Twelfth Amendment to Formation and Contribution Agreement and Joint Escrow Instructions among NHP, NHP/PMB L.P., Pac Med LLC, Pomerado LLC, and Gilbert LLC
This amendment, effective February 1, 2010, updates the existing Formation and Contribution Agreement and Joint Escrow Instructions among Nationwide Health Properties, Inc., NHP/PMB L.P., Pacific Medical Buildings LLC, PDP Pomerado LLC, and PMB Gilbert LLC. The amendment reinstates certain property interests previously terminated and clarifies the parties' obligations regarding those properties. It also references prior amendments and terminations, ensuring all parties are aligned on the current terms and conditions of their agreement.
FORMATION AND CONTRIBUTION AGREEMENT
AND JOINT ESCROW INSTRUCTIONS
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NHP: | ||||||||
NATIONWIDE HEALTH PROPERTIES, INC., | ||||||||
a Maryland corporation | ||||||||
By: | /s/ Abdo H. Khoury | |||||||
Name: | Abdo H. Khoury | |||||||
Title: | Chief Financial & Portfolio Officer | |||||||
Executive Vice President |
OPERATING PARTNERSHIP: | ||||||
NHP/PMB L.P., | ||||||
a Delaware limited partnership |
By: | NHP/PMB GP LLC, | |||||
a Delaware limited liability company, | ||||||
its General Partner | ||||||
By: | NHP Operating Partnership L.P., | |||||
a Delaware limited partnership, | ||||||
its Sole Member | ||||||
By: | NHP GP LLC, | |||||
a Delaware limited liability company, | ||||||
its General Partner | ||||||
By: | Nationwide Health Properties, Inc., | |||||
a Maryland corporation, | ||||||
its Sole Member |
By: | /s/ Abdo H. Khoury | |||||||
Name: | Abdo H. Khoury | |||||||
Title: | Chief Financial & Portfolio Officer | |||||||
Executive Vice President |
PAC MED LLC: | ||||||
PACIFIC MEDICAL BUILDINGS LLC, | ||||||
a California limited liability company | ||||||
By: | PMB, INC., | |||||
a California corporation, | ||||||
its Manager |
By: | /s/ Mark Toothacre | |||||
Mark Toothacre | ||||||
President |
POMERADO LLC: | ||||||
PDP POMERADO LLC, | ||||||
a California limited liability company |
By: | PMB Poway LLC, | |||||
a California limited liability company, | ||||||
its Manager | ||||||
By: | Pacific Medical Buildings LLC, | |||||
a California limited liability company, | ||||||
its Manager | ||||||
By: | PMB, Inc., | |||||
a California corporation, | ||||||
its Manager | ||||||
By: | /s/ Mark Toothacre | |||||
Mark Toothacre | ||||||
President |
GILBERT LLC: | ||||||
PMB GILBERT LLC, | ||||||
a Delaware limited liability company |
By: | Pacific Medical Buildings LLC, | |||||
a California limited liability company, | ||||||
its Manager | ||||||
By: | PMB, Inc., | |||||
a California corporation, | ||||||
its Manager | ||||||
By: | /s/ Mark Toothacre | |||||
Mark Toothacre | ||||||
President |
THE POMERADO PROPERTY
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Adjusted for 2/1 Close | ||||
Net Operating Income | 5,627,710 | |||
Less Aged Receivables | | |||
Adjusted NOI | 5,627,710 | |||
Cap Rate | 7.60 | % | ||
Capped Value | $ | 74,048,816 | ||
Excess TI Rent Value % 9.5% | | |||
Gross Purchase Price | 74,048,816 | |||
Immediate Capital Items* | (30,000 | ) | ||
Net Purchase Price | $ | 74,018,816 | ||
* | $30,000 Trash Enclosure (PMB has agreed to credit at closing) |
Approved: | ||||
/s/ Shane Seitz | ||||
Shane Seitz | ||||
Nationwide Health Properties |
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THE POMERADO PROPERTY
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FOR THE POMERADO PROPERTY
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PDP POMERADO LLC, a California limited liability company | ||||||||||||||||||
By: | PMB Poway LLC, | |||||||||||||||||
a California limited liability company, | ||||||||||||||||||
its Manager | ||||||||||||||||||
By: | Pacific Medical Buildings LLC, | |||||||||||||||||
a California limited liability company, | ||||||||||||||||||
its Manager | ||||||||||||||||||
By: | PMB, Inc., | |||||||||||||||||
a California corporation, | ||||||||||||||||||
its Manager | ||||||||||||||||||
By: | /s/ Mark Toothacre | |||||||||||||||||
Mark Toothacre | ||||||||||||||||||
President |
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TO CERTIFICATE
TO CERTIFICATE
CONTRACT TYPE | VENDOR | |
Ambient Music | Aesthetic Audio | |
Alarm System (Fire) | San Diego Alarms | |
Automatic Doors (Entry) | Stanley | |
Day Porter | Servi-Tek | |
Elevator Maintenance/Repair Calls | ThyssenKrupp Elevator Corporation | |
Fire Life Safety Drill & Class | A Associates | |
Generator Inspection | Purodyne | |
HVAC Maintenance | Pacific Rim Mechanical | |
HVAC Boiler Maintenance | Pacific Rim Mechanical | |
Janitorial | Servi-Tek | |
Landscape Exterior | San Diego Landsystems | |
Landscape Interior | Planetscapes | |
Pay Phones | West Coast Communications | |
Pest Control | Lloyd Pest Control | |
Waste Disposal (Trash) | EDCO Disposal Corporation | |
Fire Protection | Jam Fire Protection |
FOR THE POMERADO PROPERTY
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FORM OF PROPERTY MANAGEMENT AGREEMENT
Owner: | <Insert Name Of Property Owning Entity> | |
Agent: | PMB Real Estate Services LLC | |
Property: | <Insert Name Of Property> |
1. | Term of Agreement. The term of this Agreement (Term) shall commence on the Effective DateInsert Closing Date Of The Property Contribution Transaction, and terminate ten (10) years after the Effective Date. This Agreement, if not previously renewed in writing for an additional fixed period, may be canceled effective at the end of the Term by either party giving written notice no less than thirty (30) days before the expiration of the Term. If not so canceled, the Term shall automatically be extended for additional terms of twelve (12) calendar months each, which shall be subject to cancellation in accordance with the provisions outlined above. |
1.1. | Notwithstanding the above, at any time during the Term, Owner may serve written notice to Agent of its intention to cancel this Agreement in whole, or to cancel this Agreement only with respect to the Asset Management Services (defined below) or the Property Management Services (defined below), in each case, for Cause (defined below), provided written notice is given at least sixty (60) days before the effective date of such cancellation. During the 60 days, Agent may cure the Cause, if capable of being cured, or, if the Cause is incapable of being cured within that time, but can be cured within a reasonable period thereafter, commence to cure it and thereafter diligently pursue to cure it, in which case this Agreement shall not terminate pursuant to such written notice unless Agent fails to diligently cure such Cause within a reasonable period. As used in this Agreement, Cause means, while acting as Agent: fraud, bankruptcy, gross negligence, willful misconduct, material adverse default (i.e., after customary notice and opportunity to cure) of Agent, its officers, employees or agents, in all cases having a direct, substantial, and material adverse affect on the Propertys business. Cause will be established only after judicial or arbitral determination, provided that Agent may not cure such Cause following such judicial or arbitral determination unless Owner has consented to the same. As used in this Agreement, Asset Management Services means each of Agents obligations pursuant to Addendum D attached hereto. As used in this Agreement, Property Management Services means each of Agents obligations pursuant to Addendum A, Addendum B, and Addendum C attached hereto, as well as Agents obligations pursuant to Section 2.1(b)-(d) and Section 5.4 below. | ||
