AVNET SUPPLEMENTAL EXECUTIVE OFFICERS RETIREMENT PLAN (Amended and Restated Effective Generally as of January 1, 2009) TABLE OF CONTENTS
Exhibit 10.3
AVNET SUPPLEMENTAL
EXECUTIVE OFFICERS RETIREMENT PLAN
(Amended and Restated Effective
Generally as of January 1, 2009)
TABLE OF CONTENTS
Page
ARTICLE 1 | HISTORY, PURPOSE AND EFFECTIVE DATE | 1 | ||||||||||
ARTICLE 2 | DEFINITIONS | 2 | ||||||||||
2.1 | Definitions | 2 | ||||||||||
ARTICLE 3 | PARTICIPATION | 7 | ||||||||||
3.1 | Participation | 7 | ||||||||||
ARTICLE 4 | PLAN BENEFITS | 8 | ||||||||||
4.1 | Calculation of Retirement Benefits | 8 | ||||||||||
4.2 | Normal Retirement; Form of Payment | 8 | ||||||||||
4.3 | Early Retirement | 9 | ||||||||||
4.4 | Death Benefit | 10 | ||||||||||
4.5 | Disability Benefit | 10 | ||||||||||
ARTICLE 5 | VESTING; NON-COMPETE REQUIREMENTS | 11 | ||||||||||
5.1 | Vesting of Total Retirement Benefit | 11 | ||||||||||
5.2 | Impact of Confidentiality, Non-Compete and Non-Solicitation Provisions11 | |||||||||||
ARTICLE 6 | DISTRIBUTION PROCEDURES | 15 | ||||||||||
6.1 | Distribution of Benefits | 15 | ||||||||||
6.2 | No Loans or Financial Hardship or In-Service Withdrawals | 15 | ||||||||||
6.3 | Inability to Locate Participant | 15 | ||||||||||
6.4 | Trust | 15 | ||||||||||
ARTICLE 7 | ADMINISTRATION | 16 | ||||||||||
7.1 | Committee | 16 | ||||||||||
7.2 | Committee Action | 16 | ||||||||||
7.3 | Powers and Duties of the Committee | 16 | ||||||||||
7.4 | Construction and Interpretation | 17 | ||||||||||
7.5 | Information | 17 | ||||||||||
7.6 | Compensation, Expenses and Indemnity | 17 | ||||||||||
7.7 | Disputes | 17 | ||||||||||
ARTICLE 8 | MISCELLANEOUS | 20 | ||||||||||
8.1 | Unsecured General Creditor | 20 | ||||||||||
8.2 | Restriction Against Assignment | 20 | ||||||||||
8.3 | Withholding | 20 | ||||||||||
8.4 | Amendment, Modification, Suspension or Termination | 20 | ||||||||||
8.5 | Governing Law | 21 | ||||||||||
8.6 | Receipt or Release | 21 | ||||||||||
8.7 | Notices | 21 | ||||||||||
8.8 | Headings and Gender | 21 | ||||||||||
8.9 | Plan Not a Contract of Employment | 21 | ||||||||||
8.10 | Construed as a Whole | 21 | ||||||||||
8.11 | Severability | 22 | ||||||||||
8.12 | Successors | 22 |
AVNET SUPPLEMENTAL
EXECUTIVE OFFICERS RETIREMENT PLAN
(Amended and Restated Effective
Generally as of January 1, 2009)
ARTICLE 1
HISTORY, PURPOSE AND EFFECTIVE DATE
Avnet, Inc., a New York corporation (the Company), previously established a program to provide supplemental life insurance and retirement income benefits for Eligible Executives (as defined herein), known as the Avnet Executive Officers Supplemental Life Insurance and Retirement Benefits Program (the Program) effective January 1, 1998 (the Original Effective Date). The Program is hereby amended and restated to comply with changes made to the Code (as defined below) through the enactment of Code Section 409A by the American Jobs Creation Act of 2004 and to incorporate other changes the Company desires to make to the Program. Upon adoption of this document, the Program shall henceforth be known as the Avnet Supplemental Executive Officers Retirement Plan (Amended and Restated Effective Generally as of January 1, 2009) (the Plan).
The Plan is intended to be a nonqualified deferred compensation plan under the Code that provides supplemental retirement income to a select group of management or highly compensated employees. Accordingly, the Company intends that the Plan will not be a qualified retirement plan under Code Section 401(a), and that the Plan will be exempt from the requirements of parts 2, 3 and 4 of Title I of ERISA. Moreover, the Company intends that the terms of this Plan document and the administration of the Plan shall be in compliance with the applicable requirements under Code Section 409A. Prior to the Section 409A Effective Date (as defined below), the Company intended that the Program be administered in accordance with a good faith interpretation of Code Section 409A. Any provision in the Program or the Plan that can be construed to be contrary to such intent shall automatically be deemed to be severable from the provisions of the Program or this Plan document and shall have no force or effect.
ARTICLE 2
DEFINITIONS
2.1 Definitions.
Whenever the following words and phrases are used in this Plan, with the first letter capitalized, they shall have the meanings specified below:
(a) Active Participant shall mean a Participant who, for a particular Plan Year, is an Eligible Executive and received Compensation from an Employer.
(b) Actuarial Equivalent shall mean the present value of a Participants unpaid Total Retirement Benefit (as defined in Section 4.1) determined by using an annual discount rate of 7%, an assumed retirement age of 65 and no charge for mortality factors. No actuarial increase will be provided for benefit payments made after age 65 except as otherwise specifically provided herein.
(c) Affiliate means the Company and any other entity that is, or would be, aggregated and treated as a single employer with the Company under Code sections 414(b) (controlled group of corporations) or 414(c) (a group of trades or businesses, whether or not incorporated, under common control); provided, however, that an ownership threshold of at least 50% shall be used hereunder instead of the 80% minimum ownership threshold that would otherwise apply under such Code sections.
