ALLISON TRANSMISSION HOLDINGS, INC. Amended and Restated Non-Employee Director Compensation Policy
Exhibit 10.39
ALLISON TRANSMISSION HOLDINGS, INC.
Amended and Restated
Non-Employee Director Compensation Policy
1. General. This Amended and Restated Non-Employee Director Compensation Policy (the Policy) as set forth herein, amends and restates that certain Non-Employee Director Compensation Policy, previously adopted by the Board of Directors (the Board) of Allison Transmission Holdings, Inc. (the Company). Capitalized but undefined terms used herein shall have the meanings provided for in the Allison Transmission Holdings, Inc. 2011 Equity Incentive Award Plan (the Plan). Notwithstanding any provision of this Policy to the contrary, other than Thomas Rabaut (beginning as of the date of the Companys 2014 annual shareholders meeting), no member of the Board who is a representative of TC Group, L.L.C. or Onex Corporation (as determined by the Board) shall be eligible to receive any compensation hereunder unless or until otherwise determined by the Board.
2. Annual Retainer and Other Fees. Each member of the Board who is not or has not been employed by the Company or one of its subsidiaries (a Non-Employee Director) shall be entitled to an annual retainer and other fee(s) as follows:
a. The annual retainer fee for service on the Board until the Companys 2015 annual shareholders meeting shall be $100,000 (such amount, the Annual Retainer), with $75,000 of the Annual Retainer payable pursuant to the Non-Employee Directors election made in calendar year 2013 either 100% in fully vested Common Stock granted under the Plan (valued based on the Fair Market Value of the Common Stock on the date of grant), or 50% in fully vested Common Stock granted under the Plan and 50% in cash, and with $25,000 of the Annual Retainer payable 100% in fully vested Common Stock granted under the Plan (valued based on the Fair Market Value of the Common Stock on the date of grant);
b. Beginning with the Companys 2015 annual shareholders meeting, the annual retainer fee for service on the Board shall be $75,000 (such amount shall also be referred to as, the Annual Retainer), with the Annual Retainer payable at the Non-Employee Directors election either 100% in fully vested Common Stock granted under the Plan (valued based on the Fair Market Value of the Common Stock on the date of grant), 100% in cash, or 50% in fully vested Common Stock granted under the Plan and 50% in cash (if no election is made, the Annual Retainer will be paid 100% in cash);
c. The annual retainer fee for service as Chair of the Audit Committee shall be an additional $20,000, payable in cash (the Audit Chair Fee);
d. The annual retainer fee for service as a Chair of a committee of the Board (other than the Audit Committee) shall be an additional $10,000, payable in cash (the Other Chair Fee);
e. The annual retainer fee for service as a Non-Employee Director on the Audit Committee or the Government Security Committee shall be an additional $10,000, payable in cash (the Audit and Government Security Committee Service Fee);
f. The annual retainer fee for service on a committee of the Board other than the Audit or Government Security Committee shall be an additional $5,000, payable in cash (the Other Committee Service Fee); and
g. The Board leadership fee for service as the Non-Executive Chairman of the Board shall be an additional $75,000, payable in cash (the Non-Executive Chairman Fee); and
h. The Board leadership fee for service as the Lead Director of the Board shall be an additional $15,000 (the Lead Director Fee, and together with the fees in clauses (c) through (g), the Other Fees).
In no event shall a Non-Employee Director receive a fee pursuant to clause (e) or (f) with respect to a committee that the Non-Employee Director serves as its Chair for the applicable year.
3. Timing of Payment of Annual Retainer and Other Fees. The Annual Retainer and Other Fees payable hereunder are intended to cover service from one regular annual shareholders meeting to the next and, unless a deferral election is made as provided below, the Annual Retainer and Other Fees shall be paid quarterly in arrears in equal installments following the date of the Companys annual shareholders meeting, without any requirement of additional Board action in connection therewith; provided, however, the Annual Retainer and Other Fees for the service period that begins at the Companys 2014 annual shareholders meeting and ends at the next annual shareholders meeting shall be paid in full (instead of in arrears) on the next business day following the date of the Companys 2014 annual shareholders meeting, without any requirement of additional Board action in connection therewith. The Annual Retainer and Other Fees shall be subject to the Non-Employee Directors continued service on the Board on each applicable payment date.
