Ecolab Mirror Savings Plan, as amended and restated, effective as of January 1, 2022
Exhibit (10.8)
ECOLAB MIRROR SAVINGS PLAN
(As Amended and Restated Effective as of January 1, 2022)
WHEREAS, Ecolab Inc. (the “Company”) previously established the Ecolab Mirror Savings Plan (the “Plan”) to provide additional deferred compensation benefits for certain management and highly compensated employees who perform management and professional functions for the Company and certain related entities; and
WHEREAS, effective as of January 1, 2009, the Plan was bifurcated into an “excess plan” (referred to in the Plan as “Primary Deferrals”) and a deferred savings plan (referred to in the Plan as “Secondary Deferrals”), with the former constituting an “excess plan” for purposes of Minnesota state income tax; and
WHEREAS, the Plan was amended and restated in its entirety, effective as of January 1, 2014, to incorporate prior amendments to the Plan and to make certain other changes to the Plan; and
WHEREAS, the Plan, as so amended and restated, as further amended by Amendment No. 1 adopted December 2, 2020; and
WHEREAS, the Company wishes to amend and restate the Plan in its entirety, effective as of January 1, 2022 to incorporate the terms of Amendment No. 1 and to make certain other clarifying changes to the terms of the Plan.
NOW, THEREFORE, pursuant to Section 5.1 of the Ecolab Inc. Administrative Document for Non-Qualified Benefit Plans, the Company hereby amends and restates the Plan in its entirety to read as follows:
PREFACE
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DEFINITIONS
Words and phrases when used herein with initial capital letters which are defined in the Savings Plan or the Administrative Document are used herein as so defined, unless otherwise specifically defined herein or the context clearly indicates otherwise. The following words and phrases when used in this Plan with initial capital letters shall have the following respective meanings, unless the context clearly indicates otherwise:
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MIRROR SAVINGS BENEFIT
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(i) | An Executive Deferral direction pursuant to Section 3.1 shall automatically terminate on the date of the Executive’s Separation from Service but only with respect to any compensation for services performed |
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after such Executive’s Separation from Service or, to the extent permitted by the 409A Guidance, on the date the Plan is terminated. |
(ii) | An Executive’s direction pursuant to Section 3.1 may be cancelled to the extent the Administrator determines that such cancellation is necessary due to an Unforeseeable Emergency of the Executive. Any such cancellation shall remain in effect for the remainder of the Plan Year, but will automatically be reinstated thereafter (unless otherwise changed in accordance with Subsection (a) hereof). |
(iii) | An Executive’s direction pursuant to Section 3.1 may be cancelled by the Administrator by the later of the end of the year in which the Executive incurs a disability, or the fifteenth day of the third month after the Executive incurs a disability. For purposes of this subsection, disability refers to any medically determinable physical or mental impairment resulting in the Executive’s inability to perform the duties of his or her position or any substantially similar position, where such impairment can be expected to result in death or can be expected to last for a continuous period of not less than six months. |
(i) | The Employers shall credit the Account of an Executive with an amount (the “Matching Contributions”) determined as follows: (1) with respect to an Executive who is participating in the Traditional Savings Plan, the Matching Contribution shall be equal to the sum of (A) one hundred percent (100%) of the Salary Deferrals which do not exceed three percent (3%) of the Executive’s Base Salary and (B) fifty percent (50%) of the Salary Deferrals which exceed three percent (3%) of the Executive’s Base Salary but do not exceed five percent (5)% of the Executive’s Base Salary, or (2) with respect to an Executive who is participating in the Savings Plan, the Matching Contribution shall be equal to the sum of (A) one hundred percent (100%) of the Salary Deferrals which do not exceed four percent (4%) of the Executive’s Base Salary and (B) fifty percent (50%) of the Salary Deferrals which exceed four percent (4%) of the Executive’s Base Salary but do not exceed eight percent (8%) of the Executive’s Base Salary; and the amount of the Executive’s Base Salary that shall be taken into account under this Section 3.3(a)(i) shall be the amount of the Executive’s Base Salary for such Plan Year that exceeds the maximum compensation which could be considered under the Savings Plan, or Traditional Savings Plan under Section 401(a)(17) of the Code. Executives employed by Nalco Company, Champion Technologies, Inc., Corsicana Technologies, Inc., or any successor entities thereto, who are eligible to participate in the Plan during the 2014 Plan Year will be deemed to have elected to contribute to this Plan eight percent (8%) of |