(d) Avnet Pension Plan shall mean the Avnet Pension Plan (As Amended and Restated Effective as of January 1, 1997), as it may be amended from time to time and any successor qualified retirement plan thereto as designated by the Company from time to time.
(e) Beneficiary or Beneficiaries shall mean the person or persons, including a trustee, personal representative or other fiduciary, last designated in writing by a Participant in accordance with procedures established by the Committee to receive the benefits specified hereunder in the event of the Participants death. No Beneficiary designation shall become effective until it is filed with the Committee. If there is no Beneficiary designation in effect, then the Participants surviving spouse shall be the Beneficiary. If there is no surviving spouse to receive any benefits payable in accordance with the preceding sentence, the duly appointed and currently acting personal representative of the Participants estate (which shall include either the Participants probate estate or living trust) shall be the Beneficiary. In any case where there is no such personal representative of the Participants estate duly appointed and acting in that capacity within 90 days after the Participants death (or such extended period as the Committee determines is reasonably necessary to allow such personal representative to be appointed, but not to exceed 180 days after the Participants death), then a Participants Beneficiary shall mean the person or persons who can verify by affidavit or court order to the satisfaction of the Committee that they are legally entitled to receive the benefits specified hereunder. In the event any amount is payable under the Plan to a minor, payment shall not be made to the minor, but instead shall be paid (a) to that persons living parent(s) to act as custodian, (b) if that persons parents are then divorced, and one parent is the sole or primary custodial parent, to such custodial parent or (c) if no parent of that person is then living, to a custodian selected by the Committee to hold the funds for the minor under the Uniform Gifts to Minors Act (or similar statute) in effect in the jurisdiction in which the minor resides. If no parent is living and the Committee decides not to select another custodian to hold the funds for the minor, then payment shall be made to the duly appointed and currently acting guardian of the estate for the minor or, if no such guardian is duly appointed and currently acting within 60 days after the date the amount becomes payable, payment shall be deposited with the court having jurisdiction over the estate of the minor.
(f) Board of Directors or Board shall mean the Board of Directors of the Company.
(g) Change of Control means the date of the earliest to occur of the following events:
(1) the acquisition by any individual, entity or group (within the meaning of Section 13(d)(3) or 14(d)(2) of the Securities Exchange Act of 1934, as amended (the Exchange Act) (a Person) of beneficial ownership (within the meaning of Rule 13d-3 promulgated under the Exchange Act) of 50% or more of either: (A) the then outstanding shares of common stock of the Company or (B) the combined voting power of the then outstanding voting securities of the Company entitled to vote generally in the election of members of the Board of Directors; provided, however, that the following transactions shall not constitute a Change of Control under this subsection (1): (x) any acquisition directly from the Company (excluding an acquisition by virtue of the exercise of a conversion privilege), (y) any acquisition by the Company, or (z) any acquisition by any employee benefit plan (or related trust) sponsored or maintained by the Company or any Affiliate;
(2) the individuals who, as of the Effective Date, constitute the Board (the Incumbent Board) are replaced during any twelve- (12-) month period by new Board members whose appointment or nomination was not endorsed by a majority of the Incumbent Board; provided, however, that any individual becoming a director subsequent to the Effective Date whose election, or nomination for election by the Companys stockholders, was approved by a vote of at least a majority of the directors then comprising the Incumbent Board shall be considered as though such individual was a member of the Incumbent Board, but excluding for this purpose any such individual whose appointment or nomination to the Board occurs as a result of an actual or threatened election contest with respect to the election or removal of any member of the Board, or other actual or threatened solicitation of proxies or consents, by or on behalf of a Person other than a majority of the then Incumbent Board; or
(3) approval by the stockholders of the Company of a complete liquidation or dissolution of the Company or the sale or other disposition of all or substantially all of the assets of the Company (in one or more transactions) and, in either case, the consummation of such transaction.
(h) Code shall mean the Internal Revenue Code of 1986, as amended.
(i) Committee shall mean the Committee appointed by the Board to administer the Plan in accordance with Article 7. As of the date hereof, the Committee is the Avnet Finance Committee of the Board.
(j) Company shall mean Avnet, Inc., a New York corporation, any successor corporation or entity (or successor thereto) and its (or their) assigns.
(k) Compensation shall mean a Participants Incentive Compensation, if any, and Salary, if any.
(l) Covered Compensation means the average of the highest two (2) out of the most current five (5) full Fiscal Years of Compensation earned by a Participant, as determined on the last day of the Fiscal Year on or prior to the date that he ceases to be an Active Participant.
(m) Death Benefit Earnings shall mean the total amount of a Participants Compensation for the last full Fiscal Year, as determined on or prior to the date of the Participants death.
(n) Disability means an event that would enable an Active Participant to become eligible for a Disability Retirement Date under subsection 4.4 of the Avnet Pension Plan or a similar provision of an amended version of such plan. For purposes of this Plan, the term Section 409A Disability means a Disability that also qualifies as a disability under the Section 409A Rules.
(o) Early Retirement Date means, for those Participants who have complied with the election requirements in Section 4.3 of the Plan, the date when a Participant has incurred a Separation From Service after age 60 and before age 65 and who has retired from the Company (or an Affiliate) with the expectation that the Participant will no longer be an active full-time member of the workforce and will not work or perform services for another business or entity that is designated by the Chief Executive Officer of the Company or the Board as a competitor of the Company or an Affiliate. For the avoidance of doubt, a Participant who Terminates Employment with the Company at age 62 and becomes a consultant to a competitor of the Company on a part-time basis has not qualified for (and, accordingly, has not incurred) an Early Retirement Date under the Plan.
(p) Effective Date means the date when this Plan document is adopted by the Board.
(q) Eligible Executive means an executive officer of the Company who has been designated as eligible to participate in the Plan by action of the Board, the Committee or the Avnet, Inc. Executive Committee. If requested by the Committee, such an officer will be an Eligible Executive only if he or she agrees, in writing, to terminate any prior or existing obligation of an Employer providing supplemental life insurance and/or nonqualified retirement benefits other than pursuant to the Avnet Deferred Compensation Plan.
