PROPERTY MANAGEMENT AGREEMENT
Exhibit 10.4
PROPERTY MANAGEMENT AGREEMENT
This PROPERTY MANAGEMENT AGREEMENT (the “Agreement”), entered into as of this 20th day of May, 2015, by BR-TBR WHETSTONE OWNER, LLC, a Delaware limited liability company (“Owner”) and TRIBRIDGE RESIDENTIAL PROPERTY MANAGEMENT ADVISORS, LLC, a Georgia limited liability company (“Manager”).
IN CONSIDERATION of the mutual covenants and promises each to the other made herein, the Owner does hereby engage Manager exclusively as an independent contractor, and the Manager does hereby accept the engagement, to rent, lease, operate, repair and manage the property more particularly described below (the “Project”) upon the following terms and conditions.
THE PROJECT: Located in the City of Durham, County of Durham, State of North Carolina and being known to consist of 204 multi-family residential units, and more particularly described as:
Whetstone Apartments, 501 Willard St, Durham, NC 27701
SECTION 1: DEFINITIONS
1.01 TERM
The term of this Agreement shall commence on the date hereof and shall, subject to the provisions hereof, terminate on December 31, 2015. This Agreement will automatically renew on a year to year basis thereafter until and unless terminated in accordance with the terms hereof under Section 7.06; provided, however, as long as the Project has met the Projected Financial Metrics during the initial term expiring on December 31, 2015, the Owner will, subject to the absence of any “for cause” events described in Section 7.06, not terminate this Agreement on December 31, 2015 and the term will automatically extend for an additional one year period to December 31, 2016. For purposes hereof, “Projected Financial Metrics” shall mean (i) the Project is 60% leased as of November 20, 2015, and 70% occupied as of December 31, 2015, (ii) the controllable operating expenses for the Project (i.e., all expenses other than taxes, insurance and utilities and expenses arising out of a casualty or condemnation) have not exceeded the budgeted expenses in the aggregate as set forth in the approved Budget and (iii) for the month ending December 31, 2015, the Project has generated Gross Receipts that, if annualized, would equal $2,300,000 in annual Gross Receipts for calendar year 2015, provided that the calculation of Gross Receipts for purposes of this Section 1.01(iii) shall exclude non-recurring concessions associated with the lease-up of the Project.
1.02 FEES
The management fee (“Base Management Fee”) payable each month by Owner to Manager hereunder shall be an amount equal to the greater of (a) $5,000 per month and (b) three percent (3%) of the Gross Receipts from the Project including any partial month in which Manager accepts engagement; provided, however, once the Project initially reaches Stabilization, the $5,000 minimum Base Management Fee shall no longer be applicable. For purposes hereof, Stabilization is defined as the Project being at least 90% leased.
If additional services not outlined herein are required by the Owner or Manager, Owner shall pay Manager for such additional services under the terms and conditions to be agreed upon by the parties. Manager shall be under no obligation to provide such additional services unless and until the parties have entered into a written agreement reflecting the terms and conditions thereof.
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1.03 DEPOSITORY
An FDIC insured bank located in the United States of America, designated by Manager and approved by Owner. The initial Depository is Wells Fargo Bank.
1.04 FISCAL YEAR
The year beginning January 1st and ending December 31st.
1.05 BUDGET
A composite of (i) an operations Budget, which shall be an estimate of receipts and expenditures for the full and complete operation (inclusive of all maintenance, repairs and alterations) of the Project during a Fiscal Year, including a schedule of expected apartment rentals (excluding security deposits) for the period stated herein and a schedule of expected special repairs and maintenance projects, (ii) a capital Budget, which shall be an estimate of capital replacements, substitutions of, and additions to, the Project for the Fiscal Year.
1.06 GROSS RECEIPTS
The entire amount of all receipts, determined on a cash basis, from (a) tenant rentals, parking rent and other charges collected pursuant to tenant leases for each month during the term hereof; provided, however, that there shall be excluded from tenant rentals any refundable tenant security deposits (except as provided below); (b) cleaning, tenant security and damage deposits forfeited by tenants in such period; (c) tenant reimbursements for utilities (gas, electric, water and sewer); (d) video (cable), data (internet), local or long-distance services (voice), laundry and vending machine income and other ancillary revenue generated as a percentage of gross receipts; (e) any and all receipts from the operation of the Project received and relating to such period; (f) proceeds from rental interruption insurance; and (g) any other sums and charges collected in connection with termination of the tenant leases. Gross Receipts do not include the proceeds of (i) any sale, exchange, refinancing, condemnation, or other disposition of all or any part of the Project, (ii) any loans to the Owner whether or not secured by all or any part of the Project, (iii) any capital contributions to the Owner, (iv) any insurance (other than rental interruption insurance) maintained with regard to the Project, or (v) proceeds of casualty insurance or damage claims as a result of damage or loss to the Project.
1.07 PROJECT EMPLOYEES
Those persons employed by Manager and located on-site as a management staff; e.g., senior manager, manager, assistant managers, leasing agents, maintenance personnel, courtesy officers, and other personnel necessary to be directly employed by the Manager in order to maintain and operate the Project.
SECTION 2: DUTIES AND RIGHTS OF MANAGER
2.01 APPOINTMENT OF MANAGER
During the term of this Agreement, Manager agrees, for and in consideration of the compensation provided in Section 1.02, and Owner hereby grants to Manager the sole and exclusive right, to supervise and direct the leasing, management, repair, maintenance and operation of the Project as per the authority granted herein. All services performed by Manager under this Agreement shall be done as an independent contractor of Owner. All obligations or expenses incurred hereunder, including the pro rata portion used in connection with, or for the benefit of the Project for all purchases, contracts, sales or services in bulk or volume which Manager may obtain for discount or convenience in connection thereof shall be for the account of, on behalf of, and at the expense of, Owner except as otherwise specifically provided.
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Owner shall designate up to two people to serve as Owner’s representative (“Owner’s Representative”) in all dealings with Manager hereunder. Whenever the approval, consent, or other action of Owner is called hereunder, such approval, consent or action shall be binding on Owner if specified in writing via email, facsimile, or written correspondence and approved by Owner’s Representative. The initial Owner’s Representative is Laurance Kaufman. Manager shall be entitled to rely on all instruction of the Owner’s Representative pending further notification by Owner. The Owner’s Representative may be changed at the discretion of Owner.
All obligations or expenses incurred hereunder, including the pro rata portion used in connection with, or for the benefit of, the Project for all purchases, contracts, sales or services in bulk or volume which Manager may obtain for discount or convenience in connection thereof shall be for the account of, on behalf of, and at the expense of, Owner except as otherwise specifically provided. Owner shall be obligated to reimburse Manager for all reasonable customary expenses of Manager incurred specifically for the Project, which were authorized in the Budget or otherwise approved in writing by the Owner.
2.02 GENERAL OPERATION
Manager shall operate the Project in the same manner as is customary and usual in the operation of comparable facilities, and shall provide such services as are customarily provided by operators of apartment projects of comparable class and standing consistent with the Project's facilities, subject, however, in all events to the limitations of the Budget. In addition to the other obligations of Manager set forth herein, Manager shall render the following services and perform the following duties for Owner in a timely, faithful, diligent and efficient manner: (a) coordinate the plans of tenants for moving their personal effects into the Project or out of it, with a view toward scheduling such movements so that there shall be a minimum of inconvenience to other tenants; (b) maintain businesslike relations with tenants whose service requests shall be received, considered and recorded in systematic fashion in order to show the action taken with respect to each; (c) use its commercially reasonable efforts to collect all monthly rents due from tenants and rent for users or lessees of other non-dwelling facilities in the Project, if any; request, demand, collect, receive and receipt for any and all charges or rents which become due to Owner, and at Owner's expense, take such legal action as may be necessary or desirable to evict tenants delinquent in payment of monthly rental, other charges (security deposits, late charges, etc.); (d) prepare or cause to be prepared for execution and filing by the Manager as an independent contractor all forms, reports and returns required by all federal, state or local laws in connection with the unemployment insurance, workers' compensation insurance, disability benefits, Social Security and other similar taxes now in effect or hereafter imposed, and also any other requirements relating to the employment of personnel; (e) advertise when necessary, at Owner's expense and approval, the availability for rental for the Project units using commercially reasonable business strategies in connection with the use of promotional materials, market outreach efforts, internet and web-based marketing and display "for rent" or other similar signs upon the Project, it being understood that Manager may install one or more signs on or about the Project stating that same is under management of Manager and may use in a tasteful manner Manager's name and logo in any display advertising which may be done on behalf of the Project; and (f) sign, renew and cancel tenant leases for the Project, write apartment leases for terms approved by Owner (or on a month to month basis following the expiration of the initial term of a tenant lease) to bona fide individuals based upon Manager's recommendations. Manager shall exercise its commercially reasonable efforts to include the Project in signage advertising rentals available to be placed at the Project during any lease-up period.