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their Base Salary that exceeds the maximum compensation which could be considered under the Savings Plan under Section 401(a)(17) of the Code. |
(ii) | The Employers shall also credit the Account of an Executive with an additional Matching Contribution in an amount determined by the Administrator, which amount is equal to the amount of matching contributions (plus earnings allocable thereto) which the Executive is required to forfeit under the Savings Plan, or Traditional Savings Plan due to the application of the before-tax nondiscrimination requirements of the Code (the “True-Up Matching Contributions”). |
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PAYMENT OF MIRROR SAVINGS BENEFITS
(i) | An Executive shall be entitled to receive his Account upon the earlier of (1) with respect to the Executive’s Pre-2005 Sub-Account, the date on which his or her employment terminates due to Disability or (2) the date of his or her termination of employment with the Controlled Group for any reason, including retirement (or, with respect to amounts that are allocated to an Executive’s Post-2004 Sub-Account, thirty (30) days after the date of his or her Separation from Service (or, in the case of the Executive’s election pursuant to Section 4.2(c)(ii)(2)(B), on the date specified in such Section); provided, however, that distribution made on account of Separation from Service shall be made, or commence to be made, with respect to a Specified Employee on the first (1st) day of the month coincident with or next following the date that is six (6) months after the date of the Separation from Service of the Specified Employee (or, if earlier, the date of death), to the extent that Code Section 409A(a)(2)(B)(i) is applicable, except that where the Executive makes an election pursuant to Section 4.2(c)(ii)(2)(B), payment will be made on the date specified in |
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such Section, if later). In the case of installment payments, the first (1st) payment made to the Specified Employee following the six (6)-month delay shall be made on the first (1st) day of the seventh (7th) month following the Separation from Service (or, if earlier, the date of death) and shall include any Mirror Savings Benefit payments that were not made as a result of the delay in payment pursuant to this paragraph (i). |
(ii) | Notwithstanding the foregoing, the Company may at any time, upon written request of the Executive, cause to be paid to such Executive an amount equal to all or any part of the Executive’s vested Account, other than the portion of his or her Account attributable to Matching Contributions, if the Administrator determines, in its sole and absolute discretion based on such reasonable evidence as it may require, that such a payment or payments is necessary for the purpose of alleviating the consequences of an Unforeseeable Emergency. Payments made on account of an Unforeseeable Emergency shall be permitted only to the extent the amount does not exceed the amount reasonably necessary to satisfy the emergency need (plus, with respect to payments made from an Executive’s Post-2004 Sub-Account, an amount necessary to pay taxes reasonably anticipated as a result of the distribution) and may not be made to the extent such Unforeseeable Emergency is or may be relieved through reimbursement or compensation by insurance or otherwise, by liquidation of the Executive’s assets (to the extent such liquidation would not itself cause severe financial hardship) or, to the extent permitted by the 409A Guidance, by cessation of the Executive Deferrals under this Plan. However, the determination of amounts reasonably necessary to satisfy the emergency need is not required to take into account any additional compensation that due to the Unforeseeable Emergency is available under another nonqualified deferred compensation plan but has not actually been paid. |
