Ashford Hospitality Trust, Inc. Amended and Restated Nonqualified Deferred Compensation Plan (Effective January 1, 2008)
Ashford Hospitality Trust, Inc. established this Nonqualified Deferred Compensation Plan for select management and highly compensated employees. The plan allows eligible employees to defer a portion of their salary, bonuses, or restricted stock unit awards to accumulate additional retirement income on a tax-deferred basis. Participation is limited to designated employees, and the plan is administered by a committee. The plan outlines how deferrals are credited, invested, and distributed, and includes provisions for disability, retirement, and termination. It is governed by Section 409A of the Internal Revenue Code and may be amended or terminated by the company.
NONQUALIFIED DEFERRED COMPENSATION PLAN
(Effective January 1, 2008)
NONQUALIFIED DEFERRED COMPENSATION PLAN
CONTENTS | Page | |||||
PREAMBLE | 1 | |||||
ARTICLE 1 | DEFINITIONS | 1 | ||||
ARTICLE 2 | PARTICIPATION IN THE PLAN | 4 | ||||
ARTICLE 3 | DEFERRAL ACCOUNTS | 5 | ||||
ARTICLE 4 | INVESTMENT FUNDS | 8 | ||||
ARTICLE 5 | DISTRIBUTION OF ACCOUNT | 9 | ||||
ARTICLE 6 | NON-ASSIGNABILITY | 15 | ||||
ARTICLE 7 | AMENDMENT OR TERMINATION OF THE PLAN | 15 | ||||
ARTICLE 8 | PLAN ADMINISTRATION | 16 | ||||
ARTICLE 9 | MISCELLANEOUS | 21 |
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NONQUALIFIED DEFERRED COMPENSATION PLAN
(Effective January 1, 2008)
PREAMBLE
DEFINITIONS
1.1 | Account means the aggregate of a Participants Cash Account and Stock Account. | |
1.2 | Allocation Date means each business day during the Plan Year. | |
1.3 | Base Salary means a Participants base salary as shown in the personnel records of the Company. | |
1.4 | Beneficiary means the person or persons designated by a Participant or otherwise entitled to receive any amount credited to his or her Account that remains undistributed at the Participants death. | |
1.5 | Bonus means the annual bonus payable to a Participant as incentive compensation as determined by the Company, and any other bonus, including long-term incentive bonus, which the Committee, in its sole discretion, determines is eligible for deferral under the Plan. |
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1.6 | Bonus Deferral Election means an agreement between a Participant and the Company under which the Participant agrees to defer all or a portion of his or her Bonus. | |
1.7 | Cash Account means the separate bookkeeping account established on behalf of each Participant to reflect the amounts credited to the Plan on his or her behalf that are not invested in the Stock Account. Separate sub-accounts shall be maintained in the Cash Account for deferrals attributable to each Plan Year. | |
1.8 | Code means the Internal Revenue Code of 1986, as amended from time to time. | |
1.9 | Committee means the committee appointed in accordance with Section 8.1 to administer the Plan. | |
1.10 | Common Stock means common stock of the Company, $.01 par value per share. | |
1.11 | Company means Ashford Hospitality Trust, Inc. a Maryland corporation, and any successor thereto. | |
1.12 | Disability means that a Participant: (i) is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months; or (ii) is, by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, receiving income replacement benefits for a period of not less than 3 months under an accident and health plan covering employees of the Company. For all purposes, the term Disability shall comply with the requirements of Section 409A. | |
1.13 | Eligible Employee means an employee of the Company who is a member of a select group of management or highly compensated employees and who is designated by the Company as eligible for participation in the Plan. | |
1.14 | Investment Fund means one or more of the measurement investment funds designated by the Committee for purposes of crediting or debiting hypothetical investment gains and losses to the Cash Accounts of Participants. | |
1.15 | Participant means any Eligible Employee who satisfies the conditions for participation in the Plan set forth in Section 2.1. |
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1.16 | Plan means the Ashford Hospitality Trust, Inc. Nonqualified Deferred Compensation Plan, as set forth herein and as from time to time amended. | |
1.17 | Plan Year means the calendar year (January 1-December 31). | |
1.18 | Retirement means Separation from Service on or after attainment of age 55 with 10 or more years of service with the Company. | |
1.19 | RSU Deferral Election means an election to defer receipt of shares of Common Stock otherwise payable to the Participant upon the vesting of restricted stock unit awards under the Stock Incentive Plan. The Committee, in its discretion, shall determine which restricted stock unit awards, if any, under the Stock Incentive Plan are eligible for deferral under the Plan. | |
1.20 | Salary Deferral Election means an agreement between a Participant and the Company under which the Participant agrees to defer a portion of his or her Base Salary. | |