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Security Services. It is understood and agreed that Manager is not in the business of, and will not be providing alarm systems, guards, patrols and/or similar services (the “Security Services”) to the Project as a part of its management services. Should Owner choose to do so, Owner may separately contract with a company (a “Security Company”) providing Security Services.
2.03 BUDGET
(a) Attached hereto as Exhibit A is the Budget approved by Owner for the stated portion of the current Fiscal Year. For subsequent Fiscal Years, Manager shall submit the Budget for the ensuing Fiscal Year for Owner's approval no later than November 1. The Budget shall be reasonably approved by Owner prior to December 31, or, if Owner does not disapprove the Budget by such date, shall be deemed approved by Owner. In the event Owner disapproves the Budget, in whole or in part, Owner will provide edits for the Manager to make as may be reasonably practicable. Until a complete new Budget is approved, Manager shall operate on the Budget or part thereof which is approved and the disapproved items shall be governed by the like item approved for the prior Fiscal Year, with the exception of expenses for personnel which may be reasonably increased based on existing competitive conditions unless the increase for personnel is the item that is being disputed, in which case expenses for personnel will not be increased. The approved Budget shall constitute an authorization from Owner for Manager to expend money to operate and manage the Project and Manager may do so without further approval of Owner, as long as Manager does not exceed budgeted expenditures over and above the maximums set forth in Section 2.03(b) hereof.
(b) The Budget shall reflect the schedule of monthly rents for the applicable Fiscal Year. It shall also constitute a major control under which Manager shall operate the Project, and Manager shall make commercially reasonable efforts to ensure there are no substantial variances therefrom except for the variations which are in compliance with Section 2.07(a)(ii). Consequently, no expenses may be incurred or commitments made by Manager in connection with the management or operation of the Project which exceed (or would cause the total expenses to exceed) by more than five percent (5%) for the “line item” amount allocated for such category of expense provided for in the approved Budget; provided, however, the foregoing limitation with respect to incurring any expense not covered by the Budget shall not apply to expenses relating to taxes, insurance or utilities. Manager makes no guaranty, warranty or representation whatsoever in connection with the Budgets or the operational results of owning the Project, such being intended as estimates only. Manager will use its commercially reasonable efforts to develop the Budget and manage the Project in accordance with the Budget.
(c) In the event there shall be substantial variances (expenses greater than 5% of any “line item” amount allocated for such category of expense, or Gross Receipts less than 95%, of projection) between the actual results of operations for any month and the estimated results of operations for such month as set forth in the Budget, Manager shall also furnish to Owner, within fifteen (15) days after the expiration of such month, a written explanation concerning the variances and the steps being taken by Manager to rectify the variances. If after a Budget has been approved substantial variations have occurred, or are anticipated by Manager during the course of the Fiscal Year, Manager shall promptly notify Owner and, upon Owner's request, shall prepare and submit to Owner a revised forecast of annual income and expenses for the remainder of the Fiscal Year based on actual year-to-date income and expenses and Manager's forecast of income and expenses for the remainder of the Fiscal Year. Such forecast shall not constitute a replacement Budget.
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2.04 PROJECT EMPLOYEES AND OTHER PERSONNEL
(a) Manager shall investigate, hire, employ, instruct, pay, promote, direct, discharge and supervise the work of the Project Employees and shall supervise, through the Project Employees, the firing, promotion, discharge and work of all other operating and service employees performing services in, for or about the Project, all in the name of Manager. All necessary and appropriate training and training-related costs may be included in the Budget and paid accordingly. Manager shall be solely responsible for legal compliance concerning the foregoing activities and shall indemnify and hold harmless Owner from employee claims and violations of law by Manager in respect to employment matters. To the extent that some of the Project Employees may be required to reside at the Project and be available on a full-time basis in order to perform properly the duties of his/her employment, it is further understood and agreed that to the extent contemplated in the Budget and with Owner’s prior written approval, such Project Employees (including spouses or significant others and dependent children), in addition to salary and fringe benefits, may receive up to a 20% discount, or rental concession on the normal rental rates for any unit such employee is required to occupy; provided that the Community Manager and Service Manager for the Project shall each be entitled to a rental concession of up to $800.00 per month.
(b) At all times, all Project Employees shall be deemed solely employees of Manager, and not of Owner. Owner nevertheless agrees to reimburse Manager, consistent with the Budget, bi-weekly for the total aggregate Budgeted compensation, including salary and fringe benefits, payable with respect to the Project Employees and any temporary employees performing duties at the Project. The term "fringe" benefits, as used herein, shall mean and include the employee's and employer’s contribution of FICA, unemployment compensation and other employment taxes, workers' compensation, group life, accident and health insurance premiums, performance bonuses provided for in the Budget and approved by Owner, disability, vacation, holiday, and sick leave, 401(k) contributions and other similar benefits paid or payable to employees on other projects operated by Manager. Any 401(k) employee or employer contributions forfeited by the employee remain with the plan. The cost of such Project Employees’ base salaries and fringe benefits shall be separately and specifically scheduled within the Payroll line item of the Budget. The compensation, payroll taxes, employee benefits, insurance, payroll and administrative costs of such employees shall be considered a normal operating expense and shall be paid as a Project expense, as provided and to the extent permitted in the Budget.
2.05 CONTRACTS AND SUPPLIES
Subject to the Budget, the Manager shall, in the name of and on behalf of Owner and at Owner's expense, consummate arrangements with unrelated third party concessionaires, licensees, tenants or other intended users of the facilities of the Project, shall enter into contracts for furnishing to the Project electricity, gas, water, steam, telephone, cleaning, vermin exterminators, furnace and air-conditioning maintenance, security protection, pest control, landscaping, solid waste removal and any other utilities, services and concessions which are provided in connection with the maintenance and operation of apartment projects which are comparable to the Project and in accordance with standards comparable to those prevailing in other comparable apartment projects, and shall place purchase orders for such equipment, tools, appliances, materials and supplies as are reflected in the Budget and necessary to maintain the Project. Manager will make a reasonable attempt to make all contracts cancelable without penalty with (30) days written notice.
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In the event that utility or power companies require a surety bond or other form of security in order to provide utilities, electrical or other services to the Project, the Manager is authorized to obtain such bond at Owner’s sole expense. Manager may, in its sole discretion, elect to guarantee, indemnify, defend and hold harmless those parties supplying such bonds or other form of security (the “Surety”) for any premiums, liabilities, losses, costs, damages, attorney fees and other expenses, including interest, which the Surety may sustain or incur by reason of, or in connection with, the issuance, renewal or continuation of such bonds or other form of security. In such event, Owner will reimburse and indemnify Manager pursuant to Section 6.03 with regard to the same.
2.06 MANAGER'S SERVICES
In the performance of its duties under this Agreement, it is agreed that Manager may enter into any contract on behalf of Owner with subsidiaries and affiliates of Manager for the furnishing of supplies and services to the Project, including but not limited to the purchasing of furniture, operating equipment, operating supplies, maintenance and landscaping services, and advertising, provided, however, that the net cost of such supplies and services to Owner is competitive with such similar services or supplies customarily used in the industry, whose services or supplies are reasonably available to the industry and whose services or supplies are reasonably available to the Project.