4. Annual Equity Award. Each Non-Employee Director shall be entitled to an annual grant of Restricted Stock Units under the Plan covering shares of Common Stock with a grant date Fair Market Value of $100,000 (the Annual Equity Award). The Annual Equity Award shall be granted as of the next business day after the date of the Companys annual shareholders meeting, without any requirement of additional Board action in connection therewith, and will vest on the first to occur of (A) date of the Companys next regular annual shareholders meeting in the year following the year of grant, (B) the date of the Non-Employee Directors Separation from Service due to death or Disability, or (C) the date of a Change in Control, subject to continued service as a Non-Employee Director through the applicable vesting date. Any Annual Equity Award that does not vest on or prior to the date of the Non-Employee Directors Separation from Service shall be immediately forfeited. The Restricted Stock Units shall be granted pursuant and subject to the terms set forth in the written agreement previously approved by the Board and duly executed by an executive officer of the Company. Unless a deferral election is made as provided below, the Restricted Stock Units will be distributed in
actual shares of Common Stock, or, at the Companys election, cash, in either case promptly (within 30 days) upon vesting. Notwithstanding the foregoing, the first Annual Equity Award shall only have a grant date Fair Market Value of $75,000 and Richard Reynolds firs Annual Equity Award shall only have a grant dare Fair Market Value of $37,500. Mr. Reynolds shall be entitled to a cash payment equal to $37,500 as an advance for meeting fees for service between the Companys 2014 annual shareholders meeting and the Companys 2015 annual shareholders meeting. Such cash payment shall be paid in a single lump sum on the next business day after the date of the Companys 2014 annual shareholders meeting. In the event that Mr. Reynolds ceases to serve as a Non-Employee Director prior to the date of the Companys 2015 annual shareholders meeting, the $37,500 cash payment may be subject to clawback or recoupment, as determined by the Board.
5. Deferral Elections. A Non-Employee Director may elect to receive deferred stock units (Deferred Stock) in lieu of (a) some or all of the fully vested stock awards constituting his or her Annual Retainer, (b) all of the cash constituting his or her Other Fees and (iii) some or all of the Restricted Stock Units constituting his or her Annual Equity Award. Any such Deferred Stock that relates to an Annual Equity Award shall be subject to the same vesting provisions as described in Section 4 above and will be immediately forfeited to the extent the Deferred Stock does not vest in accordance with such provisions. If the Non-Employee Director elects to receive Deferred Stock, the units will be credited to a bookkeeping account under the Companys Non-Employee Director Deferred Compensation Plan, where each unit will be equivalent in value to one share of Common Stock, and the units will be distributed in actual shares of Common Stock, or at the Companys election, cash, at the earlier of the Non-Employee Directors Separation from Service on the Board or a Change in Control, as described more fully in and in each case subject to the terms and conditions of the Companys Non-Employee Director Deferred Compensation Plan (the Director Deferred Compensation Plan). All deferral elections must be made in accordance with and are subject to the terms and conditions of the Director Deferred Compensation Plan. As used in this paragraph and in paragraph 5(i), the terms Separation from Service and Change in Control shall have meanings assigned to them in the Director Deferred Compensation Plan. Elections regarding the deferral of compensation made by a Non-Employee Director in calendar year 2013 with respect to Annual Retainers and Other Fees shall apply to all Annual Retainers and Other Fees payable in calendar year 2014, including the additional Other Fees. In addition, Elections regarding the deferral of compensation made by a Non-Employee Director in calendar year 2013 with respect to Meeting Fees shall apply to the Annual Equity Award granted in 2014.
6. Directors Commencing Service After the Annual Shareholders Meeting; Partial Year Roles. If a Non-Employee Director commences service on the Board after the date of the Companys regular annual shareholders meeting, the Non-Employee Director will receive a pro-rated portion the Annual Retainer, Other Fees, as applicable, and the Annual Equity Grant (based on the numbers of whole months elapsed since the most recent regular annual shareholders meeting). If a Non-Employee Director commences service on a committee of the Board, as the Non-Executive Chairman or as the Lead Director the Board in the middle of a service period, the Board may pro-rate any Other Fees otherwise payable with respect to such service and the payment date shall be within thirty days of such appointment, subject to any deferral elections.
7. Effect of Other Plan Provisions. All of the provisions of the Plan shall apply to the Awards granted automatically pursuant to this Policy, except to the extent such provisions are inconsistent with this Policy.
8. Policy Subject to Amendment, Modification and Termination. This Policy may be amended, modified or terminated by the Board in the future at its sole discretion. Without limiting the generality of the foregoing, the Board hereby expressly reserves the authority to terminate this Policy during any year up and until the election of directors at a given annual meeting of stockholders.
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