1.21 | Separation from Service means the termination of a Participants employment with the Company which constitutes a separation from service as that term is defined under Code Section 409A and regulations issued thereunder. | |
1.22 | Specified Employee means a Participant who is a key employee (as defined in Code Section 416(i) without regard to Code Section 416(i)(5)) of the Company. For purpose of this definition, a Participant is a key employee if the Participant meets the requirements of Code Section 416(i)(1)(A)(i), (ii) or (iii) (applied in accordance with the regulations thereunder and disregarding Code Section 416(i)(5)) at any time during the 12-month period ending on any December 31st. If a Participant is a key employee as of any December 31st, then that Participant is treated as a Specified Employee for distributions during the 12-month period beginning on the April 1st following the relevant December 31st. | |
1.23 | Stock Account means the separate bookkeeping account established on behalf of each Participant to reflect amounts credited to the Plan on his or her behalf with respect to deferrals of restricted stock unit awards under the Stock Incentive Plan. The Stock Account shall be maintained in the form of Stock Units and shall be payable solely in the form of shares of Common Stock from the Stock Incentive Plan. Separate sub-accounts shall be maintained in the Stock Account for deferrals attributable to each Plan Year. |
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1.24 | Stock Incentive Plan means the Ashford Hospitality Trust, Inc. Amended and Restated 2003 Stock Incentive Plan, and any successor thereto. | |
1.25 | Stock Unit means a unit that entitles the Participant to one share of Common Stock. | |
1.26 | Rules of Construction |
(a) | Governing law. The construction and operation of this Plan are governed by the laws of the State of Texas except to the extent pre-empted by ERISA or other applicable federal law. | ||
(b) | Headings. The headings of Articles, Sections and Subsections are for reference only and are not to be utilized in construing the Plan. | ||
(c) | Gender. Unless clearly inappropriate, all pronouns of whatever gender refer indifferently to persons or objects of any gender. | ||
(d) | Singular and plural. Unless clearly inappropriate, singular items also refer to the plural and vice versa. | ||
(e) | Severability. If any provision of this Plan is held illegal or invalid for any reason, the remaining provisions shall remain in full force and effect and be construed and enforced in accordance with the purposes of the Plan as if the illegal or invalid provision did not exist. |
PARTICIPATION IN THE PLAN
2.1 | Eligibility | |
Participation in the Plan shall be limited to employees of the Company who (i) qualify for inclusion in a select group of management or highly compensated employees within the meaning of Sections 201(2), 301(a)(3) and 401(a)(1) of ERISA and (ii) are designated by the Company as being eligible to participate in the Plan. If the Company determines that a Participant no longer qualifies as being a member of a select group of management or highly compensated employees, the Company shall have the right to suspend the Participants contributions for future Plan Years, except to the extent prohibited by Section 409A of the Code. |
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2.2 | Commencement of Participation | |
Eligible Employees may elect to participate in the Plan, in the manner designated by and acceptable to the Company, prior to the first day of each Plan Year (or in the case of newly eligible enrollees, within 30 days of first becoming eligible to participate in the Plan). |
DEFERRAL ACCOUNTS
3.1 | Deferral Elections |
(a) | Deferral of Base Salary. After satisfaction of applicable statutory tax withholding requirements and Company mandated withholding for applicable benefits, an Eligible Employee may elect to defer up to 100% of his or her Base Salary for a Plan Year by filing a Salary Deferral Election in accordance with Section 3.2. | ||
(b) | Deferral of Bonus. An Eligible Employee may elect to defer up to 100% of his or her Bonus for a Plan Year by filing a Bonus Deferral Election in accordance with Section 3.2. | ||
(c) | Deferral of Restricted Stock Awards. An Eligible Employee may elect to defer payment of up to 100% of his or her restricted stock units vesting under the Stock Incentive Plan by filing an RSU Deferral Election in accordance with Section 3.2. |
3.2 | Deferral Elections. A Participants deferral elections shall be in writing, and shall be filed with the Committee at such time and in such manner as the Committee shall provide, subject to the following: |
(a) | Salary Deferrals. A Salary Deferral Election shall be made during the election period established by the Committee, which shall end no later than the last day of the Plan Year preceding the Plan Year in which the Base Salary would otherwise be earned. | ||
(b) | Bonus Deferrals. If the Committee determines that Bonus eligible for deferral satisfies the requirements of performance based compensation within the meaning of Code Section 409A, then any election to defer such Bonus must be made no later than the date which is six months prior to the |
