ConocoPhillips Defined Contribution Make-Up Plan (Title II, 2008 Restatement)
This agreement outlines the Defined Contribution Make-Up Plan (Title II) of ConocoPhillips, effective for benefits earned or vested after December 31, 2004. The plan is designed to provide additional retirement benefits to highly compensated employees whose benefits under the standard ConocoPhillips Savings Plan are limited by IRS rules. It specifies eligibility, benefit calculations, and compliance with federal tax and ERISA regulations. The plan is administered by ConocoPhillips and applies to select management and highly compensated employees, ensuring they receive deferred compensation beyond statutory limits.
OF
CONOCOPHILLIPS
(Effective for benefits earned or vested after
December 31, 2004)
2008 RESTATEMENT
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(a) | Allocation Ratio shall mean the ratio determined by dividing (i) an amount equal to the total value of the unallocated shares of Stock allocated to Stock Savings Feature participants and beneficiaries as of a Stock Savings Feature Semiannual Allocation Date or Supplemental Allocation Date (as defined in the CPSP) by (ii) an amount equal to the total net Stock Savings Feature employee deposits used in the calculation of the Stock Savings Feature Semiannual Allocation or Supplemental Allocation (as defined in the CPSP). |
(b) | Beneficiary shall mean a person or persons designated by a Participant to receive, in the event of death, any unpaid portion of a Participants Benefit from this Plan. Any Participant may designate one or more persons primarily or contingently as beneficiaries in writing upon forms supplied by and delivered to the Company, and may revoke such designations in writing. If a Participant fails to properly designate a beneficiary, then the Benefits will be paid in the following order of priority: |
(i) | Surviving spouse; then | ||
(ii) | Surviving children in equal shares; then | ||
(iii) | To the estate of the Participant. |
(c) | Benefit shall mean an obligation of the Company to pay amounts from this Plan. |
(d) | Board shall mean the Board of Directors of the Company, as it may be comprised from time to time. |
(e) | Code shall mean the Internal Revenue Code of 1986, as amended from time to time, or any successor statute. |
(f) | Company shall mean ConocoPhillips Company, a Delaware corporation, or any successor corporation. The Company is a subsidiary of ConocoPhillips. |
(g) | ConocoPhillips shall mean ConocoPhillips, a Delaware corporation, or any successor corporation. ConocoPhillips is a publicly held corporation and the parent of the |
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Company. |
(h) | Controlled Group shall mean ConocoPhillips and its Subsidiaries. |
(i) | CPSP shall mean the ConocoPhillips Savings Plan. | |
(j) | CPSP Pay shall mean Pay as defined in the CPSP. |
(k) | DCMP Pay shall mean Pay as defined in the CPSP without regard to Pay Limitations or voluntary salary reduction under provisions of the KEDCP. |
(l) | Election Form shall mean a written form, including one in electronic format, provided by the Plan Administrator pursuant to which a Participant may elect the time and form of payment of his or her Benefit. |
(m) | Employee shall mean any individual who is a salaried employee of the Company or any Participating Subsidiary. |
(n) | ERISA shall mean the Employee Retirement Income Security Act of 1974, as amended from time to time, or any successor statute. |
(o) | Frozen Plan shall mean Title I of the Defined Contribution Make-Up Plan of ConocoPhillips. |
(p) | Highly Compensated Employee shall mean an Employee whose DCMP Pay exceeds the amount set forth in Code section 401(a)(17), as amended from time to time, or who is eligible to elect a voluntary salary reduction under the provisions of the KEDCP. |
(q) | Investment Options shall mean the investment options, as determined from time to time by the Plan Administrator, used to credit earnings, gains, and losses on Supplemental Thrift Feature Account and Supplemental Stock Savings Feature Account balances. |
(r) | KEDCP shall mean the Key Employee Deferred Compensation Plan of ConocoPhillips or any similar or successor plan maintained by a member of the Controlled Group. |
(s) | Leveraged Stock Fund shall mean an Investment Option under this Plan that is accounted for as if investments were made in the common stock, $0.01 par value, of ConocoPhillips, although no such actual investments need be made, with accounting entries being sufficient therefor. |
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(t) | Ongoing Plan shall mean Title II of the Defined Contribution Make-Up Plan of ConocoPhillips. |
(u) | Participant shall mean an Employee who is eligible to receive a Benefit from this Plan as a result of being a Highly Compensated Employee and any person for whom a Supplemental Thrift Feature Account and/or a Supplemental Stock Savings Feature Account is maintained. |
(v) | Participating Subsidiary shall mean a Subsidiary which has adopted the CPSP, and one or more Employees of which are Participants eligible to make deposits to the CPSP, or are eligible for Benefits pursuant to this Plan. |
(w) | Pay Limitations shall mean the compensation limitations applicable to the CPSP that are set forth in Code section 401(a)(17), as adjusted. |
(x) | Plan shall mean the Defined Contribution Make-Up Plan of ConocoPhillips. The Plan is sponsored and maintained by the Company. |
(y) | Plan Administrator shall mean the Manager, Compensation and Benefits, of the Company, or his successor. |
(z) | Plan Year means January 1 through December 31. |
