Amendment to Security Deposit, Administrative Services, and Financial Agreements between United HealthCare Insurance Company and Administaff of Texas, Inc.
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This amendment updates several agreements between United HealthCare Insurance Company and Administaff of Texas, Inc. regarding the provision of medical and dental benefits for Administaff employees. Key changes include adjusting the required security deposit, allowing for possible substitution of a premium stabilization reserve, and removing dental benefits from the minimum premium arrangement effective January 1, 2004. The amendment also revises how premiums and employer obligations are calculated and clarifies procedures for handling dental claims and accounting after the removal of dental benefits.
EX-10.26 8 h22277exv10w26.txt AMENDMENT TO VARIOUS AGREEMENTS - UNITED HEALTHCARE Exhibit 10.26 *** INDICATES MATERIAL HAS BEEN OMITTED PURSUANT TO A CONFIDENTIAL TREATMENT REQUEST FILED WITH THE SECURITIES AND EXCHANGE COMMISSION. A COMPLETE COPY OF THIS AGREEMENT HAS BEEN FILED SEPARATELY WITH THE SECURITIES AND EXCHANGE COMMISSION. AMENDMENT TO VARIOUS AGREEMENTS BETWEEN UNITED HEALTHCARE INSURANCE COMPANY AND ADMINISTAFF OF TEXAS, INC. WHEREAS, United HealthCare Insurance Company ("United HealthCare") and Administaff of Texas, Inc. ("Administaff") entered into certain agreements establishing a minimum premium arrangement ("Minimum Premium Arrangement") for the provision of medical and dental benefits to Administaff Inc.'s employees; and WHEREAS, those agreements were the Security Deposit Agreement (effective December 21, 2001), the Minimum Premium Administrative Services Agreement ("MP Services Agreement") (effective January 1, 2002), and the Minimum Premium Financial Agreement ("MP Financial Agreement") (effective January 1, 2002); and WHEREAS, United HealthCare and Administaff have agreed to amend the Agreements; NOW THEREFORE, the Security Deposit Agreement, the MP Services Agreement and MP Financial Agreement are amended as follows effective as of the dates indicated below: The Security Deposit Agreement 1. Section 1 of the Security Deposit Agreement is amended to delete the third sentence and substitute the following: Effective December 31, 2003, the required Security Deposit shall be Seventeen Million, Five Hundred Thousand and No/100 Dollars ($17,500,000). On or before January 31, 2004, United HealthCare shall remit to Administaff the excess of the actual Security Deposit as of December 31, 2003 over the required $17,500,000. 2. Effective June 20, 2003, Section 1 of the Security Deposit Agreement is amended to add the following as a new paragraph at the end of Section 1. Upon Administaff's request, United HealthCare and Administaff will negotiate in good faith the terms of an agreement under which a premium stabilization reserve or its equivalent ("PSR") held by United HealthCare would be substituted for all or some of the Security Deposit provided for herein. Any such PSR would, when combined with the remaining Security Deposit, if any, provide United HealthCare the same overall level of risk protection as the Security Deposit existing at the time of such PSR negotiation. The MP Financial Agreement 1. Effective April 1, 2002, section 1(s) of the MP Financial Agreement is amended by adding the following sentence at the end: The additions, deletions and substitutions agreed to by the Employer and the Company shall be reflected on Exhibit D. 2. Effective January 1, 2004, the MP Financial Agreement is amended by adding a new section 2(e) to provide as follows: (e) Removal of Dental Benefits. Effective January 1, 2004, the Agreement shall not include or provide dental benefits under the Minimum Premium Arrangement, and shall be construed to be so amended, including the following changes: (i) the definition of "Health Benefits" in section 1(i) shall not include dental benefits, (ii) the Maximum Monthly Employer Benefit Obligation described in section 1(m) shall be calculated without including the Dental Policy, (iii) "Policy" as defined in section 1(s) shall not include the Dental Policy or any other policy providing dental benefits to Employees, (iv) "Non-MP Policy as defined in section 1(p) shall not include the Dental Policy or any other policy providing dental benefits to Employees, and (v) the MP Premium described in section 3(a) shall be calculated without including the Dental Policy. The Company shall cause the dental benefits to be so removed in a manner consistent with funding and accounting actions required upon termination of the Agreement as set forth in Exhibit A, including the Company's (I) funding of dental claims incurred under the Dental Policy prior to January 1, 2004, but paid on or after such date, (II) issuance of a final accumulated surplus/deficit accounting with respect to the Dental Policy as a Final Termination Review within 195 calendar days of December 31, 2003, and (III) adjustment of the IBNR Reserve in a manner consistent with the Final Termination Review with respect to the Dental Policy; provided that the Company shall issue an accumulated surplus/deficit accounting with respect to the Dental Policy as an Initial Termination Review by February 15, 2004. (f) After December 31, 2003, the Dental Policy (or any policy providing dental benefits) shall not be included in any determination of Accumulated Surplus or Accumulated Deficit or in any Initial or Final Termination Review required under Exhibit A, except for the Initial and Final Termination Reviews with respect to the Dental Policy described in section 2(e). 