1.2. | [[[[***Notwithstanding the foregoing provisions of Section 1.1 above, the cancellation of this Agreement with respect to the Property Management Services will also require the approval of <Insert Name Of Hospital If Applicable> (Ground Lessor), to the extent required under that certain <Insert Name Of Applicable Document> (Ground Lease). ***]] ] ] | ||
1.3. | Notwithstanding the foregoing provisions of this Section 1, this Agreement shall automatically terminate upon: (a) the sale or other transfer by Owner of the Property to an unaffiliated third party bona fide purchaser for value, or (b) the occurrence of a major casualty to the Property so that the Property is no longer in operation and is reasonably expected by Owner to be so for a period of at least eighteen (18) months. |
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1.4. | If this Agreement is terminated in whole or in part, Owner and Agent will cooperate in the timely and coordinated transfer of the applicable management responsibilities and the applicable files, keys, plans, specifications, and such other accountings, books and records relating to the Property. If necessary, Agent shall assign such existing contracts relating to the operations and maintenance of the Property as Owner shall require (which by their terms are assignable), provided that Owner or replacement agent shall agree to assume all liability thereunder accruing after the date of assignment. | ||
1.5. | If this Agreement is terminated in whole or in part, Agent shall be paid in accordance with the provisions of this Agreement for its performance of the Asset Management Services and/or the Property Management Services, as applicable, prior to the effective date of such termination (or such later date as is mutually agreed upon by the parties hereto). Termination of this Agreement shall release Agent for liability for failure to perform the Asset Management Services and/or the Property Management Services, as applicable, after such termination (provided that such release shall not apply to any provisions hereof which expressly survive termination). |
2. | Responsibility of Agent. In consideration of the real estate management services to be rendered by Agent under this Agreement, Agent agrees: |
2.1. | Agent shall use commercially reasonable efforts: (a) in the performance of its duties for the Property in accordance with the obligations and limitations set forth in the attached Addenda, (b) to advise Owner periodically concerning any claims (including insurance claims) involving the Property, (c) to ensure that the Property complies with applicable laws and (d) to operate the Property in a manner that shall not disqualify Owner or its Affiliates (defined below) from being taxed as a real estate investment trust under Sections 856-859 of the United States Internal Revenue Code of 1986, as reasonably determined by Owner or its Affiliates (but Agent shall not be responsible to determine such manner, it being Owners responsibility to advise Agent thereof in writing from time to time). Agent shall not be obligated to perform such services as not specifically described herein. Agent shall not commence litigation or incur legal fees on Owners behalf without Owners prior written consent. As used herein, an Affiliate of any entity shall mean any entity, company, corporation, limited liability company, limited partnership, general partnership, or joint venture, that directly, or indirectly through one or more intermediaries, controls, or is controlled by, or is under common control with such entity. | ||
2.2. | Agent shall maintain accurate records of all funds received and disbursed in connection with Agents duties and said records shall be available for Owners inspection at reasonable times on receipt of written notice therefore. | ||
2.3. | Agent shall provide the accounting records and reports set forth on the attached Exhibit A at the times specified therein. Any alteration of the substance and form of reports from Agent to Owner shall require the parties mutual written consent. Notwithstanding the foregoing, Agent shall cooperate with Owner to make such modifications to the reporting format and content as Owner may reasonably request. Agent shall preserve the same for at least seven (7) years after the close of the calendar year to which they relate. Any person designated by Owner shall have access to such records, accounts and books and all other material pertaining to the Property and its operations during business hours on reasonable notice. | ||
2.4. | Agent shall be responsible for costs relating to normal accounting required with respect to Agents duties under this Agreement. Owner shall pay for any additional costs or expenses that Agent or its Affiliates incur as a result of compliance with SOX or SEC rules, regulations, or laws with respect to the Property. |
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3. | Responsibilities of Owner. In consideration of the real estate management services to be rendered by Agent under this Agreement, Owner agrees: |
3.1. | Owner shall, if applicable and if Agent reasonably deems it necessary, promptly furnish Agent with all documents and records as needed by Agent for the efficient management of the Property, including all leases, amendments and correspondence related thereto; the status of rental payments; mortgage loan information and payment instructions; copies of service contracts in effect; and all applicable insurance policies. | ||
3.2. | Owner shall promptly provide Agent with all necessary funds for Agent to fulfill its obligations under this Agreement. If Owner has not provided said funds within seven (7) days after Agents written request, Agent may, at Agents sole option and in addition to all other remedies available to Agent, terminate this Agreement, provided that such termination shall occur prior to Owners delivery of such funds. Agent shall not be required to advance funds for Owners account. |
