Hanesbrands Inc. Executive Deferred Compensation Plan (as Amended and Restated Effective January 1, 2006)
This agreement establishes the Hanesbrands Inc. Executive Deferred Compensation Plan, allowing eligible executives to defer a portion of their salary, bonuses, or long-term incentive payments. The plan is administered by a committee and is intended to comply with ERISA and IRS regulations. Participants can elect to defer compensation, which is credited to a bookkeeping account and paid out at a later date, such as retirement or separation from service. The plan outlines eligibility, deferral options, beneficiary designations, and administrative procedures.
(a) | The Company has established this Plan to allow Eligible Employees to defer compensation as described herein. The Plan is intended to be a top-hat plan described in Section 201(2) of ERISA. | ||
(b) | Amounts deferred under the Plan on and after the Effective Date (and amounts described in Paragraph 5 of Supplement I to the Plan) are subject to the provisions of Section 409A of the Code; accordingly, as applied to those amounts, the Plan shall at all times be interpreted and administered so that it is consistent with such Code section notwithstanding any provision of the Plan to the contrary. |
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(a) | the Participants spouse; | ||
(b) | the Participants children (including adopted children), per stirpes; |
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(c) | the Participants beneficiary as designated by the Participant under the applicable life insurance plan sponsored by the Company or the Employer; or | ||
(d) | the Participants estate. |
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(a) | Eligibility. An Eligible Employee shall be eligible to make a Deferral Election only if he is an active, regular, full-time employee on the date such election is made. | ||
(b) | Deferral Amounts. Under the Deferral Program, for each Plan Year, an Eligible Employee may make no more than one Deferral Election for each of the Eligible Employees Long-Term Incentive Payments, Annual Bonus, Annual Base Salary and other payments in the amounts set forth below: |
(i) | All or any portion of the Eligible Employees Annual Base Salary. | ||
(ii) | All or any portion not less than 25 percent of the Eligible Employees Annual Bonus. | ||
(iii) | The Eligible Employees Long-Term Incentive Payment in such increments and subject to such limitations and restrictions as the Committee may establish. | ||
(iv) | With respect to any other bonuses and incentive payments under any plan or arrangement established by the Company or an Employer as the Committee may designate as compensation |
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eligible for deferral under this Plan, in such increments and subject to such limitations and restrictions as the Committee may establish. |
(c) | Timing and Other Requirements for Deferral Elections. All Deferral Elections must be made in such form as the Committee may prescribe and must be received by the Committee no later than the date specified by the Committee. With respect to deferrals of Annual Base Salary, the date specified by the Committee generally may be no later than the end of the calendar year preceding the calendar year in which the Annual Base Salary is anticipated to be paid. With respect to the deferral of an Annual Bonus, the date specified by the Committee generally may be no later than the end of the calendar year preceding the beginning of the measurement period for such Annual Bonus; provided, however, that if the Committee determines that such Annual Bonus qualifies as performance-based compensation (as defined in Code Section 409A(4)(B)(iii) and the regulations thereunder), such Deferral Election may be made no later than 6 months before the end of the measurement period. With respect to the initial deferral of a Long-Term Incentive Payment, the date specified by the Committee generally may be no later than the date that is 30 days after the date of grant and no later than 12 months prior to the earliest date on which such Long-Term Incentive Payment will become vested; provided, however, that: (i) if an initial deferral of a Long-Term Incentive Payment is not completed within the time frames specified above, then a Re-Deferral Election may be elected to the extent permitted by subsection 3.2(i) below, and (ii) if the Committee determines that such Long-Term Incentive Payment qualifies as performance-based compensation (as defined above), then such Deferral Election may be made no later than 6 months before the end of the measurement period. The Committee, in its complete discretion, may modify the general rules set forth above as permitted by IRS Notice 2005-1, applicable regulations and other guidance issued under Code Section 409A. |
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(d) | Special Rule for Newly Eligible Employees. Notwithstanding anything in paragraph (c) above to the contrary, in the first year in which an Eligible Employee becomes eligible to participate in the Plan, such Participant may make a Deferral Election within 30 days after the date the Participant first become eligible to participate; provided, however, that such election may only apply to compensation with respect to services to be performed subsequent to the election (with Annual Bonuses and Long-Term Incentive Payments prorated to the extent necessary to comply with regulations issued under Code Section 409A). | ||