2.07 ALTERATIONS, REPAIRS AND MAINTENANCE
(a) (i) To the extent adequate funds are made available to Manager by Owner, Manager shall make or install, or cause to be made and installed at Owner's expense and in the name of Owner, all necessary or desirable repairs, interior and exterior cleaning, painting and decorating, plumbing, alterations, replacements, improvements and other normal maintenance and repair work on and to the Project as are customarily made by Manager in the operation of apartment projects or are required by any lease; and (ii) Manager may make emergency repairs involving manifest danger to life or property which are immediately necessary for the preservation of the safety of the Project, or for the safety of the tenants, or are required to avoid the suspension of any necessary service to the Project, in which event such reasonable expenditures may be made by the Manager without prior approval and irrespective of the cost limitations imposed by the Budget, provided that Owner or its successor in interest is notified in a timely manner and thereafter given written notice of such situation and such costs incurred.
(b) In accordance with the terms of the Budget, by Manager’s recommendation or upon Owner demand and/or approval (except in the case of emergency), Manager shall, at Owner's expense, from time to time during the term hereof, make all required capital replacements or repairs to the Project (“Capital Project”). For any Capital Projects, including but not limited to Project improvements and rehab/renovation projects that cost more than $20,000 on an individual basis, Owner shall pay Manager a fee to supervise such Capital Projects equal to 5% of the total cost of the completed work, including both hard and soft costs. The foregoing notwithstanding, Manager shall not be entitled to receive any supervision fee in connection with the construction of the Parking Improvements (as such term is defined in that certain Operating Agreement for BR-TBR Whetstone Venture, LLC (the “Venture Agreement”)).
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(c) In connection with this Agreement, Manager shall provide construction management services and supervision to restore or repair physical damage to the Project resulting from fortuitous loss or acts of God, including but not limited to, fire, wind, hail and flood (“Casualty Projects”). Manager shall be paid a construction oversight management oversight fee of five percent (5%) based upon the total cost of the Casualty Project work, including hard and soft costs.
The construction oversight management fee shall be paid to Manager by Owner as soon as practical, either at the earlier of as draws are paid, or at the completion of the Casualty Project work.
Manager shall where applicable make reasonable efforts to secure at least three (3) bids for all insurance loss claims and casualty work estimated to cost more than $50,000.
(d) Manager’s responsibilities with respect to the Casualty Projects shall be performed with the professional skill and care of first-class construction managers in the geographic area in which the Project is located. The services to be provided will include, but not be limited to, the following: coordination of space planning; providing a detailed scope of work; coordination of acquisition of city approvals and permits to be obtained by the general contractor for the work; acquisition of competitive bids from contractors where required by this Agreement; bid summary and recommendations for review by Owner; negotiation of construction contracts; handling relations with tenants of the Project; coordination of change orders; securing and recording conditional and unconditional lien releases (whether partial or final) from all contractors, subcontractors, material men, suppliers and the like prior to or concurrent with the making of any payments, and providing for such other arrangements as may be reasonably prudent under the circumstances to assure the appropriate application of construction funds; inspection of construction to ensure quality and completion prior to payment; timely filing or recording of notices of completion and posting of notices of non-responsibility on behalf of Owner (if applicable) as well as otherwise taking all steps necessary to comply with all laws and procedures relating to keeping the Project free of liens; preparation of a final punch list, and supervising the completion of any punch list items of remaining or defective work; coordination of inspections upon completion; securing certificates of occupancy; obtaining final lien waivers; review, approval, and submittal to Owner of all payment applications; ensuring that all contractors, subcontractors, material men, suppliers and the like carry sufficient insurance; and, such other services as are reasonable and necessary in connection with completion of the work. Manager shall make available to Owner the advice, consultation and expertise of Manager’s technical staff, and render such periodic progress reports to Owner as it shall reasonably request.
2.08 LICENSES AND PERMITS
Manager shall, in a timely manner, apply for, and thereafter use commercially reasonable efforts to obtain and maintain in the name and at the expense of Owner all licenses and permits (including deposits and bonds) required of Owner or Manager in connection with the management and operation of the Project. Owner agrees to execute and deliver any and all applications and other documents and to otherwise cooperate to the fullest extent with Manager in applying for, obtaining and maintaining such licenses and permits.
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2.09 COMPLIANCE WITH LAWS
Manager, at Owner's expense, and to the extent that Manager has knowledge of such requirements and that funds are made available by Owner for same, shall use its commercially reasonable efforts to cause all acts and duties to be done in and about the Project to comply with all laws, regulations and requirements of any federal, state, regional, county or municipal government, having jurisdiction respecting the use or manner of use of the Project or the maintenance, alteration or operation thereof. Notwithstanding the foregoing, Manager shall not be obligated to take any action which might result in any penalty or fine being imposed upon Manager, or which requires special licensing as a business or a profession in which Manager is not licensed.
Owner shall use its commercially reasonable efforts to cause all acts and duties to be done in and about the Project to comply with all laws, regulations and requirements of any federal, state, regional, county or municipal government having jurisdiction over the use or manner of use of the Project or the maintenance, alteration or operation thereof.
2.10 LEGAL PROCEEDINGS
Manager shall institute, in its own name or in the name of Owner, but in any event at the expense of Owner, any and all legal actions or proceedings which Manager deems reasonable to collect charges, rent or other income from the Project, or to dispossess tenants or other persons in possession, or to cancel or terminate any lease, license or concessions agreement for the breach thereof, or default thereunder by any tenant, licensee or concessionaire, provided, that the legal fees and related costs in connection with such proceeding do not exceed the associated amount set forth in the approved Budget.
2.11 DEBTS OF OWNER
In the performance of its duties as Manager, Manager shall act solely as the representative of the Owner. All debts and liabilities to third persons incurred by Manager in the course of its operation and management of the Project shall be the debts and liabilities of the Owner only, and Manager shall not be liable for any such debts or liabilities.
SECTION 3: MANAGEMENT FEES
3.01 BASE MANAGEMENT FEE
The Owner shall pay to Manager, during the term hereof, the Base Management Fee and other fees and costs due hereunder for the previous month on or before the tenth (10th) day of each subsequent month; provided, however that with respect to the Base Management Fee due for the last month of the term hereof, such Base Management Fee shall be payable on the last day of such month. Manager shall have the right to withdraw the monthly fee from the Operating Account established by Manager.
In the event Manager is owed past due Base Management Fee earned by Manager in performance of its duties under this Agreement or Owner fails to timely reimburse Manager for employee expenses as referenced in this Agreement, Manager in its sole discretion may terminate this Agreement with 72 hours written notice to Owner.
3.02 PLACE OF PAYMENT
All sums payable by Owner to Manager hereunder shall be payable to Manager at its notice address set forth below, unless the Manager shall, from time to time, specify a different address in writing.
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SECTION 4: PROCEDURE FOR HANDLING RECEIPTS AND OPERATING CAPITAL
4.01 BANK DEPOSITS
All monies received by Manager for or on behalf of Owner shall be deposited by Manager with the Depository. Manager shall maintain separate accounts for such funds consistent with the system of accounting of the Project. All funds on deposit shall be managed by Manager subject to the terms hereof. All monies of Owner held by Manager pursuant to the terms hereof shall be held by Manager in trust for the benefit of Owner to be held and disbursed as herein provided and shall not, unless Owner otherwise has agreed or directed, be commingled with the funds of any other person, including Manager or any affiliate of Manager. In no event shall Manager be responsible for any loss to amounts on deposit caused by the insolvency or other similar event or occurrence with respect to the Depository.
4.02 SECURITY DEPOSIT ACCOUNT
Manager shall comply with all applicable laws with respect to security deposits paid by tenants. All security deposit funds held by Manager shall at all times be the property of Owner, subject to all applicable laws with respect thereto. Upon commencement of this Agreement, the Owner authorizes the Manager to make withdrawals therefrom for the purpose of returning them as required by the lease or by existing law.
4.03 OPERATING ACCOUNT
Manager shall deposit all gross receipts from the operations of the property into an Operating Account, on which both Manager and Owner shall be signatories and pay the normal operating expenses of the property, including Manager’s fees, debt and taxes as directed.
