Deluxe Corporation Deferred Compensation Plan (2008 Restatement)
Deluxe Corporation has established a Deferred Compensation Plan, restated as of January 1, 2009, for eligible employees, including officers and those with significant management or professional responsibilities. The plan allows participants to defer a portion of their compensation to a future date, with options for investment and specific rules for distribution, emergencies, and changes in control. The plan is designed to attract and retain key employees and is governed by detailed administrative procedures and compliance with IRS regulations, particularly Section 409A.
DEFERRED COMPENSATION PLAN
(2008 Restatement)
DEFERRED COMPENSATION PLAN
(2008 Restatement)
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SECTION 1 | RESTATEMENT AND PURPOSE | 1 | ||||
1.1. Restatement | 1 | |||||
1.2. Purpose | 1 | |||||
1.3. Effective Date | 1 | |||||
SECTION 2 | DEFINITIONS | 1 | ||||
2.1. Definitions | 1 | |||||
2.2. Transition Rule | 5 | |||||
SECTION 3 | ELIGIBILITY FOR PARTICIPATION | 5 | ||||
SECTION 4 | ENROLLMENT AND ELECTIONS | 6 | ||||
4.1. Initial Enrollment | 6 | |||||
4.2. Election to Defer | 6 | |||||
4.3. Special Rule for New Hires | 7 | |||||
4.4. 409A Transition Rule | 8 | |||||
SECTION 5 | DEFERRAL ACCOUNTS | 8 | ||||
5.1. Participant Deferral Accounts | 8 | |||||
5.2. Employee Benefit Plan Equivalent | 8 | |||||
5.3. Investment Options | 8 | |||||
5.4. Charges Against Deferral Accounts | 9 | |||||
5.5. Contractual Obligation | 9 | |||||
5.6. Unsecured Interest | 9 | |||||
SECTION 6 | PAYMENT OF DEFERRED AMOUNTS | 9 | ||||
6.1. Event of Maturity | 9 | |||||
6.2. Form of Distribution | 10 | |||||
6.2.1. Form of Payment | 10 | |||||
6.2.2. Time of Payment | 11 | |||||
6.2.3. Default | 12 | |||||
6.2.4. New Designation | 12 | |||||
6.2.5. In-Service Distribution Accounts | 13 | |||||
6.2.6. Code Section 162(m) Delay | 14 | |||||
6.3. Distribution of Taxable Amounts | 14 | |||||
6.4. Tax Withholding | 14 | |||||
6.5. Special Rule for eFunds Participants | 15 | |||||
SECTION 7 | UNFORESEEABLE EMERGENCY | 16 |
Page | ||||||
SECTION 8 | BENEFICIARY | 17 | ||||
SECTION 9 | NONTRANSFERABILITY | 17 | ||||
SECTION 10 | DETERMINATIONS RULES AND REGULATIONS | 17 | ||||
10.1. Determinations | 17 | |||||
10.2. Claims Procedure | 18 | |||||
10.2.1. Initial Claim | 18 | |||||
10.2.2. Notice of Initial Adverse Determination | 18 | |||||
10.2.3. Request for Review | 18 | |||||
10.2.4. Claim on Review | 18 | |||||
10.2.5. Notice of Adverse Determination for Claim on Review | 19 | |||||
10.3. Rules and Regulations | 19 | |||||
10.3.1. Adoption of Rules | 19 | |||||
10.3.2. Specific Rules | 20 | |||||
10.4. Deadline to File Claim | 21 | |||||
10.5. Exhaustion of Administrative Remedies | 21 | |||||
10.5.1. Deadline to File Legal Action | 21 | |||||
10.6. Knowledge of Fact by Participant Imputed to Beneficiary | 21 | |||||
SECTION 11 | ADMINISTRATION | 21 | ||||
11.1. Company | 21 | |||||
11.1.1. Chief Executive Officer | 21 | |||||
11.1.2. Committee | 21 | |||||
11.1.3. Management Committee | 22 | |||||
11.2. Conflict of Interest | 23 | |||||
11.3. Dual Capacity | 23 | |||||
11.4. Administrator | 24 | |||||
11.5. Named Fiduciaries | 24 | |||||
11.6. Service of Process | 24 | |||||
11.7. Administrative Expenses | 24 | |||||
11.8. Rules, Policies and Procedures | 24 | |||||
11.9. Method of Executing Instruments | 24 | |||||
11.10. Information Furnished by Participants | 24 | |||||
SECTION 12 | AMENDMENT AND TERMINATION | 24 | ||||
SECTION 13 | LIFE INSURANCE CONTRACT | 25 | ||||
SECTION 14 | CHANGE IN CONTROL | 25 | ||||
14.1. Distributions upon Change in Control | 25 | |||||
14.2. Definitions and Special Rules | 26 | |||||
SECTION 15 | NO VESTED RIGHTS | 27 | ||||
SECTION 16 | APPLICABLE LAW | 27 |
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DEFERRED COMPENSATION PLAN
(2008 Restatement)
(a) | Affiliate means a business entity which is a member of the Controlled Group and is recognized as an Affiliate by the Management Committee for the purposes |
of this Plan. | |||
(b) | Base Salary means the base salary scheduled to be paid to a Participant during a Plan Year without regard to any Incentive Compensation, or any portion deferred under this Plan. | ||
(c) | Change in Control is defined in Section 14. | ||
(d) | Code means the Internal Revenue Code of 1986, and all regulations, revenue rulings, and other forms of authoritative guidance issued pursuant thereto. | ||
(e) | Controlled Group means the Company and all other business entities, whether or not incorporated, which, together with the Company, would be considered a single employer under section 414(b) or (c) of the Code. | ||
(f) | Committee means the Compensation Committee of the Board of Directors of the Company. | ||
(g) | Deferral Account means the separate bookkeeping account representing the unfunded and unsecured general obligation of Company established with respect to each Participant to which is credited the dollar amounts specified in Section 5 and from which are subtracted payments made pursuant to Sections 6 and 7. | ||
(h) | Disability means, as to a Participant who is an employee of the Company, a determination of disability under Companys Long Term Disability Plan. If the Participant is an employee of an Affiliate, Disability means as to such Participant, a determination of disability under the Long Term Disability Plan of such Affiliate, or, if no such Plan exists, then under the Long Term Disability Plan of the Company as if such Participant were a participant in such plan. If the Company discontinues its Long Term Disability Plan, then Disability shall mean long term disability as defined in any other Plan of the Company which generally defines long term disability for purposes of such other plan. In no event, however, shall a Participant be considered to have a Disability for purposes of this Plan until such time as such Participant is entitled to begin (or would be entitled to begin, if such Participant were a participant in the relevant plan) receipt of benefits under such long term disability or other relevant plan. Effective January 1, 2009, a Participant shall not be considered to have a Disability unless the condition constituting Disability is a medically determinable physical or mental impairment that can be expected to result in death or to last for a continuous period of not less than twelve months, and the Participant either has been receiving disability payments under any plan (including a short-term disability plan or practice) of the Company or an Affiliate for at least three months, or, if he or she is not eligible to participate in any disability plan, is unable to engage in any substantial gainful activity. | ||