4. | Termination of Property Manager. At any time during the Term, Owner may serve written notice to Agent of its intention to cause Agent to replace the Property Manager (defined in Addendum A hereto) due to such persons failure to perform in a reasonable, professional manner in accordance with industry standards, as reasonably determined by Owner. [[[[***To the extent required under the Ground Lease, Owner shall first obtain Ground Lessors consent. If Ground Lessor so consents, Agent shall contact Ground Lessor, to the extent required under the Ground Lease, to request its consent to such replacement within thirty (30) days of receipt of such consent and Owners notice.***]]]] Agent must replace the Property Manager within sixty (60) days of receiving each such required consent. | |
5. | Insurance and Indemnification. Agent shall not be responsible for the type, amount, or sufficiency of insurance coverage on the Property. |
5.1. | Except for matters involving Agents Cause, Owner shall indemnify, defend, and hold Agent and its members, partners, officers, employees and agents harmless from any and all claims, costs, expenses, demands, attorneys fees, suits, liabilities, judgments and damages arising from or connected with the management of Property by Agent of the performance or exercise of any of the duties, obligations, powers or authorities granted to Agent under this Agreement; Owner shall promptly reimburse Agent for any monies Agent is required to pay whatsoever for items covered by this Section 5, and such obligation for reimbursement shall survive termination of this Agreement. Owners obligations under this Section 5.1 shall survive termination of this Agreement but shall not apply to any claim that relates to acts occurring after the date of termination. | ||
5.2. | Agent shall indemnify, defend, and hold Owner and its members, partners, officers, employees and agents harmless from all claims, costs, expenses, demands, attorneys fees, suits, liabilities, judgments, and damages arising from or connected with any breach or default by Agent of its obligations under this Agreement which would constitute Cause and entitle Owner to terminate this Agreement. Such obligations of Agent shall: (a) apply without regard to whether this Agreement is actually terminated, and (b) survive termination of this Agreement. In addition, if this Agreement is terminated in whole or in part pursuant to Sections 1.1 above or 7.1 below, Agent shall indemnify, defend, and hold Owner harmless from all claims, costs, expenses, demands, attorneys fees, suits, liabilities, judgments, and damages arising from or connected with such termination; provided, however, that the total costs payable by Agent pursuant to this sentence shall not exceed the total amount of fees paid to Agent by Owner hereunder with respect to the Property for the twenty-four (24) month period immediately preceding such termination pursuant to this Agreement. |
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5.3. | Owner shall obtain and maintain insurance for the Property in forms and coverage amounts of at least the forms and coverage amounts as are customary for similar medical office buildings. Agent shall periodically review and coordinate with Owner in matters regarding insurance coverage. Owner and Agent each waives claims for recovery against the other to the extent recovered under their respective insurance policies. | ||
5.4. | Agent shall carry the insurance set forth on the attached Exhibit B in the amounts and pursuant to the terms set forth therein. Agent shall comply with all local, State and Federal laws and regulations, including minimum wage laws, applicable to any employees. | ||
5.5. | At all times during the continuance of this Agreement all bodily injury, property damage and personal injury insurance carried by Owner on Property shall, without cost to Agent, extend to, insure and indemnify Agent, as well as Owner, by endorsement of such insurance coverage to specifically name Agent as an additional insured. | ||
5.6. | Copies of all insurance coverage and endorsements required under this Agreement shall be delivered promptly to each party as required. |
6. | Termination Accounting. If any payments for Owners account are received by Agent after expiration or earlier termination of this Agreement, Agent shall promptly deliver such funds to Owner. If and to the extent there are not sufficient funds in Owners account to cover costs relating to the period before such expiration or earlier termination, Owner shall be solely responsible to pay same. Owner shall pay Agent reasonable out-of-pocket expenses incurred by Agent at Owners direction after expiration or earlier termination of this Agreement. Within thirty (30) days after expiration or earlier termination of this Agreement, Agent shall deliver to Owner all written reports required with respect to the Property under Section 2.3 above for any period not covered by previously delivered reports up to the time of such expiration or earlier termination. | |
7. | Miscellaneous. |
7.1. | If a bankruptcy petition is filed by or against either Owner or Agent and is not dismissed within sixty (60) days, or if either makes an assignment for the benefit of creditors or takes advantage of any insolvency act or proceeding, either party may cancel this Agreement on ten (10) days written notice to the other. | ||
7.2. | If either party brings an action to enforce or declare rights hereunder or seeks a judicial or arbitral determination of whether Cause may be established, the prevailing party in any such action, on trial, appeal, or otherwise, shall be entitled to reasonable attorneys fees to be paid by the losing party. | ||
7.3. | This Agreement shall be governed by California law. When the context requires, any gender includes all others, the singular number includes the plural, and vice-versa. Captions are inserted for convenience of reference and do not describe or limit the scope or intent of this Agreement. Any recitals above, and any exhibits or schedules referred to and/or attached hereto, are incorporated by reference into this Agreement. Person includes any entity. Including means including without limitation. This Agreement contains the entire agreement between the parties regarding its subject matter. Any prior oral or written representations, agreements and/or understandings shall be of no effect. No waiver, amendment or discharge of this Agreement shall be valid unless it is in writing and signed by the party to be obligated. This Agreement shall, subject to any provision of this Agreement that may prohibit or curtail assignment of rights, bind and inure to the benefit of the parties and their heirs, assigns, representatives and successors; however, there are no intended third-party beneficiaries to this Agreement except those expressly |