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end of the performance period to which the Bonus relates. If the Committee determines that any Bonus eligible for deferral under the Plan does not satisfy the requirements of performance based compensation, then any election to defer such Bonus must be made no later of the last day of the calendar year preceding the Plan Year which contains the first day of the performance period to which such Bonus relates. Any deferral of Bonus shall be made in accordance with the rules and procedures established by the Committee. | |||
(c) | Restricted Stock Unit Deferrals. An RSU Deferral Election shall be made during the election period established by the Committee, which shall end no later than 30 days after the date such restricted stock units are awarded to the Eligible Employee provided that the vesting date under the Stock Incentive Plan for such RSUs is at least 12 months after the date of such deferral election. If the Committee determines that restricted stock units eligible for deferral satisfy the requirements of performance based compensation within the meaning of Code Section 409A, then the election to defer must be made no later than the date which is six months prior to the end of the performance period with respect to such restricted stock units. | ||
(d) | Deferral elections may be expressed as a percentage or in whole dollar amounts (or whole shares, with respect to restricted stock units), within the limits provided under the Plan. | ||
(e) | The minimum annual deferral of Base Salary under the Plan shall be ten thousand dollars ($10,000) and any deferral election that would provide a lesser deferral for a Plan Year shall be disregarded for such Plan Year. | ||
(f) | Notwithstanding the foregoing provisions of this Section 3.2, the Committee may provide that an employee who first becomes an Eligible Employee may make a deferral election within 30 days of first becoming an Eligible Employee, which deferral election shall relate to Base Salary, Bonus and restricted stock units earned for periods after the date such election is made. |
Once made, the Committee may provide that a deferral election shall remain in effect for subsequent Plan Years unless changed or revoked by the Participant in accordance with rules established by the Committee. Any such modification or |
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revocation shall be effective for the Plan Year following the Plan Year in which it is made. Participants shall be fully vested in their Plan benefits at all times. |
3.3 | Account Reflecting Deferred Compensation | |
The Company shall establish and maintain a separate Account for each Participant which shall reflect the amount of a Participants total deferrals made under Section 3.2 and all credits or charges under Section 3.4, and applicable earnings and losses under Article IV. All amounts credited or charged to a Participants Account hereunder shall be in a manner and form determined within the sole discretion of the Company. | ||
3.4 | Credits or Charges |
(a) | Balance of Account | ||
As of each Allocation Date, the amount credited to a Participants Account shall be the amount credited to his or her Account as of the immediately preceding Allocation Date, plus the Participants deferrals since the immediately preceding Allocation Date, minus any amount that is paid to or on behalf of a Participant pursuant to this Plan subsequent to the immediately preceding Allocation Date, plus or minus any hypothetical investment gains or losses determined pursuant to Section 3.4(b) below. | |||
(b) | Earnings or Losses | ||
As of each Allocation Date, a Participants Cash Account shall be credited or debited with earnings, gains or losses approximately equal to the earnings, gains or losses on the Investment Funds designated by the Participant to be used for purposes of calculating his or her Cash Account balance. |
3.5 | Credits to Trust Fund | |
The Company may establish a Trust Fund and make credits to it corresponding to any or all amounts credited under this Article III with respect to Eligible Employees of the Company who participate in the Plan. Notwithstanding any other provision of this Plan, any assets of the Trust Fund shall remain the property of the Company and are subject to the claims of its creditors in accordance with the terms of the Trust. No Participant (or Beneficiary) has any priority claim on Trust assets, if any, or any security interest or other right in or to such assets superior to the rights of general unsecured creditors of the Company. |
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INVESTMENT FUNDS
4.1 | Designation of Preferred Investment Funds By Participants | |
Each Participant may indicate to the Company, in writing, a preference that monies in his or her Cash Account be invested by the Company in one or more of the Investment Funds selected by the Committee for use by the Plan. If the monies are invested by the Company in one or more such Investment Funds, then the value of a Participants Cash Account at any time shall include the current fair market value of the investment in such Investment Funds. A Participants investment election under this Section 4.1 may be changed as of each Allocation Date (or at such other times as permitted by the Committee) in accordance with rules determined by the Committee. | ||