(i) | Eligible Employee means an employee of the Company or its Affiliates who (i) is an officer or assistant officer, or (ii) has significant management or professional responsibilities, and (iii) who is highly compensated. Subject to the limitations |
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contained in Section 3, the Management Committee from time to time may (i) establish rules governing the eligibility of employees of the Company and its Affiliates to participate in the Plan and, such rules, if adopted, shall be deemed to further define or amend, as the case may be, the definition of Eligible Employee herein, and (ii) permit certain employees of the Company and its Affiliates, who would not otherwise be eligible to participate in the Plan, to participate in the Plan. | |||
(j) | ERISA means the Employee Retirement Income Security Act of 1974, and all regulations and other forms of authoritative guidance issued pursuant thereto. | ||
(k) | Event of Maturity means any of the occurrences described in Section 6.1 by reason of which a Participant or Beneficiary may become entitled to a distribution from the Plan. | ||
(l) | Incentive Compensation means the incentive, bonus, and similar compensation that is paid to a Participant based on performance or other factors during a Plan Year without regard to any portion deferred under this Plan. Incentive Compensation shall not include any awards made under the 2000 Stock Incentive Plan, or any subparts thereof, until such time as the Management Committee determines that all or a portion of such compensation is Incentive Compensation. | ||
(m) | In-Service Distribution Account means an account to which a Participant allocates a portion of his or her Deferral Account in accordance with Section 6.2.5. Except for distribution in Section 6.2.5, or as otherwise provided in this Plan, an In-Service Distribution Account shall be treated as part of the Participants Deferral Account for all purposes of the Plan. | ||
(n) | Installment Amount means the portion of a Participants Deferral Account that is to be paid during a period designated pursuant to Section 6.2.1 by the Participant in writing at the time of his or her enrollment or otherwise made in accordance with this Plan. Installment Amounts may, with the consent of the Management Committee, be expressed either in dollars or as a percentage of the Participants total Deferral Account, and if the Installment Amount is expressed in dollars and is less than the total Deferral Account, the Installment Amount shall be equal to the Deferral Account. | ||
(o) | Management Committee means the Management Committee formed by the Chief Executive Officer pursuant to Section 11 of the Plan. | ||
(p) | Participant means any Eligible Employee who is affirmatively selected by the Management Committee and who elects to participate in the Plan. | ||
(q) | Plan Year means the twelve-month period coinciding with the Companys fiscal year and ending on each December 31. | ||
(r) | Selected Distribution Date shall mean the date that is designated in accordance with this Plan by the Participant in writing at the time of his or her enrollment as |
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the date for the payment or commencement of payments of his or her Deferral Account. To the extent permitted by the Management Committee, a Participant may designate either the date of his Termination of Employment, January 1 of the year following his or her Termination of Employment as the Selected Distribution Date, January 1 of a specified year (whether or not Termination of Employment has occurred), or any other date permitted by the Management Committee that complies with section 409A of the Code. In the absence of an effective election of any other date, a Participants Selected Distribution Date shall be the date of his or her Termination of Employment. | |||
(s) | Termination of Employment means a complete severance of a Participants employment relationship with the Company and all Affiliates. Effective January 1, 2009, a Participant shall not be considered to have incurred a Termination of Employment until the Participant has incurred a separation from service as determined in accordance with section 409A of the Code. By way of illustration, and without limiting the generality of the foregoing, the following principals shall apply in determining whether a Participant has incurred a separation from service: |
(i) | The Participant shall not be considered to have separated from service so long as the Participant is on military leave, sick leave, or other bona fide leave of absence if the period of such leave does not exceed six months, or if longer, so long as the Participant retains a right to reemployment with the Company under an applicable statute or by contract. | ||
(ii) | Regardless of whether his or her employment has been formally terminated, the Participant will be considered to have separated from service as of the date it is reasonably anticipated that no further services will be performed by the Participant for the Company, or that the level of bona fide services the Participant will perform after such date will permanently decrease to less than 50 percent of the average level of bona fide services performed over the immediately preceding 36-month period (or the full period of employment if the Participant has been employed for less than 36 months). For purposes of the preceding test, during any paid leave of absence the Participant shall be considered to have been performing services at the level commensurate with the amount of compensation received, and unpaid leaves of absence shall be disregarded. | ||
