to Section 14.1(h) hereof. The Service Provider and the Customer agree that any Losses paid or required to be paid by the Service Provider pursuant to Section 14.1(h) hereof shall not be subject to the Cap or included in calculating the Cap and shall instead be subject only to the single Fines Cap, and that amounts that are subject to the Cap are not subject to or included in calculating the Fines Cap. | ||
(b) | Neither Party shall have any liability to the other Party or its Affiliates or any third party beneficiary claiming under this Agreement regardless of the form of action, whether based on warranty, contract, tort (including negligence), statute or otherwise for special, indirect, incidental, consequential or exemplary damages, including lost profits, loss of interest or other damages. |
13.2 | Exclusions and Exceptions |
(a) | Except as provided in subsection (vii) below, the following damages, recoveries and payments shall not be subject to the Cap or the Fines Cap set forth in Section 13.1(a) or to the limitations on types of damages recoverable by the Service Provider and the Customer in Section 13.1(b): |
(i) | Accrued but unpaid Fees for the Services (including Termination/Expiration Assistance) through the last date on which the Services are provided by the Service Provider and any Termination Fees; | ||
(ii) | Accrued but unpaid Service Credits due and payable to the Customer by the Service Provider under this Agreement; | ||
(iii) | Amounts payable by the Service Provider for an alternate source under the force majeure provisions of Section 17.3(c)(i) of this Agreement; | ||
(iv) | Damages for a breach by a Party under Sections 11.1 through 11.5 and Section 11.7; |
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(v) | Damages for fraud or theft by the employees of the Service Provider, its Affiliates and their subcontractors, to the extent of the Service Providers liability under Section 13.6 hereof; | ||
(vi) | Amounts payable under Section 3.4(c) in connection with overcharges and undercharges; and | ||
(vii) | With the exception of Losses payable pursuant to Sections 14.1(d), 14.1(h), 14.1(i), 14.1(q), 14.2(c) and 14.2(d), (none of which are subject to the provisions of this Section 13.2(a)), all other Losses payable pursuant to either Partys indemnification obligations under Section 14 (Indemnities) of this Agreement. |
(b) | Notwithstanding Section 13.1 above, with respect to any Direct Damages incurred by the Customer that are occasioned by the tort of willful misconduct of the Service Provider, its Affiliates or their subcontractors, or as a result of the Service Providers Abandonment, or as a result of Losses for the torts of fraud or theft pursuant to Section 14.1(h) (each, an Increased Cap Factor and collectively, the Increased Cap Factors), the Cap (and not the Fines Cap) shall be increased by an amount equal to an additional three (3) months of Fees, such that the total Cap shall not, for all claims and actions, including claims and actions resulting from the Increased Cap Factors, exceed an amount equal to the aggregate amounts paid by the Customer under this Agreement during the fifteen (15) months immediately preceding the occurrence of the first such Increased Cap Factor giving rise to liability, provided that if fifteen (15) months have not elapsed since the Effective Date, the total Cap for all claims and actions, including claims and actions resulting from the Increased Cap Factors, shall be the Initial Year Increased Cap. The Parties agree that the preceding sentence does not create a separate cap that would apply in such instance and that the Cap, when three (3) additional months of liability for claims and actions resulting from the Increased Cap Factors are added, will in no event exceed the amounts described in the preceding sentence. This Section 13.2(b) shall in no way diminish, increase or alter the amount of the Fines Cap or the amount of the Cap for purposes of calculating the Customers maximum liability to the Service Provider hereunder. | ||
(c) | Notwithstanding Section 13.1 above, with respect to any Losses incurred by the Customer that are occasioned by a breach by the Service Provider of its obligations under Section 11.6 (a Section 11.6 Loss), the Fines Cap (and not the Cap) shall be increased by an amount equal to an additional two (2) months of Fees, such that the total Fines Cap shall not, for all Losses for which Service Provider is responsible under Section 14.1(h), including any Section 11.6 Losses, exceed an amount equal to the aggregate amounts paid by the Customer under this Agreement during the six (6) months immediately preceding the occurrence of the first event giving rise to a Section 11.6 Loss, provided, however, that for the first six (6) months immediately following the Effective Date, the total Fines Cap for all Losses for which Service Provider is responsible under Section 14.1(h), when it includes Section 11.6 Losses, shall be the Initial Year Increased Fines Cap. The Parties agree that the preceding sentence does not create a separate cap that would apply in such instance and that the Fines Cap, when two (2) additional months of liability claims and actions resulting from the Section 11.6 Loss are added, will in no event exceed the amounts described in the preceding sentence. This Section 13.2(c) shall in no way diminish, increase or alter the amount of the Cap for purposes of calculating the Customers maximum liability to the Service Provider hereunder. | ||
(d) | Notwithstanding Section 13.1, none of the amounts or payments made to satisfy damages, Losses and other amounts described in Section 13.2(a)(i) through (vi) and in 13.2(a) (vii) (other than the exceptions identified at the beginning of Section 13.2(a)(vii) regarding Losses that are subject to the Cap, the Fines Cap, or in the case of Section |
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14.1(d), limited to one-third of the Cap) shall be included in calculating the Cap for either Party or the Fines Cap for the Service Provider. |
13.3 | Direct Damages and Cover Fees |
13.4 | Savings Clause/Dependencies |
13.5 | Service Credits |
13.6 | Fraud and Theft |
13.7 | Excused Performance |
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14. | INDEMNITIES |
14.1 | Service Provider Indemnity Obligations |
(a) | all Claims that the Services or resources used by the Service Provider or any work performed by the Service Provider, or the resources used or work performed by the Service Providers Affiliates or subcontractors infringe, violate or misappropriate any patent, trade secret, trademark, copyright or other proprietary or intellectual property right of any third party, but excluding any such infringement, violation or misappropriation caused by (i) resources provided by the Customer Group for use by the Service Provider, its Affiliates or its or their subcontractors, (ii) modifications by the Customer Group or other third parties to resources provided by the Service Provider, its Affiliates or its or their subcontractors (excluding modifications made pursuant to the Service Providers written direction or with its written consent or approval), or (iii) any combination or use of resources provided by the Service Provider, its Affiliates or its or their subcontractors with resources not provided by the Service Provider or its subcontractors unless such combination or use was authorized by the Service Provider or its subcontractors; (iv) business processes that the Customer requires Service Provider to use or follow, or (v) a breach by the Customer of the terms of Section 4.18 hereof; | ||
(b) | all Claims by employees of the Service Provider, its Affiliates or its or their subcontractors or vendors arising out of or relating to this Agreement, except (i) to the extent caused by the negligence or intentional misconduct of any member of the Customer Group or any of their contractors (but excluding the Service Provider and its Affiliates and subcontractors from such exception) or (ii) a Claim for which any Service Provider Indemnitee is entitled to indemnification by the Customer under Section 14.2; | ||
(c) | all Claims for bodily injuries, death or damage to tangible personal or real property to the extent caused by the negligence or intentional misconduct of the Service Provider, its Affiliates or its or their subcontractors, except to the extent caused by the negligence or intentional misconduct of a member of the Customer Group or any of their contractors (but excluding the Service Provider and its Affiliates and subcontractors from such exception); | ||
(d) | subject to a limit equal to one-third of the Cap, all Claims arising out of a violation of any Service Provider Laws, by the Service Provider, its Affiliates or its or their subcontractors, excluding any such violation to the extent caused by a breach of this Agreement by a member of the Customer Group; | ||
(e) | all Claims arising out of the Service Providers provision of any services to any third party (other than the Customer Group or Authorized Users) from the same facilities from which the Services are provided to the Customer, except to the extent caused by the negligence or intentional misconduct of any member of the Customer Group or any of their contractors (but excluding the Service Provider and its Affiliates and subcontractors from such exception); |