(e) | Elections Generally Irrevocable. Deferral Elections shall be irrevocable; provided, that if the Committee determines that a Participant has an Unforeseeable Financial Emergency, then the Participants Deferral Elections then in effect shall be revoked for the balance of the Plan Year with respect to all amounts not previously deferred; however, such Participant may make a new Deferral Election for the following Plan Year. | ||
(f) | Investment Election. As part of each Deferral Election, an Eligible Employee must elect the investment alternatives that shall apply to the Deferral in accordance with Section 4.2. | ||
(g) | Distribution Dates. As part of each Deferral Election, the Eligible Employee must specify a Distribution Date, which cannot be prior to the January 1 following the first anniversary of the date the Deferral Election is made. For 2006 and later years, the Eligible Employee may also specify that payment may be made on the earlier of the Distribution Date or the Eligible Employees Separation from Service. An Eligible Employee may make a different Deferral Election for each separate Deferral under the Plan. Except as provided in subsection (i) below, an election under this subsection (g) is irrevocable and shall apply only to that portion of the Participants Deferral Account which is attributable to the Deferral. |
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(h) | Distribution Form. As part of each Deferral Election, an Eligible Employee must elect the form in which the Deferral will be paid in accordance with Section 5.1. The distribution form specified may, but need not, be the same for all distribution events. Except as provided in Section 5.1, an Eligible Employees election as to the method of payment shall be irrevocable. | ||
(i) | Re-Deferrals. A Participant may make a Re-Deferral Election; provided, that no Re-Deferral Election shall be effective unless (i) the Committee receives the election not later than 12 months prior to the Distribution Date to be changed, and (ii) the new Distribution Date is not earlier than the fifth anniversary of the prior Distribution Date. All Re-Deferral Elections shall be irrevocable and shall be made pursuant to such rules as the Committee may prescribe. If an initial deferral of a Long-Term Incentive Payment is not made within the time period specified in subsection 3.2(c), then a Re-Deferral Election may be made under this subsection no later than 12 months prior to the date on which such Long-Term Incentive Payment becomes vested. Notwithstanding any rules of the Plan to the contrary, the Committee, in its complete discretion, may modify the general redeferral rules set forth above as permitted by IRS Notice 2005-1, applicable regulations and other guidance issued under Code Section 409A. Pursuant to the preceding sentence, during 2005, 2006, 2007, and 2008, a Re-Deferral Election need not be received by the Committee 12 months prior to the Distribution Date to be changed, and the new Distribution Date may be earlier than the fifth anniversary of the prior Distribution Date; provided that such a Re-Deferral Election is completed by the date prescribed by the Committee in the applicable year, and further provided that a Re-Deferral Election made in 2006 may neither specify a Distribution Date in 2006 nor defer amounts otherwise payable in 2006, a Re-Deferral Election made in 2007 may neither specify a Distribution Date in 2007 nor defer amounts otherwise payable in 2007, |
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and a Re-Deferral Election made in 2008 may neither specify a Distribution Date in 2008 nor defer amounts otherwise payable in 2008. | |||
(j) | Reduction for FICA and Income Taxes. Notwithstanding a Participants Deferral Election or any Plan provision to the contrary, the Company or an Employer may reduce a Participants Deferrals to the extent necessary to pay applicable Social Security taxes, including the Medicare portion of such taxes, or applicable state, local or foreign income taxes, payable on Deferrals before they would otherwise be paid or made available to the Participant. | ||
(k) | Change in Deferrals due to Change in Election under Section 125 Plan. A change in a Participants Deferrals under the Plan will not be treated as an accelerated payment nor an impermissible Deferral Election, to the extent the change results solely from a change in the Participants election under a Code Section 125 plan maintained by the Company or an Employer. |
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(a) | Stock Equivalent Account. |
(i) | Under the Stock Equivalent Account, the value of the Participants Deferral shall be determined as if the Deferral were invested in common stock equivalents as of the Deferral Crediting Date. Subject to the special transition rules set forth in subparagraph (ii) below, until the Company ceases to be a member of Sara Lee Corporations controlled group of corporations (as defined in Section 414 of the Code and the regulations thereunder) (referred to herein as the Spin-Off Date), Sara Lee Corporation common stock equivalents shall be used, and after the Spin-Off Date, Company common stock equivalents shall be used. | ||