3. Section 1(m) of the MP Financial Agreement is amended effective January 1, 2003, by deleting the provisions of section 1(m) in their entirety and substituting the following provision: 2 (m) "Maximum Monthly Employer Benefit Obligation" for an Arrangement Month shall be the amount determined in Exhibit D hereto. The Maximum Monthly Employer Benefit Obligation for an Arrangement Month (other than the first Arrangement Month of an Arrangement Quarter) shall be increased by the amount by which the Maximum Employer Benefit Obligation in the prior Arrangement Month exceeded the Health Benefits Paid in that Month. 4. Section 3(a) of the MP Financial Agreement is amended effective January 1, 2003, by deleting the provisions of section 3(a) in their entirety and substituting the following: (a) MP Premium. The MP Premium for the Policies for the Arrangement Month shall be the amount determined pursuant to Exhibit D hereto. The MP premium is due on the first day of the Arrangement Month to which it applies. As provided in section 1(v) of the Agreement, the MP Premium may include any adjustments authorized in Exhibit E of the MP Administrative Services Agreement in respect of previous Arrangement Months including any additions, terminations or changes in coverage not known at the beginning of the Arrangement Month to which such MP Premium applies. 5. Effective January 1, 2004, Exhibit A to the MP Financial Agreement is amended by deleting section 1 and substituting the following: The Policies. The Employer has entered into a Minimum Premium Arrangement covering certain of the Company's insurance policies or HMOs. The Arrangement covers those Policies identified in section 1(s) of the Agreement. The Company has also issued Non-MP Policies to the Employer which policies are not subject to the Minimum Premium Arrangement; these policies are identified in Exhibit B. 6. Effective January 1, 2004, Exhibit A to the MP Financial Agreement is amended by adding a new Appendix II, and by deleting the first sentence in section 2.a and substituting the following: A monthly composite rate for the Policies and the Non-MP Policies collectively ("Monthly Payable Rate") is established for each Arrangement Quarter as provided in this Exhibit A, and effective January 1, 2004, as further provided in Appendix II to this Exhibit. 7. Effective January 1, 2004, Exhibit A to the MP Financial Agreement is amended by adding the following provisions after the first paragraph of section 4.a: In addition, effective January 1, 2004, in setting the Monthly Payable Rate, the Company shall take into account an Accumulated Deficit or Accumulated Surplus no earlier than the first Arrangement Quarter beginning 90 days after the 3 Quarterly Review. In the case of an Accumulated Deficit, the Company shall recover such Accumulated Deficit over no fewer than *** successive Arrangement Quarters beginning at least 90 days after the Quarterly Review; provided, however, that if the Accumulated Deficit as of the end of an Arrangement Quarter that is the subject of the Quarterly Review exceeds *** of the "Aggregate Premiums" for such Arrangement Quarter, the Company may recover such Accumulated Deficit over fewer than *** Arrangement Quarters. For this purpose, "Aggregate Premiums" for an Arrangement Quarter shall be the product of (A) the Monthly Payable Rate for such quarter, (B) the number of Employees covered under the Policies and Non-MP Policies as of the 15th of the last month of the preceding Arrangement Quarter, and (C) three (3). 8. Effective October 1, 2003, section 6.h of Exhibit A to the MP Financial Agreement is amended by deleting the second and third sentences thereof and substituting the following sentence: The Expense Percentage for the Policies and the Non-MP Policies is set forth in Exhibit D to the Agreement. 9. Effective January 1, 2003, the MP Financial Agreement is amended by adding new Exhibit D, attached hereto. MP Services Agreement 1. Effective January 1, 2004, the MP Services Agreement is amended by deleting section 6(b)(iii) and substituting the following: except as provided in Exhibit F to the Agreement, each Employee is offered concurrently no more than *** option in addition to the Company's dental benefit plan (where offered); 2. Effective January 1, 2004, section 6 of the MP Services Agreement is amended to add the following sentence at the end of subsection (b). For purposes of this section (6)(b), "the Plan" shall mean the plan of benefits provided by the Employer under both the Policies and the Non-MP Policies. 