(r) Employer shall mean the Company and any Affiliate.
(s) ERISA shall mean the Employee Retirement Income Security Act of 1974, as amended.
(t) Final Section 409A Effective Date shall mean the date when a rule or requirement under the final regulations issued by the Secretary of the Treasury became effective under Code Section 409A, and shall generally refer to January 1, 2009.
(u) Inactive Participant shall have the meaning set forth in Section 3.1.
(v) Incentive Compensation shall mean any cash incentive compensation or bonus payable to a Participant by an Employer in addition to the Participants Salary, but determined prior to reduction for any salary deferral contributions to either a plan described under Code Section 125 or 401(k) or the Avnet Deferred Compensation Plan.
(w) Interim Section 409A Effective Date shall mean the date when a particular provision or rule promulgated under Code Section 409A became effective, and shall generally mean January 1, 2005. The term Interim Section 409A Period means the period beginning on or after the Interim Section 409A Effective Date and ending immediately before the Final Section 409A Effective Date.
(x) Normal Retirement Date shall mean the date when a Participant attains age 65 and has incurred a Separation From Service.
(y) Offset Plan Amount shall mean the aggregate amount of a Participants lump sum distributions under all Offset Plans (as defined below) determined when the Participants retirement benefits first becomes payable under this Plan and in accordance with the following: (i) if the Offset Plan is the Avnet Pension Plan, then the Offset Amount shall be determined based on the amount (actual or projected) of the Participants Cash Balance Account under (and as defined in) the Avnet Pension Plan assuming that the Participant elected to receive a lump sum distribution thereunder payable on the same date when his or her retirement benefits first become payable under this Plan and (ii) if the Offset Plan is a Nonqualified Offset Plan, the amount of the Participants lump sum distribution payable thereunder.
(z) Offset Plan or Offset Plans shall mean the Pension Plan and any other nonqualified deferred compensation plan designated by the Committee (other than the Avnet Deferred Compensation Plan) that provides for benefits to Participants in amounts in excess of the benefit limitation provisions under the Pension Plan that are required by the Code; provided, however, that the Pension Plan shall constitute an Offset Plan only after such a nonqualified plan is established by the Company; and provided, further, that such other nonqualified plan shall constitute an Offset Plan only if it is provides for substantially identical distribution provisions to those that apply under this Plan. A Nonqualified Offset Plan means an Offset Plan that is considered to be a nonqualified deferred compensation plan under the Section 409A Rules.
(aa) Original Effective Date shall mean January 1, 1998.
(bb) Participant shall mean any Eligible Executive who becomes an Active Participant in accordance with Section 3.1.
(cc) Plan shall mean this Avnet Supplemental Executive Officers Retirement Plan (Amended and Restated Effective Generally as of January 1, 2009) as set forth herein, now in effect, or as amended from time to time.
(dd) Plan Year shall mean the fiscal year of the Company.
(ee) Salary shall mean the Participants base salary payable by an Employer, but determined prior to reduction for any salary deferral contributions to a plan described under Code Sections125 or 401(k) or the Avnet Deferred Compensation Plan.
(ff) Section 409A Change in Control means either a change in the ownership of the Company, change in effective control of the Company or change in the ownership of a substantial portion of the assets of the Company as determined in accordance with the Section 409A Rules. To the extent required under the Section 409A Rules, a Section 409A Change in Control shall be determined by reference to an Affiliate instead of the Company.
(gg) Section 409A Rules mean regulations issued under Code Section 409A or other official and general guidance issued by the Secretary of the Treasury, the Commissioner of the Internal Revenue Service or either of their delegates interpreting Code Section 409A.
(hh) Separation From Service means the date when an Active Participant resigns or is dismissed from the employment of the Company and all of its Affiliates and has incurred a separation from service in accordance with the Section 409A Regulation.
(ii) Six-Month Payment Delay Rule means the requirement under Code Section 409A that a Specified Employee must delay his or her distribution from a nonqualified deferred compensation plan (within the meaning of the Section 409A Rules) for six (6) months after Separation From Service, but subject to applicable exceptions under the Section 409A Rules for distributions due to death, a Section 409A Disability or a Section 409A Change in Control.
(jj) Specified Employee means a Participant who is considered to be a key employee under Code Section 416(i) determined in accordance with procedures consistent with the Section 409A Rules. Without limiting the generality of the foregoing, a Participants status as a key employee shall be based on a calendar year, beginning with the calendar year preceding the Interim Section 409A Effective Date and, if the Participant is then a key employee, the Participant shall be considered to be a Specified Employee for the 12-month period beginning on the April 1st following the end of the calendar year when he or she was determined to be a key employee.
(kk) Termination of Employment means the date on which a Participant leaves active service with all Employers under the employment policies of the Company.
(ll) Trust shall mean any irrevocable rabbi trust that may be established from time to time relating to the Plan; provided, however, that the terms of such trust may provide that after all liabilities to Participants have been satisfied under this Plan, as certified in writing by all Participants, any remaining assets under the trust may be returned to the Company.
(mm) Years of Service means, except as otherwise specifically provided herein, each full 12-month period (based on a Participants anniversary date of hire) that a Participant has worked for an Employer, but excluding service with an entity that has been acquired or purchased by an Employer. If a Participant incurs a Termination of Employment, is then rehired by an Employer and again becomes an Active Participant, he or she will be given credit for all full Years of Service completed prior to the Termination of Employment. If a Participant ceases to be an Active Participant prior to incurring a Termination of Employment, he or she will not accumulate any additional Years of Service under the Plan prior to becoming an Active Participant again.