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set forth herein, and only the parties or their heirs, assigns, representatives and successors are entitled to enforce this Agreement. If any provision of this Agreement is held by a court to be invalid or unenforceable, the other provisions shall remain in effect. No inference or presumption shall be drawn if a party or its attorney prepared and/or drafted this Agreement; it shall be conclusively presumed that the parties participated equally in its preparation and/or drafting. |
8. | Notice. For the purposes of this Agreement, unless changed by written notice, the mailing addresses of both parties for all purposes shall be: |
Owners Notice Address: | ||
<Insert Name Of Property Owning Entity> | ||
Attention: VP Portfolio Management | ||
610 Newport Center Drive, Suite 1150 | ||
Newport Beach, CA 92660 | ||
949 ###-###-#### fax | ||
949 ###-###-#### phone | ||
Agents Notice Address: | ||
PMB Real Estate Services LLC | ||
Attention: President | ||
12348 High Bluff Drive, Suite 100 | ||
San Diego, CA 92130 | ||
858 ###-###-#### fax | ||
858 ###-###-#### phone |
9. | Assignment. Agent shall not sell, assign or otherwise transfer to any person, other than its wholly-owned subsidiary, any of its rights or delegate any of its obligations under this Agreement without the prior written consent of Owner (which may be granted or withheld in Owners sole and absolute discretion). | |
10. | Confidentiality. Except as may be required by applicable laws or governmental regulations governing Agent, at all times during the period of this Agreement and thereafter, Agent shall maintain strict confidence with respect to any and all information of a confidential, proprietary nature which is or may be either applicable to, or related in any way to the Property, including all financial records (the Confidential Information). | |
11. | Attachments. The following Addenda are attached to and made a part of this Agreement. |
þ | Addendum A: | Property Management Agreement | ||
þ | Addendum B: | Construction Management Agreement | ||
þ | Addendum C: | Leasing Agreement | ||
þ | Addendum D: | Asset Management Agreement |
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a Delaware limited liability company
By: | ||||
Print: | ||||
Title: | ||||
AGENT: PMB Real Estate Services LLC a Delaware limited liability company | ||||
By: | ||||
Claude Hooton, President | ||||
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Reporting Requirements
Exhibit A Reporting Requirements Page 1
Exhibit A Reporting Requirements Page 2
Agents Required Insurance
Exhibit B Agents Required Insurance Page 1
Exhibit B Agents Required Insurance Page 2
Property Management
1. | Term. The commencement and termination dates of this Addendum shall coincide with the respective dates as described in the Management Agreement, subject to earlier termination as set forth therein. |
2. | Agents Responsibilities. Agent shall appoint a manager to manage the Property (the Property Manager). The Property Manager shall be Agents primary representative in managing the Property, and Agent shall keep Owner apprised of the identity and contact information of the Property Manager at all times. Agents authorities, duties, and responsibilities in connection with the Propertys management shall be as follows: |
2.1. | Agent shall make its best commercial efforts to collect, and enforce the collection of, all rentals and other charges due Owner from tenants or other occupants of the Property in accordance with the terms of their leases or rental agreements. |
2.2. | From Owners funds or as otherwise directed by Owner in writing, Agent is authorized to make all payments for the operation of the Property as indicated below. Agent shall cause to be disbursed regularly and punctually, (a) the aggregate amount required to be paid under the loan documents affecting the Properties, including amounts due for interest, amortization of principal and allocation to reserves or escrow funds, and (b) unless paid pursuant to a reserve established under such loan documents, the amount of all ad valorem taxes and other impositions levied against the Property and all insurance policy premiums, which shall be paid before delinquent or prior to the addition thereto of any interest or penalties. Agent is responsible for maintaining appropriate cash disbursement policies and procedures to ensure the appropriate controls over disbursement and shall deliver written notice to Owner if Owners funds held by Agent are projected to be insufficient for the payments indicated below. If Owner elects to make any or all payments associated with the Property, Owner shall make such payments in a timely fashion and provide Agent with such documentation and accounting procedures for said payments as Agent deems necessary to fulfill Agents responsibilities for operation of the Property. Responsibility for payments for specific items is as follows: |
Agent | Owner | |||||
þ | o | Real Property taxes, assessments, fees, charges | ||||
þ | o | Insurance policy premiums | ||||
o | þ | Income taxes arising from the income of the Property | ||||
þ | o | Mortgage/Trust Deed Loan payments |
2.3. | Agent shall be responsible for the payment on behalf of Owner for all other fees and payments necessary for the efficient operation of the Property. In cases of emergency, which in Agents opinion requires immediate repairs or alterations costing in excess of any budgeted amount, Agent shall use its reasonable discretion. Agent shall maintain accurate records of all funds received and disbursed in connection with Agents management of Property and said records shall be available for Owners inspection at reasonable times on receipt of prior written notice. All such books and records shall be and remain Owners property and, on the expiration or termination of this Agreement, shall be turned over to Owner or its designee so as to insure the orderly continuance of the management, operation and maintenance of the Property. Agents accounting records and reports will be provided pursuant to Section 2.3 of the Management |
Addendum A Page 1
Agreement. On or before the fifteenth (15th) day of each calendar month, after deducting from gross monthly collections all expenses, reserves, any sums required by law, and Agents fees, the net amount of all funds collected for Owners account shall be remitted monthly by Agent to Owner by wire transfer or ACH payment at the address specified herein or as Owner may otherwise direct in writing. Owner and Agent may elect to retain, disburse, or remit funds in such other manner as may be mutually agreed on. Agent shall also render to Owner a statement showing all amounts received and disbursed for the period reported. |