3. Effective January 1, 2004, the MP Services Agreement is amended by deleting section 8(b) and substituting the following: In the event that a state or other jurisdiction, in accordance with existing or future law, imposes upon the Company the duty to act as agent for collection of any Tax imposed on the Plan or the Employer or with respect to any aspect of the Plan, a Policy, a Non-MP Policy, the MP Financial Agreement, or the Agreement, the Employer will pay over any such amount to the Company when requested to do so by the Company, subject to receipt by the Employer from the Company of 4 prompt notice concerning such matter and exercise by the Employer of its rights as stated under subsection 8(a) above. 4. Effective January 1, 2004, Exhibit F of the MP Services Agreement is amended to add the following to the end of section A: For purposes of this Exhibit F, "Employees" shall include employees of the Employer covered under Non-MP Policies as well as the Policies. 5. Effective June 20, 2003, Exhibit F of the MP Services Agreement is amended by adding the following new section 8: 8. Process for Considering Alternative Vendors in Special Markets a. Effective January 1, 2004, the special procedures for alternate vendors described in this section 8 shall apply to the following markets ("Special Markets"): i. *** ii. *** iii. *** iv. *** v. *** vi. *** b. The Employer and the Company shall discuss in detail whether and upon what terms the offering of vendors other than the Company ("Alternate Vendors") in the Special Markets would be a viable alternative to the current approach in any or all of the Special Markets, including but not limited to, the following: i. pricing, product and other competitive information; ii. the specific advantages expected to be gained from offering an Alternate Vendor; iii. the anticipated process and terms for introducing and offering an Alternate Vendor's product, including price, contribution, product and benefit plan design differences, and employee vs Client selection process; and iv. whether some combination of different or additional Company offerings would best serve the Employer, 5 c. Following these discussions, the Employer may offer an Alternate Vendor in a Special Market without regard to notice and cure provisions of section 5 of this Exhibit F. Any vendor changes made by the Employer pursuant to this section shall be memorialized in an amendment to this Exhibit F. Taking into account the discussions with the Employer, the Company's existing offerings, and the size and product distribution of the existing membership in the Special Market, the Company shall elect one of the following: i. Continue to offer to the Employer an *** and/or *** option at the Client level. (All co-employees of a Client would be offered ***.); ii. Continue to offer to the Employer an *** and/or *** option at the employee level, where Clients may elect more ***. iii. Discontinue offering any option to the Employer in the Special Market. d. If the Employer offers one or more Alternate Vendors in a Special Market, this change in product offering may result in changes in the Monthly Payable Rate, Quoted Premiums or premiums of Non-MP Policies; provided however that any such rate or premium change for a Special Market would not be effective before the later of (i) the date the Alternate Vendor's coverage becomes effective and (ii) the first of the month following 30 days advance written notice of such rate or premium change by the Company to the Employer. UNITED HEALTHCARE ADMINISTAFF OF INSURANCE COMPANY TEXAS, INC. By: /s/ Simeon Schindelman By: /s/ Richard Rawson ------------------------------ ----------------------------- Authorized Signature Authorized Signature Name: Simeon Schindelman Name: Richard Rawson Title: President, Small Business Title: President Date:11/9/04 Date: December 3, 2004 6 EXHIBIT A APPENDIX II METHODOLOGY FOR ESTABLISHING MONTHLY PAYABLE RATES 1. Paragraph 2 of Exhibit A of the MP Financial Agreement provides that the Company will establish for each Arrangement Quarter the Monthly Payable Rate, a monthly *** rate for the Policies and the Non-MP Policies collectively (for purposes of this Appendix II, the "MPR"), which rate will then be used to establish the monthly premiums for the Policies and Non-MP Policies. Certain components of the Company's methodology for determining the MPR for an Arrangement Quarter are reflected in a rate calculation worksheet that is provided by the Company to the Employer when the Company communicates the new MPR to the Employer pursuant to section 4.a of Exhibit A ("Rate Calculation Worksheet"), 2. Effective for the Arrangement Quarter beginning January 1, 2004, the methodology used by the Company for establishing the MPR shall include the following components: a. In estimating future PEPM claims, the Company shall utilize (i) the claims paid in the *** months preceding the month in which the MPR is established, and (ii) the covered Employee headcount for the *** month period beginning two months before the *** month period used in item (i) (such two-month earlier period hereinafter referred to as the "Base Period"). For example, assuming the MPR for the second Arrangement Quarter of 2004 is established by the Company in December 2003, the Company would use the paid claims experience from *** through ***, and the covered Employee headcount for the period *** through ***. b. Any adjustment to the MPR due to changes in health cost risk factors shall be actuarially