ARTICLE 3
PARTICIPATION
3.1 Participation.
An Eligible Executive shall become an Active Participant in the Plan by completing such forms or agreements that the Committee, in its sole discretion, may require, and passing any physical examination required for a life insurance policy relating to the Participant. A Participant who no longer meets the definition of an Eligible Executive shall become an Inactive Participant in the Plan if he or she is vested under Section 5.1. Notwithstanding any provision contained herein to the contrary, an Inactive Participant who incurs a Termination of Employment or Disability may not continue participation in the Plan with respect to the Death Benefit described in Section 4.4.
ARTICLE 4
PLAN BENEFITS
4.1 Calculation of Retirement Benefits.
Subject to the vesting and other requirements of Article 5 hereof and the provisions of Sections 4.2 and 4.3, a Participants Total Retirement Benefit means either (A) or (B), whichever is applicable: (A) the Participants Basic Annual Retirement Benefit (as defined below) payable over a ten (10) year period or (B) if an Offset Plan exists, the Actuarial Equivalent of the Participants Basic Annual Retirement Benefit payable over a ten (10) year period less the Participants Offset Plan Amount. Notwithstanding any provision contained herein to the contrary, the Actuarial Equivalent of a Participants Total Retirement Benefit determined immediately before the date when an Offset Plan first becomes applicable shall not be reduced by the application of the Offset Plan (determined by comparing the Participants Total Retirement Benefit immediately before such date as if the Participant had then incurred a Termination of Employment (and without regard to Section 5.1) against the Participants Total Retirement Benefit on his or her applicable retirement date)
A Participants Basic Annual Retirement Benefit shall mean an amount determined under the following formula:
(a) First, the Participants age (based on years and full months) at Termination of Employment plus Years of Service at Termination of Employment shall be divided by 80; provided that this shall not exceed one (1). Partial Years of Service shall be included for a year only when an Active Participant becomes Disabled, incurs his or her Normal Retirement or Early Retirement Date or dies; and
(b) Second, the figure determined in subparagraph (a) above shall be multiplied by 36% of a Participants Covered Compensation.
For the avoidance of doubt, a Participants Basic Annual Retirement Benefit is calculated as the total amount payable over a 12-month period. The timing and methods of paying a Participants Total Retirement Benefit shall be determined in accordance with the foregoing applicable provisions of this Plan document.
4.2 Normal Retirement; Form of Payment.
Subject to the provisions and requirements of Article 6 of the Plan, a Participant will begin receiving payment of his or her Total Retirement Benefit effective on the first business day of the month after the Participants Normal Retirement Date; provided, however, that, if the Participant is subject to the Six-Month Payment Delay Rule, payment will not commence until on or after the first business day of the seventh (7th) month following the date when the Participant has incurred a Separation From Service for reasons other than death or a Section 409A Disability. Payment of a Participants Total Retirement Benefit shall be made in accordance with the following:
(a) Retirement Before Final Section 409A Effective Date. If a Participant retires before the Final Section 409A Effective Date (including during the Interim Section 409A Period), then his or her Total Retirement Benefit will be made in 120 equal monthly installments effective with the first month for which payment is made after the Participants retirement date and ending on the 120th month thereafter; provided, however, that the first payment made to a Specified Employee will include payments that would have otherwise been made but for the Six-Month Payment Delay Rule. If a Participant dies after becoming an Inactive Participant, but prior to receiving 120 monthly payments, the Actuarial Equivalent of the remaining portion of his or her Total Retirement Benefit shall be paid to the Participants Beneficiary in a lump sum within 90 days following the Participants death.
(b) Retirement on or After the Final Section 409A Effective Date. If a Participant retires on or after the Final Section 409A Effective Date, then his or her Total Retirement Benefit, first, will be made in 24 equal monthly installments equal to 120th of the Participants Total Retirement Benefit; provided, however, that the first payment made to a Specified Employee will include payments that would have otherwise been made but for the Six-Month Payment Delay Rule and, second, the Actuarial Equivalent of the remaining 96 monthly payments will be paid in a lump sum within 90 days after the first business day of the 25th month following the Participants retirement date. If a Participant dies after becoming an Inactive Participant, but prior to receiving his or her 24 monthly payments or lump sum payment, as the case may be, the Actuarial Equivalent of the remaining portion of a Participants Total Retirement Benefit shall be paid to the Participants Beneficiary in a lump sum within 90 days following the Participants death.
4.3 Early Retirement.
A Participant will begin receiving payment of his or her Total Retirement Benefit on the first business day of the month coincident with, or next following, his or her Early Retirement Date if the Participant filed a written election with the Committee to begin receiving benefits hereunder after his or her Early Retirement Date no later than before the Final Section 409A Effective Date or, if applicable, within thirty (30) days from the date when the Participant first became eligible either under this Plan or a Nonqualified Offset Plan; provided, however, that, if the Participant is subject to the Six-Month Payment Delay Rule, payment will not commence until the first business day of the seventh (7th) month on or after the date when the Participant has incurred a Separation From Service for reasons other than death or a Section 409A Disability. Any such election made under this Plan shall also apply under the Nonqualified Offset Plan. A Participant may make one written election with the Committee to defer payments beyond his or her Early Retirement Date provided that the election is filed with the Committee at least one year before the Participants Early Retirement Date, payments are delayed for at least five (5) years after that date and the election applies to both this Plan and any Nonqualified Offset Plan. A Participants Total Retirement Benefit payable in connection with his or her Early Retirement Date shall be payable in accordance with the applicable provisions of subparagraph (a) or (b) of Section 4.2 above and shall be reduced by 0.25% for each month by which the commencement of retirement payments precede the first business day of the month coincident with or next following the Participants 65th birthday.
4.4 Death Benefit.
If an Active Participant dies before incurring a Termination of Employment, his or her Beneficiary shall be entitled to receive (in addition to any remaining payment required under subparagraph (a) or (b) of Section 4.1 above) a lump sum payment equal to 200% of the amount of the Participants Death Benefit Earnings (the Death Benefit) within 90 days following the Participants death. The Company will take all action necessary within its control to maintain an insurance policy (or policies) on the life of the Participant to pay the Death Benefit, and to assure that the proceeds of the insurance policy will be payable to the Participants Beneficiary.