(iii) | Notwithstanding any provision of the Plan to the contrary, if the payment of all or any portion of an Executive’s Account would, in the sole opinion of the Company on the advice of its counsel, result in a profit recoverable by the Company under Section 16(b) of the Securities Exchange Act of 1934, but for the operation of this paragraph, then such payment (or portion thereof) shall be deferred and made at the earliest time that such payment (or portion thereof) would no longer be subject to Section 16(b), to the extent permitted by the 409A Guidance. |
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(i) | Payments to Executives. |
(1) | Pre-2005 Sub-Accounts. Unless otherwise elected pursuant to Section 4.2(c), an Executive’s Pre-2005 Sub-Account shall be distributed to the Executive in the form of a single lump sum payment. |
(2) | Post-2004 Sub-Accounts. Unless otherwise elected pursuant to Section 4.2(c), an Executive’s Post-2004 Sub-Account shall be distributed to the Executive in the form of annual installment payments payable over a period of ten (10) years. |
(ii) | Payments to Death Beneficiaries. An Executive’s Mirror Savings Benefit (or the remaining installments thereof if payment to the Executive had commenced) shall be distributed to his or her Death Beneficiary in the form of a single lump sum payment. |
(iii) | Small Benefits. Notwithstanding any provision of the Plan to the contrary, in the event that (1) an Executive’s Pre-2005 Sub-Account does not exceed twenty-five thousand dollars ($25,000) excluding the Minimum Benefit, such Sub-Account shall be paid to the Executive in the form of a single lump sum payment at termination of employment with the Controlled Group, and (2) an Executive’s Post-2004 Sub-Account does not exceed twenty-five thousand dollars ($25,000), such Sub-Account shall be paid to the Executive in the form of a single lump sum payment at Separation from Service. |
(iv) | Payment of Minimum Benefits. Notwithstanding the foregoing, an Executive’s Minimum Benefit shall be paid in the form previously elected by the Executive under the Prior Plan, and such election shall remain in full force and effect through the date of distribution. |
(i) | In General. An Executive who does not want his or her Mirror Savings Benefit to be paid in the normal form of benefit described in Section 4.2(b)(i) may elect to receive his Pre-2005 Sub-Account in the form of annual installment payments payable over a period not exceeding ten (10) years (as elected by the Executive) and may elect to receive his Post-2004 Sub-Account in the form of a single lump sum payment or in the form of annual installment payments payable over a period of five (5) or ten (10) |
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years (as elected by the Executive); provided, however, the election provided by this Section 4.2(c) shall not apply to the Executive’s Minimum Benefit. The amount of each installment payment will be determined by dividing the balance of the Executive’s Mirror Savings Benefit (excluding the Minimum Benefit) as of the distribution date for such installment payment by the total number of remaining payments (including the current payment). Effective as of January 1, 2009, an Executive may make separate payment elections under this Section 4.2(c) with respect to the Executive’s Primary Deferrals Sub-Account and Secondary Deferrals Sub-Account. |
(ii) | Form/Timing of Election. |
(1) | Pre-2005 Sub-Accounts. Any election of an optional form of benefit made with respect to the Pre-2005 Sub-Account must be in writing (on a form provided by the Administrator) and filed with the Administrator prior to the Executive’s termination of employment with the Controlled Group because of involuntary termination, death or Disability or at least one (1) year prior to the Executive’s voluntary termination of employment or retirement. Any such election may be changed at any time and from time to time without the consent of any other person (except as described in Section 2.4), by filing a later signed written election with the Administrator; provided that any election made less than one (1) year prior to the Executive’s voluntary termination of employment shall not be valid, and in such case, payment shall be made in the normal form as provided in Section 4.2(b). |
(2) | Post-2004 Sub-Accounts. |
(A) | In General. Any election of an optional form of benefit made with respect to the Post-2004 Sub-Account must be in writing (on a form provided by the Administrator) and filed with the Administrator at the time the Executive first becomes eligible to participate in the Plan and makes his initial Executive Deferral election pursuant to Section 3.1. Effective as of January 1, 2009, an Executive may make separate payment elections under this Section 4.2(c)(ii)(2) with respect to the Executive’s Primary Deferrals Sub-Account and Secondary Deferrals Sub-Account. |