4.04 DISBURSEMENT OF DEPOSITS
(a) Manager shall disburse and pay all funds on deposit on behalf of and in the name of Owner, in such amounts and at such times as the same are required in connection with the ownership, maintenance and operation of the Project on account of all taxes, assessments and charges of every kind imposed by any governmental authority having jurisdiction over the Project, and all costs and expenses of maintaining, operating and supervising the operation of the Project, including, but not limited to, the Base Management Fee due hereunder, salaries, fringe benefits and expenses of the Project Employees, insurance premiums, debt service, legal and accounting fees and the cost and expense of utilities, services, marketing, advertising and concessions.
(b) To the extent there are insufficient funds to pay all of such costs and expenses, Manager shall promptly notify Owner of same, and Manager shall pay such of the foregoing items in the order and manner selected by Manager. Manager shall then submit to Owner a statement of all remaining costs and expenses, and Owner shall without undue delay (and in no event in more than ten (10) days) provide sufficient funds to pay any unpaid expenses payable by Owner, in accordance with the approved Budget then in effect. Manager shall not be liable to Owner for any failure or action on Manager’s part arising out of or in conjunction with the approved Budget not being sufficient to operate the Project in the manner described herein. Nothing in this Agreement shall require the Manager to advance money on the Owner’s behalf.
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4.05 AUTHORIZED SIGNATURES
Any persons from time to time designated by Manager and agreed to in writing by Owner shall be authorized signatories on all bank accounts established by Manager hereunder and shall have authority to make disbursements from such accounts to the extent permitted in this Section 4. Funds may be withdrawn from all bank accounts established by Manager, in accordance with this Section 4, only upon the signature of an individual who has been granted that authority by Owner. Owner may at any time and at Owner's sole discretion direct Manager to withdraw funds and make disbursements from such accounts, except all persons who are authorized signatories or who in any way handle funds for the Project shall be bonded or covered by dishonesty insurance in the minimum amount of $100,000 per employee. At the beginning of each year and as new persons shall be designated authorized signatories, Manager shall provide Owner with evidence of such bonding. Any expenses relating to such bond for on-site employees and for off-site employees shall be borne by Manager. Owner’s designated agents shall be added as authorized signatories at Owner’s request.
SECTION 5: ACCOUNTING
5.01 BOOKS AND RECORDS
Manager, on behalf of Owner, shall keep all books and accounts pertaining to the Project in accordance with Generally Accepted Accounting Principles in the U.S. The cutoff date of the accounting period shall be the last day of each calendar month. Manager, on behalf of Owner, shall also supervise and direct the keeping of a comprehensive system of office records, books and accounts pertaining to the Project. Such records shall be subject to examination at the office where they are maintained by Owner or its authorized agents, attorneys and accountant at all reasonable business hours and upon reasonable, advance notice to Manager. In connection with the foregoing, the capitalization and expense policy of the BR Member , as in effect from time to time, shall be adhered to by Manager. A copy of the current policy is attached hereto and incorporated herein as Exhibit D and the BR Member shall be responsible, on behalf of the Owner, for hereafter providing any changes thereto to Manager as and when any such changes are adopted.
On or about the end of each calendar quarter of each year, Manager shall cause to be furnished to Owner such information as reasonably requested in writing by BR Whetstone Member, LLC (“BR Member”), the member of BR-TBR Whetstone Venture LLC associated with Bluerock Residential Growth REIT, Inc. as is necessary for any reporting requirements of any direct or indirect members of Owner or for any reporting requirements of any REIT Member (as defined in the Venture Agreement) (whether a direct or indirect owner) to determine its qualification as a real estate investment trust and its compliance with REIT Requirements (as defined in the Venture Agreement) as shall be reasonably requested by BR Member. Further, the Manager shall cooperate in a reasonable manner at the request of Owner and any direct or indirect member of Owner to work in good faith with any designated accountants or auditors of such party or its affiliates so that such party or its affiliate is able to comply with its public reporting, attestation, certification and other requirements under the Securities Exchange Act of 1934, as amended, applicable to such entity, and to work in good faith with the designated accountants or auditors of such party or any of its affiliates in connection therewith, including for purposes of testing internal controls and procedures of such party or its Affiliates.
5.02 PERIODIC STATEMENTS
(a) On or before ten (10) days following the end of each calendar month, Manager shall deliver or cause to be delivered to Owner its standard financial reports customarily provided the owners of properties it manages, a list of which is set forth on Exhibit B. On or before ten (10) days following the end of each calendar month, Manager shall also deliver or cause to be delivered to Owner the financial reports set forth on Exhibit C. The reports are subject to change from time to time by Owner or Manager provided Manager shall not substantively decrease the quality of the information provided.
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(b) Within ten (10) days after the end of such Fiscal Year, Manager will deliver to the Owner, an income and expense statement as of Fiscal Year end, and the results of operation of the Project during the preceding Fiscal Year (anything contained herein to the contrary notwithstanding, however, Manager shall not be obligated to prepare any of Owner's state or federal income tax returns).
(c) Manager shall also prepare and provide to Owner such reports and information as required by Owner to prepare the reports and tax returns required under (i) the Venture Agreement and (ii) the Loan Documents that evidence and secure any loan secured by the Project from time to time, including, but not limited to the bridge loan with KeyBank National Association. Such reports and information under clause (i) shall not exceed in scope or frequency as Manager routinely provides other owners for which Manager is providing property management services.
(d) In the event that Owner or Owner's mortgagee(s) requires an audit, the Manager shall cooperate with the auditors in a timely manner to complete the audit engagement. Also, Manager shall cooperate in a reasonable manner at the request of any indirect owner of Owner and shall work in good faith with its designated representatives, accountants or auditors to enable compliance with its public reporting, attestation, certification and other requirements under applicable securities laws and regulations, including for testing internal controls and procedures.
(e) Owner may request and Manager shall provide when available such monthly, quarterly and/or annual leasing and management reports that relate to the operations of the Project as deemed reasonable by the parties.
5.03 EXPENSES
All costs and expenses incurred in connection with the preparation of any statements, budgets, schedules, computations and other reports required under this Section 5, or under any other provisions of this Agreement, shall be borne by the Manager. Any costs and expenses incurred in connection with the preparation of any statement or report not a part of the Manager’s standard reporting package, a list of which is set forth on Exhibit B, shall be borne by Owner.
SECTION 6: GENERAL COVENANTS OF OWNER AND MANAGER
6.01 OPERATING EXPENSES
The Owner shall be solely liable for, and shall pay, all costs and expenses of managing and operating the Project that have been incurred by Owner or by Manager in accordance with the provisions of this Agreement, and shall pay, or Manager shall pay on Owner's behalf, all such costs and expenses, including, without limitation, the salaries of all Project Employees, provided however, Owner shall have no direct obligations to Project Employees for salaries or fringe benefits, as all Project Employees are employed solely by Manager and not by Owner. Owner covenants to advance to Manager such sums that are in excess of Gross Receipts required to operate the Project, upon written notice and demand from Manager within ten (10) days after receipt of written notice. Nothing in this Agreement shall require Manager to advance funds on Owner’s behalf, however if funds are advanced by Manager in the operation, or management of the Project, these funds will be reimbursed by the Owner within ten (10) days of submitting itemized invoices to the Owner. Interest shall accrue on any amounts so advanced by Manager, from the date of notice of the advance is given to Owner by Manager until the date repaid to Manager, at a rate of ten percent (10%) per annum. Owner further recognizes that the Project may be operated in conjunction with other projects and that costs may be allocated or shared between such projects on a more efficient and less expensive method of operation. In such regard, Owner consents to the allocation of costs and/or the sharing of any expenses in an effort to save costs and operate the Project in a more efficient manner to be allocated in a manner not prejudicial to Owner, so long as all allocations are clearly indicated and approved in the Budget.
