2007 American Water Senior Management Annual Incentive Plan

Summary

This agreement outlines the 2007 Annual Incentive Plan (AIP) for American Water, covering full-time management employees at specified levels. The plan provides annual bonus opportunities based on company, regional, operational, and individual performance measures, including financial results, customer satisfaction, and compliance. Eligibility, award calculations, and performance targets are detailed, with specific conditions for participation and payment. The Board reserves the right to determine or withhold awards. The plan applies to the 2007 calendar year and includes provisions for prorated awards based on employment changes during the year.

EX-10.20 15 dex1020.htm 2007 AMERICAN WATER SENIOR MANAGEMENT ANNUAL INCENTIVE PLAN 2007 American Water Senior Management Annual Incentive Plan

Exhibit 10.20


The 2007 American Water Annual Incentive Plan

The 2007 American Water Annual Incentive Plan (AIP) recognizes the opportunity and the accountability we share for achieving our goals. Your accomplishments have helped to build American Water’s success to this point, and the AIP will reward you for the contribution you make to the achievement of our 2007 goals.

Who Is Eligible for the 2007 AIP

All full-time employees in Management Levels ML1 – ML4 in American Water are eligible to participate in the 2007 AIP.

Eligible employees who join American Water on or before September 30 of a plan year (January 1 – December 31) are also eligible to participate in the plan on a prorated basis.

Eligible employees seconded from RWE will participate in the plan for the duration of their secondment. Target levels for assignees seconded from Germany are aligned with incentive opportunities for German based employees to maintain the “home country terms and conditions” approach adopted for assignees.

Individuals who do not meet their individual performance expectations will not be eligible to receive an incentive award. The American Water Board, or its designee for these purposes, reserves the right to determine whether incentives are payable to any individual or group of individuals. The Board may withhold all incentive payments in certain circumstances.

Your Award Opportunity

Your award opportunity is based on your role. Your manager will confirm your award opportunity to you in writing. Any award you earn is based on your salary as of December 31,2007.

If you are promoted during the plan year to a position with a higher target level, your bonus plan will be prorated to reflect participation at each award level. Similarly, if you are reclassified to a position with a lower AIP award level, your bonus plan will be prorated to reflect your participation at each award level.

 

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What the Plan Measures

The AIP is designed to reward participants for the performance results they and the Company attain during the plan year. There are three performance components: ‘Financial’ (Corporate, Regional), ‘Operational’ and ‘Individual’.

 

 

The Financial component is based on Operating Income. The performance level will be determined at the Corporate and Regional levels. For 2007, more than 80% of the Operating Income target for the entire Company must be achieved before any payment will be made on the corporate financial component of the Plan (although a payment could be made on the regional financial component if the regional operating income exceeds 80% of target). In addition, more than 70% of the Operating Income target must be achieved before any payment will be made on any component of the Plan for the entire Company (including regional financial, operational and individual components).

Operating Income – is defined as earnings before interest, taxes and other non-operating expenses.

See Attachment A for the 2007 Target Level Achievement Schedule.

Your AIP letter will provide you with your Company component targets.

 

 

The Operational component includes performance measures tied to the American Water business objectives through which customer satisfaction, customer service quality, service level, environmental, health & safety, and quality measures and compliance goals are the key performance indicators. If you are an employee of the Business Center or the Belleville Lab, you will not have an operational component. See Attachments B and C for the 2007 operational components.

The Customer Satisfaction Study measures overall satisfaction with the services offered by American Water that directly benefits the customer. This study is conducted annually in the fourth calendar quarter and surveys approximately 1,100 American Water regulated water or sewer customers.

The Customer Service Quality Study measures customer satisfaction levels as a result of field and Customer Service contacts. This study is conducted throughout the year and surveys approximately 900 American Water regulated water or sewer customers each quarter.

Service Level (Customer Service Centers): Measures the percentage of customer calls answered within a specified period of time.

Notices of Violation (NOV): The number of times that an official notice is issued by a primacy agency for failure to comply with a federal, state, or local environmental statute or regulation that is covered by the Environmental Management Plan (EMP).

Lost Work Day Case Rate (LWCR): The number of total OSHA recordable injuries and/or illness cases with lost workday(s) per 200,000 hours worked.