(aa) | Separation from Service shall mean the date on which the Participant separates from service with the Controlled Group within the meaning of Code section 409A, whether by reason of death, disability, retirement, or otherwise. In determining Separation from Service, with regard to a bona fide leave of absence that is due to any medically determinable physical or mental impairment that can be expected to result in death or can be expected to last for a continuous period of not less than six months, where such impairment causes the Employee to be unable to perform the duties of his or her position of employment or any substantially similar position of employment, a 29-month period of absence shall be substituted for the six-month period set forth in section 1.409A-1(h)(1)(i) of the regulations issued under section 409A of the Code, as allowed thereunder. |
(bb) | Stock shall mean shares of common stock, $0.01 par value, issued by ConocoPhillips. | |
(cc) | Stock Savings Feature shall mean the Stock Savings Feature of the CPSP. |
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(dd) | Subsidiary shall mean any corporation or other entity that is treated as a single employer with ConocoPhillips under section 414(b) or (c) of the Code. In applying section 1563(a)(1), (2), and (3) of the Code for purposes of determining a controlled group of corporations under section 414(b) of the Code and for purposes of determining trades or businesses (whether or not incorporated) under common control under regulation section 1.414(c)-2 for purposes of section 414(c) of the Code, the language at least 80% shall be used without substitution as allowed under regulations pursuant to section 409A of the Code. |
(ee) | Supplemental Stock Savings Contributions shall mean an amount equal to 1% of the amount of the Participants DCMP Pay for a Plan Year that is in excess of the Participants CPSP Pay for such Plan Year. |
(ff) | Supplemental Stock Savings Feature Account shall mean the Plan Benefit account of a Participant that reflects the portion of his or her Benefit that is intended to replace certain Stock Savings Feature benefits to which the Participant might otherwise be entitled but for the application of the Pay Limitations and/or a voluntary salary reduction under the KEDCP. |
(gg) | Supplemental Thrift Contributions shall mean an amount equal to 1.25% of the amount of the Participants DCMP Pay for a Plan Year that is in excess of the Participants CPSP Pay for such Plan Year. |
(hh) | Supplemental Thrift Feature Account shall mean the Plan Benefit account of a Participant which reflects the portion of his or her Benefit which is intended to replace certain Thrift Feature benefits to which the Participant might otherwise be entitled but for the application of the Pay Limitations and/or a voluntary salary reduction under the KEDCP. |
(ii) | Thrift Feature shall mean the Thrift Feature of the CPSP. |
(jj) | Trustee shall mean the trustee of the grantor trust established by the Trust Agreement between the Company (known then as Phillips Petroleum Company) and Wachovia Bank, N.A. dated as of June 1, 1998, or any successor trustee. |
(kk) | Valuation Date shall mean Valuation Date as defined in the CPSP. |
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(a) | one lump sum payment, or |
(b) | annual, semi-annual, or quarterly installments, using a declining balance method, over a period ranging from one to fifteen years. |
(a) | The election to change the time or form of payment may not take effect until at least twelve months after the date on which such election is made; | |
(b) | Payment under such election may not be made earlier than at least five years from the date the payment would have otherwise been made or commenced; | |
(c) | Such payment may commence as of the beginning of any calendar quarter; |
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(d) | An election to receive payments in installments shall be treated as a single payment for purposes of these rules; | |
(e) | The election may not result in an impermissible acceleration of payment prohibited under Code section 409A; | |
(f) | No more than four such elections shall be permitted with respect to Benefits credited to a Participants Accounts for a Plan Year; and | |
(g) | No payment may be made after the date that is twenty (20) years after the date of the Participants Separation from Service. |
(a) | The Plan shall be administered by the Plan Administrator. The Plan Administrator may delegate to employees of the Company or any member of the Controlled Group the authority to execute and deliver such instruments and documents, to do all such acts and things, and to take such other steps deemed necessary, advisable, or convenient for the effective administration of the Plan in accordance with its terms and purpose, except that the Plan Administrator may not delegate any discretionary authority with respect to substantive decisions or functions regarding the Plan or Benefits hereunder. |
(b) | Any claim for benefits hereunder shall be presented in writing to the Plan Administrator for consideration, grant, or denial. Claimants will be notified in writing of approved claims, which will be processed as claimed. A claim is considered approved only if its approval is communicated in writing to a claimant. |
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(c) | In the case of a denial of a claim respecting benefits paid or payable with respect to a Participant, a written notice will be furnished to the claimant within 90 days of the date on which the claim is received by the Plan Administrator. If special circumstances (such as for a hearing) require a longer period, the claimant will be notified in writing, prior to the expiration of the 90-day period, of the reasons for an extension of time; provided, however, that no extensions will be permitted beyond 90 days after the expiration of the initial 90-day period. A denial or partial denial of a claim will be dated and signed by the Plan Administrator and will clearly set forth: |
(1) | the specific reason or reasons for the denial; | ||
(2) | specific reference to pertinent Plan provisions on which the denial is based; | ||
(3) | a description of any additional material or information necessary for the claimant to perfect the claim and an explanation of why such material or information is necessary; and | ||