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6.02 OWNER'S RIGHT OF INSPECTION AND REVIEW
Owner and Owner's accountants, attorneys and agents have the right to enter upon any part of the Project at any reasonable time during the Term for the purpose of examining or inspecting the Project or examining or making copies of books and records of the Project. Any inspection shall be done with as little disruption to the business of the Project as possible. Books and records of the Project shall be kept, as of the commencement date, at the Project or at the location where any central accounting and bookkeeping services are performed by Manager but at all times shall be the property of Owner.
6.03 INDEMNIFICATION BY OWNER
Except to the extent of the gross negligence, willful misconduct or criminal actions of Manager or its employees, directors, officers, agents or representatives in connection with its performance under this Agreement, Owner shall indemnify, hold harmless, and defend Manager (and Manager's partners, directors, shareholders, officers, employees, and agents), from and against any and all liabilities, claims, causes of action, suits, losses, demands and expenses whatsoever including, but not limited to reasonable legal fees and expenses arising out of or in the connection with the ownership, maintenance or operation of the Project or this Agreement or the performance of Manager's agreements hereunder (collectively "Claims"), including but not limited to, Claims alleging bodily injury or property damage, and/or the loss of use of property following and resulting from damage or destruction. The indemnification by Owner contained in this Section 6.03 is in addition to any other indemnification obligations of Owner contained in this Agreement, and is not limited by or to Owner's Liability Insurance. It is the intent of the parties hereto, however, to look first to Owner’s Liability Insurance with respect to all Claims hereunder.
6.04 INDEMNIFICATION BY MANAGER
Manager shall indemnify, defend and hold Owner harmless from and against all Claims for bodily injury and property damage or for financial loss to the extent that same (i) arise out of or are a result of the gross negligence, willful misconduct or criminal actions of Manager except where attributable to actions or policies approved in writing or required in writing by Owner and (ii) result in a claim against Owner arising out of the Manager’s gross negligence, willful misconduct or criminal actions. The indemnification by Manager contained in this Section 6.04 is in addition to any other indemnification obligations of Manager contained in this Agreement, and is not limited by or to Manager's Insurance. It is the intent of the parties hereto, however, to look first to Manager’s Insurance, where applicable, as set forth herein.
6.05 SURVIVAL OF INDEMNITY OBLIGATIONS
The indemnification and hold harmless obligations of the parties in Sections 6.03 and 6.04 shall survive the expiration or earlier termination of this Agreement with respect to any act or occurrence preceding such expiration or termination.
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SECTION 7: DEFAULTS AND TERMINATION RIGHTS
7.01 DEFAULT BY MANAGER
Manager shall be deemed to be in default hereunder in the event Manager shall fail to keep, observe or perform any material covenant, agreement, term or provision of this Agreement to be kept, observed or performed by Manager, and such default shall (i) result from Manager's grossly negligent acts or omissions or willful misconduct; (ii) involve Manager's misappropriation or intentional misapplication of funds received or held by Manager hereunder; or (iii) continue for a period of ten (10) days after written notice thereof by Owner to Manager as to any default in payment of money or thirty (30) days after notice thereof by Owner to Manager as to any non-monetary default, or, if such non-monetary default cannot be cured within thirty (30) days, then such additional period as shall be reasonable provided that Manager is capable of curing same and has continuously attempted to cure such default.
7.02 REMEDIES OF OWNER
Upon the occurrence of an event of default by Manager as specified in Section 7.01 hereof, Owner shall have the right to pursue any remedy it may have at law or in equity (provided that in no event shall Manager ever be liable to Owner for, and Owner hereby waives all rights to receive, punitive, consequential or exemplary damages), it being expressly understood that although Owner has no further obligation to pay any fee due hereunder, Manager shall remain liable for any losses suffered as a result of Manager's default and the resulting termination of this Agreement. Upon such termination, Manager shall deliver to Owner any funds, books and records of Owner then in the possession or control of Manager and all accounts established by Manager for security deposits.
7.03 DEFAULTS BY OWNER
Owner shall be deemed to be in default hereunder in the event Owner shall fail to keep, observe or perform any material covenant, agreement, term or provision of this Agreement to be kept, observed or performed by Owner, and such default shall continue for a period of, in the case of any default which can be cured by the payment of a liquidated sum of money, ten (10) days and, in the case of all other defaults, thirty (30) days after notice thereof by Manager to Owner but, if such non-monetary default cannot be cured within thirty (30) days, then such additional period as shall be reasonable provided that Owner is capable of curing same and has continuously attempted to cure such default.
7.04 REMEDIES OF MANAGER
Upon the occurrence of an event of default by Owner as specified in Section 7.03 hereof, Manager shall be entitled to terminate this Agreement, and upon any such termination by Manager pursuant to this Section 7.04, Manager shall have the right to pursue any remedy it may have at law or in equity (provided that in no event shall Owner ever be liable to Manager for, and Manager hereby waives all rights to receive, punitive, consequential or exemplary damages), except that, in addition to any other remedies pursued by Manager, Owner shall pay Manager a termination fee for the month in which this Agreement is terminated equal to the Base Management Fee paid for the last full calendar month preceding the month in which the Agreement was terminated.
7.05 EXPIRATION OF TERM
Upon the expiration of the Term hereof pursuant to Section 1.01 hereof, unless sooner terminated pursuant to the terms of this Agreement, Manager shall deliver to Owner all funds, including tenant security deposits, books and records of Owner then in possession or control of Manager, save and except such sums as are then due and owing to Manager hereunder. In addition, within sixty (60) days following expiration or termination of this Agreement, Manager shall deliver to Owner a final accounting, in writing, with respect to the operations of the Project, which obligation shall survive termination.
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7.06 TERMINATION WITHOUT CAUSE
This Agreement shall be terminable by either party at any time without cause upon thirty (30) days prior written notice, in the case of the termination of the Agreement by Owner, and upon ninety (90) days prior written notice, in the case of the termination of the Agreement by Manager. Owner acknowledges Manager shall incur substantial expenses in the initial set-up of the management of the Project. In the event Owner terminates this Agreement without cause for any reason, including but not limited to, the sale or transfer of the Project’s ownership or assignment of property management services to another property manager within 120 days of commencement, in addition to payments and reimbursable expenses due Manager through the date of termination, Owner agrees to pay Manager an additional amount equal to one month’s Base Management Fee.
7.07 EFFECT OF TERMINATION
Upon termination of this Agreement for any reason, neither the Owner, nor the Manager, have any further rights or obligations under this Agreement other than obligations accrued prior to the termination or by the express terms surviving this Agreement.
SECTION 8: INSURANCE AND INDEMNIFICATION
8.01 OWNER’S INSURANCE: Owner shall obtain and maintain the following insurance (the specifications for which may be changed from time to time by Owner) necessary to protect the interest of Owner as it relates to the Project, at Owner's sole cost and expense, from authorized insurance companies with an AM Best rating of A IX or higher.
a. | PROPERTY INSURANCE: Hazard insurance in the amount of the full replacement cost of the Project, and such other property insurance as Owner may elect, at Owner's expense. |
b. | LIABILITY INSURANCE: Commercial general liability insurance including contractual liability for insured contracts, on an "occurrence" basis, naming Manager as an additional insured, with limits of not less than three million dollars ($3,000,000.00) per occurrence (the "Owner's Liability Insurance"). This limit may be satisfied by a combination of CGL and umbrella/excess liability insurance. The Owner's Liability Insurance shall include coverage for losses arising from the ownership, management, and operation of the Project. This insurance shall be primary for Owner and Manager with respect to the Project. |
c. | CERTIFICATE OF INSURANCE: Owner shall provide to Manager a certificate of insurance evidencing such coverage from an insurance carrier with an A.M. Best Rating of A VIII or higher reflecting that the Owner's Liability Insurance is effective in accordance with this section and that the Owner's Liability Insurance will not be canceled without at least thirty (30) days prior written notice to Manager. |
d. | INDEMNITY. In addition to, and not in lieu of, the indemnity described in Section 6.03 hereof, but subject in all events to the limitations set forth in Section 6.03 with respect to the gross negligence, willful misconduct or criminal actions of Manager, Owner shall indemnify Manager and hold Manager harmless from any amounts not covered or paid under any such insurance policies as a result of deductible limits as approved by Owner. |
8.02 MANAGER'S INSURANCE: Manager shall obtain and maintain the following insurance (the specifications for which may be changed from time to time by Owner) necessary to protect the interest of Owner as it relates to Manager's operations hereunder, at Manager's sole cost and expense, from authorized insurance companies approved by Owner rated by Best's Rating at A IX or higher.