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(f) | all Claims by the applicable Third Party Providers arising out of the Service Providers use in performing or providing the Services to the Customer Group after the Effective Date of products, services or license rights under the Third Party Contracts (including any Customer Software licensed by the Customer or any other member of the Customer Group or their Affiliates from a third party), assigned to the Service Provider or for which the Service Provider has assumed financial, administrative or operational responsibility to the extent due to the Service Providers or any of its subcontractors breach of the Third Party Contract for such products, services or license rights (including a third partys license agreement for the Customer Software), excluding, however, any Claim arising from the failure of the Customer to obtain, or cause to be obtained, the appropriate consents or approvals for such use; | ||
(g) | all Claims for increases in the fees payable to the Third Party Providers under the Third Party Contracts caused by or arising out of any breach of any term of the applicable Third Party Contract by the Service Provider, its Affiliates or its or their subcontractors, or any failure to properly and timely perform any duty or responsibility that the Service Provider, its Affiliates or any of its subcontractors has under this Agreement that causes a breach of such Third Party Contract, except to the extent caused by any breach of this Agreement by the Customer Group or its contractors (but excluding the Service Provider and its Affiliates and subcontractors from such exception); | ||
(h) | subject to the Fines Cap and except as otherwise provided in Section 3.19(a), all Claims for fees, fines, penalties, sanctions, late charges or other monetary remedies imposed by any governmental agency or authority to the extent arising out of or resulting from the Service Providers failure to comply with the provisions of Section 3.19(a)(iii) or (iv) (subject to the Floor) or Section 11.6, excluding any such Claim to the extent caused by a breach of this Agreement by the Customer or any member of the Customer Group; | ||
(i) | subject to the Cap, all Claims arising out of the tort of fraud or theft committed by the Service Provider, its Affiliates or its or their subcontractors or the employees of the foregoing to the extent such employees are acting within the scope of their employment; | ||
(j) | all Claims relating to the Service Providers tax liabilities arising from the Service Providers provision of Services, as set forth in Section 9.3; | ||
(k) | all Claims by Affiliates of the Service Provider and vendors to any of the foregoing and to the Service Provider, arising out of or relating to this Agreement or the Services and all Claims by subcontractors of the Service Provider or its Affiliates asserting rights under this Agreement; | ||
(l) | all Claims resulting from the failure of the Service Provider to obtain, or cause to be obtained, any consent or approval required to be obtained by the Service Provider and necessary for the Customer Group and the other Authorized Users to receive and use the Services, or any component thereof, to the full extent provided in this Agreement; | ||
(m) | all Claims arising out of the Service Providers breach of its obligations under Sections 11.1 through 11.5 and 11.7of this Agreement; | ||
(n) | all Claims by any Affected Employees arising out of or resulting from their employment, or the termination of their employment, with the Service Provider, its Affiliates and its or their subcontractors, including Claims arising out of the Service Providers interview, hiring or personnel transfer processes related to the Affected Employees, except to the extent any such Claim arises from (i) a wrongful act of the Customer Group or (ii) any errors or inaccuracies in information provided by the Customer Group and communicated in good faith by the Service Provider to Affected Employees in connection with their employment by the Service Provider, its Affiliates or subcontractors; |
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(o) | all Claims to the extent that such Claims would have been covered by insurance required to be maintained by the Service Provider, its Affiliates or its or their subcontractors had the Service Provider, its Affiliates or its or their subcontractors obtained, maintained in effect and, where applicable, provided to the Customer Indemnitees the insurance coverages and other rights and benefits required to be provided by the Service Provider or its subcontractors under Article 15 of this Agreement (subject, in all cases, to the limitations and other terms, conditions and qualifications of such insurance policies); | ||
(p) | all Claims resulting from the Service Providers breach of the representations and warranties set forth in Section 4.4 (Authorization and Enforceability), 4.8 (Inducements) and 4.13 (Absence of Litigation); and | ||