 

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Quality Measures (Shared Services Center—SSC):

 

   

SSC Error Rate—Number of Financial Statements errors (Annual).

 

   

Reconciliations—Calendar Year Average of accounts beyond policy.

 

   

Timeliness of Processes—Annual percentage of process conducted according to schedule -Tax Filings, Financial Statements available for consolidation, External Audit information submissions, days to image and process invoices, and Orcom rate changes.

Compliance (Shared Services Center—SSC):

 

   

External Audit Findings—Number of unrecorded differences and topside entries.

 

   

Internal Audit Findings—Number of instances of deviations from policy/procedures during SOX testing.

 

   

External Filing Requirements—Annual Reports and Commission Reports completed by established deadlines for SSC.

 

 

The Individual component includes Performance Targets as agreed by you and your manager within the companywide standard performance management process.

How Your Award Is Weighted

Your award opportunity is based on two or four performance components (see pages 3 and 4), depending on your role. However, you could earn part of your award based on individual, operational and regional financial components if Company Operating Income is more than 70%. If Company Operating Income is 70% or less, no award will be paid on any component.

The portion of your award opportunity you can earn for each component is reflected in weightings assigned to each, based on your role in the organization, as the following charts show. The award has a target and a maximum opportunity.

 

BUSINESS CENTER - 2007

Management Level

   Company
Financial
    Individual (1)     Target
Opportunity
    Management Positions
ML1                       
Financial     

Individual

   56 %   24 %   80 %   CEO

    70%

    

    30%

        
ML2                       

Financial

    

Individual

   25 %   25 %   50 %   COO, CFO

    50%

    

    50%

        
ML3                       

Financial

    

Individual

   16 %   24 %   40 %   Senior Management

    40%

    

    60%

        
ML4                       

Financial

    

Individual

   10 %   15 %   25 %   Directors

    40%

    

    60%

        

(1) This component is defined as Target Agreement or Performance Targets.

 

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SHARED SERVICES CENTER / CUSTOMER SERVICE CENTER - 2007

Management Level

 

Company
Financial

(40%)

   

Individual (1)

(30%)

    Operational (2)
(30%)
    Target
Opportunity
    Management
Position
ML4                            

Financial

   Individual/
Operational
         
     10 %   7.5 %   7.5 %   25 %   Vice President

    40%

         60%           Director

(1) This component is defined as Target Agreement or Performance Targets.
(2) This component is defined by Customer Service Center as: 34% Customer Satisfaction; 33% Customer Service Quality; 33% Service Level.

 

REGION - 2007

Management Level

 

Company
Financial

(40%)

   

Regional
Financial

(20%)

    Individual (1)
(20%)
    Operational (2)
(20%)
    Target
Opportunity
    Management
Positions
ML3                                  

Financial

   Individual/

Operational/


Regional


Financial

  16 %   8 %   8 %   8 %   40 %   Regional

Presidents

    40%

       60%            
ML4                                  

Financial

   Individual/

Operational/


Regional


Financial

  10 %   5 %   5 %   5 %   25 %   State

Presidents,


Directors

    40%

       60%            

(3) This component is defined as Target Agreement or Performance Targets.
(4) 50% of the Operational component is allocated to Customer Satisfaction/Customer Service Quality.

 

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How the Weightings Come Together

Here is an example of how the three/four performance components and their weightings come together. As you can see, the measures within each component are also weighted.

EXAMPLE

 

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Operational

Regional Operational components are performance measures tied to the American Water objectives. Customer Service Quality is 25% of this component and is measured on a state-by-state basis. Customer Satisfaction (25%), Environmental Notice of Violations (NOVs) (25%) and Lost Workday Health and Safety Case Rate (LWCR) (25%) (Attachments B & C). Shared Services and Customer Service operational components are described in Attachments B & C.

Operational components are evaluated on a range from 0 to 120%.

Performance You Can Impact

We believe it is essential that you are accountable for, measured on and rewarded for performance that you can directly impact or influence.

You and your manager have agreed on your individual performance targets. These targets should relate back to the performance scorecard for your business unit or region and should directly reflect your role.