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a. | COMMERCIAL GENERAL LIABILITY INSURANCE: Commercial general liability insurance for the benefit of Manager and Owner in the amount of $1,000,000 per occurrence and $2,000,000 in the aggregate covering claims for bodily injury, property damage, personal and advertising injury, products and completed operations (the "Manager's Liability Insurance"). |
1. | Coverage on an occurrence form. |
2. | Coverage for liability assumed in an insured contract regarding the indemnification section of this agreement. |
3. | “Additional Insured – Owners, Lessees or Contractors – (FORM B), CG 20 10 04 13” or its equivalent providing coverage for both ongoing and completed operations and naming Owner as an additional insured. |
4. | Reserved. |
5. | Manager shall continue to name Owner as an additional insured for a period of three years following the termination of the Agreement. Manager shall provide Owner with an original certificate of insurance not less than fifteen days prior to each renewal date during this three-year period. |
6. | Reserved. |
7. | The pollution exclusion must be modified to include coverage for pollution claims related to a hostile fire as well as pollutants that are released from the building’s heating equipment or equipment used to heat water. |
8. | A separation of insured clause. |
b. | UMBRELLA OR EXCESS LIABILITY: limits of $5,000,000: Providing follow-form coverage over the Commercial General Liability, Automobile Liability and Employers’ Liability policies. |
c. | AUTO LIABILITY INSURANCE: Manager, at its expense which is not reimbursable, shall carry and maintain business auto liability insurance covering owned, non-owned and hired vehicles with a limit of not less than $1,000,000 combined single limit. |
d. | WORKERS’ COMPENSATION AND EMPLOYERS’ LIABILITY INSURANCE: |
1. | Workers’ compensation – Statutory limits of insurance covering employees, including principals. In the event the principal has waived coverage for himself/herself, it is hereby agreed by all parties that the principal may not perform any work under this contract. In the event that the Manager uses an employee leasing company, the leasing company will obtain an alternate employer endorsement to its workers compensation policy. |
2. | Employers’ liability limits. |
(A) $1,000,000 for bodily injury caused by accident, each accident.
(B) $1,000,000 for bodily injury caused by disease, each employee.
(C) $1,000,000 for bodily injury caused by disease, policy limit.
e. | PROPERTY MANAGER’S ERRORS AND OMISSIONS LIABILITY: |
1. | Limits of Insurance: $1,000,000 per occurrence, $2,000,000 aggregate |
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2. | If coverage is on a claims-made basis, the retroactive date must be a date that is not later than the date on which Manager began performing services on behalf of the Owner. |
3. | Contingent bodily injury and property damage coverage. |
4. | Coverage shall be maintained for a period of three years after the termination of services. Manager shall provide Owner with an original certificate of insurance on or before each renewal date during this three-year period. |
5. | The policy shall include a separation of insureds clause. |
f. | COMMERCIAL CRIME INSURANCE: |
1. | Limits of Insurance: $1,000,000 employee dishonesty, $1,000,000 forgery or alteration, $1,000,000 computer fraud, $1,000,000 wire funds transfer fraud, $1,000,000 money and securities on and off premises |
2. | Third party coverage. |
3. | No limitation or exclusion related to acts of collusion. |
4. | Reserved. |
5. | Coverage shall be included for theft of Owner’s property by Manager’s owners, directors and officers. |
6. | The definition of employee shall include leased employees if the Manager utilizes the services of an employee leasing firm. |
g. | EMPLOYMENT PRACTICES LIABILTIY INSURANCE: |
Employment Practices Liability insurance with limits of $1,000,000 per occurrence/aggregate, including third party coverage for sexual harassment, discrimination and other coverable employment-related torts.
h. | CERTIFICATES OF INSURANCE: Manager shall not begin performing services hereunder until original certificates of insurance showing evidence of the coverages outlined below have been furnished to and approved by Owner. Each policy shall provide for thirty (30) days' advance written notice of cancellation or material change by mail to Owner from the insurance company (or, with respect to cancellation for non-payment of premium, ten (10) days’ advance written notice), and this provision shall be evidenced on the certificates. Manager shall endeavor to have its insurers provide such notice to Owner as well, but if any insurer will not provide such notice to Owner then Manager agrees to immediately notify Owner upon receipt of any such notice. Evidence of renewal or replacement coverages shall be furnished to Owner not less than ten (10) days prior to expiration but in no event later than the renewal date itself. |
8.04 OWNER'S LIABILITY INSURANCE PRIMARY AND NON-CONTRIBUTORY
In connection with claims by third parties, as between Owner's Liability Insurance and Manager's Liability Insurance, Owner's Liability Insurance shall for all purposes be deemed the primary and non-contributory coverage. No claim shall be made by Owner or its insurance company under or with respect to any insurance maintained by Manager except in the event such claim is caused by gross negligence (except actions or policies specifically approved or required by Owner), willful misconduct (except actions or policies specifically approved or required by Owner) or criminal actions on the part of Manager or Manager's employees.
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8.05 RENTER’S INSURANCE
If at the direction of the Owner, Manager implements a renter’s insurance program at the Project whether it is a limited liability, or limited liability and personal contents coverage policy, any such policy held by the resident shall not remove, replace, reduce, or in any way modify the parties’ indemnification obligations herein or the requirements of Owner or Manager to provide insurance and indemnification in accordance with Sections 6 and 8. Manager agrees to use best efforts to insure compliance on the part of Project residents. Manager assumes no responsibility, liability or reduction in payment of its Base Management Fee as a result of any expense incurred by Owner, including but not limited to payment by Owner of any insurance deductible amount, cause by the failure of a resident to have renter’s insurance in place. This exclusion of liability on Manager’s part applies whether the resident failed to procure renter’s insurance at the time of initial lease signing, at the time the resident’s renter’s insurance policy came up for renewal, or at any other time.
8.06 VENDOR INSURANCE COMPLIANCE
At no cost to the Owner, Owner agrees to utilize a Vendor Compliance Management Services Company to establish and manage vendor’s insurance agreeable to Owner and Manager and approved by Manager. Utilizing such a company to manage vendor Liability Insurance Certificates and provide related services shall not remove, replace, reduce, or in any way modify the parties’ indemnification obligations herein or the requirements of Owner or Manager to provide insurance and indemnification in accordance with Sections 6 and 8. Manager assumes no responsibility, liability or reduction in payment of its Base Management Fee, for property loss, personal injury (including death) or denial of claims based on the status of a vendor’s policy whether its policy is amended, changed or lapsed. Further, Manager assumes no responsibility for the Vendor Compliance Management Services Company beyond that required under this Agreement.
8.06 WAIVER OF SUBROGATION
Each insurance policy maintained by Owner or by Manager with respect to the Project shall contain a waiver of subrogation clause, so that no insurers shall have any claim over or against Owner or Manager, as the case may be, by way of subrogation or otherwise, with respect to any claims that are insured under such policy. All insurance relating to the Project shall be only for the benefit of the party securing said insurance and all others named as insureds. Notwithstanding any contrary provision of this Agreement, Owner and Manager hereby release each other from and waive all rights of recovery and claims under or through subrogation or otherwise for any and all losses and damages to property to the extent caused by a peril insured or insurable under the policies of insurance required to be maintained under this Agreement by the waiving party and agree that no insurer shall have a right to recover any amounts paid with respect to any claim against Owner or Manager by subrogation, assignment or otherwise.