(iii) | For purposes of determining whether the Participant has separated from service, all services provided for the Company, or for any entity that is a member of the Controlled Group (including any Affiliate), shall be taken into account, whether provided as an employee or as a consultant or other independent contractor; provided that the Participant shall not be considered to have not separated from service solely by reason of service as a non-employee director of the Company or any other such entity. Solely for purposes of this Section 2.1(r), the term Controlled Group shall be modified by substituting 50 percent for 80 percent for all |
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purposes of section 414(b) and (c) of the Code (and section 1563 to the extent incorporated therein). | |||
(iv) | A Participant who is employed by an Affiliate, and continues to be employed by the Affiliate following a stock sale, spin-off, or other transaction that causes the Participants employer to cease to be a member of the Controlled Group, shall not be considered to have incurred a Termination of Employment as a result of such transaction. A Participant who ceases to be employed by the Company or any member of the Controlled Group as a result of a sale of substantially all of the assets constituting a division, facility, or separate line of business, shall be considered to have incurred a Termination of Employment unless the Company (or Affiliate selling such assets) and the purchaser agree in writing, not later than the closing date of such transaction, that all Participants affected by such transaction shall not be considered to have incurred a Termination of Employment, and that the purchaser agrees to assume the obligation for payment of the Deferral Accounts of all such Participants in accordance with the Plan, unless the transaction constitutes a Change in Control with respect to such Participants and Section 14.1 applies. |
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(a) | Shall specify the form in which distribution of the Deferral Account attributable to that enrollment shall be made under Section 6 (and if such designation is not clearly made to the contrary, shall be deemed to have been an election of a single lump sum distribution). | ||
(b) | Shall specify the time at which distribution shall be made which shall, subject to Section 6 hereof, be the later of such Participants Selected Distribution Date or such Participants Termination of Employment. | ||
(c) | Shall be made upon forms furnished by the Company, shall be made at such time as the Company shall determine and shall conform to such other procedural and substantive rules as the Company shall prescribe from time to time. | ||
(d) | Shall be irrevocable once it has been accepted by the Chief Executive Officer of the Company pursuant to Section 4.2(a), except to the extent that a new designation is made effective in accordance with Section 2.2 or 6.2.4. | ||
(e) | Shall contain a deferral election made in accordance with Section 4.2. |
(a) | Shall be irrevocable for the Plan Year with respect to which it is made once it has been accepted by the Chief Executive Officer of the Company or his or her designee; provided that an election for a Plan Year that has not been accepted by the last day of the last day of the preceding Plan Year shall be void. | ||
(b) | Shall designate the amount or portion of the Participants Incentive Compensation which is earned during that Plan Year (without regard to whether it would be paid |
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during that or a subsequent Plan Year) which shall not be paid to the Participant but instead shall be accumulated in this Plan under Section 5 and distributed from this Plan under Section 6. Such designation shall be in a minimum amount of $1,000. If expressed as a percentage, such percentage shall not exceed fifty percent (50%) of such Participants Incentive Compensation. If expressed as a dollar amount, such dollar amount shall not exceed the dollar amount equivalent of fifty percent (50%) of such Participants targeted Incentive Compensation. If a dollar amount is elected, such election shall be reduced dollar for dollar if the Incentive Compensation declared, net of any applicable tax withholding, is less than the election. | |||
(c) | Shall designate the amount or portion of the Participants Base Salary which is earned during that Plan Year (without regard to whether it would be paid during that or a subsequent Plan Year) which shall not be paid to the Participant but instead shall be accumulated in this Plan under Section 5 and distributed from this Plan under Section 6. Such designation shall be in a minimum amount of $1,000, and may be up to 100 percent (100%) of such Participants Base Salary, less (i) all FICA, federal, state and/or local income tax liabilities, and (ii) all other amounts withheld from the Participants Base Salary, including without limitation elective deferrals and contributions to any other employee benefit plan, whether before or after tax, and repayment of any loans. The amount withheld pursuant to clause (ii) shall be determined as of the last day of the immediately preceding Plan Year, and by making a deferral election the Participant agrees not to increase the amount of any such withholding if the effect would be to reduce the portion of his or her Base Salary that is deferred. | ||
(d) | Shall be made upon forms furnished by the Company, shall be made at such time as the Company shall determine, shall be made before the beginning of the Plan Year with respect to which it is made and shall conform to such other procedural and substantive rules as the Company shall prescribe from time to time. |
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(a) | Base Salary deferrals and Incentive Compensation deferrals made pursuant to Section 4, above; | ||
(b) | Employee Benefit Plan Equivalents as provided by Section 5.2 below; and | ||