4.5 Disability Benefit.
An Active Participant who incurs a Termination of Employment due to Disability may be eligible to receive a Disability Pension (as defined below). To be eligible to receive a Disability Pension, a Participant must have:
(a) completed at least five (5) Years of Service as a full-time employee of an Employer;
(b) incurred a Termination of Employment due to Disability before his or her Normal Retirement Date or, if applicable, Early Retirement Date; and
(c) filed an application for disability benefits under the Avnet Pension Plan, any other disability plan sponsored or maintained by an Employer or, for Participants who are not covered under any such plan and reside in a country other than the United States of America, a disability program established or maintained under the national laws of his or her resident country.
A Participants annual Disability Pension shall be equal to 13% of his or her Death Benefit (determined as if the Participant had died on the date he or she is first considered to be Disabled under the Plan). Disability Pension payments will be made over a ten (10) year period (120 monthly payments) effective with the later of: (i) the first business day of the month on or after the date when the date when the Participants Disability application is approved under subparagraph (c) above or (ii) if the Participants Disability does not qualify as a Section 409A Disability, the first business day of the month on or after the date when the Participant Separates From Service due to his or her Disability (but subject to the Six-Month Payment Delay Rule for a Specified Employee if a Participants Disability does not qualify as a Section 409A Disability). If a Participant dies prior to receiving 120 monthly payments, the Actuarial Equivalent of the remaining monthly payments of the Participants Disability Pension shall be paid to the Participants Beneficiary in a lump sum within 90 days following the Participants death. Payments made under this Section 4.5 shall be in lieu of any payment that a Participant or Beneficiary may otherwise be entitled to under the preceding Sections of this Article 4.
ARTICLE 5
VESTING; NON-COMPETE REQUIREMENTS
5.1 Vesting of Total Retirement Benefit.
Subject to Section 5.2, a Participant will be 100% vested in his or her Total Retirement Benefit by meeting the requirements set forth in this Section 5.1 (a), (b) or (c) and Section 5.1(d). Alternatively, if a Participant fails to meet the requirements set forth in this Section 5.1, he or she will be 0% vested in his or her Total Retirement Benefit and, accordingly, not entitled to receive retirement payments in connection with his or her a Normal Retirement Date or Early Retirement Date. The requirements of this Section 5.1 are as follows:
(a) If the Participant incurs a Termination of Employment before attaining age 50, he or she must have completed at least 20 Years of Service;
(b) If the Participant incurs a Termination of Employment after attaining age 50, but prior to attaining age 55, he or she must have completed at least 15 Years of Service; or
(c) If the Participant incurs a Termination of Employment on or after attaining age 55, he or she must have completed 10 Years of Service; and
(d) The Participant has completed at least 5 Years of Service as an Eligible Executive.
5.2 Impact of Confidentiality, Non-Compete and Non-Solicitation Provisions.
(a) Application of Employment Agreement Provisions. If at any time before or after Termination of Employment, the Committee determines that a Participant has violated any of the terms and conditions of an employment agreement that is in place between the Company (or an Affiliate) and a Participant prohibiting the Participant from disclosing any confidential information of the Company (or an Affiliate), competing with the Company (or an Affiliate) or soliciting employees of the Company (or an Affiliate), then all of the Participants benefits under the Plan (including his or her Total Retirement Benefit, Disability Pension and Death Benefit) shall be forfeited. In such case, no payments, or further payments, will be made to the Participant or his or her Beneficiary under the Plan. To the maximum extent permitted under applicable law, the Company shall have the right to recover (in equity or at law) any payments made to, or on behalf of, a Participant if this Section 5.2 is violated including, but not limited to, an action for restitution for unjust enrichment for improperly paid benefits under the Plan, and any payments made to the Participant shall be deemed to be held in a constructive trust until recovered by the Company.
(b) Provisions Not Contained in Employment Agreement. If a Participant does not have an employment agreement with the Company (or an Affiliate), or if such as agreement does not contain a prohibition on disclosing confidential information of the Company (or an Affiliate), competing with the Company (or an Affiliate) or soliciting employees or customers of the Company (or an Affiliate), then the benefit forfeiture and benefit payment restoration provisions of subparagraph (a) above shall apply if the Committee determines that the Participant has violated one of the following provisions that is not otherwise addressed in Participants employment agreement:
(1) Non-Competition. While employed by the Company or an Affiliate, the Participant shall not, without the written consent of the Chief Executive Officer of the Company (the CEO), directly or indirectly (whether through his spouse, child or parent, other legal entity or otherwise): own, manage, operate, join, control, participate in, invest in, or otherwise be connected with, in any manner, whether as an officer, director, employee, partner, investor, shareholder, consultant, lender or otherwise, any business entity which is engaged in, or is in any way related to or competitive with, the business of the Company or any of its Affiliates; provided, however, notwithstanding the foregoing the Participant shall not be prohibited from owning, directly or indirectly, up to 5% of the outstanding equity interests of any company or entity the stock or other equity interests of which is publicly traded on a national securities exchange or on the NASDAQ over-the-counter market.
(2) Non-Solicitation. The Participant will not, at any time while employed by the Company or an Affiliate and for a period of one year after Termination of Employment, without the written consent of directly or indirectly, on the Participants behalf or on behalf of any person or entity, induce or attempt to induce any employee of the Company or an Affiliate, or any individual who was an employee of the Company or an Affiliate, during the one (1) year period prior to the date of such inducement, to leave the employ of the Company or an Affiliate, or to become employed by any person other than the Company or an Affiliate, or offer or provide employment to any such individual.
(3) Use and Nondisclosure of Confidential Information.
