Cash and cash equivalents

EX-10.1 2 c53429exv10w1.htm EX-10.1 exv10w1
Exhibit 10.1
FEE AND SERVICE SCHEDULE FOR STOCK TRANSFER SERVICES
between
MVC CAPITAL, INC.
and
COMPUTERSHARE INC.
and
COMPUTERSHARE TRUST COMPANY, N.A.
This Fee and Service Schedule is by and between, Computershare Inc. (formerly known as Computershare Shareholder services, inc.) (“Computershare”) and Computershare Trust Company, N.A. (the “Trust Company”), (collectively, “Transfer Agent”) or individually “Computershare” and the “Trust Company, respectively and MVC Capital, Inc. (the “Company”), whereby the Transfer Agent will perform the following services for the Company. This Fee and Service Schedule (“Schedule”) is an attachment to the Agreement. Terms used, but not otherwise defined in this Schedule, shall have the same meaning as those terms in the Agreement.
TERM
The fees set forth in this Schedule shall be effective for a period of three (3) years, commencing from the effective date of July 1, 2009 (the “Initial Term”). Sixty (60) days before the expiration of the Initial Term or a Renewal Term, whichever is applicable, the parties to this Agreement will agree upon a Fee Schedule for the upcoming Renewal Term. If no new fee schedule is agreed upon, provided that service mix and volumes remain constant, the fees listed in the Schedule shall be increased (a) by the accumulated change in the National Employment Cost Index for Service Producing Industries (Finance, Insurance, Real Estate) for the preceding years of the contract, as published by the Bureau of Labor Statistics of the United States Department of Labor; or (b) to the Transfer Agent’s minimum fees then in effect, whichever is greater. Fees will be increased on this basis for each successive Agreement anniversary thereafter.
FEES
Ongoing Account Management*
This fee covers all administration of the services listed in the services section except as noted below. Out of pocket costs associated with providing these services will be charged separately.
$1,250.00*     Per Month
 
*   If the average volume of transactions, inquiries, or telephone calls significantly increases during the term of this Agreement as a result of outside factors or unforeseen circumstances for which the Transfer Agent is not the proximate cause, the Transfer Agent and the Company shall negotiate an additional fee.
Lost Owner/Shareholder Search Services
    SEC Electronic Database Search               $2.00 per account searched

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SERVICES
     Administrative Services
    Annual administrative services as Transfer Agent and Registrar for the common stock of the company
 
    Assignment of relationship manager
     Account Maintenance
    Maintain 1,000 registered shareholder accounts (additional accounts to be billed at $6.00 each per year)
 
    Create new shareholder accounts
 
    Post and acknowledge address changes
 
    Process other routine file maintenance adjustments
 
    Post all transactions, including debit and credit certificates, to the shareholder file
 
    Respond to requests for audit confirmations
 
    Perform OFAC (Office of Foreign Asset Control) and Patriot Act reporting
 
    Obtain tax certifications
     Share Issuance
    Issuance, cancellation and registration of shares
 
    Process all legal transfers as appropriate
 
    Combine certificates into larger and/or smaller denominations
 
    Replace lost certificates in accordance with UCC guidelines and Computershare policy (subject to shareholder-paid fee and bond premium)
 
    Place, maintain and remove stop-transfer notations
     Special Issuances
    The processing of up to 100 stock option issuances, per annum, additional to be billed at $25.00 per stock option issuance
     Shareholder Communications
    Provide company-specific Shareholder contact number;
 
    Provide IVR 24/7 (subject to system maintenance);
 
    Respond to Shareholder inquiries (written, e-mail and web);
 
    Record all Shareholder calls;
 
    Scan and image incoming correspondence from Shareholders;
     Direct Registration System (“DRS”)
    Register, issue and transfer DRS book-entry shares
 
    Issue DRS statements of holding
 
    Process Web, IVR, telephone and written sale requests for DRS shares (sale fees charged to Shareholder), pursuant to the terms and conditions, including applicable fees, of the DRS Sales Facility
     Online Access
    Provide Internet access to “Issuer Online,” desktop access to corporate and Shareholder information administered by Computershare, which permits data management including accessing standard reports such as Top 10 — 200 Shareholder lists, submitting real-time inquiries such as an issued capital query, and reporting by holding range
 
    Provide Internet access to “Investor Centre,” which provides Shareholder account information, transaction capabilities, and downloadable forms and FAQs
 
    Provide On-Demand Reporting to allow Company to generate non-standard reports 24/7 at Transfer Agent’s standard fee for such reports