(q) | subject to the Cap, all Special Category Claims. |
14.2 | Indemnity by the Customer |
(a) | all Claims that the Customer Owned Software, Customer Provided Hardware, IP Rights or other resources provided to the Service Provider or its Affiliates by the Customer Group in connection with the performance of the Services infringe, violate or misappropriate any patent, trade secret, trademark, copyright or other proprietary or intellectual property right of any third party, but excluding any such infringement, violation or misappropriation caused by (i) resources provided by the Service Provider, its Affiliates or subcontractors for use by the Customer Group or the Authorized Users, (ii) modifications by a Service Provider Indemnitee of the resources provided by the Customer Group (excluding modifications made pursuant to the Customers written direction or with its consent or approval), (iii) a Service Provider Indemnitees combination, operation or use of the resources provided by the Customer Group with devices, data, programs or other resources furnished by the Customer Group, unless such combination or use was authorized by the Customer Group, (iv) the use by a Service Provider Indemnitee of resources provided by the Customer Group to such Service Provider Indemnitee in a country other than the United States or (v) any use by the Service Provider, its Affiliates, the Key Approved Subcontractor (and the subcontracting entity identified in Part 4 of Exhibit 28) of the IP Rights other than Permitted Uses; | ||
(b) | all Claims for bodily injuries, death or damage to tangible personal or real property to the extent caused by the negligence or intentional misconduct of the Customer or any |
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member of the Customer Group, except to the extent caused by the negligence or intentional misconduct of the Service Provider, its Affiliates or their subcontractors; | |||
(c) | subject to the Cap, all Claims arising from a violation of any Customer Laws, excluding (i) any violation of Customer Laws as a result of the Service Providers failure to comply with its obligations under Section 3.19 or (ii) any such violation to the extent caused by a breach of this Agreement by the Service Provider, its Affiliates or any of their contractors); | ||
(d) | subject to the Cap, all Claims arising from the tort of fraud or theft committed by the Customer or any member of the Customer Group or the employees of the foregoing to the extent such employees are acting within the scope of their employment; | ||
(e) | all Claims for Customers tax liabilities specified in this Agreement; | ||
(f) | all Claims arising out of Customers breach of its obligations under Sections 11.1 through 11.5 and 11.7 of this Agreement; | ||
(g) | all Claims arising out of the failure of Customer to obtain, or cause to be obtained, any consent or approval required for the Service Provider to provide the Services, or any component thereof, to the full extent provided in this Agreement; | ||
(h) | all Claims by any Affected Employees arising out of or resulting from their employment, or the termination of their employment, with the members of the Customer Group, except to the extent any such Claim arises from (i) a wrongful act of the Service Provider, its Affiliates or their subcontractors or (ii) any errors or inaccuracies in information provided by the Service Provider and communicated in good faith by the Customer to Affected Employees in connection with the hiring of such Affected Employees by the Service Provider; | ||
(i) | all Claims by employees of the Customer Group or their subcontractors or vendors (excluding Claims made by Affected Employees relating to their employment with the Service Provider, its Affiliates or their contractors) arising out of or relating to this Agreement, except (i) to the extent caused by the negligence or intentional misconduct of the Service Provider or its Affiliates or any of their contractors or (ii) a Claim for which any Customer Indemnitee is entitled to indemnification by the Service Provider under Section 14.1; and | ||
(j) | all Claims by Affiliates of the Customer arising out of or relating to this Agreement or the Services (except to the extent any Claims of the members of the Customer Group are specifically authorized by the first sentence of Section 17.10(b) hereof) and all Claims by subcontractors of the Customer (but excluding the Service Provider and its Affiliates) or any Customer Affiliates asserting rights under this Agreement (except to the extent any Claims of Customers Affiliates are specifically authorized by the first sentence of Section 17.10(b) hereof). |