(A) For purposes of this subparagraph 5.2(b)(3), the following terms shall apply:
(i) Confidential Information means that confidential business information of the Company or an Affiliate, whether or not discovered, developed, or known by the Participant as a consequence of his employment with the Company or an Affiliate. Without limiting the generality of the foregoing, Confidential Information shall include information concerning customer identity, needs, buying practices and patterns, sales and management techniques, employee effectiveness and compensation information, supply and inventory techniques, manufacturing processes and techniques, product design and configuration, market strategies, profit and loss information, sources of supply, product cost, gross margins, credit and other sales terms and conditions. Confidential Information shall also include, but not be limited to, information contained in manuals, memoranda, price lists, computer programs (such as inventory control, billing, collection, etc.) and records prepared by, or on behalf of, the Company (or an Affiliate), whether or not designated, legended or otherwise identified by the Company (or an Affiliate) as Confidential Information.
(ii) Developments mean those inventions, discoveries, improvements, advances, methods, practices and techniques, concepts and ideas, whether or not patentable, relating to present and prospective activities and products of the Company (or an Affiliate).
(B) A Participant will be in violation of this subparagraph 5.2(b)(3) if he violates or does not comply with either (i), (ii) or (iii) below:
(i) Assignment of Developments. Any and all Developments developed by the Participant (acting alone or in conjunction with others) during the period of the Participants employment with the Company (or an Affiliate) shall be conclusively presumed to have been created for or on behalf of the Company (or an Affiliate) as part of the Participants obligations to the Company (or an Affiliate). Such Developments shall be the property of and belong to the Company (or an Affiliate) without the payment of consideration therefor in addition to the Participants Compensation or benefits hereunder, and the Participant hereby transfers, assigns and conveys all of the Participants right, title and interest in any such Developments to the Company (or an Affiliate) and shall execute and deliver any documents that the Company deems necessary to effect such transfer on the demand of the Company.
(ii) Restrictions on Use and Disclosure. The Participant shall not to use or disclose at any time, except with the prior written consent of the CEO, any Confidential Information which is or was obtained or acquired by the Participant while in the employ of the Company (or an Affiliate); provided, however, that this provision shall not preclude the Participant from (y) the use or disclosure of such information which presently is known generally to the public or which subsequently comes into the public domain, other than by way of disclosure in violation of this provision or in any other unauthorized fashion, or (z) disclosure of such information required by law or court order; provided that prior to such disclosure required by law or court order the Participant will have given the Company at least three (3) business days written notice (or, if disclosure is required to be made in fewer than three (3) business days, then such notice shall be given as promptly as practicable after determination that disclosure may be required) of the nature of the law or order requiring disclosure and the disclosure to be made in accordance therewith.
(iii) Return of Documents. Upon Termination of Employment with the Company (and all of its Affiliates), the Participant shall forthwith deliver to the CEO all documents, customer lists and related documents, price and procedure manuals and guides, catalogs, records, notebooks and similar repositories of or containing Confidential Information and/or Developments, including all copies then in his possession or control whether prepared by him or others.
ARTICLE 6
DISTRIBUTION PROCEDURES
6.1 Distribution of Benefits.
A Participant or Beneficiary will be entitled to receive his or her applicable Plan benefits as soon as practicable on or after the first business day of the month following the Participants Normal Retirement Date, Early Retirement Date, Disability retirement or death, as the case may be and, except as otherwise specifically provided herein, no later than 90 days thereafter. However, the actual payment will not be made until the Participant or Beneficiary files any written distribution forms required by the Committee with the Company, and the Committee approves the distribution. If such forms are not timely filed or there is an administrative delay in making the payment, then payment will be made at a later date within the same taxable year as the originally scheduled payment date under the Plan (and, if this occurs after a Participants Normal Retirement Date and was not due to the fault of the Participant or Beneficiary, he or she will receive retroactive payments with interest at a 7% annual rate). Payments delayed due to an administrative delay on behalf of the Company or the Committee will commence no later than the 15th day of the third calendar month following the originally scheduled payment date under the Plan (and the first payment will include the delayed payments adjusted for interest at a 7% annual rate except as provided in Section 6.3 below); provided, however, that if the calculation of the amount of payment under the Plan is not administratively practicable (due to events beyond the control of the Participant or Beneficiary), the payment will be made in the first calendar year in which the calculation of the amount of the payment is administratively practicable (and the first payment will include the delayed payments adjusted for interest at a 7% annual rate except as provided in Section 6.3 below). No provision of this Section 6.1 shall be construed as permitting a Participant or Beneficiary to directly or indirectly designate the taxable year of a payment described in this Section.
6.2 | No Loans or Financial Hardship or In-Service Withdrawals. | |||
6.3 | The Plan does not permit loans or financial hardship or in-service distributions. Inability to Locate Participant. | |||
In the event that the Committee is unable to locate a Participant or Beneficiary within two (2) years following the Participants 65th birthday, no payment will be made of his or her Total Retirement Benefit. However, if Participant or Beneficiary later claims such benefit prior to the expiration of a ten (10) year period from the Participants 65th birthday, such benefit shall be reinstated without interest or earnings.
6.4 Trust.
In the event that a Change of Control occurs (or is imminent), a Participant may direct that the Company establish a Trust with a financial institution or trust company and deposit into the Trust cash, marketable securities or insurance policies in an amount sufficient to fund his or her vested Total Retirement Benefit. The Company may establish separate Trusts for each Participant or one Trust for all Participants, in its discretion.
ARTICLE 7
ADMINISTRATION
7.1 Committee.
A Committee shall be appointed by, and serve at the pleasure of, the Board of Directors to administer the Plan. The number of members comprising the Committee shall be determined by the Board which may from time to time vary the number of members. A member of the Committee may resign by delivering a written notice of resignation to the Board. The Board may remove any member by delivering a certified copy of its resolution of removal to such member. Upon his or her Termination of Employment or affiliation with the Company, as the case may be, a person shall automatically cease being a Committee member. Vacancies in the membership of the Committee shall be filled promptly by the Board.