(c) | Gains or losses on deemed investment options as provided by Section 5.3 below. |
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(a) | The Participants death; |
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(b) | The Participants Disability; or | ||
(c) | The occurrence of the Selected Distribution Date. Notwithstanding the foregoing, if a Selected Distribution Date that was elected prior to January 1, 2009, occurs prior to Termination of Employment other than by reason of death or Disability, the Event of Maturity shall be postponed until the Participants Termination of Employment. Effective for Selected Distribution Dates elected on or after January 1, 2009 (including new Selected Distribution Dates elected pursuant to Section 6.2.4), the preceding sentence shall not apply, and the Event of Maturity shall be the Selected Distribution Date even if the Participant is still employed on the Selected Distribution Date. If the Participants Selected Distribution Date occurs while the Participant is still employed, and if the Management Committee determines that the Participant is eligible to continue to make deferral elections for Plan Years after the last Plan Year prior to the Selected Distribution Date, a new Deferral Account shall be established for the Participant to which all amounts deferred for such Plan Years, and any earnings thereon, shall be credited, and the Participant may elect a new Selected Distribution Date, and method of distribution, for such new Deferral Account prior to the beginning of the Plan Year that includes the original Selected Distribution Date. |
(a) | Term Certain Installments to Participant. Subject to Section 6.2.1(d), below, if the distributee is a Participant and the Installment Amount on the date of the applicable Event of Maturity (without giving effect to any gains or losses under Section 5.1(c) after such date) is at least Fifty Thousand Dollars ($50,000), in a series of monthly installments payable over a period not less than two (2) years and not more than ten (10) years, commencing as of the day specified in Section 6.2.2 and continuing on the first day of each succeeding month until the Installment Amount is paid in full. If the Participant elects installments, his or her account shall continue to be credited or charged with investment results pursuant to Section 5.3, and the amount of each monthly installment during a year shall be equal to (i) the remaining balance of the Installment Amount on the last day of the preceding year, divided by the number of years for which installments remain to be paid or, in the case of installments to be paid in the first year to a Participant whose Selected Distribution Date was the day of his or her Termination of Employment, the Installment Amount at the end of the month in which the |
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Termination of Employment occurs, in either case divided by (ii) the number of monthly installments to be paid in such year; provided that the final monthly installment shall be equal to the entire remaining balance of the Installment Amount. The entire series of installments shall be considered a single payment for purposes of section 409A of the Code. | |||
(b) | Lump Sum. If the distributee is either a Participant or Beneficiary (except as provided in Section 6.2.1(a)), in a single lump sum payment. Payment to a Beneficiary shall in all events be made in a lump sum, regardless of whether the Participant elected payment in installments and regardless of whether installment payments have begun at the time of death. | ||
(c) | Lump Sum Distribution Notwithstanding Designation. If a Participants total Installment Amount is less than Fifty Thousand Dollars ($50,000) on the Event of Maturity, then, regardless of whether the Participant elected to have his or her Deferral Account paid in installments pursuant to Section 6.2.1(a), such Participants entire Deferral Account shall be paid in a single lump sum pursuant to the provisions of Section 6.2.1(b) above. |
(a) | Selected Distribution Date. Except as otherwise provided in this Section 6.2.2, payment shall be made or commenced within ninety (90) days after the Participants Selected Distribution Date. | ||
(b) | Death. Upon the death of a Participant before his or her entire Deferral Account has been distributed, payment of the remaining balance of the Deferral Account shall be made to the Beneficiary within ninety (90) days after the Participants death. | ||
(c) | Disability. If the payment is made on account of the Participants Disability, payment shall be made in a single lump sum as if the Participant had a Termination of Employment as provided in paragraph (a) above, within ninety (90) days of the commencement of such Disability. | ||
(d) | Selected Distribution Date Designated Before 2009. If a Selected Distribution Date elected prior to January 1, 2009, occurs prior to the Participants Termination of Employment, payment shall be made or commenced within ninety (90) days after the Participants Termination of Employment. | ||
(e) | Six Month Delay in Distributions to Key Employees. If a Participants Event of Maturity is, or is defined by, the Participants Termination of Employment and the Participant is a key employee, as hereinafter defined, then no distribution shall be made to the Participant until the first business day that is at least six months after the Termination of Employment. If the distribution is to be made in the form of a lump sum, then the Participants Deferral Account shall continue to be credited with earnings or losses based upon the investment options elected |