Individual Performance

Individual performance will be assessed using American Water’s Performance Management and Development Review (PDR) process. The first section of the PDR form contains a scorecard in which your individual Performance Targets will be documented. You and your supervisor will jointly identify and agree to your individual Performance Targets and relative weightings to be achieved during the year.

In overview, the PDR requires each individual to have 5 Performance Targets. The Performance Targets should be specific and measurable and aligned with the Company performance targets. Each target needs to be evaluated on a range of 0 to 120% according to its importance relative to other targets. In this way excelling at your highest priority target, which has the heaviest weighting, will drive a bigger award. At least one of the targets should be linked to a personal development objective. At the beginning of 2008, a structured performance review will be conducted to determine how well you performed against your targets in 2007. It will be the Performance Scorecard Summary Rating for these 5 Performance Targets and NOT the “overall” performance rating that will be used for AIP award purposes (see below).

 

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Performance Category

Each participant in the AIP plan should have 5 performance targets. An assessment should be made of performance against each target. Once evaluated, each individual performance target rating will be added and averaged to determine an overall rating.

Example #1

 

Performance Target Rating (PT)

  

AIP Performance Rating

   Percentage
Amount
   Weighting    Subtotal

PT#1 (Meets Expectation)

   Target fully achieved    100    x    20 %   =    20

PT#2 (Meets Expectations)

   Target largely achieved    85    x    20 %   =    17

PT#3 (Does Not Meet Expectation)

   Target not achieved    0    x    20 %   =    0

PT #4 (Progressing)

   Target partially achieved    60    x    20 %   =    12

PT #5 (Exceeds Expectation)

   Target exceeds expectations    120    x    20 %   =    24

Take each performance target percentage amount and multiply it by its assigned weight. Add the subtotal numbers = 73 (Individual Weighting Factor) 73% would be used as the INDIVIDUAL weighting factor in the AIP plan.

Example #2

 

Performance Target Rating (PT)

  

AIP Performance Rating

   Percentage
Amount
   Weighting    Subtotal

PT#1 (Exceeds Expectation)

   Target exceeds expectations    120    x    10 %   =    12

PT#2 (Meets Expectations)

   Target largely achieved    90    x    20 %   =    18

PT#3 (Does Not Meet Expectation)

   Target not achieved    0    x    10 %   =    0

PT #4 (Progressing)

   Target partially achieved    55    x    20 %   =    11

PT #5 (Meets Expectation)

   Target fully achieved    100    x    40 %   =    40

81 would be the subtotal and 81% would be used as the INDIVIDUAL weighting factor in the AIP plan.

 

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2007 Target Rating Scale

 

Rating

   Scale  

Exceeds Expectations

   101 – 120 %

Meets Expectations

  

-   Target Fully Achieved

   100 %

-   Target Largely Achieved

   75 – 99 %

Progressing

  

-   Target Partially Achieved

   25 – 74 %

Does Not Meet Expectations

   0 %

-   Not Achieved

  

Too Soon to Rate

   0 %

Performance ratings can range from 0% - 120%. The degree of percentage given will be based on the supervisor’s assessment of performance on the performance target. The maximum payment you can receive under the Individual component is 120%. This would only be awarded if an individual exceeded all 5 performance targets. This should be used only in cases of exceptional and outstanding performance against a target. If an individual received a “too soon to rate” or “does not meet expectations” on their performance scorecard they would not be eligible for an AIP award.

How Your Payout Is Determined

At the end of the year, the amount for each component is based on performance against each goal within the component and its relative weighting. Here is a simplified way to think of it.

(See example on page 10.)

 

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2007 AIP Payout Example

ML4 EXAMPLE:

Target Opportunity is 25% with 40% Company Operating Income 20% Regional Operating Income, 20% Operational and 20% Individual Components

Financial Performance

Company Operating Income

Achievement against financial target = 103.000% x 10.000% (Target) = 10.300%

Regional Operating Income

Achievement against financial target = 100.000% x 5.000% (Target) =5.000%

Operational Performance

Achievement against operational targets = 96.50% x 5.000% (Target) =4.825%

Individual Performance

Achievement against 5 Performance targets = 97.50% x 5.000% (Target) = 4.875%

Total AIP payable is 10.300% (Company Operating Income) + 5.000% (Regional Operating Income) + 4.825% (Operational) + 4.875% (Individual) is 25.00% of annual base salary of $150,000 or $37,500

