Form of Management Agreement with Hotel Equities Group, LLC
EX10.2
MANAGEMENT AGREEMENT
This Management Agreement (this “Agreement”) is made and entered into as of the Effective Date by and between [Legendary Owner Entity] (“Owner”) a [state] limited liability company and Hotel Equities Group, LLC, a Georgia limited liability company (“Manager”).
WHEREAS, Owner owns the hotel located at [ ] and totaling [ ] rooms (the “Hotel”);
WHEREAS, Owner desires to engage Manager, upon the terms and conditions set forth in this Agreement, to perform various management functions, if applicable, and to manage and operate such Hotel; and
WHEREAS, Manager desires to perform such services for Owner in consideration of the compensation set forth in this Agreement.
NOW, THEREFORE, for and in consideration of the premises hereof, and the mutual promises, obligations and agreements contained in this Agreement, Owner and Manager, intending to be legally bound, hereby agree as follows:
“Accounting Period” means a calendar month, except that the first Accounting Period begins on the date of this Agreement and thus may be a partial month, and the last Accounting Period may be a partial month depending on the date this Agreement terminates.
“Affiliate” of a first Person means (a) any second Person that is directly or indirectly (through one or more intermediaries) controlled by, under common control with, or controlling such first Person, or (b) any second Person in which either such first or second Person has a direct or indirect equity interest constituting at least a majority interest of the total equity of the other such Person. For purposes of this definition, “control” means the possession, directly or indirectly, of the power to direct or cause the direction of the management and policies of any Person, or the power to veto major policy decisions of any Person, whether through the ownership of voting securities, by contract or otherwise.
“Approve”, “Approved” or “Approval” means, as to any subject matter, an express approval contained in a written statement signed by the approving Person.
“Authorized Representative” means, in the context of a Person or Persons acting for Owner or Manager, the Person or Persons designated in this definition. The written statements and representations of an
EX10.2
Authorized Representative for a Person shall be deemed to reflect the authorized statements and representations of such Person. The Authorized Representative of Owner shall be Sam Montgomery or such other Person or Persons as may from time to time be appointed by Owner as reflected in a Notice from any Authorized Representative of Owner to Manager; and the Authorized
EX10.2
Representative of Manager shall be Eric McCarthy-Zink, Chief Financial Officer or such other Person or Persons as may from time to time be appointed by Manager as reflected in a Notice from any Authorized Representative of Manager to Owner.
“Due Care” means such standard of care in the conduct by Manager of the performance and discharge of its duties and obligations hereunder (i) as would reasonably be expected of a manager of a hotel of comparable quality to the Hotel and in the same location as the Hotel or in a location comparable to the location of Hotel, and (ii) in accordance with the requirements of the Franchise Agreement. In the event of any conflict between the operating standards set forth in this Agreement and the operating standards set forth in the Franchise Agreement, the standards set forth in the Franchise Agreement shall govern and control.
“Effective Date” means January 1, 2025
“Fee” means the amounts described in Section 5.12.
“Force Majeure” means any of the following: an act of God; pandemic; strike; walkout or other industrial disturbance; order of the United States or the state in which the Hotel is located or of any other departments, agencies or officials of any civil or military authority of the United States or the state in which the Hotel is located or any political subdivision of either; terrorist attack; insurrection; riot; civil disturbance; explosion; delay with regard to transportation of materials; or any other cause or event not reasonably within the control of the applicable Person. Notwithstanding the foregoing, in no event shall general economic conditions or the inability to pay money constitute a Force Majeure for any purpose hereunder.
“Franchise Agreement” means the agreement between Owner and [BRAND] or an Affiliate thereof (“Franchisor”), with respect to the operation of the Hotel as a {BRAND] property, as same may be amended or modified from time to time.
“Functions” means, as the case may be, either the pre-acquisition functions or the Management Functions or both.
“Governmental Authority” means any federal, state, district, commonwealth, county, municipal government, or any governmental or quasi-governmental agency, department, commission, board, bureau, officer or instrumentality, foreign or domestic.