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14.3 | Employment Actions |
14.4 | Exclusive Remedy |
14.5 | Indemnification Procedures |
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(i) | the Indemnitee fails to notify the indemnifying Party of such Claim as provided above, but only to the extent that the defense of such Claim is prejudiced by such failure; | ||
(ii) | the Indemnitee fails to tender control of the defense of such Claim to the indemnifying Party as provided in this Section 14.5; or | ||
(iii) | the Indemnitee fails to provide the indemnifying Party with all reasonable cooperation in the defense of such Claim (the cost thereof to be borne by the indemnifying Party). |
14.6 | Governmental Claims |
(a) | Notice. Promptly after receipt by the Customer of notice of the commencement or threatened commencement of any action or proceeding involving a Claim in respect of which it will seek indemnification pursuant to Section 14.1(h), the Customer shall notify the Service Provider of such Claim. No delay or failure to so notify the Service Provider shall relieve the Service Provider of its obligations under this Agreement except to the extent that the Service Provider has suffered actual prejudice by such delay or failure. | ||
(b) | Procedure for Defense. In the case of a Claim that is subject to Section 14.1(d), the Customer shall be entitled, at its option, to have the Claim handled pursuant to Section 14.5 or to retain sole control over the defense and settlement of such Claim; provided that, in the latter case, the Customer shall (i) consult with the Service Provider on a regular basis regarding Claim processing (including actual and anticipated costs and expenses) and litigation strategy, (ii) reasonably consider any settlement proposals or suggestions by the Service Provider, (iii) use commercially reasonable efforts to minimize any amounts payable or reimbursable by the Service Provider, and (iv) obtain the reasonable prior written approval of the Service Provider before entering into any settlement of such Claim (x) involving the payment of money for which the indemnitor will ultimately be financially responsible under Section 14.1(h) or (y) that imposes any obligations or restrictions binding upon the indemnitor other than with respect to this Agreement or the Services. |
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15. | INSURANCE AND RISK OF LOSS |
15.1 | Service Provider Insurance |
(a) | workers compensation insurance, with statutory limits as required by the various laws and regulations applicable to the employees of the Service Provider; | ||
(b) | employers liability insurance, for employee bodily injuries and deaths, with a limit of $5,000,000 per employee by accident and $5,000,000 per employee by disease. If coverage is obtained from a state fund (such as Ohio or West Virginia), the Service Provider will purchase Stop Gap coverage, with minimum limits of $5,000,000 per occurrence. | ||
(c) | comprehensive or commercial general liability insurance, covering claims for bodily injury, death and property damage, including premises and operations, independent contractors, products, services and completed operations (as applicable to the Services), personal injury, contractual, and broad-form property damage liability coverages, with limits as follows: (1) occurrence/aggregate limit of $2,000,000 bodily injury, death and property damage per occurrence of $2,000,000 combined aggregate; | ||
(d) | comprehensive automobile liability insurance, covering owned, non-owned and hired vehicles, with combined single limits for bodily injury and property damage of $5,000,000 per occurrence; | ||
(e) | excess or umbrella liability insurance with a combined single limit of not less than $25,000,000 per occurrence and in the aggregate. | ||
(f) | all-risk property insurance, on a replacement cost basis, covering the real and personal property of the Service Provider which the Service Provider is obligated to insure by this Agreement. Such real and personal property may include buildings, equipment, furniture, fixtures and supply inventory; | ||
(g) | professional liability/errors and omissions insurance, with a limit of $20,000,000 per occurrence; and | ||
(h) | comprehensive crime insurance, covering dishonest acts of employees, such insurance shall also include third party liability coverage and be written for limits not less than $25,000,000 per occurrence. |
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15.2 | Risk of Property Loss |
15.3 | Mutual Waiver of Subrogation |
16. | DISPUTE RESOLUTION |
16.1 | Dispute Resolution Procedures |
(a) | Subject to the provisions set forth in Exhibit 8, the Governance Exhibit, any dispute between the Parties either with respect to the interpretation of any provision of this Agreement or with respect to the performance hereunder by the Service Provider or by |