 

Salary

  

x

  

AIP

Target

  

equals

  

Target

Payout

  

Maximum

Payout

$150,000       25%       $37,500    $51,750

Operating

Income

(40%)

              

Corporate

Operating

Income

=10%

     

Regional

Operating

Income

=5%

     

Operational

Results

=5%

  

Individual

Performance

Targets

=5%

Target       Target       Target    Target
$15,000       $7,500       $7,500    $7,500
Actual       Actual       Actual    Actual
$15,450       $7,500       $7,238    $7,313

Maximum =

150%

     

Maximum =

150%

     

Maximum =

120%

  

Maximum =

120%

$22,500       $11,250       $9,000    $9,000

 

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Target Bonuses

You will have received a letter which states your target bonus opportunity. Target bonus is defined as the bonus paid at 100% for both financial and individual awards. This means business plan is achieved for the financial and operational element, and the employee has met his/her objectives for the individual element.

The maximum bonus you can receive is 150% of your Financial element (both corporate and regional), 120% of operational and 120% of your Individual element.

Adjustments for Uncontrollable Events

The financial data included in the appendices has been prepared on the basis of the business plans agreed in 2007, using the assumptions set at that time. As in previous years, the actual results used for assessment may be amended to reflect the impact of events that are not considered to be within the control of local management. Any such amendments will require the explicit approval of the Chief Executive Officer and the Chief Financial Officer, and if material, the Board, whose decision will be final. The following items are those most likely to be considered for amendment:

 

   

Weather conditions having a material impact on the financial results

 

   

The impact of movements in foreign exchange rates

 

   

Disposal/acquisition of businesses not anticipated in the business plan, but subsequently mandated by the Board of Directors

 

   

Goodwill impairments

 

   

Costs related to the public offering

A ward Payments

To be eligible to receive an AIP award, you must be actively employed on the date the payment is made. However, in case of disability, retirement, layoff or death during the plan year, a prorated award based on participation in the plan may be payable. Employees who resign or are terminated for cause at any time prior to payment are not eligible.

Awards are usually determined and paid in cash as soon as possible after the release of financial results. Awards are normally paid by April of the following year. Awards are subject to all federal, state and local income tax withholdings.

If you become eligible to join the AIP during a plan year, any payout for that year will be prorated to reflect your participation in the plan.

The American Water Board, or its designee for these purposes, reserves the right to determine whether incentives are payable to any individual or group of individuals. The Board may withhold all incentive payments in certain circumstances, such as failing to reach minimum financial goals. Individuals who do not meet their individual performance expectations will not be eligible to receive an incentive award.

 

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Rewarding Achievement

Our AIP goals are challenging, but with your focus and contribution and effective teamwork, they can be achieved. Remember, your individual results do matter; our overall performance is the collective results of all AIP participants.

It is important that you clearly understand your goals, how we are performing against the goals, and how the AIP works so you know how you personally affect our performance. Be sure to talk to your manager or your local HR representative if you have questions.

This brochure describes the 2007 American Water Annual Incentive Plan. The American Water Board or its Designee, whose decisions will be final and binding, will determine interpretations of the Plan. The Company reserves the right to amend, modify, or discontinue the Plan during the plan year or at any time in the future. Participation in the Plan does not convey any commitment to ongoing employment. If there are any differences between the information contained here and the Plan Document, the Plan Documents will govern.

 

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Attachment A

Company bonus 2007 for American Water will be based on Operating Income. If the Operating Income results are met, the award payout will be based on the following:

 

Bonus payout curve: Range between 0% and 150%

% of Operating

   %

Income Achieved

   Payout

125%

   150%

120%

   140%

115%

   130%

110%

   120%

105%

   110%

   100% *

   100%

95%

   75%

90%

   50%

85%

   25%

80%

   0%

70%

   0%

* Business Plan Operating Income

Operating Income is defined as earnings before interest, taxes and other non-operating expenses.