justifiable (i.e., using credible database and tools agreed upon by Employer and Company). The Company's tabular data used to make the adjustments shall be documented and discussed in the Rate Calculation Worksheet, and the Company shall not change such tabular data more frequently than annually. c. The Company shall apply rate adjustments to reflect changes in the following health cost risk factors between the Base Period and the Arrangement Quarter for which the MPR is being developed. (Continuing the example from subparagraph (a), the base period is *** through *** and Arrangement Quarter for which the MPR is being developed is the second Arrangement Quarter of 2004.) i. Age ii. Gender distribution iii. Family size distribution iv. Geographic distribution v. Enrollment distribution by plan type (HMO, PPO, etc) vi. Plan design changes d. In estimating future PEPM claims, the Company shall apply cost change trend factors for medical claims and prescription drug claims separately. In addition, the trend period will be the period between the mid-point of the Base Period and the mid-point of the Arrangement Quarter for which the MPR is being developed. e. The Company shall establish trend factors based on a reasonable assessment of risk and cost changes in projecting future medical and prescription drug claims. The Company shall limit the change in trend factors used to project medical and prescription drug claims to an increase of *** above the trend factors used to establish the Monthly Payable Rate for the prior Arrangement Quarter. This change in trend factor limitation will not be applicable if: (i) the Employer modifies its management practices such that, for the Arrangement Month in which the trend factor is established, there has been (a) more than a *** increase in the number of Clients (as defined in the MP Services Agreement) with less than *** enrollees over the number of such Clients in the last month of the immediately preceding Arrangement Quarter, or (b) more than a *** increase in the number of COBRA enrollees over the number of COBRA enrollees covered in the last month of the immediately preceding Arrangement Quarter , or (ii) for the Arrangement Month in which the trend factor is established, the age/gender factor has increased more than *** over the factor for the last month of the immediately preceding Arrangement Quarter. In the event the threshold in any of the conditions listed in (i) or (ii) above is exceeded, the trend factors used to project medical and prescription drug claims may be increased up to *** above the trend factors used in the immediately preceding Rate Calculation Worksheet. f. The Company shall reflect administration, profit/risk charge, and premium tax as separate items in the Rate Calculation Worksheet. 3. The Company may change the rate setting methodology described in this Appendix II upon 180 days notice to the Employer. 4. The Company shall report to the Employer in detail on the establishment of the MPR in the Rate Calculation Worksheet. EXHIBIT B - NON-MP POLICIES The insurance policies, HMO contracts and similar arrangements on the following list are considered "Non-MP Policies" for purposes of the Agreement. Such list shall be deemed modified by the Current Policy List provided by the Company as part of the Quarterly Review, unless the Employer objects within 30 calendar days of receipt.
EXHIBIT D - POLICIES, RATES AND FACTORS I. The definition of "Policy" for purposes of section 1(s) shall be as follows: - Effective January 1, 2002: (i) Policy No. 701648 (Medical DA, DB, DC, DD, CX, DK)("Medical Policy") (ii) Policy No. 701648 (Dental DA)("Dental Policy") - Effective April 1, 2002: (i) Policy No. 701648 (Medical DA, DB, DC, DD, CX, DK)("Medical Policy") (iii) Policy No. 701648 (Dental DA)("Dental Policy") - Effective January 1, 2003: (i) Policy No. 701648 (Medical DA, DC, DD, CX, DK, AQ, AR)("Medical Policy") (ii) Policy No. 701648 (Dental DA)("Dental Policy") - Effective January 1, 2004: (i) Policy No. 701648 (Medical DA, DC, DD, CX, DK, AQ, AR)("Medical Policy") II. The "Maximum Monthly Employer Benefit Obligation" shall be the sum of the following: - Effective January 1, 2003: - *** of the Quoted Premium for each Medical Policy - *** of the Quoted Premium for each Dental Policy - Effective October 1, 2003: - *** of the Quoted Premium for each Medical Policy - *** of the Quoted Premium for each Dental Policy - Effective January 1, 2004: - *** of the Quoted Premium for each Medical Policy - Not applicable for any dental policy issued by the Company to the Employer III. The "MP Premium" shall be the sum of the following: - Effective January 1, 2003: - *** of the Quoted Premium for each Medical Policy - *** of the Quoted Premium for each Dental Policy - Effective October 1, 2003: - *** of the Quoted Premium for each Medical Policy - *** of the Quoted Premium for each Dental Policy - Effective January 1, 2004: - *** of the Quoted Premium for each Medical Policy - Not applicable for any dental policy issued by the Company to the Employer IV. Effective October 1, 2003, the "Expense Percentage" shall be *** for the Dental Policies, the Medical Policies and the Non-MP Policies providing medical or dental benefits.