7.2 Committee Action.
The Committee shall act at meetings by affirmative vote of a majority of the members of the Committee. Any action permitted to be taken at a meeting may be taken without a meeting if, prior to such action, a written consent to the action is signed by all members of the Committee and such written consent is filed with the minutes of the proceedings of the Committee. A member of the Committee shall not vote or act upon any matter which relates solely to himself or herself as a Participant. The Chairman or any other member or members of the Committee designated by the Chairman may execute any certificate or other written direction on behalf of the Committee. Notwithstanding the foregoing, the Committee may delegate specific functions or duties to a specific Committee member or members.
7.3 Powers and Duties of the Committee.
The Committee shall enforce the Plan in accordance with its terms, shall be charged with the general administration of the Plan and shall have all powers necessary to accomplish its purposes, including, but not by way of limitation, the following:
(a) to construe and interpret the terms and provisions of this Plan and to remedy or correct any ambiguities, omissions or inconsistencies contained therein;
(b) to compute and certify to the amount and kind of benefits payable to Participants and their Beneficiaries;
(c) to maintain all records that may be necessary for the administration of the Plan;
(d) to provide for the disclosure of all information and the filing or provision of all reports and statements to Participants, Beneficiaries or governmental agencies as shall be required by applicable law;
(e) to promulgate, administer and enforce such rules for the regulation of the Plan and procedures for the administration of the Plan as are not inconsistent with the terms hereof;
(f) to appoint an administrator or any other agent, and to delegate to them such powers and duties in connection with the administration of the Plan as the Committee may from time to time prescribe;
(g) to take all actions, and provide any necessary consents or directions, with respect to any insurance policies obtained by an Employer relating to the Plan; and
(h) to take all actions set forth in a Trust agreement.
7.4 Construction and Interpretation.
The Committee shall have full discretion to construe and interpret the terms and provisions of this Plan, which interpretation or construction shall be final and binding on all parties, including but not limited to an Affiliate or any Participant or Beneficiary. The Committee shall administer such terms and provisions of the Plan in accordance with any and all laws applicable to the Plan.
7.5 Information.
To enable the Committee to perform its functions, the Company shall supply full and timely information to the Committee on all matters relating to the Compensation of all Participants, their death or other cause of termination, and such other pertinent facts as the Committee may require.
7.6 Compensation, Expenses and Indemnity.
(a) The members of the Committee shall serve without compensation for their services hereunder.
(b) The Committee is authorized at the expense of the Company to employ such legal counsel as it may deem advisable to assist in the performance of its duties hereunder. Expenses and fees in connection with the administration of the Plan shall be paid by the Company, to the extent that the Committee does not authorize payment from a Trust (in accordance with the terms of a Trust).
(c) The Company shall indemnify and hold harmless the Committee and each member thereof, the Board of Directors and any delegate of the Committee who is an employee of the Company against any and all expenses, liabilities and claims, including legal fees to defend against such liabilities and claims arising out of their discharge in good faith of responsibilities under, or incident to, the Plan, other than expenses and liabilities arising out of willful misconduct. This indemnity shall not preclude such further indemnification as may be available under insurance purchased by the Company or provided by the Company under any bylaw, agreement or otherwise, as such indemnification is permitted under applicable law.
7.7 Disputes.
(a) Initial Claim and Decision.
A person who believes that he or she is being denied a benefit to which he or she is entitled under this Plan (hereinafter referred to as Claimant) may file a written request for such benefit with the Committee, setting forth his or her claim.
Upon receipt of a claim, the Committee shall advise the Claimant that a reply will be forthcoming within ninety (90) days and shall, in fact, deliver such reply within such period. The Committee may, however, extend the reply period for an additional ninety (90) days for special circumstances.
If the claim is denied in whole or in part, the Committee shall inform the Claimant in writing, using language calculated to be understood by the Claimant, setting forth: (1) the specified reason or reasons for such denial; (2) the specific reference to pertinent provisions of the Plan or Plan rules on which such denial is based; (3) a description of any additional material or information necessary for the Claimant to perfect his or her claim and an explanation why such material or such information is necessary; (4) appropriate information as to the steps to be taken if the Claimant wishes to submit the claim for review; and (5) the time limits for requesting a review under paragraph (b) below.
(b) Request for Appeal of Initial Claim Decision.
Within sixty (60) days after the receipt by the Claimant of the written denial of his or her claim under paragraph (a) above, the Claimant may request in writing to the Committee or, if the Committee does not consist primarily of outside members of the Board of Directors, then to the full Board (in either case, the body designated to handle the appeal is referred to as the Appeals Committee) an appeal of its prior determination with respect to the Claimant. Such request must be addressed directly to the Appeals Committee or to a senior executive officer of the Company designated to act on behalf of the Appeals Committee (and who is a person other than the Claimant). The Claimant or his or her duly authorized representative may, but need not, review the pertinent Plan documents and submit issues and comments in writing for consideration by the Appeals Committee. If the Claimant does not request a review within such sixty (60) day period, he or she shall be barred and estopped from challenging the Committees determination, which shall then become final and conclusive.
Within sixty (60) days after the Appeals Committee has received a request for review, after considering all materials presented by the Claimant, the Appeals Committee will inform the Claimant in writing, in a manner calculated to be understood by the Claimant, of its decision setting forth the specific reasons for the decision and containing specific references to the pertinent provisions of the Plan or Plan rules on which the decision is based. If special circumstances require that the sixty (60) day time period be extended, the Appeals Committee will so notify the Claimant and will render the decision as soon as possible, but no later than one hundred twenty (120) days after receipt of the request for review.
(c) Limitations on Bringing a Legal Action.