(4) | an explanation of the procedure for review of the denied or partially denied claim set forth below, including the claimants right to bring a civil action under ERISA section 502(a) following an adverse benefit determination on review. |
(d) | Upon denial of a claim, in whole or in part, a claimant or his duly authorized representative will have the right to submit a written request to the Trustee for a full and fair review of the denied claim by filing a written notice of appeal with the Trustee within 60 days of the receipt by the claimant of written notice of the denial of the claim. A claimant or the claimants authorized representative will have, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to the claimants claim for benefits and may submit issues and comments in writing. The review will take into account all comments, documents, records, and other information submitted by the claimant relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination. If the claimant fails to file a request for review within 60 days of the denial notification, the |
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claim will be deemed abandoned and the claimant precluded from reasserting it. If the claimant does file a request for review, his request must include a description of the issues and evidence he deems relevant. Failure to raise issues or present evidence on review will preclude those issues or evidence from being presented in any subsequent proceeding or judicial review of the claim. |
(e) | The Trustee will provide a prompt written decision on review. If the claim is denied on review, the decision shall set forth: |
(1) | the specific reason or reasons for the adverse determination; | ||
(2) | specific reference to pertinent Plan provisions on which the adverse determination is based; | ||
(3) | a statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to the claimants claim for benefits; and | ||
(4) | a statement describing any voluntary appeal procedures offered by the Plan and the claimants right to obtain the information about such procedures, as well as a statement of the claimants right to bring an action under ERISA section 502(a). |
(f) | A decision will be rendered no more than 60 days after the Trustees receipt of the request for review, except that such period may be extended for an additional 60 days if the Trustee determines that special circumstances (such as for a hearing) require such extension. If an extension of time is required, written notice of the extension will be furnished to the claimant before the end of the initial 60-day period. |
(g) | To the extent permitted by law, decisions reached under the claims procedures set forth in this Section shall be final and binding on all parties. No legal action for benefits under the Plan shall be brought unless and until the claimant has exhausted his remedies under this Section. In any such legal action, the claimant may only present evidence and theories |
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which the claimant presented during the claims procedure. Any claims which the claimant does not in good faith pursue through the review stage of the procedure shall be treated as having been irrevocably waived. Judicial review of a claimants denied claim shall be limited to a determination of whether the denial was an abuse of discretion based on the evidence and theories the claimant presented during the claims procedure. |
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(a) | No right or interest of a Participant under this Plan shall be assignable or transferable, in whole or in part, directly or indirectly, by operation of law or otherwise (excluding devolution upon death or mental incompetency). |
(b) | This Ongoing Plan replaces the Frozen Plan, which was frozen effective as of December 31, 2004. The distribution of amounts that were earned and vested (within the meaning of Code section 409A and official guidance issued thereunder) under the Frozen Plan prior to January 1, 2005 (and earnings thereon) and are exempt from the requirements of Code section 409A shall be made in accordance with the terms of the Frozen Plan as in effect on December 31, 2004. |
(c) | No amount accrued or payable hereunder shall be deemed to be a portion of an Employees compensation or earnings for the purpose of any other employee benefit plan adopted or maintained by the Company, nor shall this Plan be deemed to amend or modify the provisions of the CPSP. |
(d) | This Plan shall be construed, regulated, and administered in accordance with the laws of the State of Texas except to the extent that said laws have been preempted by the laws of the United States. |
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(e) | Except as otherwise provided herein, the Plan shall be binding upon the Company, its successors and assigns, including but not limited to any corporation which may acquire all or substantially all of the Companys assets and business or with or into which the Company may be consolidated or merged. |
(f) | It is the intention of the Company that, so long as any of ConocoPhillips equity securities are registered pursuant to Section 12(b) or 12(g) of the Securities Exchange Act of 1934, this Plan shall be operated in compliance with 16(b) and, if any Plan provision or transaction is found not to comply with Section 16(b), that provision or transaction, as the case may be, shall be deemed null and void ab initio. Notwithstanding anything in the Plan to the contrary, the Company, in its absolute discretion, may bifurcate the Plan so as to restrict, limit or condition the use of any provision of the Plan to Participants who are officers and directors subject to Section 16(b) without so restricting, limiting or conditioning the Plan with respect to other Participants. |
/s/ Carin S. Knickel | ||
Vice President, Human Resources |
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