“Gross Operating Expenses” means all operating expenses reasonably necessary for the proper and efficient operation, maintenance and upkeep of the Hotel incurred by Manager pursuant to a Hotel Operating Budget that has been Approved by Owner, or otherwise pursuant to this Agreement, as determined in accordance with this Agreement, generally accepted accounting principles applied on a consistent basis (“GAAP”) and USALI.
“Gross Operating Profit” has the meaning set forth in USALI. Gross Operating Profit is calculated before deductions for the Base Management Fee, any Portfolio Incentive Fee, property and casualty insurance premiums, real estate taxes, reserves, mortgage interest, and similar non-operating expenses.
“Gross Revenues” means, as determined in accordance with GAAP and USALI, all gross revenues of the Hotel attributable to or payable for the rental of guest rooms, food and beverage, meeting
EX10.2
space, telephone, and other revenue, including all credit transactions, whether or not collected, and all net proceeds from any business interruption insurance applicable to loss of revenues due to the nonavailability of guest rooms and for guaranteed no-show revenue, which is collected (less any costs and expenses incurred in the collection of such proceeds and any insurance deductibles); but excluding (a) any sales, excise taxes, gross receipt taxes, occupancy taxes or similar taxes or charges collected by Manager for transmittal to the appropriate taxing authority; (b) any funds furnished to Manager or the Hotel by Owner of any nature whatsoever (e.g., working capital); (c) interest accrued on amounts in the Operating Account defined in Section 5.3; (d) any rebates, discounts, credits or refunds made to Hotel guests, customers or patrons; (e) receipts or proceeds from any Mortgage or other financing, sale or other disposition of the Hotel, FF&E or other capital assets and other items not in the ordinary course of the Hotel’s operations and income derived from securities and other property acquired and held for investment; (f) property or other tax reimbursements; (g) any gratuities or service charges (or any portion thereof) which are collected for payment to Hotel employees or otherwise received by Hotel employees; and (g) any proceeds of insurance (other than business interruption insurance) or condemnation. Bad debts, which are incurred during the term of this agreement, will be deducted from Gross Revenues in the period in which they are deemed uncollectible by Manager.
“Management Functions” means the services specified in Article 5 hereof.
“Mortgage” means any deed to secure debt, mortgage, deed of trust or other instrument in the nature thereof at any time and from time to time constituting a lien upon any interest or estate of Owner in the Hotel (or any portion thereof) made by Owner, including, without limitation, all loan agreements, loan documents and other agreements executed in connection therewith, as same may be amended or modified from time to time.
“Mortgagee” means the holder of a Mortgage, including its successors and assigns.
“Notice” means a written advice or notification required or permitted by this Agreement as more particularly provided in Section 13.1.
“Hotel Improvements” means, collectively, any and all buildings, structures and other permanent improvements owned by Owner of every nature, character and description and now or hereafter constituting a part of the Hotel, or any portion of the Hotel, and any and all fixtures located on the premises of the Hotel and owned by the Owner, and specifically including duct work and heating, ventilating and air conditioning equipment and machinery.
“Hotel Operating Budget” means a statement setting forth the estimated operating receipts and expenditures (capital, operating and other) of the Hotel for the period covered by such statement, which shall be prepared by or under the direction of Manager and submitted to Owner for consideration and Approval as provided in Section 5.1.
“Person” means any natural person, corporation, partnership (general or limited), joint venture, association, joint stock company, trust, limited liability company or other business entity or organization.
“Property” means the real estate on which the Hotel is constructed, as described in more detail in the attached Exhibit “A” incorporated herein by reference.
EX10.2
“Takeover Date” means the date on which Manager assumes the Management Functions which is expected to be January 1, 2025
“USALI” means at any point in time, the then-current edition of the Uniform System of Accounts for the Lodging Industry, published by the Hospitality Financial and Technology Professionals, as amended from time to time.