 

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Attachment B

2007 AIP OPERATIONAL MEASURES & TARGETS

 

     Weighting     NE     SE     Central     West     AWE  

Notices of Violation

(NOV)**

   25 %   4 *   4 *   4 *   4 *   4 *

Lost Work Day Case Rate

(LWCR) ***

   25 %   2.2     1.7     1.7     1.4     1.7  

Customer Satisfaction Rating

(Q23 of CSS)

   25 %   95 %   95 %   95 %   95 %   N/A  

Customer Service

Quality Rating

(Q29 of SQS)

   25 %   80 %   80 %   80 %   80 %   N/A  

* If total AW NOVs are less than or equal to the target of 21, everyone gets rewarded for the NOV component, regardless of their individual region result vs. target. If total AW NOVs exceed 21 rewards will determined by region. The AW target for NOVs will be adjusted upward for any significant growth (add 1 NOV per 5% growth in customers served, rounded down).
** Definition—Notices of Violation (NOV): Number of times that an official notice is issued by a primacy agency for failure to comply with a federal, state, or local environmental statute or regulation that is covered by the Environmental Management Plan (EMP). For an acquisition in which the Company has entered into a consent agreement to correct known deficiencies, violations will not count towards the NOV target unless they are due to issues not contemplated by the consent agreement or are related to a failure to comply with the consent agreement.
** Lost Work Day Case Rate (LWCR) is the number of total OSHA recordable injuries and/or illness cases with lost workday(s) per 200,000 hours worked. LWCR x 5 = Injury Frequency Rate (IFR) which is a similar measure only per 1,000,000 hours worked. LWCR is a more recognized and tracked US metric.

 

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Attachment C

Operational Parameters for 2007 AIP – Payout Scale and Relative Weighting

 

I. Relative Weighting  
25%     25%     25%     25%  
II. Payout Scales  

CUSTOMER

SATISFACTION

    SERVICE QUALITY    

Lost Workday Case

Rate (LWCR)

   

ENVIRONMENTAL

NOVs

 
% Achieved     Payout (%)     % Achieved     Payout (%)     % of Target     Payout (%)     % of Target     Payout (%)  
£    90 %   0 %   £    75 %   0 %   £      50 %   120 %   £      50 %   120 %
91 %   10 %   76 %   10 %   75 %   110 %   75 %   110 %
92 %   20 %   77 %   20 %   100 %   100 %   100 %   100 %
93 %   40 %   78 %   40 %   110 %   70 %   110 %   70 %
94 %   70 %   79 %   70 %   120 %   30 %   120 %   30 %
95 %   100 %   80 %   100 %   ³    130 %   0 %   ³    130 %   0 %
96 %   110 %   85 %   110 %        
³     97 %   120 %   ³    90 %   120 %        

Operational Parameters for 2007 AIP – Payout Scale and Relative Weighting – Customer Service Centers

 

I. Relative Weighting  
34%     33%     33%  
II. Payout Scales  

CUSTOMER

SATISFACTION

    SERVICE QUALITY     SERVICE LEVEL  
% Achieved     Payout (%)     % Achieved     Payout (%)     % Achieved    Payout (%)  
£    90 %   0 %   £    75 %   0 %   < 72%    0 %
91 %   10 %   76 %   10 %   72% - < 80%    75 %
92 %   20 %   77 %   20 %   80%    100 %
93 %   40 %   78 %   40 %   > 80% - < 84%    105 %
94 %   70 %   79 %   70 %   84% - < 86%    110 %
95 %   100 %   80 %   100 %   86%    120 %
96 %   110 %   85 %   110 %     
³    97 %   120 %   ³    90 %   120 %     

 

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Attachment C

Operational Parameters for 2007 AIP – Payout Scale and Relative Weighting – Shared Services Center

 

I. Relative Weighting  
55%     45%  
II. Payout Scales  
QUALITY     COMPLIANCE  
% Achieved *     Payout (%)     % Achieved *     Payout (%)  
<75 %   0 %   <75 %   0 %
75 %   25 %   75 %   25 %
80 %   50 %   80 %   50 %
85 %   75 %   85 %   75 %
90 %   100 %   90 %   100 %
95 %   110 %   95 %   110 %
100 %   120 %   100 %   120 %

* If the percentage achieved is between the range parameters of the scale, the payout percentage will be derived from the actual percentage achieved. For example, if the percentage achieved is 88%, the payout percentage will be 90%.

 

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