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(which may be changed during such six month period in accordance with Section 5.3) until distributed. If the distribution is to be made in installments, then all installments that would otherwise have been paid during such six month period shall be accumulated and paid in a lump sum, without interest, at the end of such six month period. If the Participant dies during the six month period, the delay required by this Section 6.2.2(e) shall not apply to payments to the Participants Beneficiary. For purposes of this Section 6.2.2(e) a key employee shall mean any Participant who is a key employee as defined by section 416(i) of the Code (disregarding section 416(i)(5)). Whether a Participant is a key employee shall determined as of the last day of each Plan Year, based upon the Participants total compensation during the Plan Year then ending and the Participants status as an officer or shareholder at any time during such Plan Year, and a Participant who is determined to be a key employee on the last day of a Plan Year shall be subject to this Section 6.2.2(e) if the Participant incurs a Termination of Employment during the twelve (12) months commencing on April 1 of the following Plan Year. For purposes of determining a Participants status as a key employee, the Participants compensation shall mean total compensation required to be reported as taxable income in Box 1 of Form W-2 (or its equivalent), increased by all pre-tax deferrals and contributions pursuant to section 402(g), 125, or 132(f) of the Code, provided that compensation paid to a nonresident alien which is not effectively connected with the conduct of a trade or business within the United States shall not be included. For avoidance of doubt and without limiting the generality of the last sentence of Section 1.3, this Section 6.2.2(e) shall not apply to the portion of a Participants Deferral Account that consists of amounts credited to the Deferral Account prior to January 1, 2005 and the earnings thereon, and such portion shall be distributed without the six month delay required by this Section 6.2.2(e). | |||
(f) | No Election of Year of Payment. In any case in which the ninety (90) day period during which payment is to be made overlaps two calendar years, the Participant or Beneficiary shall not be permitted to elect, directly or indirectly, the year in which the payment shall be made. |
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(a) | When a Participant first elects to have an amount credited to an In-Service Distribution Account, the Participant shall specify a distribution date for the In-Service Distribution Account (the In-Service Distribution Date), which shall be January 1 of a year that is at least three years after the first amount is credited to the In-Service Distribution Account. | ||
(b) | The balance in an In-Service Distribution Account shall be distributed either in a lump sum on the In-Service Distribution Date, or, if the Participant so elects at the same time the In-Service Distribution date is specified, in a series of monthly installments payable over a period not less than two (2) years and not more than five (5) years commencing on the In-Service Distribution Date, calculated in accordance with Section 6.2.1(a) as if the entire balance in the In-Service Distribution Account were the Installment Amount (without regard to the requirement that the minimum account balance for installment payments may not be less than $50,000). | ||
(c) | If a Participant incurs a Termination of Employment for any reason, including death or Disability, either prior to the In-Service Distribution Date, or while an In-Service Distribution Account is being paid in installments, the remaining balance of the In-Service Distribution Account shall be distributed in the same manner as the Participants Deferral Account. |
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(d) | A Participant may not elect to have any portion of the deferrals for any Plan Year allocated to an In-Service Distribution Account beginning with the Plan Year that includes the In-Service Distribution Date, and any such election shall be void and the amount of the deferral shall instead be allocated to the Deferral Account. | ||
(e) | A Participant may have up to two separate In-Service Distribution Accounts at any one time, with different In-Service Distribution Dates and/or distribution methods. A Participant may change the In-Service Distribution Date, or the method of distribution of the In-Service Distribution Account, by filing a new designation in accordance with Section 6.2.4 at least one year prior to the original In-Service Distribution Date; provided that if any portion of the In-Service Distribution Account represents amounts deferred on or after January 1, 2005, no change may be made (including changing the form of payment only) unless the new designation changes the In-Service Distribution Date to a date that is at least five years later than the original In-Service Distribution Date. |
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(a) | The spin off of eFunds shall not constitute a Termination of Employment for purposes of this Plan and payment shall not be made or commenced to eFunds Participants based on the occurrence of the spin off. | ||
(b) | Unless eligible for distribution before the spin off, eFunds Participants shall not be eligible for payments of Deferral Accounts from the Plan until they have an Event of Maturity occurring after the spin off. Termination of Employment by eFunds (including all of its affiliates, defined as any business entity which is affiliated in ownership with eFunds and is recognized as an affiliate of eFunds by the Management Committee for purposes of this Plan) shall constitute a Termination of Employment for purposes of this Plan with respect to eFunds Participants. | ||
(c) | The deferral elections of eFunds Participants shall immediately and automatically terminate upon occurrence of the spin off and there shall be no further deferrals of compensation for such eFunds Participants into this Plan. There shall also be no further Employee Benefit Plan Equivalents credited to the eFunds Participants Deferral Accounts after the spin off, except any credits reflecting deferrals occurring before the spin off. Deferrals related to Incentive Compensation earned before the spin off (even if paid after the spin off) will be credited to the eFunds Participants accounts in accordance with the terms of their deferral elections for the 2000 Plan Year. | ||