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the Customer or their respective Affiliates shall be resolved as specified in this Section 16.1. |
(i) | Initially, the Customer PM and the Service Provider AE shall attempt to resolve all disputes. If they are unable to resolve a dispute in an amount of time that either Party deems reasonable under the circumstances, such Party may refer the dispute for resolution in accordance with the procedures set forth in Exhibit 8, Governance to the governance. | ||
(ii) | Upon the written request of either Party after the Customer PM and Service Provider AE have sought to resolve a problem pursuant to Section 16.1(a)(i) above, a dispute shall be submitted to governance for resolution. | ||
(iii) | A meeting shall be convened in accordance with the procedures set forth in Exhibit 8, Governance, within ten (10) business days of submission of such matter to governance and thereafter as often as necessary to gather and furnish to each Party all non-privileged information with respect to the matter in issue which is appropriate and germane in connection with its resolution. | ||
(iv) | In accordance with the procedures set forth in Exhibit 8 Governance, the Parties shall discuss the problem and negotiate in good faith in an effort to resolve the dispute without the necessity of any formal proceeding relating thereto. | ||
(v) | During the course of such negotiation or additional negotiations pursuant to Section 16.1(c) below, all reasonable requests made by one Party to the other for non-privileged information reasonably related to this Agreement, will be honored in order that each Party may be fully advised of the other Partys position. | ||
(vi) | The representatives of the Parties meeting pursuant to the procedures set forth in the Governance Exhibit will determine the format for such negotiations, which may include the preparation of agreed upon statements of fact or written statements of position furnished by each Party to the other Party. |
(b) | If the dispute is not resolved within ten (10) business days after it was first referred for resolution in accordance with procedures set forth in the Exhibit 8, Governance, then the dispute shall be escalated to the Customers Senior Vice President, Administrative Services and the Service Providers General Manager, BTO Americas for their review and attempted resolution. Notwithstanding anything to the contrary in Section 16.1(e), the time periods set forth in this Section 16.1 may be stayed upon unanimous vote of its members to take such action. | ||
(c) | The representatives of each Party designated pursuant to Section 16.1(b) will confer as often as they deem reasonably necessary to gather and furnish to the other all information with respect to the matter in issue which the Parties believe to be appropriate and germane in connection with its resolution. The designated representatives shall discuss the problem and negotiate in good faith in an effort to resolve the dispute without the necessity of any formal proceeding. The specific format for the discussions will be left to the discretion of the designated senior corporate executives, but may include the preparation of agreed-upon statements of fact or written statements of position.. | ||
(d) | Any written or oral statement or offers of settlement made in the course of the dispute resolution process set forth in this Article will (i) be Confidential Information, (ii) not be offered into evidence, disclosed, or used for any purpose other than the dispute resolution process, and (iii) not constitute an admission or waiver of rights. Each Party shall |
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promptly return to the other, upon request, any written statements or offers of settlement, including all copies thereof. | |||
(e) | Formal proceedings for the resolution of a dispute may not be commenced until the earlier of: (i) one of the two representatives designated pursuant to Section 16.1(b) concluding in good faith that amicable resolution through continued negotiation of the matter does not appear likely; or (ii) forty (40) business days after the initial referral under Section 16.1(b) above referring the dispute to the designated senior corporate executives. Notwithstanding any other provision of this Section 16.1, either Party may resort to court action for injunctive relief at any time if the dispute resolution processes set forth in this Section may permit or cause irreparable injury to such Party or any third party claiming against such Party, due to delay arising out of the dispute resolution process. |
16.2 | Continued Performance |
16.3 | Expedited Dispute Resolution |