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     Dividend Services
    Receive full funding one day prior to payable date by 11:00 a.m., Eastern Standard Time via Federal Funds Wire, ACH or Demand Deposit Account debit
 
    Coordinate the mailing of quarterly dividends with an additional enclosure with each dividend check
 
    Prepare and file Federal Information Returns (Form 1099) of dividends paid in a year
 
    Prepare and file State Information Returns of dividends paid in a year to Shareholders resident within such state
 
    Prepare and file annual withholding return (Form 1042) and payments to the government of income taxes withheld from Non-Resident Aliens
 
    Coordinate the mailing of Form 1099 to Shareholders
 
    Coordinate the email notification to Shareholders of the online availability of Form 1099
 
    Replace lost dividend checks
 
    Reconcile paid and outstanding checks
 
    Code “undeliverable” accounts to suppress mailing dividend checks to same
 
    Keep records of accumulated uncashed dividends
 
    Perform the following duties as required by the Interest and Dividend Tax Compliance Act of 1983:
    Withhold tax from Shareholder accounts not in compliance with the provisions of the Act
 
    Reconcile and report taxes withheld, including additional 1099 reporting requirements, to the Internal Revenue Service
 
    Mail to new accounts who have had taxes withheld, to inform them of procedures to be followed to curtail subsequent back-up withholding
 
    Perform Shareholder file adjustments to reflect certification of accounts
     ACH Services
    Review cards for accuracy and completeness and identifying cards with incomplete information
 
    Mail cure letter to Shareholders with incomplete cards
 
    Identify cards received after the cut-off date
 
    Code accounts for ACH and performing pre-note test
 
    Identify rejected ACH transmissions mail dividend check and explanation letter to Shareholders with rejected transmissions
 
    Respond to Shareholder inquiries concerning the ACH Program
 
    Code cards received after cut-off date
 
    Calculate on a quarterly basis the Share breakdown for ACH vs. other dividend payments and notifying the Company of funding amount for ACH transmissions and other payable date funds
 
    Credit ACH designated bank accounts automatically on dividend payable date
 
    Maintenance of ACH participant file, including coding new ACH accounts
 
    Process termination requests
 
    Keep adequate records including retention of authorization cards
     Dividend Reinvestment Services
    Invest Dividend Reinvestment and Optional Cash Purchases per the plan document
 
    Reinvestment and/or cash investment transactions of Dividend Reinvestment Plan participant accounts
 
    Coordinate the mailings statement to Plan participant when activity occurs
 
    Coordinate the email notification to Plan participant of the online availability of plan statements
 
    Process automatic monthly investments via ACH
 
    Maintain DRP accounts and establishing new participant accounts
 
    Process sale, termination and withdrawal requests
 
    Supply summary reports for each reinvestment/investment
 
    Receive certificates for conversion to DRP shares
 
    Coordinate the mailing of Form 1099 to participants, including DRP participants and related filings with the IRS

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     International Currency Exchange Services
    Allow shareholders to elect to receive sale proceeds and dividend payments in foreign currencies (subject to certain geographic restrictions) by check or by electronic funds transfer in accordance with Transfer Agent’s guidelines (fees paid by Shareholders)
     Annual Meeting Services
    Prepare a full Shareholder list as of the Annual Meeting Record Date
 
    Address proxy cards for all registered Shareholders
 
    Coordinate the mailing of the proxy card, proxy statement, return envelope and Annual Report to all registered Shareholders
 
    Receive, open and examine returned proxies
 
    Tabulate returned proxies
 
    Provide on-line access to proxy vote status
 
    Attend Annual Meeting as Inspector of Election (travel expenses billed as incurred)
 
    Prepare a final Annual Meeting list reflecting how each account has voted on each proposal
 
    Establish E-proxy vote services for proxy voting (transactional fees and out-of-pocket expenses to be billed separately)
 
    Establish a consent site to facilitate Electronic Distribution of Annual Meeting materials for the registered shareholder file (transactional fees and out-of-pocket expenses to be billed separately)
     Mailing, Reporting and Miscellaneous Services
    Address and enclose company-provided materials, three (3) per annum for registered shareholders
     Additional Annual Meeting Services (SUBJECT TO ADDITIONAL FEES)
    Electronic delivery of proxy material
 
    Accept and load other related proxy files, 401K, ESPP and other stock issues not on our recordkeeping system
 
    Match load related proxy files to registered Shareholder base to eliminate duplicate mailings
 
    Provide householding of materials to the same address
 
    Provide Internet and telephone voting
 
    Provide services related to notice and access requirements including web hosting of materials, notice only mailings, and mixed mailings.
 