(B) | Subsequent Elections. An Executive may change his election of an optional form of benefit made pursuant to Section 4.2(c)(ii)(2)(A), (B) or (C). Any change will be considered made when it becomes irrevocable under the terms of the Plan. Any properly completed subsequent election will be considered irrevocable on the date it is |
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received and accepted by the Administrator (but not later than fifteen (15) days following receipt), subject to the following: |
(x) | the subsequent election may not take effect until at least twelve (12) months after the date on which the election is made; |
(y) | the election must be made not less than twelve (12) months before the payment is schedule to be paid; and |
(z) | the payment (except in the case of death or Unforeseeable Emergency) of the Executive’s Post-2004 Sub-Account (or, effective January 1, 2009, the Executive’s Primary Deferrals Sub-Account and Secondary Deferrals Sub-Account) pursuant to such subsequent election shall be made or commence to be made on the date that is five (5) years after the date the payment would otherwise be paid (or for installment payments treated as a single payment, the date the first amount was otherwise scheduled to be paid). |
(C) | Transition Elections. Notwithstanding any provision of the Plan to the contrary, an Executive was permitted to elect, without regard to the five (5)-year delay (as would be required under Section 4.2(c)(ii)(2)(B)), to receive each of his or her Primary Deferrals Sub-Account and Secondary Deferrals Sub-Account in a lump sum payment or in the form of five (5)-year or ten (10)-year annual installment payments, to be made or commence on the date of his or her Separation from Service. The transition elections were made under this clause (C) no later than December 31, 2008. |
VESTING
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(i) | Notwithstanding the provisions of Subsection (a) hereof, but subject to the requirements of paragraph (ii) of this Subsection, the Employers shall be relieved of any obligation to pay or provide any future Mirror Savings Plan Benefits under this Plan and shall be entitled to recover amounts already distributed if, without the written consent of the Company, the Executive, whether before or after termination with the Controlled Group (1) participates in dishonesty, fraud, misrepresentation, embezzlement or deliberate injury or attempted injury, in each case related to the Company or a Controlled Group member, (2) commits any unlawful or criminal activity of a serious nature, (3) commits any intentional and deliberate breach of a duty or duties that, individually or in the aggregate, are material in relation to the Executive’s overall duties or (4) materially breaches any confidentiality or noncompete agreement entered into with the Company or a Controlled Group member. The Employers shall have the burden of proving by a preponderance of the evidence that one of the foregoing events has occurred. Notwithstanding the foregoing, the provisions of this Subsection 2(i) shall not apply to an Executive’s Minimum Benefit or the portion of the Executive’s Account which is attributable to his Executive Deferrals. |
(ii) | Notwithstanding the foregoing, an Executive shall not forfeit any portion of his Mirror Savings Plan Benefits under paragraph (i) of this Subsection unless (1) the Executive receives reasonable notice in writing setting forth the grounds for the forfeiture, (2) if requested by the Executive, the Executive (and/or the Executive’s counsel or other representative) is granted a hearing before the full Board of Directors of the Company (the “Board”) and (3) a majority of the members of the full Board determine that the Executive violated one or more of the provisions of paragraph (i) of this Subsection. |
INVESTMENT OF ACCOUNTS
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MISCELLANEOUS
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(i) | Within thirty (30) business days of the occurrence of a Change in Control, to the extent it has not already done so, the Company shall be required to establish an irrevocable Trust Fund for the purpose of paying Mirror Savings Plan Benefits. Except as described in the following sentence, all contributions to the Trust Fund shall be irrevocable and the Company shall not have the right to direct the trustee to return to the Employers, or divert to others, any of the assets of the Trust Fund until after satisfaction of all liabilities to all of the Executives and their Death Beneficiaries under the Plan. Any assets deposited in the Trust Fund shall be subject to the claims of the creditors of the Employers and any excess assets remaining in the Trust Fund after satisfaction of all liabilities shall revert to the Company. |