Notwithstanding Section 4.1 or any other provision in this Plan or any notice, statement, summary or other communication provided to a Participant that may be interpreted to the contrary, the Company shall have sole control and discretion over the investment, management and use of all amounts credited to a Participants Account until such amounts are distributed pursuant to Article V. The Investment Funds are to be used for measurement purposes only, and a Participants preference of any such Investment Fund, the determination of credits and debits to his or her Account based on such Investment Funds, the Companys actual ownership of such Investment Funds, and any authority granted by the Company to a Participant to change the investment of the Companys assets, if any, shall not be considered or construed in any manner as an actual investment of the Cash Account in any such Investment Fund or to constitute a funding of this Plan. The Company shall at all times retain the discretion to invest the monies credited to the Cash Accounts of Participants in any funds it may choose and shall not have a duty to notify a Participant of the identity of such funds. In such event, the credits or charges to a Cash Account shall be determined using earnings, gains or losses equivalent to the hypothetical rate of earnings, gains or losses which such Account would have experienced had the Cash Account been invested in the Investment Funds designated by the Participant, based on the Participants most current investment preference in accordance with Section 4.1. | ||
4.2 | Stock Account. | |
A Participants deferrals of shares of Common Stock payable on the vesting of restricted stock units shall be credited to the Participants Stock Account in the form of Stock Units. The Participant shall be credited with one Stock Unit for each share of Common Stock |
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DISTRIBUTION OF ACCOUNT
5.1 | Distribution Upon Separation from Service | |
In the event a Participant incurs a Separation from Service for any reason other than death, Disability, or Retirement, the Participants Account shall be paid in a single lump-sum payment within 45 days following such Separation from Service. |
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5.2 | Distribution Upon Retirement |
(a) | Time of Payment |
(b) | Form of Payment | ||
At the time a Participant makes a deferral election, the Participant shall designate the manner in which the amounts deferred shall be paid upon a Separation from Service due to Retirement. The optional forms of payment shall include: (i) a single lump-sum distribution; or (ii) annual installments of up to 15 years. If a Participant fails to elect a form of retirement distribution for a given Plan Year, payment shall automatically be made in the form of a lump-sum distribution. | |||
(c) | Modification of Form of Payment | ||
A Participant may elect to modify the form of any benefit payment made in accordance with this Section 5.2, subject to the following: |
(i) | the new distribution election must be made at least 12 months in advance of the originally scheduled distribution date and may not take effect for at least 12 months after the date the new distribution election is made; | ||
(ii) | the new distribution election must require a revised distribution date of at least five years from the date such payment would otherwise have been made; and | ||
(iii) | the new distribution election shall not accelerate the schedule of any payment, except as permitted under the regulations under Code Section 409A. |
5.3 | Distribution Upon Death |
(a) | Payment of Benefit |
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(b) | Designation of Beneficiary | ||
A Participant shall designate a Beneficiary on a form to be supplied by the Company. The Beneficiary designation may be changed by the Participant at any time, but any such change shall not be effective until the Beneficiary designation form completed by the Participant is delivered to and received by the Company. In the event that the Company receives more than one Beneficiary designation form from the Participant, the form bearing the most recent date shall be controlling. If the Participant fails to designate a Beneficiary, or no designated Beneficiary survives the Participant, then the Participants benefits under the Plan shall be made in the following order of priority: (1) to the Participants surviving spouse; (2) if there is no surviving spouse, to the Participants children in equal shares by right of representation (one share for each surviving child and one share for each child who predeceases the Participant but has surviving descendants); and (3) to the Participants estate. |
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5.4 | Distribution Upon Disability |
(a) | Time of Payment | ||
In the event a Participant terminates employment due to Disability, the Participants Account shall be paid as of such date in the form designated by the Participant in accordance with Section 5.4(b) below. | |||