8.07 HANDLING CLAIMS
Manager shall report within a reasonable amount of time to Owner all accidents and claims of which it is aware for damage and injury relating to the ownership, operation, and maintenance of the Project and any damage or destruction to the Project coming to the attention of Manager and will assist Owner in Owner's attempts to comply with all reporting and cooperation provisions in all applicable policies. Manager is authorized to settle on Owner's behalf any and all claims against property insurers not in excess of $7,500, which includes authority for the execution of proof of loss, the adjustment of losses, signing of receipts, and the collection of money. If the claim is greater than $7,500, Manager shall act only with the prior written approval of Owner.
8.08 AUTOMOBILE INSURANCE. INTENTIONALLY OMITTED
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8.09 WORKERS' COMPENSATION INSURANCE. INTENTIONALLY OMITTED
8.10 DISHONESTY INSURANCE. INTENTIONALLY OMITTED
8.11 ENVIRONMENTAL INDEMNIFICATION
Owner agrees to defend, indemnify, and hold harmless Manager and Manager's partners, directors, shareholders, officers, and agents, against and from any and all actions, administrative proceedings, causes of action, charges, claims, commissions, costs, damages, decrees, demands, duties, expenses, fees, fines, judgments, liabilities, losses, obligations, orders, penalties, recourses, remedies, responsibilities, rights, suits, and undertakings of every nature and kind whatsoever, including, but not limited to, attorneys' fees and litigation expenses, from the presence of Hazardous Substances (as defined below) on, under or about the Project. Without limiting the generality of the foregoing, the indemnification provided by this paragraph shall specifically cover costs incurred in connection with any investigation of site conditions or any remediation, removal or restoration work required by any federal, state or local governmental agency because of the presence of Hazardous Substances in, on, under or about the Project, except to the extent that the Hazardous Substances are present as a result of gross negligence, criminal activity, or any willful misconduct of Manager or its employees. For purposes of this section, "Hazardous Substances" shall mean all substances defined as hazardous materials, hazardous wastes, hazardous substances, or extremely hazardous waste under any federal, state or local law or regulation.
SECTION 9: MISCELLANEOUS PROVISIONS
9.01 GOVERNING LAW
This Agreement shall be governed by and construed and interpreted in accordance with the laws of the State of North Carolina. Manager represents that it has qualified to do business in the State of North Carolina in connection with all actions based on or arising out of this Agreement.
9.02 NOTICES
All notices, demands, requests or other communications required or permitted to be given hereunder must be sent by (i) personal delivery, (ii) FedEx or a similar nationally recognized overnight courier service, or (iii) certified mail, return receipt requested. Any such notice, request, demand, tender or other communication shall be deemed to have been duly given: (a) if served in person, when served; (b) if by overnight courier, on the first Business Day after delivery to the courier; or (c) if by certified mail, return receipt requested, upon receipt. Rejection or other refusal to accept, or inability to deliver because of changed address or facsimile number of which no notice was given, shall be deemed to be receipt of such notice, request, demand, tender or other communication. Any party hereto may at any time by giving ten (10) days written notice to the other party hereto designate any other address in substitution of the foregoing address to which such notice or communication shall be given.
OWNER: | BR-TBR Whetstone Owner, LLC | |
c/o Bluerock Real Estate | ||
712 Fifth Avenue, 9th Floor | ||
New York, NY 10019 | ||
Attention: Jordan Ruddy |
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COPY TO: | Bluerock Real Estate | |
712 Fifth Avenue, 9th Floor | ||
New York, NY 10019 | ||
Attention: Michael L. Konig, Esq. | ||
MANAGER: | TriBridge Residential Property Management Advisors, LLC | |
c/o TriBridge Residential, LLC | ||
1575 Northside Drive | ||
Building 100, Suite 200 | ||
Atlanta, GA 30318 |
9.03 SEVERABILITY
If any term, covenant or condition of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement or the application thereof to any person or circumstances shall, to any extent, be invalid or unenforceable, the remainder of this Agreement or such other documents, or the application of such term, covenant or condition to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term, covenant or condition of this Agreement or such other documents shall be valid and shall be enforced to the fullest extent permitted by law.
9.04 NO JOINT VENTURE OR PARTNERSHIP
Owner and Manager hereby agree that nothing contained herein or in any document executed in connection herewith shall be construed as making Manager and Owner joint venturers or partners. In no event shall Manager have any obligation or liability whatsoever with respect to any debts, obligations or liabilities of Owner or vice versa, except as set forth herein or as set forth in any separate agreement signed by Manager.
9.05 MODIFICATION TERMINATION
This Agreement terminates any and all prior management agreements between Owner and Manager relating to the Project, and any amendment, modification, termination or release hereof may be effected only by a written document executed by Manager and Owner.
9.06 ATTORNEYS' FEES
Should either party be required to employ an attorney or attorneys to enforce any of the provisions hereof or to protect its interest in any manner arising under this Agreement, or to recover damages for the breach of this Agreement, the non-prevailing party in any actions (the finality of which is not legally contested) agrees to pay to the prevailing party all reasonable costs, damages and expenses, including attorneys' fees expended or incurred in connection therewith.
9.07 TOTAL AGREEMENT
This Agreement is a total and complete integration of any and all undertakings existing between Manager and Owner and supersedes any prior oral or written agreements, promises or representations between them regarding the subject matter hereof.
9.08 APPROVALS AND CONSENTS
If any provision hereof requires the approval or consent of Owner or Manager to any act or omission, such approval or consent shall not be unreasonably withheld or delayed.
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9.09 CASUALTY
In the event that the Project, or any portion thereof, is substantially or totally damaged or destroyed by fire, tornado, windstorm, flood or other casualty during the term of this Agreement, Manager or Owner may terminate this Agreement upon giving the other party written notice of termination on or before the date which is thirty (30) days after the date of such casualty. In the event of termination pursuant to this Section 9.09, neither party hereto shall have any further liability hereunder, except for those obligations that by their terms survive termination of this Agreement.
9.10 SPECIAL AGREEMENTS
Notwithstanding Manager’s review of and recommendations in respect to capital repairs and replacements for the Project, Owner acknowledges that Manager is not an architect or engineer, and that all capital repairs, replacements and other construction in the Project will be designed and performed by independent architects, engineers and contractors. Accordingly, Manager does not guarantee or warrant that the construction documents for such work will comply with applicable law or will be free from errors or omissions, nor that any such work will be free from defects, and Manager will have no liability therefor. In the event of such errors, omissions, or defects, Manager will use reasonable efforts to cooperate in any action Owner desires to bring against such parties. Notwithstanding any contrary provision hereof, Owner agrees that no partner, agent, director, member, officer, shareholder, or affiliate of Manager shall be personally liable to Owner or anyone claiming by, through or under Owner, by reason of any default by Manager under this Agreement, any obligation of Manager to Owner, or for any amount that may become due to Owner by Manager under the terms of this Agreement otherwise.
9.11 COMPETITIVE PROJECTS
Manager may, individually or with others, provide management services in regard to and possess an interest in any other projects and ventures of every nature and description, including, but not limited to, the ownership, financing, leasing, operation, management, brokerage, development and sale of real property and apartment projects other than the Project, whether or not such other ventures or projects are competitive with the Project, and Owner shall not have any right to the income or profits derived therefrom.
9.12 SUCCESSORS AND ASSIGNS
Owner has entered into this Agreement with Manager based on Manager's abilities and, accordingly, Manager may not assign this Agreement without the prior written consent of Owner. Subject to this limitation on assignment, this Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their permitted successors and assigns. Either Manager or Owner may assign this Agreement upon obtaining the other party's prior written consent, provided that no consent shall be required for assignment to Owner's mortgagee(s).
9.13 WAIVER OF JURY TRIAL.
Owner and Manager hereby knowingly, voluntarily and intentionally, to the extent permitted by law, waive the right to a trial by jury in respect of any litigation based on, arising out of, under or in connection with this Agreement or any documents contemplated to be executed in connection herewith or any course of conduct, course of dealings, statements (whether oral or written) or actions of either party arising out of or related in any manner to the Project (including, without limitation, any action to rescind or cancel this Agreement or any claims or defenses asserting that this Agreement was fraudulently induced or is otherwise void or voidable). This waiver is a material inducement for the Owner to enter into and accept this Agreement.