(d) | All other provisions of the Plan shall remain in effect as to the eFunds Participants who shall become inactive Participants, including but not limited to the ability to allocate Deferral Accounts among Investment Options as provided at Section 5.3 and the crediting or debiting of such Deferral Accounts to reflect such Investment Options as provided at Section 5.1(c). | ||
(e) | The Company may at any time amend the Plan to terminate the participation of the eFunds Participants and distribute the account balances of all of the eFunds Participants in lump sum payments. In the event that any eFunds Participant is subsequently employed by an Affiliate and becomes a Participant, the balance of his or her account attributable to his or her prior employment by eFunds shall remain separate and shall be governed by the provisions of this Section 6.3. It is the intention of the Company that the accounts of the eFunds Participants, having been fully accrued and vested prior to January 1, 2005, shall be exempt from Section 409A of the Code. |
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(a) | First, reduce the portion of the Participants Base Salary or Incentive Compensation that the Participant has elected to defer for the Plan Year by the amount reasonably necessary to satisfy such need. | ||
(b) | Second, to the extent that the financial need cannot be satisfied by terminating the Participants deferral election, provide that all or a portion of the Deferral Account shall be paid immediately in a lump sum payment, in an amount not to exceed the amount necessary to satisfy the remaining financial need, and any taxes imposed upon such payment. | ||
(c) | In the case of a Participant receiving installment payments, provide for the present value of all or a portion of such installments to be paid immediately in a lump sum payment, in an amount not to exceed the amount necessary to satisfy the remaining financial need, and any taxes imposed upon such payment. |
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(a) | If the claim is denied in whole or in part, the Management Committee shall notify the claimant of the adverse benefit determination within ninety (90) days after receipt of the claim. | ||
(b) | The ninety (90) day period for making the claim determination may be extended for ninety (90) days if the Management Committee determines that special circumstances require an extension of time for determination of the claim, provided that the Management Committee notifies the claimant, prior to the expiration of the initial ninety (90) day period, of the special circumstances requiring an extension and the date by which a claim determination is expected to be made. |
(a) | the specific reasons for the adverse determination; | ||
(b) | references to the specific provisions of the Plan (or other applicable Plan document) on which the adverse determination is based; | ||
(c) | a description of any additional material or information necessary to perfect the claim and an explanation of why such material or information is necessary; and | ||
(d) | a description of the claims review procedure, including the time limits applicable to such procedure, and a statement of the claimants right to bring a civil action under section 502(a) of ERISA following an adverse determination on review, subject to Section 10.6. |
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(a) | The sixty (60) day period for deciding the claim on review may be extended for sixty (60) days if the Management Committee determines that special circumstances require an extension of time for determination of the claim, provided that the Management Committee notifies the claimant, prior to the expiration of the initial sixty (60) day period, of the special circumstances requiring an extension and the date by which a claim determination is expected to be made. | ||
(b) | In the event that the time period is extended due to a claimants failure to submit information necessary to decide a claim on review, the claimant shall have sixty (60) days within which to provide the necessary information and the period for making the claim determination on review shall be tolled from the date on which the notification of the extension is sent to the claimant until the date on which the claimant responds to the request for additional information or, if earlier, the expiration of sixty (60) days. | ||
(c) | The Management Committees review of a denied claim shall take into account all comments, documents, records, and other information submitted by the claimant relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination. |
(a) | the specific reasons for the denial; | ||
(b) | references to the specific provisions of the Plan (or other applicable Plan document) on which the adverse determination is based; | ||
(c) | a statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to the claimants claim for benefits; | ||
(d) | a statement describing any voluntary appeal procedures offered by the Plan and the claimants right to obtain information about such procedures; and | ||
(e) | a statement of the claimants right to bring an action under section 502(a) of ERISA, subject to Section 10.6. |
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(a) | No inquiry or question shall be deemed to be a claim or a request for a review of a denied claim unless made in accordance with the established claim procedures. The Management Committee may require that any claim for benefits and any request for a review of a denied claim be filed on forms to be furnished by the Management Committee upon request. | ||
(b) | All decisions on claims and on requests for a review of denied claims shall be made by the Management Committee unless delegated as provided for in the Plan, in which case references in this Section 10 to the Management Committee shall be treated as references to the Management Committees delegate. | ||
(c) | Claimants may be represented by a lawyer or other representative at their own expense, but the Management Committee reserves the right to require the claimant to furnish written authorization and establish reasonable procedures for determining whether an individual has been authorized to act on behalf of a claimant. A claimants representative shall be entitled to copies of all notices given to the claimant. | ||