(ii) | In connection with Sara Lee Corporations intent to distribute to its shareholders all of Sara Lee Corporations interest in the Company, each Participant deemed to be invested in the Stock Equivalent Account will automatically be deemed to have part of his Stock |
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Equivalent Account based on Company common stock equivalents in the same ratio as all other shareholders of Sara Lee Corporation common shares. With respect to the remaining portion of the Participants interest in the Stock Equivalent Account that is determined based on Sara Lee Corporation common stock equivalents, each Participant invested in the Stock Equivalent Account shall be permitted to elect to have his interest in the Stock Equivalent Account: (A) determined as if such amounts were invested in Company common stock, or (B) transferred to the Interest Account. The Participant election described in the immediately preceding sentence shall be made at such times and in accordance with such rules as shall be established by the Committee; provided, however, that no such election shall be permitted after the end of the quarter containing the one-year anniversary of the Spin-Off Date. If a Participant with a balance in the Stock Equivalent Account that is determined based on Sara Lee Corporation common stock equivalents does not make such an election pursuant to this subparagraph, amounts in the Participants Stock Equivalent Account shall continue to be determined as if the amounts were invested in Sara Lee Corporation common stock; provided, however, that at the end of the quarter containing the one-year anniversary of the Spin-Off Date, any amounts which are still determined as if the amounts were invested in Sara Lee Corporation common stock shall thereafter be transferred to the Interest Account. The foregoing transition rules only apply to Stock Equivalent Account amounts deemed invested in the Sara Lee Corporation common stock equivalents prior to December 31, 2006; after that date, investments in the Stock Equivalent Account shall be determined as if the amounts were invested in Company common stock. |
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(iii) | The conversion of Sara Lee Corporations common stock equivalents to Company stock equivalents shall be determined by the Committee in its complete discretion based on the Market Value for Sara Lee Corporation and for Company common stock from time to time. | ||
(iv) | The number of common stock equivalents to be credited to the Participants Deferral Account and appropriate subaccounts on each Deferral Crediting Date shall be determined by dividing the Deferral to be invested on that date by the Market Value of the Sara Lee Corporation or Company common stock, as applicable. Fractional stock equivalents will be computed to six decimal places. | ||
(v) | An amount equal to the number of common stock equivalents as of the record date multiplied by the dividend paid on applicable common stock on each dividend payment date shall be credited to the Participants Deferral Account and appropriate subaccount as of the Deferral Crediting Date coincident with or next following the dividend payment date and invested in additional common stock equivalents as though such dividend credits were a Deferral. | ||
(vi) | In the event of any stock dividend, stock split, combination or exchange of securities, merger, consolidation, recapitalization, spin-off or other distribution (other than normal cash dividends) of any or all of the assets of Sara Lee Corporation or of the Company to stockholders, or any other similar change or event, such proportionate adjustments, if any, as the Committee in its discretion may deem appropriate to reflect such change or event shall be made with respect to the number of common stock equivalents credited to a Participants Deferral Account. | ||
(vii) | The number of shares of applicable Company common stock to be paid to a Participant as of a Distribution Date or event shall be |
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equal to the number of common stock equivalents accumulated in the Stock Equivalent Account on the Balance Calculation Date divided by the total of the payments to be made. All payments from the Stock Equivalent Account shall be made in whole shares of Company common stock with fractional shares credited to federal income taxes withheld. |
(b) | Interest Account. Under the Interest Account, for periods prior to 2008, interest accrues daily and is credited to the Participants Deferral Account on a monthly basis. Effective January 1, 2008, interest accrues and is credited daily. The rate of interest to be credited will be set based on a current external rate determined by the Committee from time to time; provided, however, that the rate of interest from the Effective Date through the end of the Companys 2006 fiscal year shall be 4.775% and, effective January 1, 2007, the rate of interest shall be equal to the 5-year constant maturity Treasury note interest rate as published by the Federal Reserve in effect on the first business date of the applicable calendar year. If installment payments are elected, the amount to be paid to the Participant as of a Distribution Date shall be determined by dividing the Participants Deferral Account balance as of the applicable Balance Calculation Date by the number of remaining installment payments. All payments from the Interest Account shall be made in cash. | ||