A legal action relating to a claim or right to benefits under the Plan may be brought by, or on behalf of, a Participant or Beneficiary only during a certain period. This period begins after the appeal process has ended under paragraph (b) above and ends 120 days thereafter. However, in no event may a legal action be brought later than one (1) year after the earlier of the date when the Participant, Beneficiary or other person: (i) knows (or should have known) of the existence of, or the underlying facts allegedly supporting the claim or right which is the basis of his or her claim or assertion for benefits or payments under, or relating to, the Plan or (ii) receives a lump sum distribution under the Plan; provided, however, that, if the formal claim or appeal is pending under paragraph (a) or (b) above at the end of the one (1) year period, then such 120-day limitation rule shall apply.
(d) Impact of Delayed Payments under Code Section 409A.
Notwithstanding the foregoing, if a Claimant files a claim within 90 days after the latest date on which a payment could be made to him or her under the Plan and the Section 409A Rules, and the claim or appeal has not been resolved favorable to the Claimant by the 160th day after such latest date, the Claimant may take further enforcement measures to collect payments which the Claimant asserts are owed to him or her under the Plan; provided, however, that, if such action is not taken within 180 days after such latest date, the Claimants action will not be presumed to be prompt under the Section 409A Rules and this paragraph (d) shall not apply.
ARTICLE 8
MISCELLANEOUS
8.1 Unsecured General Creditor.
Participants and their Beneficiaries, heirs, successors, and assigns shall have no legal or equitable rights, claims, or interests in any specific property or assets of the Company. No assets of the Company shall be held under any trust (other than a Trust), or held in any way as collateral security for the fulfilling of the obligations of the Company under this Plan. Except as provided in a Trust, any and all of the Companys assets relating to the Plan shall be, and remain, the general unpledged, unrestricted assets of the Company. The Companys obligation under the Plan shall be merely that of an unfunded and unsecured promise of the Company to pay money in the future, and the rights of the Participants and Beneficiaries shall be no greater than those of unsecured general creditors. It is the intention of the Company that this Plan (and any Trust) be unfunded for purposes of the Code and Title I of ERISA.
8.2 Restriction Against Assignment.
The Company shall pay all amounts payable hereunder only to the person or persons designated by the Plan and not to any other person or corporation. No part of a Participants benefits hereunder shall be liable for the debts, contracts or engagements of any Participant, his or her Beneficiary, or successors in interest. Except as may be required by a valid and recognizable qualified domestic relations order under ERISA, a Participants benefits hereunder shall not be subject to execution by levy, attachment, or garnishment or by any other legal or equitable proceeding. A Participant or Beneficiary shall not have any right to alienate, anticipate, sell, transfer, commute, pledge, encumber or assign any benefits or payments hereunder in any manner whatsoever. If any Participant, Beneficiary or successor in interest is adjudicated bankrupt or purports to anticipate, alienate, sell, transfer, commute, assign, pledge, encumber or charge any distribution or payment from the Plan, voluntarily or involuntarily, the Committee, in its discretion, may cancel such distribution or payment (or any part thereof) to or for the benefit of such Participant, Beneficiary or successor in interest in such manner as is consistent with applicable law.
8.3 Withholding.
There shall be deducted from each payment made under the Plan or Trust or any other Compensation payable to the Participant (or Beneficiary) all taxes which are required to be withheld by the Company in respect to such payment or this Plan. The Company shall have the right to reduce any payment (or Compensation) by the amount of cash sufficient to provide the amount of said taxes.
8.4 Amendment, Modification, Suspension or Termination.
The Board of Directors may amend, modify, suspend or terminate the Plan in whole or in part by adopting a written instrument, except that no amendment, modification, suspension or termination shall have any retroactive effect to reduce the amount of a Participants vested Total Retirement Benefit that has accrued as of the date of the amendment. In addition, the Committee has the right to amend any Plan provision as long as any such amendment does not cause a material increase in the costs incurred by the Company in connection with the Plan. In the event that this Plan is terminated, a Participants vested Total Retirement Benefit shall be distributed to the Participant under the terms of the Plan in existence as of the date of termination and in compliance with the Section 409A Rules.
8.5 Governing Law.
This Plan shall be construed, governed and administered in accordance with the laws of the State of Arizona, without regard to its conflict of law provisions and except to the extent that its laws are preempted by the laws of the United States of America and, where applicable, the Section 409A Rules.
8.6 Receipt or Release.
Any payment to a Participant or the Participants Beneficiary in accordance with the provisions of the Plan shall, to the extent thereof, be in full satisfaction of all claims against the Committee and the Company (including claims unrelated to this Plan). The Committee may require such Participant or Beneficiary, as a condition precedent to such payment, to execute a receipt and release to such effect.
8.7 Notices.
All notices or other communications by a Participant to the Company in connection with the Plan shall be deemed to have been duly given when received by the Secretary of the Company or by any other person designated by the Company for the receipt of such notices or other communications, in the form and at the location specified by the Company.
8.8 Headings and Gender.
The headings to Sections in the Plan have been included for convenience of reference only. The masculine pronoun shall include the feminine and the singular the plural, whenever appropriate. Except as otherwise expressly indicated, all references to Sections in the Plan shall be to Sections of the Plan.
8.9 Plan Not a Contract of Employment.
The Plan does not constitute a contract of employment and participation in the Plan does not give any Eligible Executive or Participant the right to be retained in the employ of, or in a particular position with, an Employer or a right or claim to any benefit under the Plan, unless such right or claim was specifically achieved under the terms of the Plan.
8.10 Construed as a Whole.
The provisions of the Plan shall be construed as a whole in such manner as to carry out the provisions thereof and shall not be construed separately without relation to the context.
8.11 Severability.
If any provision of this Plan unrelated to its status under Title I of ERISA as an unfunded plan maintained for a select group of management or highly compensated employees is held to be invalid or unenforceable by a court of competent jurisdiction, such holding shall not impact the validity or enforceability of the remaining provisions of the Plan.
8.12 Successors.
The terms and condition of the Plan and any Trust shall be binding on the Employers and their successors and assigns.
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