17. | GENERAL |
17.1 | Relationship of Parties; Publicity |
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17.2 | Entire Agreement, Updates, Amendments and Modifications |
17.3 | Force Majeure |
(a) | Except as set forth in Section 17.3(d), neither Party shall be liable for any default or delay in the performance of its obligations hereunder if and to the extent and while such default or delay is caused, directly or indirectly, by a Force Majeure Event. The failures of independent third party providers of services used by the Service Provider shall not be considered Force Majeure Events to the extent the Service Provider has committed that its delivery of the Services is designed to accommodate such failures. | ||
(b) | If a Force Majeure Event occurs, the non-performing Party will be excused from any further performance or observance of the obligation(s) so affected for as long as such circumstances prevail and such Party continues to use commercially reasonable efforts to recommence performance or observance whenever and to whatever extent possible without delay. Any Party so delayed in its performance will immediately notify the other by telephone and describe at a reasonable level of detail the circumstances causing such delay (to be confirmed in writing within twenty-four (24) hours after the inception of such delay). | ||
(c) | If any Force Majeure Event substantially prevents, hinders, or delays performance of the Services necessary for the performance of the critical functions of the Customer users, as identified by the Customer, of such Services for more than twenty-four (24) hours, then at the Customers option: |
(i) | the Customer may, at is sole discretion, procure such Services from an alternate source. If (i) Customer has not terminated this Agreement or the affected Services pursuant to Section 17.3(c)(iii), (ii) the Customer continues to make payment to the Service Provider under this Agreement and (iii) the Customer exerts reasonable efforts to mitigate amounts payable to the alternate source, the Service Provider will directly and timely pay the alternate source the full amount charged by such alternate source for the provision of such Services to the Customer for a period not to exceed six (6) months; or | ||
(ii) | If after the six (6) month period, the Service Provider has not fully restored the Services (including satisfying the Service Levels), the Customer may terminate any portion of this Agreement so affected including, without limitation, any Service Tower or Service Category and the Fees payable hereunder shall be equitably adjusted to reflect those terminated Services; provided, the Customer shall pay all Fees due and payable through the termination date and the Applicable Termination Fees; or |
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(iii) | At any time after the six (6) month period described in item (ii) above and until such time as the Service Provider has fully restored the Services (including satisfying the Service Levels), the Customer may terminate this Agreement or the affected Service Tower or Service Category as of a date specified by the Customer in a written notice of termination to the Service Provider, and in such event the Customer will pay all Fees due and payable through the termination date and the Applicable Termination Fees. If the Customer elects such termination, the Customer shall not be obligated to pay any other termination fees, however described. |
(d) | Notwithstanding the foregoing, the Service Provider shall be obligated to perform the Business Continuity Planning Services and Disaster Recovery Services in accordance with Section 3.3 upon the occurrence of a Force Majeure Event; provided, however, that the Service Provider will be relieved of its obligation to provide such services to the extent that the Force Majeure Event substantially impairs or damages (i) the facilities (including equipment, software and other resources) the Service Provider uses to perform and provide the ongoing operational aspects of the Services and (ii) the facilities (including equipment, software and other resources) that the Service Provider uses to perform and provide the Disaster Recovery Services and the use by the Service Provider of reasonable precautions would not have avoided the simultaneous impairment of its operational and back-up facilities by the Force Majeure Event(s). In the event of a Force Majeure Event affecting the Customer, this Section 17.3 will not limit or otherwise relieve the Customers obligation to pay any monies due the Service Provider under the terms of this Agreement, except as provided in Section 17.3(c)(iii) and Section 3.3. |
17.4 | Waiver |
17.5 | Severability |
17.6 | Counterparts |
17.7 | Governing Law |