4. | Transition Services.Intentionally omitted |
EX10.2
thirty (30) days from its receipt of the annual budget to approve or disapprove the budget, provided that if the Owner fails to provide notice within such 30-day period in reasonable line-item detail of such disapproval, the budget shall be deemed to be approved. After such Hotel Operating Budget is Approved by Owner, such approval to be within Owner’s sole, but reasonable discretion, Manager shall implement such Hotel Operating Budget and shall be authorized, without the need for further Approval by Owner, to make the total expenditures and to incur the total obligations expressly provided for in such Hotel Operating Budget; provided, however, Manager shall not, without the written Approval of Owner, make any expenditure or incur any obligation which will cause the expenditures within any department in the Hotel Operating Budget for the calendar quarter then in effect to exceed the amount provided in the Hotel Operating Budget for such line item for such calendar quarter by more than the greater of ten thousand dollars ($10,000) or five percent (5%). If Owner does not provide approval within 10 business days, Owner shall be deemed to have approved the requested spend. After Owner’s Approval of the Hotel Operating Budget for a particular year, should either Owner or Manager determine that the Hotel Operating Budget is not compatible with the then-prevailing condition of the Hotel, Manager shall, within fifteen (15) days after (a) receipt of Notice of such determination by Owner (but not more than four (4) times per year), or
(b) such determination by Manager, prepare and submit to Owner a revised Hotel Operating Budget for the balance of the fiscal year, which revised Hotel Operating Budget shall be subject to Approval by Owner in the same manner and with the same effect as was the original Hotel Operating Budget. If for any reason the Hotel Operating Budget for any fiscal year after the Manager’s first fiscal year of management of the Hotel has not been Approved by Owner by the first (1st) day of such fiscal year, Manager shall, until an Hotel Operating Budget for such fiscal year is Approved, manage the Hotel in accordance with the proposed budget for all line items not specifically disapproved and for line items rejected or deemed to be unapproved, the Approved Hotel Operating Budget for the immediately preceding fiscal year, plus a three percent (3%) increase, in the aggregate, just as though such Hotel Operating Budget plus three percent (3%) had been Approved as provided herein for the fiscal year in question, with such adjustments in such budget as shall be reasonably necessary to take into account (a) any differences in rental income which may be experienced in such fiscal year as compared to the prior fiscal year, and (b) any increased costs and expenses beyond the control of Manager for the same or comparable services or products.
EX10.2
learns of any such emergency, notify Owner in writing and in reasonable detail of such emergency. Manager shall provide regular and systematic inspections of the Hotel in order to comply with any requirements concerning the management or maintenance of the Hotel imposed upon Owner under the Franchise Agreement.
EX10.2
coverage or increase the premium rate therefor); (e) the requirements of any Mortgage, or other instrument to which Owner is a party; or (f) the requirements of Franchisor under the Franchise Agreement.
EX10.2
Functions under this Agreement within reason as it relates to the amount of meetings face to face. Meetings with respect to the Hotel will be held as frequently as is deemed reasonable and necessary by Owner provided that such meetings do not unduly interfere with the day-to-day operations of the Hotel. The agenda for any meeting may be prepared jointly by Owner and Manager and shall cover such topics as deemed necessary by Owner and Manager.
EX10.2
been paid and may incur a service cost by the applicable vendor. Manager shall have reasonable access to such records at any time after the termination of this Agreement for tax and legal purposes. This Section 5.11 shall survive termination of this Agreement. [For New Hotels: The Owner agrees to a one- time software set up fee in the amount of eight hundred dollars ($800) for the Hotel for property for accounting systems, five hundred dollars ($500) for the Hotel for data intelligence systems, and five hundred dollars ($500) for the Hotel for payroll system set up].
(b) | Asset Management Fee. Intentionally deleted. |
Key Performance IndicatorsMeasurement
Brand Satisfaction ScoreMust meet or exceed brand specific average Flex/FlowMust achieve 25% Flex or 50% Flow benchmark Revenue Generation Index Must achieve 90% budgeted RPI index
Gross Operating ProfitMust achieve 90% budgeted GOP.