(c) | Fixed Interest Account. Notwithstanding any Plan provision to the contrary, the Fixed Interest Account is available only for the deemed investment of certain Grandfathered Deferrals of Transferred Participants. With respect to any such amounts deemed invested in the Fixed Interest Account, for periods prior to 2008, interest is accrued daily and is credited monthly, at a fixed rate of 9% per year. Effective January 1, 2008, interest accrues and is credited daily. If installment payments are elected, the amount to be paid to the Participant as of a Distribution Date shall be determined by dividing the Participants Deferral Account balance as of the applicable Balance Calculation Date by the number of |
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(a) | Except as provided in subsection (b) below with respect to Long-Term Incentive Payments, if the Participant fails to make an investment election with respect to a Deferral, the Deferral shall be deemed to be invested in the Interest Account. | ||
(b) | Any Deferral attributable to a Long-Term Incentive Payment in the form of common stock, restricted or otherwise, shall automatically be deemed to be invested in the Stock Equivalent Account. | ||
(c) | All investments in the Stock Equivalent Account shall be irrevocable. | ||
(d) | A Participant may elect to transfer amounts invested in the Interest Account as of the last business day of any calendar quarter to the Stock Equivalent Account, by filing an investment change election during the time period specified by the Committee. Any such election shall be effective as of the first business day of the following calendar quarter. The number of common stock equivalents to be credited to the Participants Deferral Account and appropriate subaccounts as of the effective date of the Participants election shall be determined by dividing the amount to be transferred by the Market Value of the applicable company stock on the last business day of the calendar quarter preceding the effective date of the Participants election. Notwithstanding the foregoing, effective January 1, 2008, a Participant may elect to transfer amounts from the Interest Account to the Stock Equivalent Account as of any business day; any such transfer shall be made in accordance with procedures established by the Committee. |
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(e) | A Participant may elect to transfer amounts invested in the Fixed Interest Account as of the last business day of any calendar quarter to the Interest Account or the Stock Equivalent Account, by filing an investment change election during the period specified by the Committee. Any such election shall be effective as of the first business day of the following calendar quarter. In the event a Participant elects to transfer amounts to the Stock Equivalent Account, the number of common stock equivalents to be credited to the Participants Deferral Account and appropriate subaccounts as of the effective date of the Participants election shall be determined by dividing the amount to be transferred by the Market Value of the applicable company stock on the last business day of the calendar quarter preceding the effective date of the Participants election. Notwithstanding the foregoing, effective January 1, 2008, a Participant may elect to transfer amounts from the Fired Interest Account as of any business day; any such transfer shall be made in accordance with procedures established by the Committee. A Participant may not elect to transfer amounts into the Fixed Interest Account at any time. |
(a) | Distribution Options. Payment of a Participants Deferral made under the Deferral Program shall be made in a single lump sum or in substantially equal annual installments over a period not exceeding ten years as elected by the Participant in the Deferral Election. If a Participant fails to elect a method of payment, such payment shall be made in a single lump sum. Notwithstanding any provision of the Plan or |
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a Participants Deferral Election, if a Participants distribution event is his Separation from Service, then payment shall be made in a single lump sum. | |||
(b) | Time When Payments Begin. If a Participants Deferral is payable in a single lump sum, the payment shall be made within the 60-day period following the Balance Calculation Date, as determined in the sole discretion of the Committee. If a Participants Deferral is payable in installment payments, then the Participants Deferral shall be paid in substantially equal annual installments commencing in the month following the initial Balance Calculation Date, with the remaining installment payments made as of each subsequent January 1st (based on the preceding December 31st Deferral balance) over the period elected by the Participant in the Deferral Election. Notwithstanding any other provision of the Plan to the contrary, distributions to be made to a Top-50 Employee upon his Separation from Service shall not be made before the date that is six months after the Top-50 Employees Separation from Service. | ||