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17.8 | Binding Nature and Assignment |
17.9 | Notices |
(a) | Whenever one Party is required or permitted to give legal notice to the other Party under this Agreement, such legal notice will be in writing unless otherwise specifically provided herein and will be deemed given when delivered in hand, one (1) day after being given to an express courier with a reliable system for tracking delivery, or five (5) days after the day of mailing, when mailed by U.S. mail, registered or certified mail, return receipt requested, postage prepaid. Operational notices may be sent via e-mail. | ||
(b) | Legal notifications will be addressed as follows: |
In the case of the Service Provider: | In the case of the Customer: | |||
International Business Machines | NiSource Corporate Services Company | |||
Corporation | 801 East 86th Avenue | |||
Account Executive Office | Merrillville, IN 46410 | |||
NiSource Corporate Services Company | Attn: Chief Financial Officer | |||
801 East 86th Avenue | ||||
Merrillville, IN 46410 | ||||
Attn: IBM Account Executive | ||||
with a copy to: | with a copy to: | |||
IBM Business Consulting Services | NiSource Inc. | |||
Building 2 | 801 East 86th Avenue | |||
Route 100 | Merrillville, IN 46410 | |||
Somers, NY 10589 | Attn: General Counsel | |||
Attn: Vice President and Assistant | ||||
General Counsel | ||||
(914) 766-9217 (Fax) |
(c) | Operational notifications will be addressed to the Service Provider AE and the Customer PM. |
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17.10 | No Third Party Beneficiaries |
(a) | The Parties do not intend to create for any third party beneficiary rights for any Person other than (i) each member of the Customer Group and, to the extent the Service Provider is required to provide Services to them under this Agreement, the divested entities and operations as permitted in this Agreement in accordance with Section 17.10(b) below, each of which shall be a third party beneficiary under this Agreement for all purposes including enforcement, and subject to the provisions of Section 17.10(b) below, and (ii) the third parties identified in Section 14 (Indemnities) who shall have the rights and benefits described in that Section. | ||
(b) | Customer will ensure that the members of the Customer Group and the divested entities and operations as permitted in this Agreement shall communicate and operate with the Service Provider, and bring all actions, claims, demands and other disputes with respect to the Service Provider, this Agreement and the Services, through the Customer acting in its individual capacity or as agent of the aggrieved members of the Customer Group or such divested entities and operations; provided, however, any such third party beneficiary may take any action to enforce its rights under this Agreement in any instance in which the action, claim or demand may only be brought, filed or otherwise made under applicable law by such third party beneficiary. For avoidance of doubt, any action, claim, or dispute of or by a member of the Customer Group or a divested entity or operation or any indemnified party under Article 14 shall be subject to any and all limitations and defenses available to the Service Provider under this Agreement or otherwise, as well as the dispute resolution process set forth in Article 16. All rights of the Customer Group members and each divested entity or operation, or any beneficiary under Article 14, are, and shall remain throughout the Term and thereafter, subject to any waiver, amendment, change, or other modification to this Agreement agreed between the Service Provider and Customer, irrespective of any reliance or change in position of the Customer Group members or any approval of any such Customer Group member, divested entity or operation, or indemnified party pursuant to Article 14, and no consent, agreement or approval of such Customer Group member, divested entity or operation, or indemnified party pursuant to Article 14 shall be required for such waiver, amendment, change or other modification. |
17.11 | Other Documents |
17.12 | Liens |
17.13 | Headings |
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17.14 | Remarketing |
17.15 | Commencement of Actions |
17.16 | Currency |
17.17 | Consents and Approvals |
17.18 | Professional Advice |
17.19 | Duty to Mitigate |
17.20 | Remedies |
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NISOURCE CORPORATE SERVICES COMPANY | INTERNATIONAL BUSINESS MACHINES CORPORATION | |
By: /s/ Robert C. Skaggs, Jr. | By: /s/ Maureen A. Sweeny | |
Name: Robert C. Skaggs, Jr. | Name: Maureen A. Sweeny | |
Title: President | Title: Vice President | |
Date: 6/20/05 | Date: 6/20/05 |
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