EX10.2
EX10.2
$10,000 per month; or (ii) has a term exceeding three (3) months, including any renewal or extension options. Employee benefits will be offered by Manager to all Hotel personnel. Benefits will include, but not be limited to, Medical, Dental, Vision, and 401K benefits. These are subject to employer contributions, which are subject to change at each annual renewal. Any and all costs and expenses incurred by Manager in the performance of its duties under this Article 7, or any other duties described in the Agreement that are related to the hiring, training, compensating, administering, supervising and discharging of personnel employed by Manager or Owner, either directly or through a temporary employment agency, professional employment organizations or similar arrangements, in connection with the operation of the Hotel, shall be included as part of the Gross Operating Expenses and set forth in an Hotel Operating Budget. .
8.7 below; provided, however, that such powers and authority shall be exercised with Due Care and subject to the obligations of and the limitations on Manager as set forth in this Agreement (including, without limitation, Section 8.6 below).
EX10.2
Approval by Owner, but only to the extent that such contracts or expenditures (i) have been set forth in an Approved Hotel Operating Budget, (ii) do not exceed the limitations described in Section 5.1, and (iii) do not extend for a period in excess of two (2) years or can be terminated on 90 days’ or less notice.
By:Sam Montgomery, its authorized agent
By: Eric McCarthy-Zink, its CFO
EX10.2
EX10.2
terminate any lease, license and/or other similar agreement for any space at the Hotel; (e) make, authorize, or permit any material modifications or alterations to the Hotel, except as expressly authorized by this Agreement; (f) execute any collective bargaining, union, recognition, neutrality or other labor agreement involving the Hotel, or, without otherwise limiting the generality of the foregoing, any agreement that provides for across-the-board wage increases affecting a class of employees with a union or other labor organization; (g) borrow money or execute any promissory note or other like evidence of any indebtedness or deed to secure debt, security agreement or other encumbrance in the name of or on behalf of Owner. The limitations set forth in this Section 8.6 shall be in addition to all other restrictions on the authority set forth in this Agreement (including, without limitation, the provisions of Section 8.7).
8.7 Purchase Standards. When taking bids, issuing purchase orders or otherwise arranging for any goods or services, Manager shall act at all times in the best interest of Owner and shall be under a duty to secure for and credit to Owner any discounts or rebates obtainable with respect to such purchases or other transactions. Manager administers national buying programs and negotiates additional rebates and commissions in respect to purchases and other transactions, to the benefit of the individual Hotel. Such rebates and commissions will be shared between Manager and Owner on a fair and equitable basis. Manager shall not enter into any such agreements or arrangements for the furnishing to Owner of goods or services with any Affiliate of Manager unless disclosed to and approved by Owner in advance.
9. | Insurance. |
A. | Property Insurance |
1. | Insurance on the Building and Contents including Boiler and Machinery against loss or damage for “All Risk” perils with replacement cost valuation. |
2. | Business interruption insurance covering loss of profits and necessary continuing expenses for interruptions caused by any occurrence covered by the insurance referred to in Section 9.01 A; |
3. | If the Hotel is in an earthquake-prone area, earthquake insurance in accordance with Prudent Industry Practices. |
4. | If the Hotel is in a flood zone, NFIP flood insurance in accordance with Prudent Industry Practices. |
All policies of insurance under Section 9.1 A. 1, 2, 3, and 4 shall insure Manager, Owner, Franchisor, and any Mortgagee, and any losses thereunder shall be payable to the parties as and to the extent their respective interests, if any, may appear. In the event of any conflict, the insurance requirements set forth in the Mortgage shall govern and control.