    Provide proxy solicitation services by Georgeson
 
    Broker search and beneficial or “street holder” distribution
 
    Provide financial printing of 10ks, proxy statements and other related documents
     Direct Filing of Abandoned Property
    Coordinate the mailing of due diligence notices to all qualifying Shareholder accounts as defined by the State filing matrix
 
    Process returned Due Diligence notices and remitting property to Shareholders prior to escheatment
 
    Prepare and file Preliminary and Final Abandoned Property Reports
 
    Prepare and file checks for each state covering unclaimed funds as per state requirements
 
    Issue and file stock certificate(s) registered to the applicable state(s) representing returned (RPO) certificates and underlying Share positions
 
    Retain, as required by law or otherwise, records of property escheated to the several States and responding, after appropriate research, to Shareholder inquiries relating to same
     Lost Owner/Shareholder Search Services
    Perform electronic database searches in accordance with SEC requirements
 
    Update new addresses provided by search firm
 
    Send verification form to Shareholder to validate address
 
    Reissue abandoned property held to Shareholders upon receipt of signed verification form

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Additional Services
Items not included in the fees and services set forth in this Schedule include, but are not limited to, services associated with the payment of a stock dividend, stock split, corporate reorganization, restricted stock vestment program, DWAC services provided to broker dealers, audit services, or any services associated with a special project are to be billed separately, on an appraisal basis.
Services required by legislation or regulatory fiat which become effective after the date of acceptance of this Schedule shall not be a part of the Standard Services and shall be billed by appraisal. All additional services not specifically covered under this schedule will be billed by appraisal, as applicable.
Billing Definition of Number of Accounts
For billing purposes, the number of accounts will be based on open accounts on file at the beginning of each billing period, plus any new accounts added during that period. An open account shall mean the account of each Shareholder which account shall hold any full or fractional Shares of stock held by such Shareholder, outstanding funds, or reportable tax information.
Out-of-Pocket Expenses
In addition to the fees above, the Company agrees to reimburse the Transfer Agent for out-of-pocket expenses, including but not limited to postage, forms, telephone, taxes, records storage, exchange and broker fees, or advances incurred by the Transfer Agent for the items set out in Exhibit A attached hereto. In addition, any other expenses incurred by the Transfer Agent at the request or with the consent of the Company, will be reimbursed by the Company.
Bank Accounts
The Company acknowledges that the bank accounts maintained by Computershare in connection with the services hereunder will be in its name and that Computershare may receive investment earnings in connection with the investment at Computershare’s risk and for its benefit of funds held in those accounts from time to time.

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ACCEPTANCE
In witness whereof, the parties hereto have caused this Fee and Service Schedule to be executed by their respective officers, hereunto duly agreed and authorized, as of the effective date of this Fee and Service Schedule.
                     
Computershare Inc.                
Computershare Trust Company, N. A.       MVC Capital, Inc.    
 
                   
On Behalf of Both Entities:                
 
                   
By:
  /s/ Dennis V. Moccia       By:   /s/ Jaclyn Shapiro    
 
                   
Name:
  Dennis V. Moccia       Name:   Jaclyn Shapiro    
Title:
  Manager, Contract Administration       Title:   Vice President & Secretary    
This Fee and Service Schedule shall serve as an attachment to the Transfer Agency and Service Agreement dated June 1, 2003.

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Exhibit A
Out of Pocket Expenses
Out of pocket expenses associated with, but not limited to, the following are not included in the fees quoted in this Fee and Service Schedule and are billable as incurred.
    Postage (outgoing and business reply)
 
    Envelopes
 
    Forms and stationery
 
    Printing
 
    Enclosing (proxy cards, dividend checks, etc.)
 
    Fulfillment (transfer packages, new account packages, DRIP enrollment packages)
 
    Proxy proof set-up
 
    Record retention
 
    Insurance premiums (mailing certificates)
 
    Delivery and freight charges (including overnight delivery; Airborne Express, FedEx, etc.)
 
    Destruction of excess/obsolete material
 
    Telephone usage and line expenses
 
    Regulatory reports
 
    NCOA searches
Please Note:
Good funds to cover postage expenses in excess of $10,000 for Shareholder mailings must be received in full by 12:00 p.m. Eastern Time on the scheduled mailing date. Postage expenses less than $10,000 will be billed as incurred.

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