2.4. | Agent will establish a separate bank account for the Property and will use that account for the deposit of all revenues from the Property and the disbursement of all payments relating to the Property. | ||
2.5. | Agent shall make all commercially reasonable efforts to effectively and efficiently manage the Property, including the monitoring of independent contractors responsible for the repair and maintenance and other services related to the Property. Agent shall arrange for, coordinate, supervise, administer, and manage on behalf and for the account and at the expense of Owner all activities and services required for the management, operation, and maintenance of the Property in a manner normally associated with high quality, comparable medical office buildings in the <Insert Name Of Propertys City And State> area, in a manner and condition that is at least as good as the condition in which the Property is presently maintained, and consistent with the standards applied by Agent and Affiliates of Agent (defined below) with respect to the management of all other properties owned by Agent or Affiliates of Agent during the period that they were previously managed by Agent on behalf of various Affiliates of Agent, subject to the terms of this Agreement. On the basis of and consistent with the Budget (defined below), Agent shall execute on behalf of Owner, contracts for water, electricity, gas, fuel, oil, landscape maintenance, security services, cleaning, copier rental, sign service, vending, telephone, vermin extermination, trash removal, and other necessary services as necessary (collectively, Service Contracts). Service Contracts which are (a) entered into in arms length transactions and in accordance with the terms of the Budget, (b) for a term length of no more than one (1) year, and (c) cancelable by Owner, or by Agent on behalf of Owner, on thirty (30) days written notice without any termination fee or penalty shall not require Owners prior approval. All other Service Contracts shall require Owners prior written approval. Agent shall obtain written approval from Owner before entering into any contract or agreement with any Affiliates of Agent and in all events such contracts or agreements must be on commercially reasonable and market terms. When taking bids or issuing purchase orders, Agent shall act at all times on behalf of Owner and shall be under a duty to secure for and credit to Owner any discounts, commissions, or rebates obtained as a result of such purchases. Agent shall, at the time of taking bids, disclose to Owner any other relationship existing or contemplated with such bidder. Notwithstanding any of the foregoing, in no event shall Agent enter into any Service Contract that is intended to provide income to Owner without Owners prior written approval. | ||
2.6. | Agent, in its capacity as property manager, shall use its commercially reasonable efforts to cause or enable Owner: (a) to comply with all duties and obligations of Owner as landlord or tenant, as the case may be, (exclusive of those duties and obligations, if any, which by their nature must be performed by Owner) under all leases, rental agreements, and ground leases affecting the Property, and (b) not to permit any default to occur thereunder on the part of Owner as such landlord or tenant. Agent shall promptly prepare, deliver, coordinate and comply with any and all reporting requirements under any loan documents affecting the Property (including any and all leasing reports, development reports, accounting reports and financial statements). Agent shall promptly prepare, deliver to Owner for Owners approval, and only upon receipt of Owners approval, submit to any lender under such loan documents, any and all draw requests and other deliveries required under such loan documents in connection with draw |
Addendum A Page 2
requests and disbursements and, in connection with the foregoing, coordinate the draw request and disbursement process all in accordance with the requirements of such loan documents. |
2.7. | Agent, at Owners expense, shall make or cause to be made such alterations to the Property as Owner and Agent agree are necessary or desirable, or as required by the terms of leases or rental agreements, and replace, or cause to be replaced, damaged, worn, or inoperative equipment and fixtures; provided, however, all capital expenditures in excess of Five Thousand Dollars ($5,000) are subject to the prior written approval of Owner irrespective of whether such expenditures are provided for in the then current Budget. Additionally, Agent shall obtain a minimum of three (3) written bids for all contracts for capital purchases, installation, repair or replacement that will require an aggregate expenditure equal to or greater than Ten Thousand Dollars ($10,000). Agent shall obtain a minimum of two (2) written bids for all contracts for capital purchases, installation, repair or replacement that will require an aggregate expenditure greater than Five Thousand Dollars ($5,000) but less than Ten Thousand Dollars ($10,000). Each such bid shall be solicited in a form prescribed by Agent so that all quotes will be uniform. Upon Owners request, Agent shall provide Owner with all bid responses and Agents recommendation of the most acceptable bid, including a spread sheet analysis of the hard and soft costs of each bid. If Agent recommends acceptance of other than the lowest bid, Agents recommendation shall be supported by a written explanation. Owner may accept or reject any and all bids, and will communicate to Agent its acceptance or rejection of bids. | ||
2.8. | Agent shall provide Owner, on request from time to time, a completed property questionnaire in the form reasonably requested by Owner. Agent, at Owners expense and within a reasonable time, shall provide, or cause to be provided, and shall coordinate and supervise all security services and systems necessary to protect the Property. Such services shall include implementation of a plan of evacuation or other appropriate action in the event of any emergency, which plan shall be circulated and demonstrated to all tenants or occupants of the Property. When an emergency occurs, Agent shall take whatever action it deems reasonable to protect, maintain, or repair the Property and to protect the occupants of the Property, and shall promptly notify Owner of any such action. For the purpose of this provision, an emergency means an event that, in Agents reasonable belief, will cause immediate threat of damage or injury to persons or property. | ||