(d) | The decision of the Management Committee on a claim and on a request for a review of a denied claim may be provided to the claimant in electronic form instead of in writing at the discretion of the Management Committee. | ||
(e) | In connection with the review of a denied claim, the claimant or the claimants representative shall be provided, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to the claimants claim for benefits. | ||
(f) | The time period within which a benefit determination will be made shall begin to run at the time a claim or request for review is filed in accordance with the claims procedures, without regard to whether all the information necessary to make a benefit determination accompanies the filing. | ||
(g) | The claims and review procedures shall be administered with appropriate safeguards so that benefit claim determinations are made in accordance with governing plan documents and, where appropriate, the plan provisions have been applied consistently with respect to similarly situated claimants. | ||
(h) | For the purpose of this Section, a document, record, or other information shall be considered relevant if such document, record, or other information: (i) was relied upon in making the benefit determination; (ii) was submitted, considered, or generated in the course of making the benefit determination, without regard to whether such document, record, or other information was relied upon in making the benefit determination; (iii) demonstrates compliance with the administration processes and safeguards designed to ensure that the benefit claim determination was made in accordance with governing plan documents and that, where appropriate, the Plan provisions have been applied consistently with respect to |
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similarly situated claimants; and (iv) constitutes a statement of policy or guidance with respect to the Plan concerning the denied treatment option or benefit for the claimants diagnosis, without regard to whether such advice or statement was relied upon in making the benefit determination. | |||
(i) | The Management Committee may, in its discretion, rely on any applicable statute of limitation or deadline as a basis for denial of any claim. |
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(a) | to amend or to terminate this Plan; and | ||
(b) | to consent to the adoption of the Plan by other business entities; to establish conditions and limitations upon such adoption of the Plan by other business entities. |
(a) | Appointment and Removal. The Management Committee, subject to the direction of the Committee and the Chief Executive Officer, shall have all of the functions and authorities generally assigned in this Plan to the Company. The Management Committee shall consist of one or members as may be determined and appointed from time to time by the Chief Executive Officer of the Company and they shall serve at the pleasure of such Chief Executive Officer and the Committee. | ||
(b) | Automatic Removal. If any individual who is a member of the Management Committee is a director, officer or employee when appointed as a member of the Management Committee, then such individual shall be automatically removed as a member of the Management Committee at the earliest time such individual ceases to be a director, officer or employee. This removal shall occur automatically and without any requirement for action by the Chief Executive Officer of the Company or any notice to the individual so removed. | ||
(c) | Authority. The Management Committee may elect such officers as the Management Committee may decide upon. In addition to the other authorities delegated elsewhere in this Plan to the Management Committee, the Management Committee shall: |
(i) | establish rules for the functioning of the Management Committee, including the times and places for holding meetings, the notices to be given in respect of such meetings and the number of members who shall constitute a quorum for the transaction of business, | ||
(ii) | organize and delegate to such of its members as it shall select authority to execute or authenticate rules, advisory opinions or instructions, and other instruments adopted or authorized by the Management Committee; adopt such bylaws or regulations as it deems desirable for the conduct of its affairs; appoint a secretary, who need not be a member of the Management Committee, to keep its records and otherwise assist the Management Committee in the performance of its duties; keep a record of all its proceedings and acts and keep all books of account, records and other data as may be necessary for the proper administration of the Plan, | ||
(iii) | determine from the records of the Company and its Affiliates the compensation, service records, status and other facts regarding Participants and other employees, |
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(iv) | cause to be compiled at least annually, from the records of the Management Committee and the reports and accountings of the Company and its Affiliates, a report or accounting of the status of the Plan and the Deferral Accounts of the Participants, and make it available to each Participant who shall have the right to examine that part of such report or accounting (or a true and correct copy of such part) which sets forth the Participants benefits, | ||
(v) | prescribe forms to be used for applications for participation, benefits, notifications, etc., as may be required in the administration of the Plan, | ||
(vi) | set up such rules as are deemed necessary to carry out the terms of this Plan, | ||
(vii) | resolve all questions of administration of the Plan not specifically referred to in this Section, | ||
(viii) | delegate or redelegate to one or more persons, jointly or severally, and whether or not such persons are members of the Management Committee or employees of the Company, such functions assigned to the Management Committee hereunder as it may from time to time deem advisable, and | ||