(b) | Form of Payment | ||
At the time of initial enrollment in the Plan, each Participant shall designate the manner in which his Account shall be paid upon Disability. The optional forms of payment shall include: (i) a single lump sum payment; or (ii) annual installments of up to 15 years. If a Participant fails to elect a Disability form of distribution, payment shall be automatically made in the form of a lump-sum distribution. | |||
(c) | Modification of Form of Payment | ||
A Participant may elect to modify the form of any benefit payment made in accordance with this Section 5.4, provided that the new distribution election must be made at least 12 months in advance of the distribution date and may not take effect for at least 12 months after the date the new distribution election is made, in accordance with the requirements of Code Section 409A. |
5.5 | Distributions Due to Unforeseeable Emergency | |
Prior to Separation from Service, a Participant may receive a distribution of all or a portion of his or her Account upon demonstrating severe financial hardship due to an unforeseeable emergency in accordance with Code Section 409A and the regulations and other guidance issued thereunder. | ||
For purposes of this Plan, an unforeseeable emergency is an unanticipated emergency that is caused by events beyond the control of the Participant or Beneficiary and would result in severe financial hardship if early withdrawal were not permitted. | ||
This definition includes, but is not limited to: sudden unexpected illness or accident of the Participant or of a dependent (as defined in Internal Revenue Code Section 152(a)) of the Participant, loss of the Participants property due to casualty, or other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Participant. Expenses related to sending a Participants child to college or purchasing a |
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5.6 | Distribution Prior to Separation From Service |
(a) | Time of Payment | ||
During the annual enrollment for each Plan Year, a Participant may designate a date or dates that any portion of his or her Base Salary, Bonus deferrals and RSU deferrals attributable to such Plan Year shall be paid prior to Separation from Service. Any such distribution date must be no earlier than January 1 of the third Plan Year following the Plan Year with respect to which the deferral election was effective. By way of example, the earliest in-service distribution date for amounts attributable to the 2008 Plan Year would be January 1, 2011. At the time a Participant makes a deferral election with respect to restricted stock units, the Participant may also designate a date in a future Plan Year prior to Separation from Service on which all or a portion of the deferred restricted stock units shall be paid. Such date must be no earlier than January 1 of the third Plan Year following the Plan Year in which the restricted stock units are credited to the Participants Stock Account under the Plan. |
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(b) | Form of Payment | ||
At the time that a deferral election is made under this Section 5.6, a Participant shall elect whether the in-service distributions will be distributed in the form of: (i) a single lump-sum distribution; or (ii) a series of installment payments of a period of time not to exceed five years. | |||
(c) | Modification of Time and/or Form of Payment | ||
Subsequent to the Participants initial distribution election with respect to any Plan Year under this Section 5.6, the Participant may elect to modify, an unlimited number of times, the time and/or form of the payment of any benefit paid under this Section 5.6 subject to the following: |
(i) | the new distribution election must be made at least 12 months in advance of the originally scheduled distribution date and may not take effect for at least 12 months after the date the new distribution election is made; | ||
(ii) | the new distribution date must be at least five Plan Years from the date such payment would otherwise have been made; and | ||
(iii) | the new distribution election shall not, with respect to time or form of payment, accelerate the schedule of any payment, except as permitted under the regulations under Code Section 409A. |
5.7 | Distributions Made To Specified Employees | |
Notwithstanding any provision of this Article V to the contrary, if a Participant is a Specified Employee at the time the Participant is to receive any distribution due to his or her Separation from Service (including Retirement), such Participants distribution shall be made (or commence to be made) on the first day following the six (6) month anniversary of his or her Separation from Service. |
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5.8 | Distribution of Small Sums | |
Notwithstanding the foregoing provisions of this Article V or any Participant election to the contrary, if at the time distribution of a Participants Account is to commence, the total value of the Account is less than the limitation then in effect under Code Section 402(g)(1)(B), the Participants Account shall be paid in a single lump sum payment. |