2.9. | Subject to the provisions of this Section 2.9, Agent shall hire, prepare, insure, and enter into contracts with, supervise, and have the authority to terminate any independent contractors (on Owners behalf), and Property employees (on Agents behalf) reasonably required in the proper operation of the Property. Consistent with the Budget, Agent shall execute on behalf of Owner (without Owners co-signature or specific approval), such agreements with independent contractors (collectively, Independent Contractor Agreements) as are (a) entered into in arms length transactions and in accordance with the Budget, (b) for a term length of no more than one (1) year, and (c) cancelable by Owner, or by Agent on behalf of Owner, on thirty (30) days written notice without any termination fee or penalty. All other Independent Contractor Agreements shall require Owners prior written approval. Furthermore, notwithstanding the foregoing, Agent shall obtain Owners prior written approval before entering into any Independent Contractor Agreements with any Affiliates of Agent and in all events such contracts must be on commercially reasonable and market terms. Agent shall, at the time of taking bids, disclose to Owner any other relationship existing or contemplated with such bidder. Notwithstanding any of the foregoing, in no event shall Agent enter into any Independent Contractor Agreement that is intended to provide income to Owner without Owners prior written approval. All Property employees are Agents employees, not Owners. Agent shall prepare payroll tax returns and shall execute and file punctually when due all forms, reports, and returns required by law relating to the employment of personnel and to the operation of the Property. |
Addendum A Page 3
2.10. | Agents Property Manager shall receive tenant and other occupant communications on Owners behalf, shall coordinate and handle all relationships with, and complaints and requests from, tenants or occupants of the Property and shall use reasonable efforts to ensure tenant and occupant compliance with lease or rental agreement provisions. Agent shall maintain professional, business-like relationships with tenants and occupants and shall receive and respond timely to all tenants and occupants complaints and requests for services. Agent shall be required to respond to such complaints as may be directed by Owner, and Owner shall respond promptly indicating its approval or changes to any recommendation of Agent or its approval or changes to any itemized alternative. | ||
2.11. | Agent is not authorized to practice law. If Agent deems legal assistance necessary for any reason, including rent collection or tenant or occupant eviction, Agent shall obtain such assistance from legal counsel approved by Owner. Any legal fees, costs, and expenses shall be Owners responsibility and paid from Owners funds; provided that Owner has previously approved such fees and expenses in writing. | ||
2.12. | Agent shall, at Owners request, supervise appraisers, counsel, and other consultants retained by Owner to evaluate Property value, performance, potential, and/or condition. | ||
2.13. | Agent shall appeal property assessments or tax valuations, on Owners request or on Agents reasonable estimate of success in reducing said assessments or tax valuations. | ||
2.14. | Agent shall supervise the property management function, perform inspections of property, and shall when appropriate make recommendations to Owner for changes, alterations, or capital improvements to enhance the value of the Property and optimize cash flow. Agent shall cause an inventory to be taken of all furniture and office equipment, and any other major equipment or material belonging to the Property. Said furniture and equipment will be used in the operation of the Property and Agent shall exert commercially reasonable efforts to maintain such assets in the condition delivered to Agent, ordinary wear and tear excepted. | ||
2.15. | Agent shall, on Owners request, procure financing on Owners behalf, including construction loans, permanent loans, refinancing of existing loans, or restructuring of Property debt and equity, or other types of financing on Owners written request. | ||
2.16. | Agent shall coordinate with local government and the community to facilitate beneficial interaction and communication. |
3. | Owners Responsibilities. Owner shall, if applicable, provide Agent with copies of all documentation and records in Owners possession, to allow Agent to perform its duties arising out of this Addendum. |
4. | Annual Budget. Not later than one hundred twenty (120) days before each calendar year during the Term, Agent shall prepare and present to Owner an annual budget (the Budget) showing in reasonable detail for such year the following: |
| With respect to management of the Property, Agents month-to-month estimate of (a) projected rents, receipts and other revenues, (b) projected expenses, and (c) projected occupancy levels. | ||
| With respect to capital improvements and replacements of and additions to furniture, fixtures and equipment for the Property, (a) a list of capital needs for such year for improvements, furniture, fixtures, and operating equipment, including a five (5) year projection of such items, (b) the projected cost of the items on such list, and (c) the anticipated schedule for the purchase and/or completion of such items. |
Addendum A Page 4
4.1. | Owner shall have sixty (60) days from receipt of the Budget to approve it or notify Agent in writing of its disapproval and the specific items contained in the Budget which it disapproves; provided however that no proposed Budget shall be deemed approved until Agent has received written notice of approval from Owner. If Owner disapproves the Budget, Agent shall submit to Owner a revised Budget within fifteen (15) days after receipt of notice of Owners disapproval, and Owner shall then have fifteen (15) days after receipt of the revised Budget to approve or disapprove the Budget as so revised. |
4.2. | If Owner has not approved the Budget by December 1st, Agent shall manage, operate, and maintain the Property to the extent practicable in accordance with the Budget for the preceding calendar year until such time as Owner approves a budget for the then current year; provided, however, that expenditures in excess of Two Thousand Dollars ($2,000) for extraordinary repair or capital improvement shall require the prior written approval of Owner notwithstanding anything to the contrary herein. |
4.3. | Notwithstanding the limitations of the Budget, Agent, without Owners prior consent, may expend Owners funds not provided for in the Budget for emergency maintenance and repairs of the Property which Agent in good faith reasonably believes to be necessary to avoid the suspension of essential services to the Property or to prevent, or minimize the risk of, injury to persons or property in or about the Property. Agent shall notify Owner of and account to Owner for any such expenditures as soon as reasonably possible after they are made. |