(ii) | In addition to the requirements described in paragraph (i) above, the Trust Fund which becomes effective on the Change in Control shall be subject to the following additional requirements: |
(1) | the trustee of the Trust Fund shall be a third party corporate or institutional trustee; |
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(2) | the Trust Fund shall satisfy the requirements of a grantor trust under the Code; and |
(3) | the Trust Fund shall automatically terminate (A) in the event that it is determined by a final decision of the United States Department of Labor (or, if an appeal is taken therefrom, by a court of competent jurisdiction) that by reason of the creation of, and a transfer of assets to, the Trust, the Trust is considered “funded” for purposes of Title I of ERISA or (B) in the event that it is determined by a final decision of the Internal Revenue Service (or, if an appeal is taken therefrom, by a court of competent jurisdiction) that (I) a transfer of assets to the Trust is considered a transfer of property for purposes of Code Section 83 or any successor provision thereto, or (II) pursuant to Code Section 451 or 409A or any successor provision thereto, amounts are includable as compensation in the gross income of a Trust Fund beneficiary in a taxable year that is prior to the taxable year or years in which such amounts would otherwise be actually distributed or made available to such beneficiary by the trustee. Upon such termination of the Trust, all of the assets in the Trust Fund attributable to the accrued Mirror Savings Plan Benefits shall be immediately distributed to the Executives in proportion to the vested balances in their respective Accounts (but only to the extent and in the manner permitted by the 409A Guidance), and the remaining assets, if any, shall revert to the Company. |
(iii) | Within five (5) days following establishment of the Trust Fund, the Company shall transfer (or cause the Employers to transfer) to the trustee of such Trust Fund an amount equal to all one hundred percent (100%) of the Account balances of all of the Executives under the Plan. |
(iv) | Following the funding of the Trust Fund pursuant to paragraph (i) above, the Company shall cause to be deposited in the Trust Fund additional Executive Deferrals and Matching Contributions, as such amounts are credited to the Accounts of the Executives pursuant to Section 3.4 hereof. |
(v) | Notwithstanding the foregoing, an Employer shall not be required to make any contributions to the Trust Fund if the Employer is Insolvent at the time such contribution is required. |
(vi) | The Administrator shall notify the trustee of the amount of Mirror Savings Plan Benefits to be paid to the Executive (or his Death Beneficiary) from the Trust Fund and shall assist the trustee in making distribution thereof in accordance with the terms of the Plan. |
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(vii) | To the extent any benefits are paid directly by an Employer, the obligation of the Trust to pay such benefits shall be discharged and the Employer may be reimbursed from the assets of the Trust. |
(viii) | Notwithstanding any provision of the Plan or the Administrative Document to the contrary, the provisions of this Section 7.3(b) hereof (1) may not be amended following a Change in Control and (2) prior to a Change in Control may only be amended (A) with the written consent of each of the Executives or (B) if the effective date of such Amendment is at least two (2) years following the date the Executives were given written notice of the adoption of such amendment; provided, however, that this limitation shall not apply to any amendment that is deemed necessary or reasonable (as determined in the sole discretion of the Committee) to comply with the requirements of the 409A Guidance. |
IN WITNESS WHEREOF, Ecolab Inc. has executed this Ecolab Mirror Savings Plan and has caused its corporate seal to be affixed this 16th day of December, 2021.
| | | ECOLAB INC. | |||
(Seal) | | | ||||
| | | By: | /s/ Laurie M. Marsh | ||
| | | | Laurie M. Marsh | ||
| | | | EVP Human Resources | ||
Attest: | | | ||||
| | | | |||
By: | /s/ Michael C. McCormick | | | |||
| Michael C. McCormick | | | |||
| EVP & General Counsel | | |
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