NON-ASSIGNABILITY
AMENDMENT OR TERMINATION OF THE PLAN
7.1 | Amendment | |
The Company, by action of its Board of Directors or authorized committee, may, at any time and from time to time, amend, in whole or in part, any of the provisions of this Plan. Any such amendment is binding upon all Participants and their Beneficiaries, the Committee and all other parties in interest. | ||
7.2 | Termination | |
The Company reserves the right to terminate the Plan at any time by action of its Board of Directors. Upon the termination of the Plan, Participants Account balances shall remain in the Plan until the Participant becomes eligible for the distribution of benefits as provided in Article V. Notwithstanding the foregoing, the Board, in its discretion, may elect to distribute |
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7.3 | When Amendments Take Effect | |
A resolution amending or terminating the Plan becomes effective as of the date specified therein. | ||
7.4 | Restriction on Retroactive Amendments | |
No amendment may be made that retroactively deprives a Participant of any benefit accrued before the date of the amendment. |
PLAN ADMINISTRATION
8.1 | The Administrative Committee | |
The Plan shall be administered by a Committee appointed by the Companys Board of Directors. The Company may remove any member of the Committee at any time, with or without cause, and may fill any vacancy. If a vacancy occurs, the remaining member or members of the Committee have full authority to act. The Company is responsible for transmitting to any trustee the names and authorized signatures of the members of the Committee and, as changes take place in membership, the names and signatures of new members. Any member of the Committee may resign by delivering his written resignation to the Company, any trustee and the Committee. Any such resignation becomes effective upon its receipt by the Company or on such other date as is agreed to by the Company and the resigning member. The Committee may adopt such rules and appoint such subcommittees as it deems desirable for the conduct of its affairs and the administration of the Plan. |
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(a) | to conclusively determine all questions relating to eligibility to participate in the Plan; | ||
(b) | to compute and certify to any trustee or other appropriate party the amount and kind of distributions payable to Participants and their Beneficiaries; | ||
(c) | to maintain all records necessary for the administration of the Plan that are not maintained by the Company, record keeper or any trustee; | ||
(d) | to conclusively construe and interpret the provisions of the Plan and to make and publish such rules for the administration of the Plan as are not inconsistent with the terms thereof; | ||
(e) | to establish and modify the method of accounting for the Plan or any Trust; | ||
(f) | to employ counsel, accountants and other consultants to aid in exercising its powers and carrying out its duties hereunder; and | ||
(g) | to perform any other acts necessary and proper for the administration of the Plan, except those that are to be performed by the record keeper or trustee, if any. |
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(i) | the specific reason or reasons for Adverse Benefit Determination; | ||
(ii) | a reference to the specific provisions of the Plan upon which the Adverse Benefit Determination is based; |
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(iii) | a description of any additional material or information that is necessary for the Claimant to perfect the claim; | ||
(iv) | an explanation of why that material or information is necessary; and | ||
(v) | an explanation of the review procedure provided below, including applicable time limits and a notice of a Claimants rights to bring a legal action under ERISA after an Adverse Benefit Determination on final appeal. |
(i) | submit written comments, documents, records and other information relating to the claim for benefits; | ||
(ii) | request, free of charge, reasonable access to, and copies of all documents, records and other information relevant to the claim for benefits. |
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(i) | the specific reason(s) for the Adverse Benefit Determination on Appeal; | ||
(ii) | reference to specific plan provisions on which the benefit determination is based; and | ||
(iii) | a statement that the Claimant is entitled to receive, upon request and free of charge, reasonable access to and copies of all documents, records and other information relevant to the Claimants claim for benefits; and a statement describing any voluntary appeal procedures offered by the Plan and the Claimants right to obtain the information about such procedures, as well as a statement of the Claimants right to bring an action under ERISA Section 502(a). |
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MISCELLANEOUS
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ASHFORD HOSPITALITY TRUST, INC. | ||||||
By: | (print) | |||||
Name: | (signature) | |||||
Title: | ||||||
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