9.2 Operational Insurance Requirements. Manager shall, commencing with the Effective Date and for the duration of the Term, procure and maintain, using funds deducted from Gross Revenues in determining Operating Profit for following insurance and /or such other insurance:
EX10.2
A. | Commercial General Liability Insurance including Liquor Liability |
1. | Insurance against claims for injury, death or property damage occurring on, in, or about the Hotel in an amount not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) in policy aggregate. If liquor is sold at the Hotel such policy shall include liquor liability coverage. |
B. | Auto Insurance |
1. | Automobile insurance on vehicles owned or leased by Hotel and operated in conjunction with the Hotel in an amount not less than one million dollars ($1,000,000) per occurrence. |
C. | Crime Insurance |
1. | Fidelity bonds or crime insurance with respect to Hotel employees handling funds of the Hotel in limits not less than one hundred thousand dollars ($100,000). |
D. | Umbrella/Excess Liability Insurance |
1. | Coverage provided for protection against claims, liabilities and losses arising out of or connected with the operation of the Hotel with respect to the insurance described in Section 9.2 A and B with combined limits no less than twenty five million dollars ($25,000,000) |
E. | Workers Compensation and Employers Liability Insurance |
1. | Statutory limits as governed by each state covering all employees at the Hotel. Employers Liability Limits will be not less than five hundred thousand dollars ($500,000). |
F. | Employment Practices Liability Insurance including 3rd party coverage |
1. | Coverage for employment related claims of discrimination, wrongful termination, & harassment with limits not less than one million dollars ($1,000,000). |
G. | Professional Liability “E&O” Insurance |
1. | Manager will provide coverage no less than one million dollars ($1,000,000) for all professional services provided to Owner. |
With respect to the insurance described in Sections 9.2 A, B, C, & D owners will be listed as additional named insured on the policies.
EX10.2
Any such other insurance coverages and/or insurance limits as Owner or Manager deem advisable for protection against claims, liabilities, and losses arising out of or in connection with Hotel must be submitted in writing to other party and agreed upon in writing by both parties.
EX10.2
The minimum acceptable A.M. Best rating of each insurer must be A- VII or better. Manager will furnish Owner with certificates of insurance evidencing that the said insurance is in effect at the inception of this Agreement and when coverage is renewed or replaced.
In such instances, Owner will be billed Insurance Premiums in full or on an installment basis related to coverages. In either case, those premiums should be paid no later than by the end of the month when the invoice is received.
In many instances coverages such as Commercial General Liability and Workers Compensation are subject to audits. These audits are conducted by the carrier or a carrier outsourced third party. The audit may result in additional premiums being due or refunds of premiums. In the case of an additional premium due, this financial obligation will be solely that of ownership and will survive the Management Agreement after termination. The same holds true for an insurance refund. However, in the case of a refund, any amount received will be used first to satisfy any outstanding financial obligations due to Manager. This too will survive the Management Agreement after termination.
10. | Liability and Indemnity. |
EX10.2
11.3. | Default. Each of the following shall be deemed to be an event of default under |
this Agreement:
EX10.2
hereunder) within thirty (30) days after receipt by the defaulting party of a Notice from the non-defaulting party specifying such failure;
(30) days, (it being intended that, in connection with a failure not susceptible of being cured with due diligence and in good faith within thirty (30) days, the time within which the defaulting party may cure the same shall be extended for such period as may be necessary for curing such failure with due diligence and in good faith, in no event to exceed an additional sixty (60) days);
Manager is eligible to be paid Termination Fee from Owner, as described in Section 11.5 and as liquidated damages, should the Manager terminate this Agreement due to Owner failing to cure any of the Defaults described in this Section 11.3. Otherwise, Owner shall not be required pay to Manager a termination fee if this Agreement is terminated pursuant to this Section 11.3. Upon the occurrence of an uncured default or breach hereunder (in which case the non-defaulting party may also terminate this Agreement), the non-defaulting party may pursue any and all remedies available to it hereunder, at law or in equity, subject to the immediately preceding sentence. Notwithstanding anything to the contrary in this Agreement, Owner and Manager hereby agree that neither shall be liable to the other for punitive, incidental or consequential damages as a result of any breach of this Agreement.