(ix) | perform all other acts reasonably necessary for administering the Plan and carrying out the provisions of this Plan and performing the duties imposed by the Plan on it. |
(d) | Majority Decisions. If there shall at any time be three (3) or more members of the Management Committee serving hereunder who are qualified to perform a particular act, the same may be performed, on behalf of all, by a majority of those qualified, with or without the concurrence of the minority. No person who failed to join or concur in such act shall be held liable for the consequences thereof, except to the extent that liability is imposed under ERISA. |
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(a) | The date on which any one person, or more than one person acting as a group, acquires ownership of stock of the Company or Affiliate that, together with stock held by such person or group, constitutes more than 50 percent of the total fair market value or total voting power of the stock of such corporation. If any one person, or more than one person acting as a group, is considered to own more than 50 percent of the total fair market value or total voting power of the stock of the Company or Affiliate, the acquisition of additional stock by the same person or persons is not considered to cause a change in the ownership of the corporation (or to cause a change in the effective control of the corporation pursuant to this paragraph or paragraph (b)). An increase in the percentage of stock owned by any one person, or persons acting as a group, as a result of a transaction in which the corporation acquires its stock in exchange for property will be treated as an acquisition of stock for purposes of this paragraph. This paragraph applies only when there is a transfer or issuance of stock of the Company or Affiliate and stock in such corporation remains outstanding after the transaction. |
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(b) | The date any one person, or more than one person acting as a group, acquires (or has acquired during the 12-month period ending on the date of the most recent acquisition by such person or persons) ownership of stock of the Company or Affiliate possessing 30 percent or more of the total voting power of the stock of such corporation. | ||
(c) | The date a majority of members of the Companys (but not any Affiliates) board of directors is replaced during any 12-month period by directors whose appointment or election is not endorsed by a majority of the members of the corporations board of directors before the date of the appointment or election. | ||
(d) | The date that any one person, or more than one person acting as a group, acquires (or has acquired during the 12-month period ending on the date of the most recent acquisition by such person or persons) assets from the Company or Affiliate that have a total gross fair market value equal to or more than 40 percent of the total gross fair market value of all of the assets of the corporation immediately before such acquisition or acquisitions; provided that a Change in Control shall not result from a transfer of assets by the Company or an Affiliate to (i) a shareholder of the corporation (immediately prior to the transfer) in exchange for or with respect to the corporations stock, (ii) an entity, 50 percent or more of the total value or voting power of which is owned, directly or indirectly, by the transferor corporation immediately following the transfer, (iii) a person, or more than one person acting as a group, that owns, directly or indirectly, 50 percent or more of the total value or voting power of all the outstanding stock of the transferring corporation immediately following the transfer, or (iv) an entity, at least 50 percent of the total value or voting power of which is owned, directly or indirectly, by a person or group of persons described in clause (iii) For this purpose, gross fair market value means the value of the assets of the corporation, or the value of the assets being disposed of, determined without regard to any liabilities associated with such assets. |
(a) | Persons will not be considered to be acting as a group solely because they purchase or own stock of the same corporation at the same time, or as a result of the same public offering. However, persons will be considered to be acting as a group if they are owners of a corporation that enters into a merger, consolidation, purchase or acquisition of stock, or similar business transaction with the Company or Affiliate. If a person, including an entity, owns stock in both corporations that enter into a merger, consolidation, purchase or acquisition of stock, or similar transaction, such shareholder is considered to be acting as a group with other shareholders in a corporation only with respect to the ownership in that corporation before the transaction giving rise to the change and not with respect to the ownership interest in the other corporation. | ||
(b) | If any one person, or more than one person acting as a group, owns stock of the |
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Company or Affiliate possessing 30 percent or more of the total voting power of the stock of such corporation, the acquisition of additional control of the Company or Affiliate by the same person or persons will not be considered to cause a Change in Control pursuant to paragraph (a) or (b) of Section 14.1. | |||
(c) | The definition of Change in Control contained in this Section 14 is intended to conform to the definition of a change in control event as set forth in section 409A and the regulations thereunder, and shall be so construed. To the maximum extent permitted by law, a transaction shall not be considered to constitute a Change in Control unless it also constitutes a change in control event for purposes of section 409A, and a transaction that constitutes a change in control event for purposes of section 409A shall be considered a Change in Control. |
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