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9.14 SUBORDINATION; LIEN WAIVER.
This Agreement and the rights of the Manager hereunder shall be expressly subject and subordinate to the rights of KeyBank National Association under the Loan Documents evidencing and securing the bridge loan obtained by Owner from KeyBank National Association to acquire the Project and, to the extent required by the associated lender, any refinancing thereof. Further, Manager hereby expressly waives any and all available lien rights that Manager might otherwise have with respect to the Project as a result of the services rendered under this Agreement, including with respect to any lien rights that may otherwise exist as a result of any failure of the Owner to pay any Base Management Fee or other fees due Manager hereunder.
Signatures on following pages
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SECTION 11: SIGNATURES
IN WITNESS WHEREOF, the parties hereto have executed this Management Agreement as of the day and year first above written.
MANAGER: | ||
TRIBRIDGE RESIDENTIAL PROPERTY | ||
MANAGEMENT ADVISORS, LLC, a Georgia | ||
limited liability company | ||
By: | /s/ Robert H. West | |
Name: Robert H. West | ||
Title: Authorized Signatory | ||
OWNER: | ||
BR-TBR WHETSTONE OWNER, LLC, | ||
a Delaware limited liability company | ||
By: | /s/ Robert H. West | |
Name: Robert H. West | ||
Title: Authorized Signatory |
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EXHIBIT A
2015 BUDGET
Whetstone Stabilized Operating Budget
G&A | $ | 62,000 | ||
Advertising | 60,000 | |||
Salaries & Rel. | 320,000 | |||
M&R | 51,600 | |||
Water/Sewer | 82,000 | |||
Utilities | 59,000 | |||
Cable Contract | 125,000 | |||
Turnkey | 33,000 | |||
Grounds/Pest/Trash | 70,500 | |||
Insurance | 49,200 | |||
Taxes | 395,000 | |||
CapEx Reserve | 42,000 | |||
Management Fee (3%) | 105,000 | |||
Operating Expenses Budget Total | $ | 1,454,800 |
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EXHIBIT B
REPORTS
I. | Monthly Reports |
1. Balance Sheet, including monthly comparison and comparison to year end (if applicable).
2. Budget Comparison(1), including month-to-date and year-to-date variances.
3. Detailed Income Statement, including prior 12 months.
4. Trial Balance that includes mapping of the accounts to the financial statements.
5. Account reconciliations for each balance sheet account within the trial balance.
6. Detailed support for each account reconciliation including the following:
a. Detail Accounts Payable Aging Listing: 0-30 days, 31-60 days, 61-90 days and over 90 days.
b. Detail Accounts Receivable/Delinquency Aging Report: 0-30 days, 31-60 days, 61-90 days, over 90 days and prepayments.
c. Fixed asset roll-forward and support (invoices and checks) for any new acquisition/additions and/or support for any disposals to fixed assets. Purchases will be accounted for using Bluerock's capitalization policy.
7. Security Deposit Activity
8. Mortgage Statement
9. Monthly Base Management Fee Calculation
10. Monthly Distribution Calculation
11. General Ledger, with description and balance detail
12. Monthly Check Register including copies of all checks disbursed and copies of cancelled checks.
13. Rent Roll
14. Monthly Reporting and evidence of withdrawal, if any, of any operating reserve accounts and capital expense reserve accounts, including, but not limited to, any calculations evidencing shortfalls payable thereunder.
15. Other reasonable reporting at Owner’s expense, as requested and approved in writing by Owner at Owner’s expense
II. | Quarterly Reports |
16. Within five (5) business days of the end of each quarter, Manager shall furnish to Owner such information as requested by Owner or its Members or affiliates as is necessary for any REIT Member of Owner (whether a direct or indirect owner) to determine its qualification as a real estate investment trust (a “REIT”) and its compliance with any requirements for qualifying as a REIT (the “REIT Requirements”) as shall be requested by Owner or its Members. Further, Manager shall cooperate in a reasonable manner at the request of any Member to work in good faith with any designated accountants or auditors of such Member or its Affiliates so that such Member or its Affiliate is able to comply with its public reporting, attestation, certification and other requirements under the Securities Exchange Act of 1934, as amended, applicable to such entity, and to work in good faith with the designated accountants or auditors of the Member or any of its Affiliates in connection therewith, including for purposes of testing internal controls and procedures of such Member or its Affiliates. The requesting Member shall bear the cost of any information or reports provided to such Member pursuant to this Exhibit.
(1) Budget Comparison shall include (i) an unaudited income and expense statement showing the results of operation of the Project for the preceding calendar month and the Fiscal Year to-date; (ii) a comparison of monthly line item actual income and expenses with the monthly line item income and expenses projected in the Budget. The balance sheet will show the cash balances for reserves and operating accounts as of the cut-off date for such month.
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EXHIBIT C
VARIANCE REPORTS
1. | Variance Report, including the following: |
a. Cap Ex Summary and Commentary
b. Monthly Income/Expense Variance with notes
c. Yearly Income/Expense Variance with notes
d. Occupancy Commentary
e. Market/Competition Commentary
f. Rent Movement/Concessions Commentary
g. Crime Commentary
h. Staffing Commentary
i. Operating Summary, with leasing and traffic reporting
j. Other reasonable reporting, as requested (e.g. Renovation/Rehab report)
2. | Budget Comparison(1), including month-to-date and year-to-date variances with narrative for any large fluctuations compared to Budget. |
3. | Market Survey, including property comparison, trends, and concessions. |
(1) Budget Comparison shall include (i) an unaudited income and expense statement showing the results of operation of the Project for the preceding calendar month and the Fiscal Year to-date; (ii) a comparison of monthly line item actual income and expenses with the monthly line item income and expenses projected in the Budget. The balance sheet will show the cash balances for reserves and operating accounts as of the cut-off date for such month.
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EXHIBIT D
CAPITALIZATION AND EXPENSE POLICY
Capex are funds spent on acquiring, enhancing, or upgrading physical assets, such as building improvements, land improvements, furniture and fixtures, machinery and equipment. Capital items add value to the operations of the property and extend the useful life of the assets. Capitalization guidelines are discussed below.
· | A purchase will be capitalized if it is expected to yield a future benefit. Future benefit can come from an increase in productive efficiency, enhanced revenues, or an extension of the original productive life. | |
· | Capitalized items must have a life greater than one year, with the exception of certain intangible assets, which are amortized over their determined useful life. | |
· | An asset acquisition with a useful life expectancy of greater than one year and individual item cost that exceeds $1,000. This threshold will be applied to the individual unit dollar amount, not the total amount of units purchased or the invoice total. |
Recurring Capex
· | Carpet, vinyl or flooring costs are capitalized and considered recurring capex. | |
· | Appliances will be capitalized, which include ranges, dishwashers, washers and dryers, microwaves and water heaters that are typically below the $1,000 threshold. However, for non-typical appliance purchases Bluerock will review to determine the future benefits and if capitalization for the item is appropriate. |
The following exceptions to the above guidelines apply:
Major expenses are items that relate to the improvement of the property but do not meet the definition of a “capitalized asset.” Major expenses may have a shorter life and are less expensive than a capitalized asset. They do not extend the useful life of the asset beyond the contemplated life when the asset was placed in service.
Repairs & Maintenance are repairs that are recurring and “typical” to maintain the asset’s current condition and do not extend the useful life of the asset. These included any repairs due to damages and the general maintenance or upkeep of the apartment buildings. As these do not increase the value of the asset, these costs will be expensed as incurred. To the degree that a repair increases the life or value of the asset the repair and maintenance will be capitalized if the value is greater than $1,000 threshold.
Rehabilitation/Construction in Process (CIP)
Capitalized assets can be the result of rehabilitation of the property which will be placed into the rehab or construction in process account. Some specific guidelines for these accounts include the following:
· | Any marketing costs associated to rehabilitation of a property will be expensed and not capitalized. | |
· | Once the asset is placed into service depreciation will commence. | |
· | The cost associated to a website will only be capitalized if the website has a dual purpose (residents are able to pay rent, etc.) and the website is not strictly marketing oriented. |
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