EX10.2
out of available insurance proceeds or a condemnation award, in each case after the Mortgagee and Franchisor have received all amounts to which they are entitled therefrom under the Mortgage and Franchise Agreement, respectively.
Notice date is during:Termination Fee:
Years 0-5 & renewal periodsTwelve (12) months of Base Management Fees
(based upon the trailing twelve months of Base Management Fees paid to Manager immediately preceding such date of termination) provided, however, any Termination Fee paid in the last year of the term shall be prorated (based upon the number of full calendar months then remaining in the term as of the date of termination).
The amount of the Termination Fee must be paid in its entirety no later than three (3) business days prior to the date scheduled for termination. The parties stipulate that the Termination Fee is adequate consideration for Manager’s waiver of rights to continue performing services under this Agreement.
Exceptions to the Performance Tests include (i) If the Manager and Owner cannot agree on a budget, then the Gross Operating Profit Performance Test shall not apply (ii) Changes to the comp set in STR must be
EX10.2
approved by both Manager and Owner based on similar hotels in similar markets, and in similar condition
(iii) impact relating to condition of the hotel will be adjusted from Brand Satisfaction Scoring.
Notwithstanding any provision in this Agreement to the contrary, the Performance Tests may not be imposed during the occurrence of a Force Majeure event or a Black Swan Event (as defined below) and continuing thereafter until Manager and Owner agree that a year has passed after the ending of any Force Majeure event or Black Swan Event and that the event is no longer adversely affecting operations or revenues for the Hotel.
For the purposes of this Agreement, a "Black Swan Event" shall mean an unforeseen, rare, and extreme event or circumstance that is outside the realm of regular expectations, has a major impact, and is characterized by an extreme rarity and severe impact. Such events include, but are not limited to, a global pandemic, a catastrophic natural disaster, significant geopolitical disruptions, or severe economic impacts. Severe economic impacts may encompass a global financial crisis, a significant economic recession, hyperinflation, or other extraordinary economic events that fundamentally disrupt normal business operations and materially affect revenue generation.
12. | Miscellaneous Provisions. |
Each Notice to Manager shall be addressed as follows:
Eric McCarthy-Zink, CFO Hotel Equities Group, LLC 4800 North Point Pkwy Suite 250
Alpharetta, GA 30022
Each Notice to Owner shall be addressed as follows:
Alec Worwa
EX10.2
Senior Vice President
EX10.2
Legendary Capital 1635 43rd Street South Suite #205
Fargo, ND 58103
Email: ***@***
With a Copy to:
Sam Montgomery Chief Financial Officer Legendary Capital 1635 43rd Street South Suite #205
Fargo, ND 58103
Email: ***@***
EX10.2
EX10.2
subsection of this Agreement unless specific reference is made to the articles, sections or subsections of another document or instrument.
12.12. | Assignment. |
(w) all costs and expenses incurred or to be incurred by the Hotel as a result of such transaction or occurrence shall be paid solely by Manager from its own funds; (x) such assignee of Manager or new controlling party of Manager assignee can provide the comparable operating, management and financial reporting functions of Manager under this Agreement, consistent with the standard of Due Care; (y) such assignee possesses equal or greater creditworthiness than the original Manager hereunder; and (z) such assignee agrees in writing to be bound by this Agreement and assumes in writing all of Manager’s obligations under this Agreement from and after the effective date of such assignment (a copy of which shall be delivered to Owner).
EX10.2
12.17 shall survive any termination or expiration of this Agreement.
EX10.2
12.19. | Limitation on Liability. |
[Signatures on next page]
EX10.2
IN WITNESS WHEREOF, Owner and Manager, acting through their duly authorized officers or agents, have executed this Agreement, as of the day and year first above written.
Owner:
TBD, LLC
By: Sam Montgomery
Authorized Signatory
Date:
Manager:
Hotel Equities Group, LLC
By: Eric McCarthy-Zink
Officer & CFO
Date:
EXHIBIT 10.297
Exhibit “A”
[Insert Property Detail]
1