4.4. | As of the Effective Date, Agent has submitted to Owner, and Owner has approved, the Budget attached hereto as Exhibit A for <Insert Year> with respect to the Property. |
5. | Fees. Owner shall pay Agent as the monthly fee for its property management services hereunder four percent (4%) of all gross monthly collections (including any parking revenues) from the Property, including collections made by Owner or others designated by Owner, but excluding prepaid rents or lease termination payments (except to the extent such rents or payments are applied for such month) (the Monthly Property Management Fee). Notwithstanding the foregoing, if on or prior to the Effective Date Pacific Medical Buildings LLC or an Affiliate (as defined in the Management Agreement) of Pacific Medical Buildings LLC (collectively, Affiliates of Agent) entered into an agreement or other arrangement with any tenant, occupant, hospital or other third party, restricting the amount of the monthly property management fee permitted to be passed through to the tenants or occupants of the Property to an amount less than four percent (4%) of gross monthly collections from the Property, then the Monthly Property Management Fee shall be reduced to such lesser amount. Gross monthly collections means the grand total of all rents (base and additional rent), security deposits (only when applied or forfeited), and other monies accrued that are collected during the month from the Property, or that have been previously collected and are applied during such month. In no event shall Agents monthly fee be less than $500, which amount is recognized by Owner and Agent as a reasonable minimum amount for services rendered hereunder. Owner will also pay for any additional reasonable costs or expenses that Agent incurs as a result of the extra expense above standard GAAP accounting required for SOX/SEC compliance in accordance with Section 2.4 of the Management Agreement. All expenses relating to personnel (including independent contractors, building engineers and the Property Managers) who work exclusively at the Property and/or who provide services to the Property and whose time can be reasonably allocated to the Property are in addition to Agents fee. Owner shall not be obligated to reimburse Agent for any expenses for off-site office equipment or off-site office supplies of Agent, for any overhead expenses of Agent incurred with respect to its general offices, or for any salaries, benefits, or wages allocable to time spent on projects other than the Property. Owner shall not be obligated to reimburse Agent for any obligations or expenses resulting from the gross negligence, fraud, or willful misconduct of Agent, nor for the failure of Agent to perform its material obligations and duties under this Agreement. |
Addendum A Page 5
Addendum A Page 6
Initial Budget
Exhibit A to Addendum A Page 1
Construction Management
þ | Construction and/or demolition of one or more buildings or structures at the Property. | ||
þ | Construction, refurbishment or modification and/or demolition of portions or the whole of the common areas in or on one or more buildings or structures at the Property. | ||
þ | Construction and/or demolition of tenant improvements within existing or future buildings at the Property. |
2. | Agents Responsibilities. |
2.1. | Agent shall provide as-needed supervision of all construction and administrative personnel required for each construction project, including any contractors, consultants, legal counsel, and accounting personnel. All employees (except independent contractors retained by Agent on behalf of Owner from time to time) shall be employed directly by Agent who shall be solely responsible for fulfilling all payroll tax functions with respect to the same. | ||
2.2. | Agent shall use commercially reasonable due diligence in the construction management for each project and furnish the full services of its organization in the management of such project. | ||
2.3. | Agent shall review and approve the monthly billings of the general contractor (which billings shall be subject to inspection by Owner at all times). | ||
2.4. | Agent shall procure and maintain such public liability and fire insurance for each project as directed by Owner with Owner and Agent named as additional insureds. | ||
2.5. | Agent shall not be obligated to make any monetary advance or incur any liability for the account of the Owner. | ||
2.6. | Agent shall diligently oversee and coordinate any capital improvements for the Property pursuant to plans approved from time to time by Owner (including any so-called Required Repairs or Scheduled Renovations as may be required by any loan documents affecting the Property and all approved plans, budgets and schedules therefor). |
3. | Owners Responsibilities. |
3.1. | Owner shall procure and maintain adequate property damage and public liability insurance for the Property in accordance with Section 5.3 of the Management Agreement, and shall name Agent as an additional insured in accordance with Section 5.5 of the Management Agreement. Owner shall provide Agent with a copy of |
Addendum B Page 1
such insurance policy as available in accordance with Section 5.6 of the Management Agreement. | |||
3.2. | Agent shall at no time be obligated to advance funds on behalf of Owner. |
4. | Fees. During the Term and with respect to any construction project which is not subject to a separate development agreement between Owner (or its Affiliate) and Agent (or Affiliates of Agent), Owner shall pay Agent a construction management fee calculated based on all direct construction costs incurred for each construction project (such costs, for each construction project, the Construction Costs), relating to: (a) the construction or demolition of buildings, common areas, or other improvements (excluding first generation tenant improvements) at the Property to the extent such construction or demolition is done after the completion of the initial construction, or (b) any second generation tenant improvements at the Property after the initial construction of the Property, whether done by Agent or by a tenant or occupant. Owner shall pay Agent (i) ten percent (10%) of the Construction Costs with respect to the first Seventy-Five Thousand Dollars ($75,000) of the Construction Costs, and (ii) five percent (5%) of the Construction Costs with respect to any Construction Costs in excess of Seventy Five Thousand Dollars ($75,000), if applicable. (For example, if the Construction Costs associated with a particular project total $100,000, Agent would receive construction management fees totaling $8,750 (i.e., (0.10 x $75,000) + (0.05 x $25,000)), and if the Construction Costs associated with a particular project total $70,000, Agent would receive construction management fees totaling $7,000 (i.e., 0.10 x $70,000).) Notwithstanding the foregoing, with respect to the initial build-out of the balance of original previously-unleased space in the Property that occurs in the first two (2) years after operation of the Property (and first occupancy by tenants) commences, Owner shall pay the fee described above to Pacific Medical Buildings LLC (not Agent). Nothing in this Section 4 shall impose any obligations under this Agreement on Pacific Medical Buildings LLC. The construction management fee shall be considered earned as Construction Costs are incurred for the project and shall be payable monthly (subject to a ten percent (10%) retention) on a percentage basis of total cost versus work completed and accepted. Any commissions, fees, or expenses of any third party construction managers shall be paid by Agent from this fee. |