(c) | Changing Distribution Method. A Participant may make a one-time election after the original Deferral Election to change the method of payment elected by the Participant; provided, that such election shall be treated as a Re-Deferral Election. Installment payments shall be treated as a single payment for purposes of making a Re-Deferral Election, and the first scheduled installment will be the measuring standard for purposes of determining whether a Re-Deferral Election complies with the requirements of subsection 3.2(i) above. | ||
(d) | Special Rule for Small Amounts. Notwithstanding any election by the Participant regarding the timing and manner of payment of his Deferrals, upon a Participants Separation from Service, if the total value of the Participants Deferral Account (excluding Grandfathered Deferrals described in Supplement I to this Plan, and determined as of the last |
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business day of the month in which the Participants Separation from Service occurs) is less than $25,000, then the Participants Deferral Account shall be distributed in a lump sum within 60 days after the month in which the Participants Separation from Service occurs. Pursuant to subsection 5.1(b) above, a six-month delay shall be required for any such distribution to a Top-50 Employee. |
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1. | Background. Sara Lee Corporation (Sara Lee) maintains the Sara Lee Corporation Executive Deferred Compensation Plan (the Sara Lee Plan). In connection with the establishment of the Company, Sara Lee and the Company desire to cause the liabilities under the Sara Lee Plan attributable to current and former employees of the Company (and of the Companys predecessor, the Branded Apparel division of Sara Lee) to be transferred to the Plan. Current and former employees described in the immediately preceding sentence are described herein as Transferred Participants. |
2. | Transfer, Effect of Transfer. Effective on January 1, 2006 (the Transfer Date), the liabilities/account balances of the Sara Lee Plan attributable to the Transferred Participants shall be transferred to the Company, to be held and administered in accordance with the terms of the Plan, as amended; provided, that any elections and beneficiary designations made under the Sara Lee Plan shall remain in effect under the Plan. The Plan is the successor to the Sara Lee Plan with regard to Transferred Participants. |
3. | Special Rules for Grandfathered Deferrals. Any deferrals made by a Transferred Participant under the Sara Lee Plan prior to January 1, 2005 (Grandfathered Deferrals) shall be subject to the rules set forth below. |
(a) | Previously Elected Distribution Dates. As part of each Deferral Election, the Transferred Participant was required to specify a Distribution Date for the Grandfathered Deferral, which may differ for |
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various Grandfathered Deferrals. Except as provided below, each Distribution Date is irrevocable and shall apply only to that portion of the Transferred Participants Deferral Account which is attributable to that Grandfathered Deferral. | |||
(b) | Previously Elected Distribution Form. As part of each Deferral Election, a Transferred Participant was required to elect the form in which the Grandfathered Deferral will be paid beginning on the selected Distribution Date as either (i) a single lump sum or (ii) substantially equal annual installments over a period not exceeding ten years. If a Transferred Participants Grandfathered Deferral is payable in a single lump sum, the payment shall be made within the 60-day period following the applicable Balance Calculation Date. If a Transferred Participants Grandfathered Deferral is payable in installment payments, then payments shall be made in substantially equal annual installments commencing in the month following the initial Balance Calculation Date, with the remaining installment payments made as of each subsequent January 1 (based on the preceding December 31st Grandfathered Deferral Account balance) over the period elected by the Transferred Participant in the Deferral Election. Except as provided below, a Transferred Participants election as to the time and method of payment shall be irrevocable. | ||
(c) | Re-Deferral Elections for Grandfathered Amounts. A Transferred Participant may make a Re-Deferral Election with respect to Grandfathered Deferrals; provided, that no Re-Deferral Election shall be effective unless (i) the Committee receives the election prior to the December 1 of the calendar year preceding the calendar year in which the Distribution Date to be changed occurs, and (ii) the new Distribution Date is not earlier than the January 1 immediately following the first anniversary of the date the Re-Deferral Election is made. All Re-Deferral Elections must be made pursuant to such rules as the Committee may prescribe. |