Addendum B Page 2
Leasing
3.1. | Agent will present terms within the Leasing Guidelines to prospective tenant and attempt to secure a signed non-binding letter of intent (LOI). For terms outside Leasing Guidelines, Agent will secure Owners approval of revised terms before generating LOI. | ||
3.2. | Signed LOI will be forwarded to Owner for approval. | ||
3.3. | Once approved, Owner will forward the signed LOI to Owners legal counsel to generate executable leases, rental agreements, and modifications thereof, including new leases, rental agreements, renewals, amendments, extensions, modifications, terminations, and such other such documents as may be necessary for Agents fulfillment of its duties described herein. | ||
3.4. | Owner will forward executable document to Agent to secure signature from prospective tenant. |
Addendum C Page 1
5.1. | With respect to the initial leasing of the balance of original previously-unleased space in the Property, Owner shall pay Pacific Medical Buildings LLC (not Agent) 5% of the gross revenues from such lease or rental agreement over the initial five (5) year lease term and 2.5% of the gross revenues of any part of the initial term beyond five (5) years. Leasing fees shall be payable half on execution of the lease or rental agreement and half upon Agents receipt of the tenants or occupants payment of its first (1st) month of base rent under such lease or rental agreement. Nothing in this Section 5.1 shall impose any obligations under this Agreement on Pacific Medical Buildings LLC. | ||
5.2. | With respect to any new lease or rental agreement for the Property for second generation space, Owner shall pay Agent 5% of the gross revenues from such lease or rental agreement over the initial five (5) year lease term and 2.5% of the gross revenues of any part of the initial term beyond five (5) years. Leasing fees shall be payable half on execution of the lease or rental agreement and half upon Agents receipt of the tenants or occupants payment of its first (1st) month of base rent under such lease or rental agreement. | ||
5.3. | For renewal of any lease or rental agreement (including options to extend/renew), Owner shall pay Agent 2.5% of gross revenues from such lease or rental agreement over the entire renewal term, payable on renewal. | ||
5.4. | Agent is authorized to cooperate with and to share its fee described above with other licensed real estate agents or brokers, regardless of whether such agents or brokers represent prospective tenants or assist Agent in fulfilling its duties hereunder; provided, however, that Owner shall have no obligation to pay any fees or commissions to third-party agents or brokers, it being understood and agreed that any and all such fees or commissions to third-party agents or brokers shall be paid by Agent from the leasing fees Agent is entitled to receive under this Addendum C. Notwithstanding the foregoing, if Owner has previously approved in writing the listing agreement or other arrangement that would in the aggregate require the payment of fees or commissions in excess of those set forth above, Owner shall be required to remit such greater amount to Agent for the payments required under those approved listing agreements or other arrangements. |
Addendum C Page 2
Leasing Guidelines
Exhibit A to Addendum C
Asset Management
1. | Term. The commencement and termination dates of this Addendum shall coincide with the respective dates as described in the Management Agreement, subject to earlier termination as set forth therein. | |
2. | Agents Asset Management Responsibilities. Agents duties and responsibilities in connection with the Propertys asset management shall be as follows: |
2.1. | Agent shall prepare, on a quarterly basis, market/competitive analysis that includes specific comparisons of the market and Owners competitors to the performance of the Property; | ||
2.2. | Agent shall conduct periodic meetings with the management personnel of any hospital tenants or occupants of the Property to review opportunities for further development and/or Property improvements; | ||
2.3. | Agent shall analyze and recommend solutions to potential problems at the Property and related campus/physician issues; | ||
2.4. | Agent shall perform oversight with respect to the preparation and compliance of the annual business plan; | ||
2.5. | Agent shall conduct quarterly review of the Propertys performance; and | ||
2.6. | Agent shall insure that the Property and all other assets that are managed by Agent for the benefit of Owner or its Affiliates are operated in a manner that shall not disqualify Owner or its Affiliates from being taxed as a real estate investment trust under Sections 856-859 of the United States Internal Revenue Code of 1986, as reasonably determined by Owner or its Affiliates (but Agent shall not be responsible to determine such manner, it being Owners responsibility to advise Agent thereof in writing from time to time). |
3. | Owners Responsibilities. Owner shall provide Agent with all such reasonable documentation and information necessary for Agent to perform its duties as described herein. | |
4. | Fees. Owner shall pay Agent for its asset management services, on a quarterly basis, an amount equal to one-fourth (1/4) of the annual fee, which annual fee shall be equal to sixty-five hundredths of one percent (0.65%) of all gross annual collections (including any parking revenues) from the Property, including collections made by Owner or others designated by Owner, but excluding prepaid rents or lease termination payments (except to the extent such rents or payments are applied for such year). Gross annual collections means the grand total of all rents (base and additional rent), security deposits (only when applied or forfeited), and other monies accrued that are collected during the applicable year from the Property or that have been previously collected and are applied during such year. |
Addendum D Page 1