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(d) | Change in Method of Payment of Grandfathered Deferrals. A Transferred Participant may make a one-time election to change the method of payment elected by the Transferred Participant; provided, that such election shall not be effective unless the election to change the method of payment is received by the Committee prior to the December 1 of the calendar year preceding the calendar year in which the Distribution Date specified in the original Deferral Election occurs. All such elections must be made pursuant to such rules as the Committee may prescribe. | ||
(e) | Unforeseeable Financial Emergency. If the Committee determines that a Participant has incurred an Unforeseeable Financial Emergency, the Participant may withdraw in cash and/or stock the portion of the balance of his Deferral Account needed to satisfy the Unforeseeable Financial Emergency, to the extent that the Unforeseeable Financial Emergency may not be relieved through reimbursement or compensation by insurance or otherwise, or by liquidation of the Participants assets, to the extent the liquidation of such assets would not itself cause severe financial hardship. A withdrawal on account of an Unforeseeable Financial Emergency shall be paid as soon as possible following the date on which the withdrawal is approved. | ||
(f) | Early Withdrawal with Penalty. Notwithstanding the other provisions of the Plan and this Supplement to the contrary, a Transferred Participant may request a withdrawal from his Grandfathered Deferrals, pro rata, by filing a request with the Committee in such form as the Committee may prescribe. Any withdrawal under this provision will be charged with a 10 percent early withdrawal penalty which will be withheld from the amount withdrawn and forfeited. | ||
(g) | Disability. In the event a Transferred Participant becomes totally disabled (as defined above) before all Grandfathered Deferrals have been paid, payment of the Transferred Participants Grandfathered Deferrals shall be made or commence at the time and in the form of payment elected |
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by the disabled Transferred Participant; provided, that the disabled Transferred Participant requests payment in writing within 180 days of becoming disabled. If such a request is not made, the disabled Transferred Participants Grandfathered Deferrals will be paid pursuant to the Deferral Elections and the normal provisions of the Plan. | |||
(h) | Death. In the event a Transferred Participant dies before all Grandfathered Deferrals have been paid, payment of the Transferred Participants Grandfathered Deferrals shall be made or shall commence in at the time and in the form of payment elected by the Transferred Participants Beneficiary or the executor/executrix of the Transferred Participants estate; provided, that the request is made in writing within 180 days of the Transferred Participants death. If such a request is not made, the deceased Transferred Participants Grandfathered Deferrals will be paid pursuant to the Deferral Elections and the normal provisions of the Plan. | ||
(i) | Small Amounts. Notwithstanding any election by the Transferred Participant regarding the timing and manner of payment of his Grandfathered Deferrals, upon a Participants retirement or other termination of employment, if the total value of the Transferred Participants Grandfathered Deferrals (determined as of the end of the month in which the Participant retires or otherwise terminates his employment) is less than $10,000, then the Transferred Participants Grandfathered Deferrals shall be distributed in a lump sum as soon as practicable thereafter. |
4. | Liberty Fabrics Plan Transfer. Effective June 30, 2002, the account balance of certain participants in the Liberty Fabrics, Inc. Nonqualified Deferred Compensation Plan (the Liberty Plan) was transferred to and became subject to the provisions of the Sara Lee Plan. Those balances in the Sara Lee Plan were transferred to the Plan as part of the transfers described in this Supplement and shall be treated as separate Grandfathered Deferrals under the Plan. Accordingly, each Liberty Plan participant has specified a Distribution Date, method of payment, and investment alternative with respect to such |
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transferred account balance. However, notwithstanding anything contained in the Plan to the contrary, a Liberty Plan participant may not make a one-time election to change the method of payment under Paragraph 3 above with respect to his transferred account balance. |
5. | Rules for Non-Grandfathered Amounts. Amounts transferred from the Sara Lee Plan that were deferred on or after January 1, 2005 shall be subject to the rules described in the Plan rather than under Paragraph 3 of this Supplement. |
6. | General. Except as expressly provided to the contrary in this Supplement, Transferred Participants will be subject to the terms and conditions of the Plan, as amended from time to time. The terms expressly defined in this Supplement shall supersede any conflicting terms of the Plan. All other defined terms used in this Supplement shall have the same meanings assigned to them by the Plan. |
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